iW
INTERWEST
A SAFEbuilt COMPANY
CITY OF
CATHEDRAL CITY Cathedral City
WORK PROPOSAL
"On-Call" Engineering Support Services for
Various City Engineering Department Projects
April 17, 2023 | 3:00 PM
PROPOSAL MAIN CONTACT:
Shelby Sieracki
Senior Account Manager
626.224.2055
[email protected]
www.interwestgrp.com
CIVIC CENTER
TABLE OF CONTENTS
Section 1. Cover Letter..... 1
Section 2. Statement of Qualifications. 3
Firm Qualifications and Key Personnel 3
Similar Work & References 8
Understanding and Approach of Services
Section 3. Scope of Work .... .......10
*Note: Cost Proposal is provided as a separate attachment/ envelope)
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects April 17, 2023
Attn: Andrew Lee, Assitant Engineer iw
City of Cathedral City
68-700 Avenida Lalo Guerrero
INTERWEST
Cathedral City, CA 92234
A SAFEbuilt COMPANY
9320 Chesapeake Drive, Suite 208|
Section 1 / Cover Letter San Diego, CA 92123
P (858) 560-1468
RE: Work Proposal for "On-Call" Engineering Support Services for Various City Engineering Department Projects Dear Mr. Lee,
Interwest Consulting Group (Interwest) is pleased to present our qualifications PROPOSAL MAIN in response to the RFP for On Call Engineering Support Services for the City of CONTACT:
Cathedral City. We are proposing a highly qualified and appropriately licensed staff to Shelby Sieracki deliver these on call services for your anticipated projects. Senior Account Manager 626.224.2055
Interwest provides efficient and effective on-call solutions using proven methods that deliver high customer satisfaction at a reasonable cost. We currently serve over 330 [email protected] public agencies, including Cathedral City since 2021, as well as Lomita, Rancho Palos Verdes, Moreno Valley, Palm Desert, and Perris, just to name a few. Joe Indrawan, PE, will serve as Project Manager for this engagement and will be responsible for managing the deliverables outlined in the Scope of Services of the RFP. Joe has more than 35 years of civil engineering experience, including 30 years of service with municipal agencies.
With a deep bench of more than 400 professionals dedicated to providing engineering, grant management, and ROW acquisition services to our clients, our team of well-qualified staff brings the following advantages to Cathedral City:
• We provide local, qualified and experienced staff with all applicable licenses, certifications, and expertise. • We provide a high level of customer service for internal and external customers who have local knowledge and experience in Riverside County and the Inland Empire.
• We balance the need to ensure conformance to standards and regulations with the need for predictability, uniformity, and efficiency.
• As a company that specializes in staff augmentation, we provide engineering plan check, grant support, ROW acquisition, and design consultant management/bid management services that are flexible to meet the needs of the City.
Interwest is your local partner with the capacity and availability to customize services to meet your needs. We stand ready to accept any work you request, and we are fully capable of performing urgent assignments with short notice and rapid turnaround. We commit to delivering the services your community needs in a manner that elected officials, City staff, stakeholders, and citizens desire and deserve. We hope the qualifications demonstrated in this package will encourage the City to continue working with Interwest's exceptionally talented and experienced consultant staff.
As President of Interest Consulting Group, I am authorized to sign any agreements that may result from this proposal and will provide contract support to the proposed Interwest team. We appreciate the opportunity to present our qualifications to the City and look forward to serving your community. Should any questions arise, please contact Shelby Sieracki at 624.224.2055 or [email protected]. As requested in the RFP, our proposed revisions to the Cathedral City Agreement for Design Professional have been included on the following page.
Respectfully submitted,
Paul Meschino
President | Interwest Consulting Group
INTERWEST THOUGHTFUL SOLUTIONS THRIVING COMMUNITIES
1 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects Proposed Revisions contrary, Design Professional shall have the right to defend and settle any action for which indemnification
The Interwest Contract and Legal team have carefully
is sought, provided that it shall not enter into any
reviewed the contract terms presented in the Cathedral City settlement that requires an admission of wrongdoing
Agreement for Design Professional Services and respectfully by any indemnitee without that indemnitee's approval.
request the following revisions (in blue).
Design Professional's obligations under this Agreement
6. OWNERSHIP OF DOCUMENTS. are contingent upon timely receipt of notice of the claim for which indemnification is sought, such that defense
All original maps, models, designs, drawings, photographs, of the claim is not prejudiced, and the reasonable studies, surveys, reports, data, notes, omputer files, files assistance of the indemnitee in connection with the and other documents prepared, developed or discovered by defense of the claim.
Design Professional in the course of providing the Services pursuant to this Agreement shall become the sole property City's Negligence. The provisions of this section do not of City and may be used, reused or otherwise disposed of by apply to Claims occurring as a result of City's sole or active City without the permission of the Design Professional. Upon negligence. The provisions of this section shall not release completion, expiration or termination of this Agreement, City from liability arising from gross negligence or willful acts Design Professional shall turn over to City all such original or omissions of City or any and all of its officials, employees maps, models, designs, drawings, photographs, studies, and agents surveys, reports, data, notes, computer files, files and
20. ASSIGNMENT.
other documents. For the avoidance of doubt, nothing
in this Agreement shall be understood to grant City The expertise and experience of Design Professional are rights to pre-existing intellectual property of Design material considerations for this Agreement. City has an Professional, including Design Professional software interest in the qualifications and capability of the persons and and licensed software, or to any improvements thereto. entities who will fulfill the duties and obligations imposed upon Design Professional shall have no liability arising from Design Professional under this Agreement. In recognition the use of any documents for any purpose or on any of that interest, Design Professional shall not assign or project other than that for which it was produced. transfer this Agreement or any portion of this Agreement or
18. INDEMNIFICATION. the performance of any of Design Professional's duties or obligations under this Agreement without the prior written Indemnification by Design Professional. As provided under consent of the City, which shall not be unreasonably CivilCode Section 2782.8, Design Professionalshallindemnify, delayed or withheld. Any attempted assignment shall be protect, defend and hold harmless City and any and all of ineffective, null and void, and shall constitute a material its officials, employees and agents ("Indemnified Parties") breach of this Agreement entitling City to any and all remedies from and against any and all third party claims. actions at law or in equity, including termination of this Agreement and proceedings (whether at law or equity, administrative pursuant to Section 21 "Termination of Agreement." or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney's fees and osts, (collectively "Claims) to the extent same arise out o ›ertain to, or relate to the negligence, recklessness, or willfu misconduct of the Design Professional, its officers, agents, employees or sub-consultants (or any entity or individual that Design Professional shall bear the legal liability thereof) in the performance of professional services under this
Agreement, with the understanding that in the event Claims are tound by the trier of fact to have been caused by the joint or concurrent negligence of the City and its contractors and Design Professionals, and Design Professional, damages
and expenses from both indemnity and duty to defend
obligations shall be borne by each party in proportion to its negligence. Notwithstanding any provision of law to the INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
2 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects Section 2 / Statement of Qualifications
INTERWEST PROFILE
a. Firm Qualifications & Key Personnel YEAR FOUNDED &
Interwest Consulting Group has extensive experience and a proven track record of BUSINESS STRUCTURE:
successfully providing complete public works department services to public agencies. 2002, Corporation Interwest was founded by individuals with a passion for serving municipalities. Our company of more than 400 employees spans a multitude of disciplines, roles, and job FIRM CAPACITY:
placements to more than 330 public agencies within public works departments throughout More than 400 California. Employees
Providing public works services is at the core of our business. Interwest is comprised of PROJECT OFFICE:
licensed Civil and Structural Engineers, Transportation Engineers, Electrical Engineers, 9320 Chesapeake Drive.
Fire Protection Engineers, and Mechanical Engineers registered in the State of California, Suite 208 ICC Certified and highly-qualified Plans Examiners and Inspectors, Certified Access San Diego, CA 92123 Specialists (CASp), licensed Architects, and other professionals specializing in providing public works services to local govemment agencies.
SERVICES INTERWEST
Our staff has held senior and executive management positions within numerous California PROVIDES:
cities and public agencies, including the titles of City Engineer, Public Works Director, Public Works Engineering Construction Manager, City Planner, Building Official, and other management personnel. Grant Support This depth of experience brings a high level of knowledge and sensitivity towards Building Department Services community and special interest group issues. We value the importance of a focus that Project & Program Management represents the interests of our public agency clients and reflects positively on the citizens Construction Management & they serve. We furnish both technical excellence and a thorough understanding of the inspection regulatory process to assist our clients through the sometimes-daunting complexities Real Estate & Right of Way City Planning & Urban Design
associated with the delivery of projects, implementation of important public programs, and adoption of significant public policy. In April of 2018, Interwest acquired Tri Lake Consultants, a municipal engineering firm, and in May of 2019 acquired CPSi Real Estate Services. In January of 2020, Interwest was acquired by SAFEbuilt LLC and in that transaction became the Managing Partner for EsGil, Kutzmann and Associates and BroadSpec, all of which are providers of Public Works Department Services.
Organizational Chart
Our proposed team members have significant direct
experience working as municipal employees and as
contract staff members in jurisdictions throughout
California. The organizational chart provided below
highlights our project team, company roles, areas of Cathedral City expertise, and the organization of our project team.
Joe Indrawan, PE Shelby Sieracki
Project Manager Senior Account Manager
Tony Hui, PE Lea Reis, PE, QSD/P Matt Simonetti, PE James Park, PE, QSD/P Senior Engineer Senior Engineer Senior Engineer Senior Engineer Gary Neal, PLS Alison Winter Grace Alvarez. PE Lucy Cardenas Jeff Wellcome, SRAWA, Entitlement, Surveying Grant Manager RAW-RAC
Grant Administrator Grant Specialist
ROW Acquisition
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES
3 City of Cathedral City | Work Proposal
"On-Cali" Engineering Support Services for Various City Engineering Department Projects Resumes
Joe Indrawan, PE // PROJECT MANAGER, GRADING IMPROVEMENT PLANS, INTERWEST
WATER AND SEWER
Joe has more than 35 years of civil engineering experience, including 30 years of service 35 with municipal agencies. His diverse experience allows him to bring a clear understanding and considerable depth to any project, contributing to the successful delivery of all projects.
Joe possesses excellent communication skills, providing high level customer service in a Years of professional manner at all times. Joe is a strategic thinker and an innovative problem-solver, Experience making him a strong asset to all projects.
PROFESSIONAL HISTORY
Municipal Engineer / Interwest Consulting Group / 2012 - Present Education/ City Engineer / City of Eastvale / 2012-2019 - Joe acted as a contract City Engineer for the License City of Eastvale, managing day-to-day operation of Public Works/Engineering staff, Land Development and Capital projects teams, preparing and managing operational and capital MS, Civil Engineering. projects budgets, and handling general public complaints related to right-of-way and traffic Rice University
issues. He represented the department at City Council meetings, Planning and Public Safety BS, Civil Engineering Commissions meetings, as well as other agencies and/or utility meetings. He established University of Indonesia quarterly utility coordination meetings to ensure utility projects were scheduled appropriately with City-owned projects. In addition, Joe established and implemented development plan Fundamentals of
review processes and procedures, including subdivision map review check list. During his Personnel Laws
tenure with the City of Eastvale, Joe was instrumental in the acquisition process of more than for Managers and
Supervisors 4,000 streetlights from the SCE, and conversion of these lights to LED lights.
Funding Public Works
Civil Engineering Manager | Land Development | CIP / City of Chino / Programs
2003 - 2012
Contract Administration
Joe served as Acting City Engineer in City Engineer's absence. He managed Land Development, & Change Orders Core
Curriculum Capital Improvement, Transportation Planning, Permit, Development Review/Plan Check and Inspection Services and ensured that all functions complied with Federal, State and Municipal CEOA/California Land-
standards and regulations. Joe participated in the preparation and implementation of goals, Use & Planning Law objectives and operational and CIP budget of the Engineering Division. He prepared the Advanced Subdivision Measure I project list; and oversaw the preparation of grant applications. Joe reviewed and Map Act
CA Registered
Professional Civil
Joe updated and oversaw the implementation of Development Impact Fees Programs, and Engineer (44779)
INTERWEST THOUGHTFUL SOLUTIONS THRIVING COMMUNITIES.
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"On-Call" Engineering Support Services for Various City Engineering Department Projects Tony Hui, PE // CIVIL ENGINEERING PLAN REVIEW, STORMWATER & GRADING INTERWEST 20 Years of Experience
Education: California State Polytechnic University, Pomona Licenses/Certifications: CA Registered Professional Civil Engineer Tony is a licensed Civil Engineer with over 20 years of experience. Tony provides services in design, construction, and maintenance.
He has worked in various municipalities, starting from Assistant to Associate and Senior Civil Engineer. Tony's dedication to his work has provided him an exceptional amount of expertise in various levels of Local, State and Federal engineering BMP's.
Lea Reis, PE, QSD/P // CIVIL ENGINEERING PLAN REVIEW, STORMWATER & GRADING INTERWEST 22 Years of Experience
Education: M.S., Business Administration, New York Institute of Technology BS, Aerospace Engineering, University of Southern California, Los Angeles Licenses/Certifications: CA Registered Professional Civil Engineer (85395) Lea is a registered engineer with 22 years of experience managing a variety of public and private projects for various cities throughout Southern California. Lea provided construction management and inspection services for the Brookhurst Street Improvement Project for the City of Big Bear Lake. The work included a new bike lane, bioswales, pavement rehabilitation, sewer, water and storm drain relocations, traffic signal upgrades, Caltrans sound wall, landscaping, and new street alignment with new sidewalks, curb gutter, and bus stop pad. She managed construction activities, performed project coordination with the City and Caltrans, responded to RFls, reviewed submittals, processed change orders, tracked construction quantities, reviewed monthly progress payments, coordinated project changes requested by residents and approved by the City, managed construction schedules, provided public outreach to coordinate work impacting nearby residents and business, responded to claims, and managed change orders from the City of Big Bear Lake Water Department for the construction of waterline and abandonment of water services. Her career has given her valuable insight into the successful delivery of projects, including roadway rehabilitation and traffic signals; water, sewer, and storm drain systems; buildings and facilities; and community parks.
Matt Simonetti, PE // CIVIL ENGINEERING PLAN REVIEW.
STREET & STORM DRAIN IMPROVEMENTS INTERWEST
23 Years of Experience
Education: B.S., Civil Engineering, The Henry Samueli School of Engineering Licenses/Certifications: CA Registered Professional Civil Engineer (C68340) Matt has more than 23 years of civil engineering experience. He currently provides engineering plan review services to our clients throughout Southern California. Matt has managed entitlements and final plan and map reviews for various land development projects for several cities, including most recently the City of Moreno Valley. Matt possesses excellent communication skills, and always providing a high level of customer service in a professional manner. He has experience with both municipal and private clients. Matt is a strategic thinker and an innovative problem-solver, making him a strong asset to all projects.
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES
5 City of Cathedral City | Work Proposa
"On-Call" Engineering Support Services for Various City Engineering Department Projects James Park, PE, QSD/P // CIVIL ENGINEERING PLAN REVIEW.
INTERWEST
WATER & SEWER IMPROVEMENTS
33 Years of Experience
Education: California State University; Fullerton Chung-Ang University, Seoul Korea; Storm Water Pollution Prevention (SWPPP) Training Courses; Water Quality Management Plan (WQMP) Training Courses
Licenses/Certifications: CA Professional Engineer, R.C.E (54477); QSD/QSP Certificate (01155) James has over 33 years of diverse civil engineering and project management experience with public works and private land development projects for various Southem California cities. James Young provides the design and construction of public works projects as a project manager as follows: coordinate with Caltrans Districts 7 and 12 for Federal Aid project; proceed with request for proposal to select consulting engineers; recommend the selection of consulting engineers; design, and modified fees; administer the public bidding process; contract award; notice-to-proceed; perform road design tasks and solves roadway engineering problems; pre-construction meetings; mix design review; monitor construction schedules; handle material changes during the entire course of work; and maintain chain of command for change orders, public safety and traffic control for public works projects.
Craig Bradshaw, PE, PLS // CIVIL ENGINEERING PLAN REVIEW, INTERWEST
ENTITLEMENT, SURVEYING & SUBDIVISION MAPS
35 Years of Experience
Education: M.S., Civil Engineering, Brigham Young University; B.S., Civil Engineering, Brigham Young University; MBA, Rushmore University, North Dakota Licenses/Certifications: CA Professional Civil Engineer (39425); CA Professional Land Surveyor (6881)
Craig has over 35 years of experience in the municipal engineering and land development industry. He has worked on a variety of high-profile projects and has in-depth experience in capital improvement programs, program management, development, and implementation. Craig is one of the few professional engineers that also has a professional land surveying license. This combination is important in resolving issues surrounding property rights, understanding legal descriptions and the various options with regard to land development. Craig has been responsible for all aspects of development review and conditioning of projects over much of his municipal career. He has worked on major road widening projects and been responsible for acquiring more than 120 parcels and temporary construction easements, working closely with legal counsel.
Gary Neal, PLS // CIVIL ENGINEERING PLAN REVIEW, ENTITLEMENT,
INTERWEST
SURVEYING & SUBDIVISION MAPS
40 Years of Experience
Education: Operating Engineers Survey Curriculum, Riverside Community College Licenses: CA Professional Land Surveyor (4619)
Gary brings 40 years of land surveying experience in the engineering field in both the public and private sectors. He has supervised, managed and directed the field and office survey department operations while providing field survey and map plan-checking services for a variety of clients. His extensive background and knowledge combined with his strong leadership, organization style, and effective communication skills results in thorough and complete map reviews.
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.
6 City of Cathedral City | Work Proposa
"On-Call" Engineering Support Services for Various City Engineering Department Projects Alison Winter // GRANT MANAGER INTERWEST
15 Years of Experience
Education: Master of Urban Planning, San Jose State University; B.A., Creative Arts, San Jose State University
Alison has 15 years of professional experience with a demonstrated history of working in the public, private, and non-profit sectors.
With civic leadership experience and excellent organization skills, Alison can coordinate complex grants and work effectively with interdisciplinary teams and project partners. Alison has a strong background in transportation planning including evaluating conditions, identifying future needs, and laying the framework for the plans and funding to meet priorities. Her previous public works experience includes writing and managing grants for transportation-related programs. She also has experience in capital asset management, transportation demand management, zero-emission transit planning, safe routes programs, grant reporting, park and trail development, disadvantaged business enterprise goal setting, Title VI, and public engagement. in addition to grant-writing, Alison is skilled in writing plans, policies, and public communications to achieve alignment with federal, state and local regulations and goals.
A few notable development projects she worked on include the redevelopment of the Bay Meadows racetrack in San Mateo where she performed travel demand analyses for various land uses and roadway designs, the Dry Creek Greenway West Multi-Use Trail Project in Roseville where she prepared successful grant applications for $10.5 million in state and regional Active Transportation Program (ATP) funding, and helped secure $5 million in funding for Roseville Transit's zero-emission electric bus pilot project.
Grace Alvarez, PE // GRANT ADMINISTRATOR INTERWEST
32 Years of Experience
Education: B.A. Administration, Public Administration Concentration, California State University, San Bernardino; Bilingual in English and Spanish Grace has cultivated years of expertise in transportation planning and programming and is knowledgeable of all applicable state and federal requirements and processes, as well as local concerns and considerations for transportation projects.
She has a solid track record of successfully delivering projects, procuring grant funding, and addressing problems, and is bilingual in English and Spanish. Grace is a seasoned Planning and Programming Manager with more than 32 years of municipal experience and a passion for public service. Over her career, she has served the County of Riverside and the City of San Jacinto and acted as a consultant, providing her with the unique opportunity to see municipal processes from multiple perspectives, as a City, County and private employee.
Lucy Cardenas // GRANT SPECIALIST INTERWEST
12 Years of Experience
Bilingual in English and Spanish
Lucy is a Grant Specialist dedicated to ensuring the success of projects and offers experience in grant writing, administration, and outreach. Lucy has a history of writing successful grants for transportation and parks and recreation projects. She is adept at creating networks for collaboration with various partners and actively engaged in civic leadership. Lucy is bilingual and able to conduct public outreach in both English and Spanish. She received over $17.1 million in awards for transportation, and parks and recreation in 2022.
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City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects Jeff Wellcome, SR/WA, R/W-RAC // ROW ACQUISITION INTERWEST 22 Years of Experience
Education: Coursework, Long Beach City College; IRWA Disciplinary Courses (16) Licenses: CalDRE Salesperson (License No. 01313731); Notary Public, California; Signing Agent Certificate; Member of International Right of Way Association (IRWA) Jeff Welcome has more than 22 years of right of way acquisition and relocation experience coupled with an educational and working knowledge of the Uniform Act, Title 25 California Code of Regulations, California Code of Civil Procedure and Caltrans regulations. He is experienced in property negotiations on behalf of the private and public sectors to obtain many types of right of way, including easements, permits, leases, temporary work space agreements and land acquisitions. His expertise also extends to relocation, having managed projects consisting of single-family, multi-family and business moves.
Jeff's other responsibilities include: preparation of right of way certifications per Caltrans guidelines; utility franchise right coordination and property management. He has successfully completed numerous public sector road widening and grade separation projects throughout California, working with a myriad agencies from Bakersfield to San Diego. b. Similar Work & References
On-Call Engineering Support Services / / City of Cathedral City, CA
Reference: Crystal Sandoval | Assistant Civil Engineer | 760.770.0349 | [email protected]
Interwest Consulting Group began serving the City of Cathedral City since 2021 with On Call Engineering Support Services. Our team provides the following deliverables to the City:
• Complete engineering support.
• Plan reviews inclusive of grading, erosion control, street, storm drain, sanitary sewer, and water improvement plans. • Assisting in the preparation of formal and informal requests for proposals for design and/or construction projects and RFP management.
• Monitoring and reporting on project status, budget vs. actual expenditures, and contract time vs. actual time. • Providing design and construction for CIP. Project administration, inclusive of project schedules and reports. Assisting with agency projects and other duties as assigned.
Engineering Plan Check & Inspection Services / / City of Moreno Valley, CA Reference: Michael Lloyd, PE | Assistant City Manager | 951.413.3120 | [email protected] Interwest Consulting Group began serving the City of Moreno Valley in 2016. We currently provide engineering plan check services and on-call inspection services to the land development department. Since 2019, we have provided plan check services for all improvement plans related to private development (excluding building and related plans), including of a variety of street improvement plans (widening, rehabilitation, and new); grading plans (mass grading, rough grading and precise grading); parcel/final maps; dedications, easements, vacations, quitclaims and parcel mergers; lot line adjustments; storm drainage plans; hydrology and hydraulic calculations and reports; Engineer's reports; and storm water pollution prevention plans and Water Quality Management Plans (WQMP, NPDES, MS4); as well as a variety of other types of construction improvement plans, erosion and sediment control plans, sewer improvement plans, traffic signal improvement plans, and on-site improvement (grading and paving) plans. In addition to individual plan check review, Interwest provides independent review of technical studies and reports (including sewer studies, traffic studies, geotechnical reports, storm- water pollution prevention/PDES plans, and water quality management plans) and renders appropriate review of the analysis and proposed mitigation.
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES:
8 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects North Sphere Regional Park // City of Palm Desert, CA HABITAT CREATION/PROTECTION Reference: Randy Bowman | Deputy Public Works Director | 760.776.6493 | [email protected]
Interwest has been contracted to provide landscape architecture, planning and design services to create a new regional sports park for the City of Palm Desert, CA. As part of the Millennium Specific Plan, the regional park aspires to create new recreational opportunities and activities for the thriving community in the Coachella Valley. The project is currently under design phase and has already conducted a public outreach event for the community (December 2022).
Antelope Creek Park // City of Woodlake, CA
Reference: Emmanuel Llamas | Community Development Director | 559.564.8055 | [email protected]
Interwest has been contracted to provide engineering, landscape architecture and design services to create a new Antelope Creek Park in the City of Woodlake, CA.
The park development will convert an existing olive grove into a 20-acre community and regional destination that will include: flexible event lawns; exercise and fitness trails; a multi-purpose sports field; baseball and softball fields; educational gardens; basketball and volleyball courts; a skate park and pump track; wayfinding; and a children's nature play area. This is one of the many park development projects using Proposition 68 funding or public grants that Interwest is currently designing for Woodlake. The project is currently under design phase.
Enchanted Hills Park // City of Perris, CA
Reference: Sabrina Chavez | Director of Community Services | 951.943.6603 | [email protected] The proposed project consists of an active sports park. While many natural features of the site have been retained, park development includes the introduction of hardscape and impermeable surfaces as well as turfed and landscaped areas.
The park plan includes a multi-use field, child play area, toddler play area, restrooms, picnic shelters, hardscape, parking lots, bridges, trails, a basketball court, BMX course improvements, art rocks, a splash pad, a skating area, and a zip line.
Additionally, the project will retain and incorporate some of the existing site features, such as Owl Rock, and formalize the unofficial BMX course that exists on the site. There are three proposed entrances to the site; one at the intersection of Weston Road and Diana Street, and two entrances that form a horse-shoe drive adjacent to and accessible from Metz Road. The project would include on-site signing and road striping, improve Weston Road and Metz Road to their full local street alignment along the project boundary, and provide appropriate sight distance measures in accordance with Caltrans standards. The project also includes the under-grounding of the electrical transmission line that traverses the southern portion of the site and while the exact alignment is unknown at this time, the alignment will avoid the riparian area that is to be preserved in its natural state.
c. Understanding and Approach of Services
"We define ourselves by the strength of our relationships with the people we work with and the people we work for.
Earning our clients' and employees' trust by exceeding expectations is our ultimate measure of success." Interwest provides services driven by core values and beliefs which define our corporate philosophy. These philosophies dictate how we approach our services to create the desired outcomes for the cities we serve. After thoroughly reviewing the Scope of Work outlined in the RFP, Interwest commits to delivering the following services to the City:
• Preparing for City signatures any necessary documents and coordinate with various City Departments to acquire and maintain funding and approvals.
Performing plan reviews of grading, erosion control, street, storm drain, sanitary sewer, and water improvement plans along with hydrology studies, SWPPPs, and WQMPs prepared by outside design firms and City Engineering Department staff.
INTERWEST THOUGHTFUL SOLUTIONS THRIVING COMMUNITIES
City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects • Assisting in the preparation of formal and informal requests for proposals for design and/or construction projects and summarize proposals received.
• Monitoring and report on project status, budget vs. actual expenditures, and contract time vs. actual time. • Providing design and construction services for minor Capital Improvement Projects. • Preparing and track project schedules.
• Preparing correspondence, reports, and memoranda necessary to administer projects. • Assisting with TPPS, FTIP, CVAG, RCTC, SCAG, and related governmental agency projects. • Other duties as assigned by the Director of Engineering / Public Works.
We understand the Engineering Department's emphasis on the importance of timely plan review services in order to minimize the costs to the Community Department brought about by delays in the plan-check process. We have structured our project staffing model to meet or exceed the turnaround times in the current performance schedule and "fast track" performance schedule for engineering plan check services of plans or maps.
In alignment with the City's expectations, our goal is to provide a complete and thorough plan check of the initial submittal, following up with the City's Project Engineers and staff to ensure that all comments are adequately addressed so that final plans are ready to be approved and signed by the City Engineer no later than the third submittal.
In addition, Interwest has reviewed the City's list of current projects and tasks assigned, and are proud to offer our Grant Support Services and Real Estate and Right of Way Acquisition Services.
Section 3 / Scope of Work
Task 1: Engineering Plan Check and Plan Review
Interwest proposes to complete the plan checking process of all improvement plans related to private development (excluding building and related plans), including a variety of street improvement plans (widening, rehabilitation, and new); rough and precise grading plans (mass grading, rough grading and precise grading); tract, parcel/final maps; dedications, easements, vacations, quitclaims and parcel mergers; lot line adjustments; storm drain plans; hydrology and hydraulic calculations and reports; Engineer's reports; and Storm Water Pollution Prevention Plans and Water Quality Management Plans (WQMP, NPDES, MS4); as well as a variety of other types of construction improvement plans, erosion and sediment control plans, wet utility plans, sewer improvement plans, borrow site and stockpile plans, traffic signal and street improvement plans, and on-site improvement (grading and paving) plans.
In addition to individual plan check review, we will provide independent review of technical studies and reports (including sewer and water studies, traffic studies, soil/geotechnical reports, Stormwater Pollution Prevention Plans, title reports, closure calcs, and Water Quality Management Plans) and render appropriate review of the analysis and proposed mitigation.
Plan Check Procedures
A typical scenario for "what" we do related to the review and processing of final maps, grading plans, landscape plans, improvement plans, hydrology and hydraulics calculations and plans, geotechnical studies, and traffic engineering and operations plans and reports, is as follows:
• Provide plan reviews for final maps, grading plans, improvement and landscape plans, including evaluation of required reports, studies, and design professional's recommendations. • Visit the site to determine field conditions are consistent with the plans submitted. • Obtain and cross-check all Conditions of Approvals and applicable standards, resolutions, and ordinances to ensure they are reflected either in the design plans or General Notes. • Each plan review will be accompanied with a letter summarizing the red-line comments, addressed directly to the applicant's engineer or landscape architect, with a copy to City staff and the applicant.
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES
10 City of Cathedral City | Work Proposa
"On-Call" Engineering Support Services for Various City Engineering Department Projects • The Project Manager will meet with the Design Professional and Engineering City staff to review comments or to delineate the standards which are not being met to assist in the timely completion of the review and meeting the maximum goal of two plan reviews.
• Engineering review of grading permit/applications is highly dependent upon the complexity and location of the proposed grading. A single lot entitled commercial grading permit application will be reviewed differently from a hillside lot or subdivision, or a project adjacent to a drainage corridor. • Soils reports will be evaluated, and confirmation of recommendations will be included on the plans. Boundary conditions will be evaluated to maintain continuity with surrounding properties and maintain existing drainage patterns. • Construction erosion control and post construction water quality control will be reviewed for compliance with the Storm Water Quality Management Permit in effect for the City. • Map checking will be overseen by professional engineer's licensed to practice land surveying in the State of California or by licensed Land Surveyors.
Plan Check Service Lists, Charts, Processes
Interwest has developed numerous checklists and plan-check process documents for client agencies to assist both our plan check engineers and developer's consultants in the plan submission and review process. Examples include:
• Grading Certification and Compaction Report Review • Hydrology Report Checklist Checklist WQMP Review Checklist
• Grading Plan Preparation Checklist • NPDES Construction Inspection Form • Grading Plans (Mass/Rough Grading) Checklist Tentative and Final Map Checklists • Improvement Plan Submittals Checklist Utility Plan Checklist • Legal Documents Submittals Checklist
Interwest staff also uses internal review checklists developed in Microsoft Excel for plan review of:
• Maps • Street Improvements
• Mass Grading • Sewer and Water
• I Rough Grading • Signing and Striping
• Precise Grading • Signal Design
• Draining and Hydrology Water Quality Basins
• Storm Drains
Task 2: Project Management and Administration
Interwest has extensive experience and success in developing and implementing municipal public works projects, including those with State and/or Federal funding requiring compliance with the Caltrans Local Assistance Procedures Manual. We create and apply management systems that work and carefully monitor program effectiveness by closely tracking work quality, quantity, and cost. Our approach begins with the identification of specific project priorities and their scheduled completions.
Delivering large-specialized Capital Projects under aggressive schedules involves management, administration, and oversight of project development teams from inception to completion. Project management to Interwest means complete ownership of all aspects including project delivery, funding, project development, and programming. We measure our success in meeting deadlines, project budgets and most importantly, our client's expectations. Additionally, we can assist the City throughout project construction, providing services. including:
Developing an RFQRFP to hile a donsurant for Construction Administration and Inspection of the project, project schedule and prioritization, project meetings, document control, project scoping, quarterly reporting; construction bidding and construction inspection.
INTERWEST THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES
11 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects Task 3: Grant Management Services
The Interwest team have successfully secured funding through competitive grants from Federal, State and Regional agencies for our clients, allowing them to leverage funding to construct and deliver vital improvements and programs to their community.
We recognize that grants available to municipalities can have many facets so we are available to assist in all areas. Our expertise in public works grants provides a strong basis to support the City in multiple areas. Our extensive experience in public works grants spans several areas such as parks and recreation, public safety, environmental sustainability, and economic and community development. Recent initiatives to incorporate arts, affordable housing and social services/homelessness into transportation grants allows us to leverage our expertise to assist public agencies in these areas.
Grant Research
With an understanding of what the City needs, Interwest can seek funding opportunities to match the current need. Interwest can review past/current grants the City has received to properly identify potential grants that are most viable and competitive for the City. Research shall include understanding all grant program eligibility information and application submittal requirements.
Grant Administration
The Interwest team will provide grant administration services for the City's state and federal transportation grant-funded projects and programs.
Grant Management - Interwest will review the budget, timeline, and scope of work for awarded grants and work with City staff and the Project Manager to communicate any necessary updates and requirements. Interwest will review the terms of terms of the grant agreements for any necessary changes to the approved scope or budget, to be made in compliance with the terms of the executed grant. This ensures that all contracts meet the requirements set forth by the granting agency.
Interwest will maintain a list of awarded grants, noting project status, reimbursements, amendments, and milestones. This list will be updated on a regular basis and shared with the City to ensure that budget line items and milestones are met.
Grant Reporting - Interwest will establish a grant reporting schedule per each granting agency and project. Interwest will work with City staff and the Project Manager to collect all data and information needed for grant reports. All necessary documentation for grant reports will be complied and provided to the City for submittal to the granting agency.
Grant Close-Out - Upon completion of a project, Interwest will confirm all grant requirements have been made and no obligations are remaining. Interwest will assist the City in preparation of all close-out documentation per the requirements of the granting agency.
Grant Writing
Interwest will coordinate and facilitate kick-off meeting(s) for grant applications once a Task Order has been issued. Interwest will present grant program guidelines, application approach, candidate projects, a detailed work plan and schedule, application templates, and a draft application checklist. The checklist will identify parties responsible (e.g. Interwest team, City staff, external project partner, etc.) for completing or addressing checklist items. • Review Program and Project Documents - Interwest will ensure that applications are competitive and responsive to the screening and scoring criteria of a given grant program.
Identify and Address Missing Project Data - Interwest will identify missing project data and how the data will be produced to meet application requirements and evaluation criteria.
Compile and Review Project Information - Interwest will compile and develop all relevant project information and exhibits, including project cost estimate, funding plan, narrative, project's benefits, and other information and data, graphics, maps, charts, tables or photos pertinent to addressing grant program requirements and evaluation criteria and to producing a competitive application.
Develop Draft Applications - The Interwest team will prepare at least two successive iterations of the draft applications for each project.
Prepare Final Applications and Submittal - The Interwest team will prepare final grant application packages and submittal of application to granting agencies or foundations, as allowable under grant guidelines.
INTERWEST THOUGHTFUL SOLUTIONS, THRIVING COMMUNITIES
12 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects Task 4: ROW Acquisition
Interwest brings nearly two decades of providing right of way services to a number of California agencies and we have a strong history of providing these services. Together, our industry-leading right of way professionals have an average of 21 years of experience delivering right of way services to the public sector. Additionally, due to their years of experience, our agents exercise sensitivity, fairness and respect to property owners throughout the right of way process. Our ability to follow procedure and ensure quality without curbing progress is unrivaled. Our team has completed approximately 8,000 acquisition and relocation assignments for more than 300 projects.
Our specific project experience demonstrates our ability to effectively staff tasks to keep a project on time and within budget. This expertise will serve as a great contributer to the City's success in the right of way portions of its projects. This table, outlining Interwest's personnel experience, identifies AGENCY many transferable project characteristics that specifically relate to the • ш City's request. NUMBER OF CAS PUBLIC PROJECT TITLE AND ESCROW APPRAISAL ACQUISITION • RELOCATION San Diego County | Bradley Avenue/SR-67 Interchange Project San Diego Housing Commission | Multiple Projects
City of Santa Barbara | Highway 101 HOV Lane Rehabilitation City of Clovis | Shaw Avenue Widening Project
City of Victorville | Nisqualli Road Widening
City of El Monte | Valley Boulevard and Santa Anita Project City of Bellflower | Bellflower Boulevard Widening Project City of Santa Clarita | Canyon Country Community Center Project City of Santa Clarita | Bridge to Home Homeless Shelter Project Los Angeles Metro Transportation Authority | Crenshaw/LAX Light Rail Los Angeles Metro Transportation Authority | Exposition Transit Corridor Project City of San Juan Capistrano | Del Obispo Widening Project City of Ontario | Philadeiphia Street and Cypress Avenue Project City of Fontana | Foothill Boulevard from Oleander to Cypress Ave.
City of Anaheim | South Side of La Palma Avenue
City of Brea | SR-57/Lambert Road Interchange 4
City of Beaumont | Pennsylvania Avenue Improvement Projects 20 • • City of Wildomar | Bundy Canyon Road Widening 61
City of Modesto | SR-132 West Freeway/Expressway Project 59 City of Hesperia | Ranchero Road/I-15 Interchange 11
City of Yorba Linda | Bastanchury Road Widening 7
City of Rancho Mirage | Highway 111 and Frank Sinatra Drive Improvements 6 City of Santa Ana | Bristol Street Widening (All Phases) 370 City of Ontario | Part 150, Phase | 28
City of Irvine | Sand Canyon Grade Separation 19
INTERWEST THOUGHTFUL SOLUTIONS THRIVING COMMUNITIES
13 City of Cathedral City | Work Proposal
"On-Call" Engineering Support Services for Various City Engineering Department Projects The Interwest Advantage
We have extensive experience providing the proposed engineering support services to Cathedral City and other local municipalities within the same region and beyond. As shown on Page 8-9 Similar Work & References section, our project examples illustrate our proven ability to deliver these services in complex municipal environments. In summary, our team will provide the following fundamental elements and advantages to the City of Cathedral City:
Experience in with Cathedral City: Interwest has had the privilege to serve several municipalities throughout California, including Cathedral City since 2021. Our staff's local experience has given them valuable insight into the unique concerns of the area, familiarity with all relevant local standards and regulations, and relationships with the community and local agencies, including Caltrans.
Small Firm Focus, Large Firm Resources: Our primary focus is providing turnkey staff augmentation services to California municipal clients. Unlike many of our competitors - either too small to provide a full range of dedicated services, or too large and dispersed to provide a local focus - Interwest is a full-service organization with the resources to provide any and all of the expertise required and the ability to scale our services to the City's changing needs.
A Wealth of Relevant Municipal Experience: Our staff has served as municipal employees, often in management roles, so we understand how the system works from the inside out. For the same reason, our staff understands how to manage projects while representing the City's goals responsibly and respecting budgetary and time limitations.
By design, our staff is comprised of professionals with extensive experience working directly for public agencies. Our staff will ensure conformance with Federal, State and City statutes, regulations, ordinances, guidelines, applicable standards, specifications, plans, laws, and accepted standard construction practices.
Interwest is very
familiar with Cathedral
City's project
expectations and has
had the privilege of
serving the City since
2021.
This experience will
allow us to hit the
ground running and
work collaboratively
with the City from
day one.
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