April
2023
PROPOSAL
'ON-CALL' ENGINEERING SUPPORT SERVICES FOR
VARIOUS CITY ENGINEERING DEPARTMENT PROJECTS
NAI
Consulting
68955 Adelina Road
Cathedral City, CA 92234
(760) 323-5344
Cathedral City
NAI 68-955 Adelina Road
Cathedral City, CA 92234
Consulting (760) 323-5344
April 17, 2023
John A. Corella, P.E
Director of Engineering/Public Works
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Subject: "ON-CALL" ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Dear Mr. Corella and Members of the Evaluation Team,
NAI Consulting, Inc. (NAl) welcomes the opportunity to submit this proposal to continue providing On-Call Engineering Support Services to the City of Cathedral City. NAI offers an outstanding project team specializing in civil engineering and project management. Our team possesses the qualifications, experience, enthusiasm, and a positive approach to meet the City's Engineering Department's goals and objectives. These tools will ensure the successful delivery of the City's projects and related work objectives.
Established in 1996, NAI is a team of professionals with over 50 years of combined planning and engineering experience. The NAI Team has successfully delivered a vast assortment of local, regional, state, and federally funded projects for many agencies within the valley, including the City of Cathedral City.
As a local firm, we understand the environment and have strong ties to the valley. We are also proud of our in-depth background knowledge gained from working with the City over the past decade. We are the best-poised team to help the City move projects and concepts forward because we know where Cathedral City has been and can provide that history and context to the work at hand
Lorissa Gruehl, P.E., will serve as Principal-in-Charge and Project Manager. She is a civil engineer by training, has in-depth knowledge of the public works project process, and is an experienced designer and plan checker. Our firm of professional staff supports her to provide as much or as little time as necessary to meet assigned work objectives. We are confident that our experience at NAI will successfully blend with the City of Cathedral City's project After a thorough review of the proposed Professional Services Agreement, we request consideration of the following comments:
1. Exhibit C requires a waiver of subrogation for the Worker's Compensation Insurance. NAI will provide a blanket waiver of subrogation for our General Liability and Commercial Auto Policies. If a separate endorsement is required for Worker's Compensation, NAI will obtain and charge the City as a direct cost to the Contract.
This proposal will remain valid for 120 days from the due date for the proposals, April 17, 2023. We look forward to providing the City of Cathedral City the absolute best services our firm offers. The contact information for this proposal Lorissa Gruehl
68-955 Adelina Road
Cathedral City, CA 92234
e. [email protected]
p. (760) 323-5344
c. (760) 799-0066
Respectfully submitted,
Lorasa Grube
Lorissa Gruehl
Principal in Charge, Senior Civil Engineering
- 1 -
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
TABLE OF CONTENTS
I. COVER LETTER
II. STATEMENT OF QUALIFICATIONS ...2
a. BACKGROUND ..2
KEY PERSONNEL ...3
b. EXPERIENCE ....4
c. PROJECT UNDERSTANDING AND APPROACH ... ...6
III. SCOPE OF WORK ..7
a. DESIGN ENGINEERING SERVICES... ...8
PROJECT MANAGEMENT SERVICES ..11
ADDITIONAL MANAGEMENT SERVICES ...12
Separate Envelope - Exhibit Cost Proposal in 10-H format TABLE OF CONTENTS *NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
Il. STATEMENT OF QUALIFICATIONS
BACKGROUND
NAI Consulting, Inc. (NAI) is a small firm with strong ties to the Coachella Valley. We are headquartered in Cathedral City and have been an active partner in the Capital Improvement community for over 25 years. We have supported City Staff in delivering their Capital Improvement Programs through two recessions; numerous CVAG, Caltrans, and RCTC Directors; and large corporate buyouts of previously familiar firms. We have staffed employees who have worked for public agencies and have trained employees who have gone on to work at public agencies. We have provided Project Management, Engineering Services, and Grant Administrative Services to virtually every city in and around the Coachella Valley, including Cathedral City, La Quinta, Indio, Palm Springs, Rancho Mirage, Coachella, Palm Desert, Desert Hot Springs, Beaumont and Town of Yucca Valley. NAI has remained a consistent provider of Coachella Valley capital project delivery and, more importantly, a continuing partner with the City of Cathedral City. We appreciate the opportunity to continue to provide "On-Call Engineering Support and Grant Administration Services" to the City of Cathedral City.
Our hours of operation have us in the office:
Monday-Thursday from 7:00 AM to 5:00 PM
Fridays from 7:00 AM to 4:00 PM
With every other Friday off.
Since we are a small, family-owned business, our hours are flexible, and you can reach us by cellphone at any time.
NAl's Unique Quality
The unique quality that has made NAI successful in the Coachella Valley is our ability to be utilized as much or as little as our public clients require. We focus on public work staff augmentation rather than replacement. We aim to integrate with the existing City organization without interfering with management decisions to expand department staff or reorganize as they see fit. This model allows our clients to utilize our services in one year to staff an open position and then scale back only to provide project management for one project the next.
NAI's Ability to Ensure Project Funding
NAI can and does comply with state and federal procedures to ensure project funding. We have dedicated staff who provide funding assistance daily.
Project Management Administration and Engineering Support Experience This proposal will demonstrate that NAl is the most qualified consultant to provide the requested Engineering Support Services for various projects. We have experience in all public works project delivery aspects, from a basic Needs Analysis to final acceptance. We have been developing the Capital Improvement Programs for Indio and La Quinta over the past several years as well as managing specific projects as requested. We are familiar with the RCTC Measure A requirements and the CVAG Regional Arterial Program.
You will see that NAI can track project budgets and schedules and develop engineered drawings and specifications We have written Request for Proposals for most public work services, including bridge design, street design, signal improvements, drainage improvements, transportation planning, construction management, and even maintenance contracts.
NAl is a full-service Civil Engineering firm. Our recent engineering experience includes designing street widenings, and street rehabilitation plans, designing ADA improvements for roads and buildings, designing traffic control plans. designing signing and striping plans, and preparing specifications and engineer's estimates for our design projects. We repare and review specifications and engineer's estimates for projects we manage, including developing traffic signa quipment replacement specifications and providing plan checks for signal interconnect installation and bridge plans We are capable of providing plan check services for a variety of different capital improvement projects and development projects.
STATEMENT OF QUALIFICATIONS - 2- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
KEY PERSONNEL
PRINCIPAL IN CHARGE - CIVIL ENGINEERING - Ms. Lorissa Gruehl, P.E.
Lorissa is a registered Engineer in the State of California and serves as Lead Civil Engineering & Project Manager as needed. She has over 18 years of experience working on various infrastructure planning, design, and construction projects, including design-build. She has experience working directly with project development teams to create efficient and constructible projects that meet the client's objectives.
Through staff extensions, Lorissa has supported cities in becoming more efficient and successful in delivering capital projects. She has proven herself to be a capable asset to City On-Call Programs. Typical services she provides include plan checking and estimating, value engineering analysis, request for proposal (RFP) preparation, and project engineering support. She also includes preparation and tracking of project schedules and budgets, preparation of bid documents, preparation of bid summary comparisons, and construction support.
Lorissa has been the lead civil engineer for roadway widening and pavement management projects ranging from slurry seal, pavement rehabilitation and traffic calming. She has led ADA-related improvements, ranging from pavement reconstruction, sidewalk reconstruction, signing and striping modifications, curb ramp reconstruction, and various sidewalk and curb ramp improvement projects throughout the valley.
PRINCIPAL IN CHARGE - PROJECT MANAGEMENT - Mr. Joshua Nickerson, P.E.
Josh is a registered Engineer in the State of California and serves as the Project Management. With over 12 years of experience in design and project management, he brings an array of knowledge to support capital improvement projects from the cradle to the grave. Throughout his career in the Coachella Valley, Josh has developed a solid reputation for state and federal procedures and his continuously expanding network of agency contacts, he successfully manages projects through federal and state funding requirements.
This ongoing support requires a significant amount of inter-agency coordination between the cities, the Riverside County Transportation Commission (RCTC), the California Transportation Commission (CT), and the California Department of Transportation (Caltrans).
He has a profound knowledge of local and state standards, including the Local Assistance Procedures Manual, the Local Assistance Program Guidelines, the Project Development Procedures Manual, the Caltrans Construction Manual. etc. Specific services he provides include project budgeting and scheduling, FTIP coordination/updating, RCTC, CTC, and Caltrans coordination, and request for authorization (RFA) preparation for federally funded phases of work. His services also include requests for allocation for state-funded phases of work, CEQA/NEPA review, federal and state invoicing, federal RFP preparation, federal project specifications preparation, etc.
ASSISTANT ENGINEER - Mr. Jose Cortez
Jose will serve as the Assistant Engineer for this contract. He has experience with construction projects and providing services, such as CAD work, estimating project engineering, and project management. This experience has led to working with city staff and project managers to prepare plans and ensure scopes of work, schedules, and budgets are in line to be completed without reducing quality and increasing cost.
Through Jose's support as an Assistant Engineer, he has gained experience with pavement management projects and ADA improvements. These projects range from sidewalk gap closures, pavement rehabilitation, signing and striping 1 modifications, curb ramp reconstruction, providing bid documents, estimates, specifications, bid comparisons, plan checking, budget tracking, and other responsibilities.
PROJECT MANAGER - Mr. Alexander Klan
Alex will serve as the Project Manager for this contract. As an industrial engineer, he has over 20 years of experience in financial, technical, and project management in the shipping, manufacturing, and construction industries. Alex has a solid background in quality management systems and auditing. In the past few years, he has developed a thorough knowledge of providing administrative and engineering support for federal and state-funded capital improvement projects.
He has been part of the team at NAI Consulting since 2019 and has attended multiple LAPM, PMP, and other training classes to focus his skills on capital project management.
STATEMENT OF QUALIFICATIONS - 3- PNAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
He has detailed knowledge of local and state standards, including the Local Assistance Procedures Manual and the Local Assistance Program Guidelines. Alex can support the following efforts: project management, project budgeting and scheduling, FTIP coordination/updating, preparation of federal and state compliance paperwork, CEQA/NEPA review, RFP preparation, project specifications preparation, etc.
ASSISTANT PROJECT MANAGER - Ms. Erika Sinohuiz
Erika provides project management support. She assists with the various capital improvement and federally funded projects. She has experience working directly with project managers, project development teams, and city staff to ensure efficient and timely project delivery that meets the client's objectives and satisfies federal and state requirements.
As an integral part of our process for project delivery, Erika is familiar with federal funds and the capital improvement process. She assists with project specifications, bid comparisons, federal forms, federal and state invoicing, project closeouts, and other duties, as necessary.
MANAGEMENT ANALYST - Ms. Diana Smith
Diana serves as project management and administrative support. She has served as an administrator to various private sector-funded projects and has experience working closely with project managers, project superintendents, architects and state and city staff to ensure the fluidity of each project. Diana is familiar with budgeting, schedule tracking, projec and consultant reimbursement invoice preparation, and overall project organization requirements. Her experience with the state and local agencies allows her to care for further administrative needs as they arise.
PROJECT ASSISTANT - Ms. Stephanie Milette
Stephanie acts as project management and administrative support for various improvement projects. She assists in preparing federal and state invoicing, utility letters and coordination, bid comparison, due diligence, drafting of award packages, and administrative assignments. Her familiarity with budget and schedule tracking, project filing, preparation of progress payment invoicing for consultant reimbursement, and project reimbursement aided in the success of multiple projects.
NAI'S EXPERIENCE WITH SIMILAR WORK
NAI has maintained long-standing relationships with all our clients through on-call contract management. NAI provides similar on-call work through the following contracts:
• Design Professional Services for the City of Cathedral City.
Term of Agreement: June 9, 2021, to June 9, 2023.
• Project Management Services for the City of Cathedral City.
Term of Agreement: July 1, 2021, to June 30, 2023.
• Project Management and Contract Administrative Support Services for the City of La Quinta.
Term of Agreement: July 1, 2019, to June 30, 2024.
• As-Needed State and Federally Funded Transportation Project Management and Grant Administration for the City of Indio.
Term of Agreement: July 1, 2019, to June 30, 2023.
• As-Needed Professional Engineering Services for Civil Design for the City of Indio.
Term of Agreement: July 1, 2019, to June 30, 2023.
• On-Call Project Management Services for Various Federally Funded Transportation Projects for the City of Palm Springs.
Term of Agreement: April 4, 2022, to April 4, 2024.
• On-Call Engineering and Project Management for the City of Palm Desert.
Term of Agreement: February 14, 2023, to June 30, 2024.
STATEMENT OF QUALIFICATIONS - 4- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
The following is a Project Spotlight of key projects that the proposed NAI Team has delivered Ortega Road and Sidewalk Improvements P1/P2 Total Estimate Cost: $1,000,000 Client: Project Challenges:
John Corella Widen each side of road. Project • Urban In-fill City of Cathedral City included re-configuration of profile and • Resident Sensitivity modification to residential driveways.
NAI Team: Installing a flashing beacon. Essential Functions:
Josh Nickerson
Project Manager Funding: : Engineering
Schedule and Budget Tracking
CDBG
Lorissa Gruehl
Lead Designer Status:
Complete
North Indio Pavement Improvements Total Estimate Cost: $1,278,100 Client: Project Description: Project Challenges
Eric Weck Construct new road section along four Federally Funded City of Indio inpaved roads in Indio, north o CVWD Waterline Replacements nterstate 10. Project include:
NAI Team: stablishing centerline profile an Essential Functions Josh Nickerson onstructing drainage improvement Grant Application Project Manager Federal Compliance
Funding: Schedule and Budget Tracking
Lorissa Gruehl CMAQ
• Engineering
Lead Designer • Environmental (Sub)
Status:
Complete
On-Going Design Support for Pavement Management Plan Total Estimate Cost: $1,200,000 Client: Project Description: Project Challenges:
Bryan McKinney On-going project that has included over Maximizing Project Budget City of La Quinta ten (10) pavement management projects Resident Sensitivity which have ranged from slurry seal,
NAI Team: pavement rehabilitation, and traffic • Essential Functions:
Lorissa Gruehl calming re-striping associated with over Lead Designer 160 streets. : Scheduling Schedule and Budget Tracking Jose Cortez Funding:
Assistant Engineer Local
Status:
On-Going
STATEMENT OF QUALIFICATIONS - 5- ONAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
REFERENCES
CLIENT CONTACT PHONE EMAIL
City of Cathedral City John Corella - Director of Engineering & (760) 770-0327 [email protected] Public Works
Design Professional Services Term: June 9, 2021, to June 9, 2023 Bryan McKinney - Public Works Director
City of La Quinta (760) 777-7045 [email protected] & City Engineer
Project Management and Contract Administration Support Services Term: July 1, 2019, to June 30, 2024 City of Indio Timothy Wassil - Director of Public Works (760) 391-4017 [email protected] As-Needed State and Federally Funded Transportation Project Management Term: July 1, 2019, to June 30, 2024 and Grand Administration
PROJECT UNDERSTANDING AND APPROACH
NAI understands that our staff is expected to provide weekly engineering support on or off-site, as determined by the Director of Engineering / Public Works. NAI acknowledges the anticipated length of the contract is two years. We understand the City of Cathedral City's specific project delivery method and expectations on delivery timelines. We anticipate that each project will first begin with a task order submitted to the City for review and approval prior to the start of a project or task.
We have intimate knowledge of the project delivery process and look ahead to future project impacts with each decision made. During design and project management, we employ value engineering to keep projects within prescribed budgets and accelerate schedules to meet funding obligations.
Our approach for all projects, regardless of involvement, is to keep communication open with all parties involved. This starts at the beginning of a project to ensure everyone understands the scope of a project, continues through the design stage to keep a project on schedule and budget, and ends with project closeout to verify the scope was satisfied and all invoices have been paid and reimbursed, as necessary. This open communication allows the project to anticipate potential changes or delays, which keeps recovery as short as possible.
STATEMENT OF QUALIFICATIONS - 6- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
IlI. SCOPE OF WORK
NAl's services will include but will not be limited to the following:
• Prepare any necessary documents for City signatures and coordinate with various City Departments to acquire and maintain funding and approvals.
• Perform plan reviews of grading, erosion control, street, storm drain, sanitary sewer, and water improvement plans along with hydrology studies, SWPPPs, and WQMPs prepared by outside design firms and City Engineering Department staff.
• Assist in preparing formal and informal requests for design and/or construction project proposals and summarize proposals received
• Monitor and report on project status, budget vs. actual expenditures, and contract time vs. actual time.
• Provide design and construction services for minor Capital Improvement Projects. • Prepare and track project schedules.
• Prepare correspondence, reports, and memoranda necessary to administer projects. • Assist with issues associated with the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program.
• Assist with TTPS, FTIP, CVAG, RCTC, SCAG, and related government agency projects • Other duties as assigned by the Director of Engineering/Public Works.
Plan Checking
The NAl team is experienced in reviewing plans and documents for improvements within the City's right-of-way, commercial developments, golf course projects, and subdivision improvements for conformance with local and applicable ordinances and standards. In general, plan checking will include the following:
• Check the design for conformance to:
The Tentative Map
• Related Specific Plans
• General Plan Requirements
• City Ordinances
• Site Development Plan
• Conditions of Approval
• City and applicable standards
• The City's approved checklist
• Other Agencies' recommendations such as RCFC, CVWD, and Caltrans. • Check for the accuracy of the design in conformance with the City's most current Plan Check List. • Check general mathematics and design criteria.
Call out for redesign of any portion of the plans that:
Will not function
Is inconsistent with the approved Conditions of Approval or the Tentative Map •• Will be potentially unsafe to the public
Is impractical to construct
Water and sewer plans are checked by and processed through CVWD and DWA. However, we will review these plans as needed should they affect other improvements under our review, i.e., storm drain improvements All plans will be reviewed under the direct supervision of the designated Project Manager (a California Registered Engineer). A Registered Civil Engineer will be responsible for reviewing the overall design concept and any complex design features. All meetings with City Staff will be conducted by the Project Manager.
SCOPE OF WORK - 7- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
NAI has experience with over fifty plan checks on various projects being developed through the City of Cathedral City.
The following table highlights more recent projects associated with the city's growth.
PLAN CHECKS
- Alana Estates - Silver Torch Motel - Kroger Fuel Station - Senior Living Facility - Newport 17 - Nirvana Estates - Jim Shute - Canyon Springs - Cathedral City Cove Center - Rio De Sol - Circle K TI & CUP Villas - KPH, LLC
DESIGN ENGINEERING SERVICES
The following tasks detail our understanding and approach to a generic transportation project. This hypothetical scope of work program describes the effort needed to prepare construction documents, including final design plans specifications, and construction cost estimates. NAI will always employ value engineering techniques to analyz design/construction alternatives that may improve the design or make the project more cost-efficient.
The following tasks are ones that NAI can fulfill as the lead designer or as a project manager:
1. Project Coordination
To facilitate the review and approval process, we will collaborate closely with the key individuals at the City who are responsible for the review of specific elements of the project and will submit draft copies of significant work items before the milestone submittal date. This gives us a clear understanding of what the reviewers expect, and they have a preview of what will be submitted before the actual submittal is made. Our experience working on projects with City oversight has taught us the importance of maintaining accurate and detailed meeting minutes, decision logs, and action item lists during the project development process. Utilizing this technique documents decisions, ensures consistency in decisions, and provides a concise list of tasks to be accomplished by each participant and a specific schedule to complete the task.
We will hold a meeting with the City before beginning any significant work. The purpose of this meeting is to:
Solicit input regarding the goals for the project desired by each agency • Agree on the intended scope of the project
• Agree on the basic design standards to be met
Review the status of design and plan preparation for other street improvements or development projects near or adjacent to the proposed project site and obtain any mapping and design file information that may be available for these other projects
2. Review Existing Information
Once we have prepared the final scope documents and are issued a Notice to Proceed, we will begin the design phase of the project. This will consist of research and data collection, reviewing the documents provided by the City, coordination and investigation, field surveying, utility identification, and pavement evaluation.
We will prepare our preliminary plans based on information from our research, data collection, survey, and pavement testing. After 65% review and approval by the City, we will incorporate comments and begin work on the final PS&E.
3. Field Survey
NAI can obtain a surveyor or coordinate with one of the City's on-call surveyors. We will coordinate encroachment permits for surveys not within the City right-of-way.
In addition to cross-section surveys, the surveying task will locate all existing structures and improvements within and behind existing street right-of-way and adjoining streets in areas of the proposed improvements that may be pertinen • or in conflict with the proposed design and identify surface features that may not have been visible in aeria photographs. This may include structures, utility poles, fire hydrants, catch basins, signs, water valves, manholes, driveways, and walkways.
SCOPE OF WORK - 8- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
4. Utility Conflict Map/Utility Coordination
project-imposed impact locations to identify design controls and considerations necessary for plan preparation and with each affected utility will determine whether the plans indicate the necessary modifications/relocations to be performed as a part of the project or whether the utility company must perform and pay for its own work. This will be determined for each utility company and facility.
5. Right-of-Way and Permitting
If the project requires right-of-way, rights of entry, or encroachment permits, NAl can obtain a right-of-way consultant or surveyor as needed. Typical information and procedures may include recommendations for impacted areas, negotiated agreements, and coordination with the property owner or agency.
6. Geotechnical Information
If the project requires a geotechnical recommendation or street borings, NAI can obtain a Geotech as needed. Typical information and procedures may include recommendations for location of borings, review of draft recommendations, and coordination.
7. Hydrology and/or Hydraulics
If the project requires a hydrology study and/or hydraulic calculations, NAI can obtain a firm to conduct the necessary information. Typical information and procedures may include recommendations for the area of impact, proposed and existing roadway profile, recommendations for the size of storm to calculate, and coordination.
8. Geometric Base Maps
This task will include developing plans showing proposed geometry and other pertinent alignment data of the proposed engineering, including typical sections, profiles, superelevations, proposed right-of-way limits, approximate wall locations, and additional clarifying information, as necessary. They will be generated using the project report geometric plans. The geometric base maps (GBM) will be submitted to the City for approval before proceeding with the final design. The GBM will form the basis for the final design's skeleton sheets.
After the base sheets are developed, we will perform a field review to document existing field conditions and determine where additional information or field data may be required to provide adequate information to complete the conceptual widening alternatives and confirm the location and type of utilities and other improvements.
9. Roadway Plans
NAI will prepare roadway design plans to satisfy the project requirements as follows:
Street Widening - The plan set typically will include an alignment, profile, and widening details. Utility relocations will be identified, and drainage improvements will be included as required. In most cases, roadway widening occurs in areas with existing improvements within the City's right-of-way. NAI will design the improvements to minimize conflicts to the furthest extent possible and will provide positive drainage at all driveways within the right of way to the furthest extent possible. NAI will also design the profile to minimize the amount of existing pavement to be reconstructed.
• Pavement Rehabilitation and/or Reconstruction - The plan set typically will include a plan view of the streets with the limits of each type of rehabilitation or reconstruction method, i.e., crack fill, slurry seal, grind and overlay, etc. NAl can make recommendations on the type of pavement rehabilitation/reconstruction method, or we can prepare the plans based on the recommendation of a geotechnical report. The plans will show all valves and manholes in the pavement that the Contractor will need to raise/lower or cover to protect in place depending on the rehabilitation method. For reconstruction projects the plan set will include an alignment, profile, and reconstruction details. The profile may be omitted depending on if the profile will be adjusted. If the profile is changing significantly, the plans will identify utility line conflicts. Where the City does not wish to reconstruct the pavement, a curb opening can be designed to prevent water from ponding at low spots. • Median Addition - The plan set will include an alignment and profile. The profile may be omitted depending on if positive drainage can be maintained along the alignment if placed at the existing elevation on the road.
Typically, this cannot be maintained at new left turn pockets since the curb is typically placed on the opposite side of the crown. Where landscaped medians are requested, NAI can contract with a Landscape Architect.
The plans will identify utility line conflicts.
SCOPE OF WORK - 9- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
• ADA Compliant Sidewalks and Access Ramps - The plan set will include the limits and special details where required to reconstruct or install an ADA compliant sidewalk. The scale to prepare sidewalk and access ramp plans is typically 1"=20' or 1" = 10' depending on the length so that adequate detail can be shown. NAI will constructed to ADA standards. If it cannot, special details such as short retaining walls will be designed. NAI will inspect each existing ramp to determine the most cost-efficient way to bring the ramp into compliance. For instance, if a curb ramp meets all standards except it does not have truncated domes. The curb ramp will be protected and domes will be added.
10. Traffic Plans
NAI is capable of preparing signing and striping and traffic control plans for the roadway project we are designing.
However, NAI can also coordinate with the City's Traffic Engineer as needed.
11. Contract Specifications/Bid Documents
Project Specifications will conform to the requirements of the Standard Specifications for Public Works Construction, City, and Caltrans Standard Specifications as applicable.
NAI will use the City's boilerplate front-end documents and prepare final special provisions for items, details, materials, procedures, and other conditions not adequately covered by the City, Caltrans, or Public Works Standard Specifications. A listing and copy of all standard plans required for the project will be provided in the appendix, and copies of any plans used that are not standard will also be included. After incorporating the first plan check comments, we will prepare final technical specifications and/or special provisions for the proposed construction work.
12. Construction Cost Estimates
NAi will prepare a preliminary estimate of probable construction costs for the project, including a proposed bid item list, estimated quantity, line-item cost estimates and estimate of construction working days for the improvements per City format. At the first plan check, NAI will develop a preliminary estimate of probable construction costs for comparison with previous project budget estimates.
After incorporating the first plan check comments, NAI will prepare the final estimate of probable construction costs for the project, including a proposed estimate of construction working days for the improvements per City format. NAI will refine the preliminary estimate and provide quantity take-offs with appropriate unit prices and extensions.
13. Quality Assurance/Quality Control
Quality Assurance / Quality Control is crucial to NAl's overall approach to managing and controlling the work. This helps ensure the City receives a successful project on time and within budget.
As part of the program, a competent designer will review the work provided by the project engineer. During this review, the checker will mark up the plans and discuss any proposed changes with the project engineer. Changes to the plans, specifications, and calculations are only made after the differences are reconciled.
14. Final PS&E Package
After incorporating review comments for the plans, specifications, and cost estimate, NAI will submit an electronic copy of all documents prepared for the project. At the request of the City, NAI will also submit bond hard copies of the final package.
15. Bid Support/Construction Support
The NAI team will perform support services to the City during the advertising, bidding, and construction of the project as requested. These services will include written interpretation and clarification regarding the intent of the plans, specifications, and special provisions. NAI will also provide a professional review of shop drawings and contractor submittals for conformance to the bid documents as well as provide recommendations on progress pay estimates and change requests. Upon completion of construction, NAI will perform a field review and include the contractor's as-built SCOPE OF WORK - 10 - NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
PROJECT MANAGEMENT SERVICES
1. General Contract Management
As detailed in the requested services, NAI will actively manage the consultant contracts as assigned. This will include attending PDT meetings, reviewing schedules, approving consultant invoices, organizing project submittals, and maintaining project budgets. Without this active management, we have found that many contracts will stagnate as the consultants lose the direction of the project needs.
2. Coordination with Various Funding Partners
Administering regional, county, state, or federal funding begins with the grant application and does not end until the final report of expenditures is accepted, and final payment is received by the City. NAI has successfully delivered several hundred million dollars worth of projects partially funded with grant monies.
NAI's Project Team has a better-than-average understanding and working knowledge of the various grant requirements and/or procedures and stays current on the ever-changing environment. This knowledge and experience will ensure the successful delivery of capital projects that are partially funded with these restricted sources.
Our team knows that state and federal regulations extend beyond the life of a single project. Every year the City must submit updated DBE and ADA forms specifying how the local agency is planning to comply with these federal requirements throughout the year. The City must update its Quality Assurance Program (QAP) every five years to ensure that the construction material testing and certifications are kept current.
We know all of these ancillary state and federal requirements and will assist the City in maintaining good standing with Caltrans Local Assistance. We will be responsible for tracking and updating the DBE/ADA annual forms in accordance with Caltrans procedures outlined in the Caltrans QAP Manual.
3. Coordination with Other Agencies and Stakeholders
As a representative of the City for each assigned project, NAI will maintain a positive relationship with other impacted agencies, stakeholders, and the public. This includes utility agencies, flood control districts, regulatory agencies, CVAG, and adjoining jurisdictions that share public improvements. As part of this ongoing coordination, NAI will hold expectations of everyone involved.
4 Prepare and Track Project Schedules.
At the beginning of the fiscal year, the NAI Team will meet with city staff and assist in prioritizing the delivery of each project listed within the City's Capital Improvement Program (CIP). NAI will prepare an overall critical path Gantt chart schedule, which clearly illustrates when objectives for each project will be accomplished and the time relationship with other projects. This timeline "plan" is invaluable in managing staff workload, designing consultant deliverables, and anticipating approvals by city management and elected policymakers.
5. Assistance During Bidding and Contractor Procurement This critical objective begins with preparing biddable specifications, constructible plans, and a realistic engineer's estimate (PS&E) package. The NAI Team is fully experienced with city procedures and will respond to contractor requests for information (RFI), prepare any necessary addenda(s) to the bid documents, prepare bid comparison summaries that compare the bids received to the engineer's estimate and/or each other, perform due diligence on the low bidder, and prepare a staff report with award findings and recommendations for consideration by the City Council.
6. Project Scoping
When a project scope is complete and thorough, it is a powerful tool that can be used for many documents, such as the CIP, staff reports, and funding applications. Typical items NAI prepares, or coordinates are as follows:
• Identify the project limits.
• Identify above-ground utilities and other obstructions. • Identify existing right of way using parcel maps or other maps as available. • Research record drawings from the City's database.
• Layout proposed improvements for quantities and other potential impacts (utilities and right-of-way) • Coordinate Preliminary Hydrology as needed.
SCOPE OF WORK - 11- NAI Consulting
PROPOSAL: ON-CALL ENGINEERING SUPPORT SERVICES FOR VARIOUS CITY ENGINEERING
DEPARTMENT PROJECTS
Cathedral City
• Coordinate a Traffic Study as needed - Typical information may include signal synchronization, signal optimization, interconnect, and coordination recommendations. • Prepare a detailed scope and assumptions.
• Prepare an engineer's estimate and add allowances for unknowns.
7. Consultant Procurement
The NAI Team has solid knowledge of the City's Consultant Selection Process for small and large projects. We will draft a comprehensive Request for Proposal (RFP) and/or Request for Qualifications (RFQ) that clearly defines the project scope and intent and identifies a critical path schedule or administrative issues. We will negotiate the consultant's scope of work, negotiate the suitable fee, prepare a professional consultant services agreement, an repare a staff report with consultant selection findings and recommendations for consideration by the City Counci
8. Project Status Coordination
The NAI Team will provide project-specific input to the department's "Master Schedule," which provides a status of critical path project issues. We will be prepared to report all project matters related to budget, expected expenditures, and deliver a schedule in the Department monthly Master Schedule meeting or any necessary impromptu meeting We will also prepare for and attend the bi-monthly meeting with the Finance Department staff.
Prepare Staff Reports for City Council consideration
We understand that the City typically prepares the required staff reports. However, when requested, we will prepare the necessary staff reports to ensure the successful delivery of assigned capital projects.
ADDITIONAL PROJECT MANAGEMENT SERVICES
1. Grant Applications
One quality that NAl provides above managing grant-funded projects is the ability to secure regional, state, or federal funding. Besides CVAG's well-known 75% project funding support for projects listed in the Transportation Project Prioritization Study (TPPS) report, there are numerous other grant opportunities that we will assist and manage in applying. As grant opportunities arise, we will work with the City to draft the application's language. We will prepare all information necessary for a successful application.
2. 5 Year Capital Improvement Program Updates
NAI Consulting understands that the City prepares the Capital Improvement Program (CIP); however, at the City's direction, NAl is ready, willing, and able to take the lead to prepare the CIP update yearly. We have prepared CIPs in the past and have an intimate knowledge of the process. We understand the impact of early and frequent coordination with the various departments in the City to ensure that all projects and funding sources are identified and that priority projects are fully scoped and ready for implementation. There are many moving parts when preparing a CIP, including ensuring that all funding is being allocated correctly and that together with the CIP, Measure A and SB1 funds are reviewed, updated, and forecasted.
3. Assistance with the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program NAl's President was instrumental in the development of the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program while serving as the Director of Transportation and Planning for the Coachella Valley Association of Governments. As such, NAl is more qualified than most to assist the City with TUMF related issues.
4. Assistance with the Measure A ½ Cent Sales Tax Capital Improvement Plan and Maintenance of Effort Requirements
CVAG also developed the Measure A ½ Cent Sales Tax policies and procedures in conjunction with its TUMF Program.
NAI has full knowledge of these requirements and will continue to advise the City on any matter necessary to remain in compliance to ensure the City's local funding share is not forfeited.
SCOPE OF WORK - 12- NAI Consulting