68700 Avenida Lalo Guerrero Cathedral City, CA 92234 (760) 770-0327 FAX (760) 202-1460 e-mail: [email protected]
ENGINEERING DIVISION
May 23, 2023
Jonathan Hoy, P.E.
Director of Transportation
Coachella Valley Association of Governments
74-199 El Paseo, Suite 100
Palm Desert, CA 92260
Re: Amendment to the Agency Reimbursement Agreement for the Improvement of Date Palm Drive between Interstate 10 and Varner Road
Dear Mr. Hoy;
The City of Cathedral City (City) is moving forward with the completion of Phases I, II and III of the current Improvement of Date Palm Drive be tween Interstate 10 and Varner Road (Project). This Cooperative Agreement (Agreement) with the Coachella Valley Association of Governments (CVAG) was initially approved in 2013.
In 2015 the City completed an initial design of two (2) lanes of roadway and constructed said two (2) lane roadway as an initial phase of the Project. The cost of utility relocations, the Long Canyon Wash, and overall general construction cost escalation prevented the City from moving to complete the next phases of the Project adding additional lanes.
The need to accommodate the increasing roadway service levels on this corridor, and the cost impediments to completing the subsequent phases of the Project have been diminished with a construction phase funding partner, Riverside County Flood Control District (RCFCD). RCFCD has included funding for stormwater crossing improvements (less roadway improvements) for the Long Canyon Wash crossing at Date Palm in the amount of $1,966,500. This contribution will provide a great impact to the construction budget for this Project at a significantly costly location along the Project route.
In discussions with CVAG Staff, the City cited that with the additional RCFCD construction funding the next phases of the Project need to be completed. Thus, the City requested that MSA Consulting Inc., as an addendum to the existing design contract, submit a proposal for the next phase design of the Date Palm Drive between the Interstate 10 Interchange and Varner Road. The proposal includes four (4) more travel lanes, curb and gutter, sidewalks and bicycle lanes, a crossing design for the Long Canyon Wash and the intersection of Date Palm Drive and Varner Road. The cost of this proposal is $688,000 and is enclosed with this letter.
Page 2 May 23, 2023
The reimbursement agreement between CVAG and the City has a remaining balance of $2,497,155.27 as shown below.
Phase Amount Expended Balance by Phase
Preliminary Eng. (phase I) $ 246,000.00 $ 204,163.59 $ 41,836.41 Construction Eng. (Phase II) $ 1,200,000.00 $ 6,419.24 $ 1,193,580.76 Construction (Phase III) $ 1,670,000.00 $ 408,261.90 $ 1,261,738.10 Totals: $ 3,116,000.00 $ 618,844.73 $ 2,497,155.27
The City is requesting that CVAG amend the Reimbursement Agreement to include the cost submitted by MSA for the completion of the phased design of Date Palm Drive between the Interstate 10 Interchange and Varner Road ($688,000 plus 10% contingency = total $756,800) to the ultimate right of way condition utilizin g the funds available in the Project budget ($2,497,155.27).
The City is also requesting that, once the design of the Project is completed, and after MSA provides a comprehensive engineer’s estimate for the construction work, that the remaining funds of $1,740,355.27 be for the completion of the construction work. The $1,966,500 contribution from RCFCD will be applied to the Long Canyon Wash drainage improvement line item only.
Sincerely,
Armando J. Garcia Baldizzone, P.E.
City Engineer
cc.: John Corella, PE. Director of Public Works/Engineering - City of Cathedral City