ITEM 6D
Coachella Valley Association of Governments
Transportation Committee
June 5, 2023
STAFF REPORT
Subject: Reimbursement Agreement Amendment for the Improvement of Date Palm Drive between Interstate 10 and Varner Road
Contact: Jonathan Hoy, Director of Transportation ([email protected])
Recommendation: Approve Amendment No. 1 to the Reimbursement Agreement with the City of Cathedral City for the improvement of Date Palm Drive between Interstate 10 and Varner Road, adding an additional $516,000 for a total, not-to-exceed cost of $2,853,000 in regional funds for design and construction
Background: In October 2013, the CVAG Executive Committee approved a Reimbursement Agreement with the City of Cathedral City to design and construct Date Palm Drive between Interstate 10 and Varner Road in three phases. At the time this agreement was authorized, the project ranked number two in the 2010 Transportation Project Prioritization Study (TPPS).
In 2015, the City completed an initial design of two lanes of roadway and constructed those two lanes as the initial phase of the project. However, the cost of utility relocations, the improvements at Long Canyon Wash, and overall general construction cost escalation prevented the City from moving to complete the next phases of the project, which includes an additional four lanes as well as active transportation improvements.
The City has now secured outside construction funding for the improvements at Long Canyon Wash, as Riverside County Flood Control District (RCFCD) has committed funding for the stormwater crossing improvements (less roadway improvements) at the Long Canyon Wash crossing on Date Palm in the amount of $1,966,500. This funding will significantly reduce the project’s overall construction cost.
The City is now requesting an amendment with CVAG to finalize design and move forward with the project’s construction. The City has provided CVAG with an engineering estimate for updating the design to include the improvements at Long Canyon Wash; adding four (4) more travel lanes, curb and gutter, sidewalks and bicycle lanes; and improving the intersection of Date Palm Drive and Varner Road. CVAG staff is recommending approval of Amendment N o. 1 with the City of Cathedral City to finalize the design and construct the project The additional cost of $688,000 will be split in accordance with CVAG policy, with the City responsible for 25% and CVAG responsible for 75% of eligible cost.
Fiscal Analysis : The reimbursement agreement between CVAG and the City has a total remaining balance of $2,497,155.27. Amendment No. 1 would have CVAG provide an additional
$516,000 in regional funding , bringing CVAG’s not -to-exceed share of the project costs to $2,853,000. There are sufficient regional transportation funds available for this amendment.
Once design is complete and the project moves to construction , the $1,966,500 in funding from RCFCD will be applied to the Long Canyon Wash drainage improvement line item only.
Attachments:
City of Cathedral City’s request letter
Project Map
Amendment No. 1 to Reimbursement Agreement