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Project: Date Palm Widening – Cathedral City, CA
Final Design Services
MSA Job #:
2189.001
MSA RFP #:
1540
Initiated for: Mr. John Corella
City of Cathedral City
Agreement Reference:
Agreement dated 02/12/2014
Date:
May 23, 2023
MSA Project Manager:
Michael Rowe, PE
The following change is proposed for the above referenced project and is a request to amend the previous contracted relationship between MSA Consulting, Inc. and the City. This Contract Amendment is to serve as an addendum to the existing contract established between the two parties. For hourly services, current hourly rates shall apply. A signed copy of a Professional Service Agreement, or a signed copy of this amendment, will serve to acknowledge approval of the terms contained herein:
1.1. Boundary and Strip Topo (Including 500’ E&W on Varner) Perform a boundary survey of the property to establish accurate property lines and provide aerial topographic mapping to create an accurate base map for design purposes. Tasks will include:
▪ Perform record map research and complete a boundary survey of the site. ▪ Set targets and tie in control for aerial photogrammetry. ▪ Fly, photograph and map the site for production of topographic mapping at 1”=40’ scale and produce a base map with 1 ft. contour intervals in digital format. ▪ Perform supplemental field survey of all existing visible surface utilities adjacent to and within the site.
▪ Review Preliminary Title Report and support documents and plot any existing easements and rights of way.
▪ Provide Base Plan, annotated with notes.
1.2. Utility Research
Research and map the relevant utilities a ffecting Date Palm Drive for use in identifying possible service connections and existing site design constraints. Tasks will include :
▪ Perform utility research.
▪ Prepare an existing utility base plan in AutoCAD format. ▪ Visit the site to field verify utilities.
1.3. Street Improvement Plans
Prepare Street Improvement Plan at a scale of 1”=40’ for approximately 3,500 linear feet along Date Palm Drive and approximately 500’ east and west from Date Palm on Varner Road.
Improvements include full street section (centerline to right -of-way) having medians and sidewalks, including proper transitions to existing pavement on Varner Road and Interstate 10 on/off ramps; process through the City for approval.
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 2
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1.4. Strom Drain Plans
Prepare Storm Drain Plans for appro ximately 800 LF of Regional facilities southwest of the intersection of Date Palm and Varner based on offsite hydrology calculations provided by others; process through the City and Riverside County Flood Control for approval.
1.5. Right of Way Exhibits and Grant Deeds
▪ Prepare legal description and exhibit to dedicate ultimate road rights of way for Date Palm Drive to the City. Once approved, City or Title company to record at the recorder’s office.
▪ Prepare and submit Right-of-Way Dedication application, legal descriptions, exhibits and site plan to dedicate a portion of Varner Road for public street purposes. Once approved, City or Title company to record at the recorder’s office. ▪ Includes preparation of grant deed, preliminary change of ownership and tax transfer affidavit, obtain owner’s notarized signature, to record at recorder’s office.
1.6. Landscape Architecture for Median Only
▪ Conceptual Landscape Plan: MSA will develop a conceptual landscape study illustrating proposed elements for the Date Palm Drive median only, and associated plant palettes for City review and approval. Upon receipt of final conceptual architecture, grading and site plan, MSA will then prepare a colored Conceptual Landscape Plan in accordance with agency requirements that depicts conceptual planting areas, materials and design images suitable for entitlement processing and approval:
▫ One (1) Conceptual Landscape Design Study presented in plan view with associated landscape character imagery.
▫ One (1) Conceptual Landscape Median design.
▫ One (1) Presentation to City for discussion and comment. ▫ One (1) Refined Conceptual Landscape Plan Incorporating City comments. ▫ One (1) Refined image board to convey landscape design and finish level of improvements.
▪ Prepare construction drawing level landscape plans, incorporating the approved preliminary landscape plan, to include the following:
▫ Hardscape Plan.
▫ Construction/Site Details.
▫ Planting Plan indicating all plant material in both com mon and botanical names, quantities, container sizes and water use requirements. ▫ Automatic Irrigation System Plan with equipment legend and water use calculations.
▫ Preliminary estimate of probable construction costs.
▫ Specifications and details.
▫ Soils Management Report including coordination with local laboratory who will obtain project site samples and provide formal report. ▫ Final estimate of probable construction costs.
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 3
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1.7. Final Cost Estimate
Create a final Engineering Estimate of Probable Costs, based on approved plans, or when requested by the City, for bonding purposes and map recordation.
1.8. Dust and Erosion Control Plan / Monitoring (One Year) ▪ Fugitive Dust Control Plan: Prepare Fugitive Dust Control Plan (PM -10 Plan) and process through the City for approval. Final approval by the City will be contingent on City identifying the contractor’s contact information and documentation of SCAQMD dust control training.
▪ Erosion Control Plan: Prepare Erosion Control Plan; process through the City f or approval.
▪ Weekly QSP Monitoring: The construction project is required to obtain permit coverage under the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities, Order No. 2009 -0009-DWQ, as amended by Order No. 2010-0014-DWQ. The project’s permit registration documents are deemed public records and therefore electronically accessible by the City of Cathedral City regulatory agencies, and the residents.
The permit requires visual Inspections by a Qualified SWPPP Practitioner (QSP) or trained individual to take place for the duration of the construction process, which is anticipated to take approximately 12 months per City’s schedule: 1) on a weekly basis, 2) at least once each 24 -hour period during an extended storm event, and 3) within 48 hours after a qualifying rain event (producing 0.5 inches or more in precipitations). Information from the monitoring records is utilized to prepare the Annual Report, which must be completed and electronically submitted no later than September 1 of each year via SMARTS.
▫ Perform weekly QSP Monitoring with corresponding reports for an estimated 52 weeks during construction until turned over to City’s representative.
▪ Daily LAQMP Environmental Observer: The South Coast AQMD requires daily recordkeeping of dust control activities by an AQMD certified individual. MSA will record daily activities as well as form a portion of the team that provides 24 -hour availability to respond to complaints and calls relative to dust control. All areas of the property will be in one of five stabilized conditions at all times: Native, Pre - watering, Grading with truck watering, short term stabilization (polymer) or long - term stabilization (vegetation and polymer).
▫ Act as a LAQMP observer to perform daily site visits and prepare corresponding reports for an estimated 52 weeks.
▪ 2023-2024 NPDES Annual Report : Compile observations and monthly reports for the NPDES Annual Report, due no later than September 1, 2024 or at the time of project completion.
▪ Miscellaneous Monitoring Compliance Assistance: Provide miscellaneous assistance with non-compliance issues, Change of Information (COI), etc. This proposal provides an estimated allowance for budgeting purposes. All time expended for these services will be billed at our hourly rates.
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 4
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1.9. Meetings and Coordination
Provide Special City requests, such as project coordination, meeting attendance, research, plan processing and other tasks not included in scope. This amendment provides an initial estimated allowance in the cost impact section. Should a greater level of effort be required, additional time will be invoiced on a time and material basis per MSA’s current hourly rates.
1.10. Dry Utility Coordination
MSA will coordinate with the public utilities for a design to relocate necessary dry utility facilities for all street improvements relate d to the site. MSA will meet with the CIty or representative to review project design, phasing, construction timelines and additional needs.
Pre-submittal includes confirming strategy to relocate transmission facilities from Southern California Edison (SCE).
Utility submittals will be made after the site plan and phasing has been finalized. Coordination also includes working with the City to secure all required City authorizations, legal entity information, preparation of service applications an d other required documents for City signature to accompany submittals to the respective utility agencies.
▪ Electrical Coordination: SCE coordination assumes design only to relocate all transmission facilities related to street improvements. Upon availability of final improvement plans and City required documentation, coordinate with SCE. Tasks include:
▫ Submit to SCE for relocation design.
▫ Review SCE Preliminary Conduit Design, perform horizontal conflict study and coordinate with the City for approval before submitting to SCE for Final Design. ▫ Perform conflict study of SCE Final Design.
▫ Track all contracts, agreements and invoices.
▫ Coordinate SCE provided easements.
▪ Telephone Coordination : Relocate any and all Frontier Communications facilities related to street improvement plans. Tasks include:
▫ Determine if the relocations are needed.
▫ Upon availability of SCE conduit design, prepare submittal package to Frontier Communications and submit for on-site design, if needed. ▫ Coordinate service contract package submittal and process through Frontier Communications for approval.
▪ Cable Coordination : Determine if Spectrum CATV relocations are needed. Tasks include:
▫ Upon availability of SCE conduit design, submit package to Spectrum for relocation of existing cable services.
▫ Coordinate Spectrum Service Agreements, contracts, invoices and easement docs through Spectrum for approval.
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 5
34200 Bob Hope Drive, Rancho Mirage, CA 92270 | 760.320.9811 | msaconsultinginc.com ▪ Gas Company Coordination : Coordinate relocations of gas facilities with the Gas Company as needed. City to provide preferred location for each meter. Task includes:
▫ Upon availability of the SCE Conduit Design, make on-line Gas Submittal. ▫ Meet with Gas Company Local Planner to review site plan and City needs. ▫ Submit for Gas Company land-basing.
▫ Submit for on site design.
▫ Coordinate and track all Gas Company contracts, invoices, agreements and other documentation.
▫ Coordinate Meter Applications (City makes request for actual meter).
▪ Dry Utility Meetings, Miscellaneous, Coordination and Support: Provide assistance to attend meetings or provide construction support related services for City or their representative. Also includes conducting one (1) pre-construction dry-utility kick-off meeting with the utility companies, contractor and other required parties.
1.11. CEQA Addendum
▪ CEQA Addendum: Prepare an addendum to the approved CEQA Initial Study, prepared in October of 2014, to incorporate revisions to the project description and the associated changes in CEQA Resource impacts. The Initial Study Addendum will update the project description and amend the analysis to address project revisions including changes to project limits, based on reports and plans prepared by City’s consultants.
▪ CEQA Addendum Processing / Publication: Provide assistance to the City with the processing and publication of CEQA Addendum document and notices.
1.12. Regulatory Permit (404 and 1603)
Prepare the necessary exhibits and applications to acquire the required permit(s) within the State and/or Federal government to facilitate the work in their jurisdictional limits.
1.13. Signal Improvement Plans (By Others)
Prepare full intersection Signal Improvement Plans for the intersection of Date Palm Drive and Varner Road at their General Plan widths. These Plans will accompany the Street Improvement plans prepared above and processed through the City for approval.
1.14. Environmental Consultants (Biology and Cultural)
Subcontract with an approved biologist and cultural consultant to prepare the necessary review of the biological and historical impacts to the proposed improvement beyond t he limits at the intersection that have already been developed. Includes consultation with the local Tribal Council of impacts that may be affected with these improvements. This Scope assumes any necessary Geotech reporting will be provided by the City.
CITY RESPONSIBILITIES and ASSUMPTIONS
The following has been taken into consideration in the preparation of this amendment:
1. City to provide access to the site as needed.
2. City to provide copies of all available project documents adjacent to this alignment including Geotech, boundary, lotting and grading in AutoCAD, technical reports and CEQA documents, other as may be available.
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 6
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3. City to provide current Preliminary Title Report, Grant Deeds and Schedule B supporting documents.
4. City to provide timely directions on development decisions.
5. City to retain all necessary supporting consultants as necessary (e.g. Geotech, Lighting, etc.).
6. Prevailing wage rates are in effect.
7. City to coordinate and contract with special studies consultants.
8. Does not include costs of litigation in the event the project is approved but judicially challenged.
9. Utility plat fees to be billed to City as reimbursable expenses.
10. City to facilitate obtaining Owner’s Statement and User Questionnaire documentation .
11. MSA will visit the site five (5) days a week for the Environmental monitoring. NOTE: Cost to perform site visits on Fridays will be billed under the QSP Monitoring task. Schedule as follows:
a) Monday – Thursday: PM-10 Observations
b) Friday: PM-10 Observations and QSP Monitoring
EXCLUSIONS
Consulting services not specifically listed in the scope above are excluded from the amendment.
Additional services, if required, may be provided by MSA or other consultants under separate written proposal with additional fees as approved by the City. Examples of these include:
1. Agency/Impact fees
2. Architectural Plans
3. Landscape Architectural Plans outside of the median
4. Environmental Technical Reports (e.g. Geology, Traffic, etc.).
5. On-Site and/or Off-Site Hydrology Reports
6. Potholing or related services
7. Construction Staking
8. Geotechnical monitoring and testing services
9. Material testing
10. Archeological monitoring services
11. Tribal monitoring services
12. Phase 1 and/or Phase 2 Environmental Site Assessment
13. BOR related services
14. Project schedules, including preparation of Gantt charts for City use
15. Corner Record
16. Record of Survey
17. Monumentation
18. New CEQA document (Initial Study, Mitigated Negative Declaration, Environmental Impact Report, etc.)
Final Design Services for Date Palm Widening Project – Cathedral City, CA (RFP 1540) / May 23, 2023 / 7
34200 Bob Hope Drive, Rancho Mirage, CA 92270 | 760.320.9811 | msaconsultinginc.com
Total Cost ............................ (includes hourly estimate; does not include reimbursables) $688,000
1.1. Boundary and Strip Topo (Including 500’ E&W on Varner)......................... $75,000
1.2. Utility Research ............................................................................................ $20,000
1.3. Street Improvement Plans ........................................................................... $90,000
1.4. Strom Drain Plans ........................................................................................ $30,000
1.5. Right of Way Exhibits and Grant Deeds ....................................................... $15,000
1.6. Landscape Architecture for Median Only .................................................... $60,000
1.7. Final Cost Estimate ......................................................................................... $8,000
1.8. Dust and Erosion Control Plan / Monitoring (One Year) ............................. $40,000
1.9. Meetings and Coordination ................................................. (hourly estimate) $25,000
1.10. Dry Utility Coordination ............................................................................... $30,000
1.11. CEQA Addendum ....................................................................................... $110,000
1.12. Regulatory Permit (404 and 1603) .............................................................. $50,000
1.13. Signal Improvement Plans (By Others) ........................................................ $75,000
1.14. Environmental Consultants (Biology and Cultural) ..................................... $60,000
Reimbursables ..................................................................................................... Billed at cost
Approved by: Acknowledgment by MSA Consulting, Inc.
Authorized Signature Signature
Typed/Printed Name Typed or Printed Name/Title
Typed/Printed Contracting Entity Date
Date
CURRENT HOURLY BILLING RATES
April 1, 2023
CLASSIFICATION HOURLY RATES
Principal Engineering Services
Principal Engineer ...................................................................................................................................................................$250.00 Planning Services
Director of Planning .................................................................................................................................................................. 240.00 Planner / Designer ................................................................................................................................................................... 170.00 Planner / Project Manager ....................................................................................................................................................... 155.00 CADD Technician..................................................................................................................................................................... 140.00 Assistant Planner ..................................................................................................................................................................... 130.00 Environmental Services
Director of Environmental Services .......................................................................................................................................... 210.00 Environmental Planner / GIS Specialist .................................................................................................................................... 170.00 Environmental Planner ............................................................................................................................................................. 140.00 Assistant Environmental Planner ............................................................................................................................................. 130.00 Landscape Architecture Services
Studio Director – Landscape .................................................................................................................................................... 220.00 Senior Project Architect – Landscape ...................................................................................................................................... 190.00 Senior Project Manager – Landscape ...................................................................................................................................... 180.00 Senior Project Designer – Landscape ...................................................................................................................................... 175.00 Project Architect – Landscape ................................................................................................................................................. 165.00 Project Manager – Landscape ................................................................................................................................................. 170.00 Project Designer – Landscape ................................................................................................................................................. 155.00 Associate Project Manager – Landscape ................................................................................................................................. 150.00 Associate Project Designer – Landscape ................................................................................................................................. 145.00 CADD Designer – Landscape .................................................................................................................................................. 135.00 Administrative Assistant ........................................................................................................................................................... 110.00 Survey Services
Director of Surveying and Mapping .......................................................................................................................................... 220.00 Survey Manager ....................................................................................................................................................................... 200.00 Survey Project Manager ........................................................................................................................................................................... 200.00 Senior Surveyor ....................................................................................................................................................................... 185.00 Chief of Parties ....................................................................................................................................................................... 180.00 Survey Technician II ............................................................................................................................................................... 170.00 Survey Technician I ................................................................................................................................................................. 140.00 One-Man Survey Crew (Field) .................................................................................................................................................. 180.00 One-Man Survey Crew (Prevailing Wage) ................................................................................................................................ 200.00 Two-Man Survey Crew ............................................................................................................................................................. 285.00 Two-Man Survey Crew (Prevailing Wage) ................................................................................................................................ 315.00 Three-Man Survey Crew .......................................................................................................................................................... 365.00 Three-Man Survey Crew (Prevailing Wage) ............................................................................................................................. 400.00 Utility Services / Construction Administration
Utility Manager ......................................................................................................................................................................... 180.00 Utility Coordinator ................................................................................................................................................................... 165.00 CADD Technician..................................................................................................................................................................... 140.00 Engineering Services
Director of Design Services ...................................................................................................................................................... 240.00 Senior Project Manager ........................................................................................................................................................... 240.00 Project Manager ....................................................................................................................................................................... 210.00 Associate Project Manager ...................................................................................................................................................... 190.00 Senior Project Engineer ........................................................................................................................................................... 190.00 Project Engineer ...................................................................................................................................................................... 180.00 Senior Designer ....................................................................................................................................................................... 175.00 CADD Designer ....................................................................................................................................................................... 150.00 CADD Technician .................................................................................................................................................................... 140.00 Assistant Project Manager ....................................................................................................................................................... 115.00 Administrative Services
Administrative Assistant ........................................................................................................................................................... 110.00
The above rates include all labor, materials, and incidental expenses such as vehicle mileage, postage, toll calls, and survey materials. Not included are reproduction costs, title company charges, special mailing charges, application, filing or permit fees or survey monuments.
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