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Staff Report
City Council
Item No. 6.F
Meeting Date: June 28, 2023
From: John Corella, Director of Engineering/Public Works Title: Award Contract to Granite Construction Company for City- Wide Repaving Projects
City Council
RECOMMENDATION:
For the City Council to:
(i) Award a construction contract to Granite Construction Company, in the amount of $970,221.00 for the construction of the East Palm Canyon Drive Pavement Rehabilitation Project (C08669), Da Vall Street Improvements (C08665), San Eljay Pavement Rehabilitation (C08667), and the Public Alley Reconstruction Project (C08670); and
(ii) Approve a contingency in the amount of $97,022.10 for any unforeseeable construction costs; thereby, bringing the total construction budget for these Projects to $1,067,243.10; and
(iii) Approve the allocation of available FY 2023-2024 CIP Unidentified General Funds (MOE) from account 100-100-150-156-8800-8802 in the amount of $147,282.50 for the construction of the Da Vall Street Improvements (C08665) and Public Alley Reconstruction Projects; and
(iv) Approve the allocation of available Measure A Funds from account 243-100- 150-156-8800-8802 for the construction of East Palm Canyon Pavement Rehabilitation (C08669) and Da Vall Street Improvements (C08665) in the amount of $541,829.00; and
(v) Approved the allocation of available Assessment District 86-5 Funds from account 344-100-150-156-8800-8802 for the construction of San Eljay Pavement Rehabilitation (C08667) in the amount of $378,131.60; and (vi) Authorize the City Manager to execute the required contract documents; and authorize the City Engineer to request bonds and insurance for the Project and issue the Notice to Proceed.
BACKGROUND:
The Citywide Repaving Projects (Projects) encompassed five (5) roadway Capital Improvements Projects (CIP) Plan throughout the City. During the planning phase of these Projects, Engineering Staff combined and issued one bid solicitation to get the best bulk
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price on material and labor for all planned CIP Projects, as opposed to requesting bids for each Project individually and paying for higher unit costs on each Project.
The scope of the Projects consists of the removal and demolition of existing asphalt pavement and outdated curb ramps, construction of asphalt concrete pavement, construction of updated curb ramps, pavement striping and markings, and traffic signage.
The following is a summary of the five (5) CIP Projects encompassed in the recent bid solicitation:
1.East Palm Canyon Pavement Rehabilitation (C08669)
The proposed Project is listed in the CIP 5-Year Plan as East Palm Canyon – Perez Road to Auto Center Drive. The Project consists of the rehabilitation of pavement, signing and striping along East Palm Canyon Drive from Perez Road to Auto Park Drive.
2.Da Vall Street Improvements (C08665)
The proposed Project is listed in the CIP 5-Year Plan as Da Vall Drive Pavement Rehab S/O Ramon. The scope of this Project is to reconstruct the pavement on Da Vall Drive from Ramon Road to approximately 1,500 feet south of the intersection and reconstruct four curb ramps, to be compliant with the American Disabilities Act (ADA).
3.San Eljay Pavement Rehabilitation (C08667)
The proposed Project is listed in the 5-Year CIP Plan as Assessment District 86- 5 (AD 86-5) Street Improvements. The scope of this Project is to reconstruct the pavement on San Eljay Avenue from McCallum Way to Ramon Road.
4.Whispering Palms Pavement Rehabilitation (C08668, Additive Alternate) This Project is listed in the CIP 5-Year Plan as Assessment District 85-1 (AD 85- 1) Street Improvements, and it was considered by Staff as the local matching funds for the Whispering Palms Class III Bike Lane Project that was submitted for grant funding to the FY2023/2024 Senate Bill 821 (SB 821) Call-For-Projects on April 2023.
City Staff received confirmation that Whispering Palms Class III Bike Lane Project will be selected for SB 821 grant funding at the next Board Meeting of Riverside County Transportation Commission (RCTC) scheduled at the end of July 2023. Therefore, Staff is recommending delaying the Whispering Palms Pavement Rehabilitation until SB 821 funding is allocated by RCTC and bid the Class III Bike Lane and the Pavement Rehabilitation Projects together.
5.Public Alley Reconstruction (C08670, Additive Alternate) This Project was bid in FY2020/2021 and was rejected due to budget limitations.
The Council Report dated April 14, 2021, stated this Project will be brought back for Council approval. The scope of work for the proposed Project is to reconstruct the public alleyway bounded by Ramon Road to the north, Cathedral Canyon Drive to the east, and Roundup Road to the west and south.
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DISCUSSION:
On Wednesday, May 24, 2023, the City advertised an invitation to bid, requesting qualified contractors to perform the described scope of work found in Bid No. 23-42E, which includes the Plans and Specifications for these Projects. This solicitation was made available to contractors for twenty-two (22) calendar days and advertised in the following locations:
•Desert Sun – Published on May 24, 2023
•PlanIT Print Works – From May 19, 2023, until June 14, 2023 •City’s Website – From May 19, 2023, until June 14, 2023 On June 14, 2023, the City received three (3) bid proposals for these Projects. The following table lists each qualified bidder by total price:
RANK CONTRACTOR AMOUNT
1 Granite Construction Company (Indio, CA) $1,475,874.00 2 ATP General Engineering Contractors (San Diego, CA) $1,573,844.75 3 Onyx Paving Company (Anaheim, CA) $2,453,000.00
The Bid Tabulation prepared by the Engineering Division is attached to this report for reference.
Based on the bids received, the lowest responsive bidder is Granite Construction Company (Granite) from Indio, CA.
An additive alternative bid was included as part of the bid documents to consider the adjustment of the Coachella Valley Water District’s (CVWD) utilities, which is typically reimbursed by CVWD to the City. For these Projects, CVWD Staff has recommended to reject the additive alternative and to perform the work with CVWD’s contractor.
Granite will be responsible for coordinating this work with CVWD.
The following table lists each qualified bidder, excluding the Additive Alternate Bid A for Utility Adjustments and Additive Alternate Bid B for Whispering Palms Trail Pavement Rehabilitation Project.
RANK CONTRACTOR AMOUNT
1 Granite Construction Company $ 970,221.00
2 ATP General Engineering Contractors $1,236,686.45
3 Onyx Paving Company $1,753,760.00
Note: The removal of the Additive Alternates Bid Schedule A and B does not affect the bid results and shows Granite from Indio, CA is the lowest responsive and responsible bidder.
Engineering Staff is recommending the City Council award a construction contract to Granite Construction Company, in the amount of $970,221.00 for the construction of the Cathedral City Page 4 of 7 Printed on 6/22/2023
East Palm Canyon Drive Pavement Rehab Project (C08669), Da Vall Street Improvements (C08665), San Eljay Pavement Rehab (C08667), and the Public Alley Reconstruction Project (C08670), and approve a contingency in the amount of $97,022.10 for any unforeseeable construction costs; thereby, bringing the total construction budget for these Projects to $1,067,243.10; and authorize the City Manager to execute the required contract documents; and authorize the City Engineer to request bonds and insurance for the Project and to issue the Notice to Proceed.
All work will be performed within the existing City right-of-way. Construction is scheduled to begin in August 2023 and will be completed by November 2023.
ENVIRONMENTAL ANALYSIS:
These projects are categorically excluded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
A summary of the Project construction cost for each Project is shown below:
1.East Palm Canyon Pavement Rehabilitation (C08669)
This Project is listed in the FY 2023/2024 CIP Plan to be funded using Measure A funds in the amount of $200,000.00.
Granite’s construction bid for this Project is $174,390.00. Staff is proposing to include a ten percent (10%) contingency in the amount of $17,439.00 for any unforeseeable construction costs; thereby, bringing the total construction budget for this Project to $191,829.00, and leaving a remaining balance of $8,171.00 of Measure A Funds.
FY 2023/2024 CIP Budget (Measure A) $200,000.00
Project Budget (Granite Bid plus contingency) $191,829.00 Remaining Balance (Measure A) $ 8,171.00
2.Da Vall Street Improvements (C08665)
This Project is listed in the FY2023/2024 CIP Plan and it is proposed to be funded using Measure A funds in the amount of $350,000.00.
Granite’s construction bid for this Project is $335,700.00. Staff is proposing to include a ten percent (10%) contingency in the amount of $33,570.00 for any unforeseeable construction costs; thereby, bringing the total construction budget for this Project to $369,270.00, which will require additional General Fund (MOE) in the amount of $19,270.00 to complete this Project.
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Project Budget (Granite Bid plus contingency) $369,270.00 FY 2023/2024 CIP Budget (Measure A) $350,000.00
Additional MOE funds required to complete the project $ 19,270.00
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3.San Eljay Pavement Rehabilitation (C08667)
This Project is listed in the FY 2023/2024 CIP Plan and it is proposed to be funded using AD 86-5 funds in the amount of $550,000.00.
Granite’s construction bid for this Project is $343,756.00. Staff is proposing to include a ten percent (10%) contingency in the amount of $34,375.60 for any unforeseeable construction costs; thereby, bringing the total construction budget for this Project to $378,131.60, and leaving a remaining balance of $171,868.40 on the Assessment District 86-5 funds.
Note: Assessment District Funds may only be used within the boundaries of the Assessment District.
FY 2023/2024 CIP Budget (AD 86-5) $550,000.00
Project Budget (Granite Bid plus contingency) $378,131.60 Remaining Balance (AD 86-5) $171,868.40
4.Public Alley Reconstruction (C08670, Additive Alternate) This Project was bid on in FY2020/2021 and it was included as an additive alternative for the FY2023/2024 City wide Repaving Projects. The current bid for construction is $8,203 less than the bid received in 2021 (total amount of $124,578.00).
Granite’s construction bid for this Project is $116,375.00. Staff is proposing to include a ten percent (10%) contingency in the amount of $11,637.50 for any unforeseeable construction costs; thereby, bringing the total construction budget for this Project to $128,012.50. Staff is recommending including this project in the FY 2023/2024 Budget and funding this project with MOE available funds in the amount of $128,012.50.
Project Budget (Granite Bid plus contingency) $128,012.50 Additional MOE funds required to complete the project $128,012.50 Summary
Staff is requesting to allocate available Measure A Funds from account 243-100-150- 156- 8800-8802 for the construction of East Palm Canyon Pavement Rehabilitation (C08669) and Da Vall Street Improvements (C08665) in the amount of $541,829.00, as shown below.
East Palm Canyon Pavement Rehabilitation (C08669) $200,000.00 Da Vall Street Improvements (C08665) $191,829.00
Total Measure A Funds $541,829.00
Staff is requesting to allocate available Assessment District 86-5 Funds from account 344- 100-150-156-8800-8802 for the construction of San Eljay Pavement Rehabilitation
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(C08667) in the amount of $378,131.60.
Staff is requesting to use available FY2023/2024 CIP MOE Funds from account 100- 100- 150-156-8800-8802 for the construction of East Palm Canyon Pavement Rehabilitation (C08669), Da Vall Street Improvements (C08665), and Public Alley Reconstruction (C08670) in the amount of $147,282.50. A summary of the MOE funds necessary to complete these Projects is as follows:
Additional Project
Funds
East Palm Canyon Pavement Rehabilitation (C08669) $0.00 Da Vall Street Improvements (C08665) $ 19,270.00
San Eljay Pavement Rehabilitation (C08667) $0.00
Public Alley Reconstruction (C08670, Additive Alternate) $128,012.50 Total MOE Funds $147,282.50
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
Action B-16 Explore providing a General Fund Capital Projects Fund as part of development of the next Biennial Budget. (Additional MOE funds of $1,000,000 from the general fund were added to the budget for streets projects and some will be used on these projects).
ATTACHMENTS:
PROJECTS LOCATION
Bid Tabulation - City Repaving Projects
Contract