Staff Report
Parks and Community Events Commission
Item No. 3
Meeting Date: May 2, 2023
Sponsors:
Title: Recommend approval to the City Council to continue Tuesday Yoga Classes in the Cathedral City Community Amphitheater from January 23rd to March 26, 2024 allocating $3,285 from the Small Events Budget
RECOMMENDATION:
For the Parks and Community Events Commission (PACE) to recommend approval to the City Council to continue Tuesday Yoga Classes in the Cathedral City Community Amphitheater from Ja nuary 23rd to March 26, 2024 allocating $3,285 from the Small Events Budget.
BACKGROUND:
The Parks and Community Events Commission (PACE) is continually looking for opportunities to support efforts to engage the community and provide awareness of the park resources available here in the city. As part of their charge, the PACE is active in volunteering and supporting community events and related functions.
This past year, as part of the Fiscal Year 2021 -2022 and 2022 -2023 budget process, PACE was allocated $6,000 per year to be able to fund all or portions thereof, of up to six small events at parks within the City. This may include services and/or materials, or a combination thereof. Any events initiated to receive this funding would be first vetted by PACE and once PACE completed a favorable recommendation, the event would be brought before the City Council for approval, typically for approval of a Special Use Permit (SUP).
In the past two (2) fiscal years, City Council approved Special Use Permit s (SUPs) for Yoga Classes in Cathedral City Community Am phitheater and budget ed funding for materials and instructors. The free weekly yoga classes were held on Tuesday at 10:00 am from January through March.
These yoga classes were extremely well received by the community with an average of 50 to 100 people or more in attendance on varying dates. PACE received many accolades for coordinating the event and requested that Yoga in the Park be continued this next fiscal year.
3 Packet Pg. 17
DISCUSSION:
As cited above, the Yoga in the Park event was extremely well attended, so well attended that it is proposed to again, have two sessions back -to-back each week. One class is Gentle Yoga and a second class for Power Yoga . The Gentle Yoga class will serve the people who aren't at the power yoga level . This will make a total of 2 1 classes.
The proposed schedule and budget for Yoga in the Park for 2024 is as follows:
• Event to run: Tuesday January 23, 2024, through Tuesday March 26, 2024. • Two (2) classes:
• 8:30 - 9:30 a.m.: Gentle Yoga instructed by Nicole Cuhney • 10:00 - 11:00 a.m.: Power Yoga instructed by Patti Wexler
• The Proposed Budget: $3,285
• $2,835 for the instructor’s 21 classes at $135 each class. o Agree to 24-hour notice of cancellation or the instructors st ill get paid for the event.
• $300 for incidentals to put on the event.
• Video Event: $150
• Thus, the total Yoga budget = $3,285
It is recommended PACE get a head start on this item and approve the above budget with a recommendation for this to move fo rward for City Council approval. If approved by the PACE, the PACE Chairperson PACE will need to complete a Special Use Permit Application for the Cathedral City Community Amphitheater plac ing it on the August 9, 2023, City Council Agenda.
FUNDING SOURCE:
This requested event funding of $ 3,2850 will be funded from the PACE Small Events budget apportioned out of the FY 202 3-2024 Parks and Recreation Professional and Technical Services budget item 100-500-510-511-8600-8601. 3 Packet Pg. 18