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Staff Report
City Council
Item No. 3.D
Meeting Date: August 9, 2023
From: John Corella, Director of Engineering/Public Works Title: Approve a Service Agreement with Riverside County Transportation for Varner Road Slurry Seal Improvements
City Council
RECOMMENDATION:
To approve a Service Agreement for the construction of the Varner Road Slurry Seal Improvements Project in the amount of $16,257; and, delegating the County of Riverside Transportation Department as lead agency on behalf of the City; and, authorize the City Manager to execute the Agreement.
BACKGROUND:
On February 7, 2023, City Staff received information that the County of Riverside Transportation Department was planning to perform slurry seal maintenance on County roads including a portion of Varner Road (See Exhibit 1 attached to this Report) that lies within the County and Cathedral City jurisdiction, and therefore, County Staff inquired on the interest of the City in participating in the County Project.
The County prepared the plans, specifications, and estimates for the Slurry Seal and Curb Ramp Accessibility Project (County Project), advertised this work for bid on June 6, 2023, and opened bids on June 28, 2023.
On July 21, 2023, City Staff received the Service Agreement and the updated cost for the installation of slurry seal improvements within the jurisdictional boundaries of the City that is attached to this report.
DISCUSSION:
Riverside County Transportation Department prepared the County Project which includes a section of Varner Road that lies within the County and the City jurisdictions.
The City’s segment of Varner Road included in the Project is the frontage of the commercial development at the southeast corner of the intersection of Bob Hope Drive and Varner Road . The City’s portion included in the Project consist of a segment extending from 292 feet northwest of Metroplex Drive to 68 feet south east of Metroplex
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Drive. The length of this segment is approximately 358 linear feet, and the width of the road section is 52 feet.
The Service Agreement (Agreement) defines the terms and conditions under which the County P roject will be administered, engineered, coordinated, and constructed. This type of Agreement is usually utilized for agency collaboration and/or partic ipation in projects where the limits between the jurisdictions is determined by the centerline of the road. The County has extensive experience in the development and implementation of these type of projects and will be providing the administrative, techn ical, managerial, and support services necessary for the implementation of the County Project. By participating with the County, the City will benefit from the cost savings associated with a larger improvement project.
The estimated cost for the City’s p ortion of the County Project is shown on Exhibit B of the Agreement as follows:
TASK COSTS
Construction $13,257.00
Contingency $1,000.00
Administration, Inspection & Testing $2,000.00
TOTAL COST $16,257.00
City Staff is requesting the City Council to approve t he Agreement for the construction of Varner Road Slurry Seal Improvements Project delegating the County of Riverside Transportation Department as lead agency on behalf of the City.
ENVIRONMENTAL ANALYSIS:
These projects are categorically exc luded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
This Project is listed in the FY 2023 -2024 Capital Improvements Program (CIP) Budget to be funded using MOE available funds.
The Project was estimated in the amount of $15,000 during the budget preparation process and Riverside County Transportation prov ided City Staff with an updated total cost of $16,257.00 calculated after the bid opening . This updated cost includes construction, contingency, administration, inspection, and testing, and is shown in the Exhibit B of the Service Agreement.
Staff is requesting to allocate available FY2023-2024 CIP Unidentified MOE Funds from account 100-100-150-156-8800-8802 in the amount of $16,257.00 for the construction of Varner Road Slurry Seal Improvements Project.
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FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
EXHIBIT 1
Service Agreement With Riverside County Transportation for Varner Road Slurry Seal Improvements