68-955 Adelina Road
Cathedral City, CA 92234
P (760) 323-5344
June 10, 2023
Armando J. Garcia Baldizzone, P.E.
City Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Subject: Task Order 01 – DaVall Interchange, City Project No. 1010
Dear Mr. Baldizzone:
NAI Consulting, Inc. (NAI) is pleased to submit this task order scope of work to assist the City with Capital Improvement Project Assistance for the DaVall Drive and Interstate 10 Interchange Project, PN1010.
The scope of work will include coordinating with City staff and management assistance including Caltrans coordination, consultant management, technical reviews, CVAG i nvoicing, and other requirements as may be necessary for the project. A detailed scope of work is included in the attached Exhibit A.
The scope of services is inclusive of the tasks anticipated to be completed during the duration of this Task Order. This Task Order will be billed at Time and Materials at the approved rates in the On-Call Scope of Services on a monthly basis up to the maximum amount detailed in the attached Exhibit B.
In accordance with the approved On- Call Contract, Mr. Josh Nickerson, P .E., will serve as the Project Manager for this Task Order. Josh will serve as the point person and will be res ponsible for ensuring the City of Cathedral City is provided the highest quality of professional services.
2 This scope is as needed. It is understood that the City may, at any time, request a cessation of services and only pay for work performed as of t he cessation date. Please don’t hesitate to contact me at (760) 323-5344 if you have questions or require additional information.
Sincerely,
JOSHUA NICKERSON, P.E.
Vice President
Accepted By:
______________________________________________________________________
Armando J. Garcia Baldizzone, P.E. Date
City Engineer
1 Exhibit A: TASK ORDER 01 - SCOPE OF SERVICES
June 10, 2023
NAI is prepared to assist the City of Cathedral City as necessary to deliver this Task Order. The services anticipated may include but not be limited to the following work objectives.
TASK 1: PROGRAM MANAGEMENT
Task 1.1: Coordination with Coachella Valley Association of Governments NAI will coordinate project and funding details with the Coachella Valley Association of Governments (CVAG). In this task, NAI will prepare requests for funding, funding agreements, and any necessary coordination to maintain funding approval.
Task 1.2: Coordination with Riverside County Transportation Commission NAI will coordinate project level details with the Riverside County Transportation Commission (RCTC) on behalf of the City in order to properly program funding and modeling details into the Federal Transportation Improvement Program (FTIP). In this Task, NAI will update the FTIP with appropriate project changes, provide a capital project update every two years, and provide any funding, invoice, or other project related update requested from RCTC.
Task 1.3: Coordination with California Department of Transportation NAI will coordinate with the California Department of Transportation (Caltrans) District 8 Division of Local Assistance on behalf of the City in order to facilitate information sharing between the two agencies. In this task, NAI will update Caltrans on document submittals, coordinate meeting requests, and maintain an open communication channel.
This task includes following up with Caltrans on the status of any submittal reviews.
TASK 2: PROJECT DELIVERY
Task 2.1: Prepare and Submit CVAG Project Invoices
NAI will prepare and submit CVAG project invoices on no more than a quarterly basis.
In this task, NAI will prepare the invoices in accordance with the appropriate LAPM requirements. This task includes coordinating with the City to compile all project related costs, ensuring eligibility for each cost, preparing the invoice backup, and updating the invoice tracking sheet for City information. NAI will coordinate with CVAG to ensure all project details are current and the billed amount is accurate.
Task 2.2: General Project Management
NAI will manage the project to protect the City’s interests and deliver the project on time and within budget. In this task, NAI will attend the Project Development Team (PDT), stakeholder, and community meetings on behalf of the City. NAI will coordinate with regulatory agencies, utility companies, school districts, and other stakeholders as necessary. NAI will develop appropriate project controls to track the project’s budget and schedule. NAI will prepare staff reports for City Council consideration of project action as directed by City Staff.
TASK 3: MANAGE CONSULTANT CONTRACTS
Task 3.1: Prepare Requests for Proposals
NAI will prepare requests for proposals (RFP) for the Project Approval and Environmental Documents Phase as necessary. In this task, NAI will work with the City 2 to develop the requested project details and finalize the requested scope of work. NAI will prepare the RFP in accordance with City standards and supplement the RFP with any state or federal requirements as necessary.
Task 3.2: Independent Cost Estimate
NAI will prepare the independent cost estimate of the consultant cost for the requested scope of work. In this task, NAI will consider the scope requested and prepare a cost estimate to develop the project as requested in the RFP.
Task 3.3: Negotiate Consultant Contracts
NAI will assist the City in negotiating consultant contracts for a fair and reasonable cost.
In this task, NAI will ensure that the consultant scope of work includes all items as necessary to develop the capital project as requested in the RFP. NAI will also review the consultant fee to ensure the level of effort is commensurate with the scope and schedule.
Task 3.4: Review Consultant Invoices
NAI will review and recommend approval of consultant invoices for each project under NAI management. In this task, NAI will review in the monthly invoices and compare the percent complete billed with the percent delivered. NAI will manage the project deliverables to ensure the consultant is billed fairly for work complete but not overbilled for work yet to be delivered.
Task 3.5: Review Submittals
NAI will review consultant submittals and deliverables throughout the life of the project on behalf of the City. In this task, NAI will accept and review all consultant submittals including environmental documents, survey base maps, geotechnical reports, plans, specifications, quantities, estimates, agency agreements, appraisals, property agreements, and other submittals as necessitated by the project delivery. NAI will provide comments to the City for review and addition before sending back to the consultant.
NAI will plan check the project PS&E as an independent reviewer to ensure design adequacy and consistency with City standards. This task includes reviewing the plans at specific submittal intervals. NAI will also provide value analysi s as required to keep the projects within budget.
Task 3.6: General Consultant Management
NAI will actively management the consultant contract to ensure the scope of work is delivered at the agreed cost and schedule. In this task, NAI will track the project schedule and inform the City of any existing or future delays. NAI will also track the contract budget to ensure the contract burn rate is consistent with the scope of work delivered. NAI will negotiate and recommend approval of consultant contact change orders that may arise from unforeseen issues or delays. For each change order, NAI will prepare an independent cost estimate for use during negotiations.
Price Summary/Totals
15,000
PN1010: DaVall Drive and Interstate 10 Interchange
Submitted to: City of Cathedral City
Contract Type: Time and Materials not to Exceed
PN1010 - DaVall Drive Interchange - 15,000 - 15,000 TOTAL - - - - - - - - 15,000 - 15,000 Total
Labor Hrs
Josh Nickerson
Lorissa Gruehl
Exhibit B: Task Order 01 Fee Schedule - June 10, 2023
Labor Plan Total Time and Materials Not to Exceed
Bill Rate > 189.00 189.00 72.00CIP Project Assistance for the DaVall Drive and Interstate 10 Interchange. The costs below are an estimated labor plan to provide the scope of work as outlined in Exhibit A: Scope through the term of this Task Order. The total cost will be adjusted based on final accounting but shall not exceed the maximum contract value of $100,000 per year.
59.00137.00 85.00 85.00
Alex Klan
Fee
Task Pricing TotalsNAI Labor Other Direct Cost
Diana Smith
Stephanie Milette
Erika Sinohuiz
Jose Cortez