City of Cathedral City
Adopted , 2023
SECTION 1 - GENERAL POLICY STATEMENT
1.1 PURPOSE
To set forth the City of Cathed ral City’s policy governing the esta blishment of fees to ensure ongoing availability and access of Baseball/Softball fields to the public and provide a methodology for pricing and/or subsidy of City services.
The established fees are intended to reflect the City’s policy of priority access for Cathedral City residents to the usage of baseball/softball fields.
1.2 POLICY AND AUTHORITY
The City Council of Cathedral City approves the collection of established fees. Once adopted, only the City Council has the authority to waive any fees, by including it as an item on the City Council agenda.
City staff is authorized to take all necessary measures to protect the health and safety of the public at all times in relation to usage of the City Baseball/softball fields and to determine designated areas public access and use.
City staff may deny an application for the following reasons:
Applicant violates the conditions of the Base ball/Softball Field Re servation Application (current or prior permit).
Applicant violates the City’s rules or regulations relating to the use of the baseball/softball fields.
Failure to cooperate with City staff.
Previous incidents where the baseball/softball field use resulted in damage to City property. The use proposed is not consistent with the recreational purp oses for which the baseball/softball field has been approved.
1.3 RESIDENT PRIORITY FOR RECREATION SERVICES
Cathedral City residents have priority usage of the City’s Baseball/Sof tball fields. Residents residing outside of the City of Cathedral City boundaries will be required to pay additional charges for reservations and use of baseball/softball field provided based on the following schedule.
1.4 PRICING AND COST REDUCTION
The City’s baseball/softball fields are designed to complement other City facilities available throughout the community in order that all resident s have a reasonable oppor tunity to participate in recreation. Additionally, the City partners a nd supports sport, active living, and cultural organizations that aim to build social cohesion while increasi ng opportunities for recreation and physical activity.
SECTION 2 – BASEBALL/SOFTBALL FIELD
RESERVATIONS
The City of Cathedral City seeks to maximize the use of baseball/softball fields throughout the City of Cathedral City to meet the recreational needs of its residents effec tively and efficiently.
Baseball/softball fields may be utilized by other persons or organizations when not in use for regularly scheduled City of Cathedral City activities. First preference will be given to City of Cathedral City operations and activities, followed by resident use, and lastly, non-resident use.
2.1 CLASSIFICATIONS
The classifications listed below have been developed to aid City of Cathedral City staff in qualifying baseball/softball field use applicants into the appropriate fee category as outlined in Section 3. City of Cathedral City Residents: Those users that reside with in the geographic boundaries of the City of Cathedral City.
Non-Residents: Those users that reside outside the geographic boundaries of the City of Cathedral City.
Non-Profit Group: Defined as non-commercial use, which serves the public where no admission fee, vendor fee and/or donation is requested or received. This usage is reserved for public events/meetings that are for the public that may include non-profit organizations and government use. Non-profit organizations must meet Cathedral City criteria to be classified as non-profit by providing proof of tax-exempt status pursuant to 26 U.S.C. 501(c)(3). Fo r athletic fields, only recognized recreational youth sports organization regular season practice and recreational league play is recognized in this cate gory. Invitational tournaments, excl usive club teams, All-star and travel teams, and adult leagues are considered Commercial Groups. Commercial Group: Defined as all other uses that do no t meet the criteria for Community or Private Functions for Residents or Non-Residents. All businesses, regardless of whether a fee is charged, or a product is being sold, fall within this classification.
2.2 RESERVATION REQUIREMENTS
The City of Cathedral City operates on a first-co me, first-served basis. Baseball/Softball Field Reservations shall be issued in the order of receipt of Baseball/Softball Field Use Application, subject to availability. All persons, organizations or groups who desire to use C ity of Cathedral City Baseball/Softball Field(s) shall apply for use on the Baseball/Softball Field Use Application provided by the City of Cathedral City. The applicant shall furnish such information as required to determine if said program or use will be permitted. At the disc retion of the City of Cathedral City, depending on the nature of the use requested, all or some of the following conditions of use may be required:
Proof of insurance for Comprehensive Gene ral Liability in the minimum amount of $1,000,000 per occurrence/$2,000,000 general aggregate or property damage including fire and legal liability may be required. The City of Cathedral City mu st be named as the “additional insured” on the users’ policy as it pertains to the use of City of Cathedral City Baseball/Softball Fields. Those using the City of Cathedral City Baseball/S oftball Field(s) shall be responsible for any damage, which occurs with their use of the Baseball/Softball Field(s). Some usage may require additi onal permits/approvals from th e city or county depending on location and nature of event. All additional pe rmits are the responsibility of the applicant. If a group fails to attend their reserved park time for three consecutive occurrences, they will be ineligible to reserve fields at the City’s discretion.
2.3 PAYMENT AND REFUNDS
The following regulations have been established to help ensure proper protocol for payments and refunds regarding the reservations of Cathedral City Baseball/Softball Fields. All applicable baseball/softball field reservation fees and deposits must be paid in full at the time of reservation and not less than 14 days prior to scheduled event. All long-term reservations must pay in full monthly. Monthly payment must be made not less than 14 days prior to first calendar day of each month.
Administrative fees for reservations are one-time fees and are non-refundable. All reservation fees and deposits will be refunded if the reservation is canceled by the City of Cathedral City.
• Athletic field uses will be cancel ed by the City if it is scheduled to rain at the time of the reservation, if there is lightning present, or fields are not in playable condition. If use cannot be rescheduled, a full refund will be processed. Groups wishing to cancel due to potential inclement weather must do so 5 days prior to the scheduled use. Fees will be applied to the rescheduled use date.
The City of Cathedral City processes payments on the second and fourth Wednesdays of each month. Depending on where a reservation falls in the payment cycle it may take a maximum of three weeks for refunds to be processed and mailed to the user of baseball/softball field(s).
2.4 CLEANING AND SECURITY DEPOSITS
Reservation of City of Cathedral City baseball/softball field(s) require a cleaning/security deposit. The Cleaning/Security deposit is due im mediately to hold reservation. Th e cleaning/security deposit is refundable if the baseball/softball field(s) and/or c oncession stand has been re turned to the City of Cathedral City in the same conditions as it was delivered. The City of Cathedral City shall determine the amount of deposit require d above the minimum when the applied use is likely to cause wear and tear on the reservation beyond that expected for typical use.
The cleaning/security deposit is due with the Baseball/Softball Field Use Application and will be held until after the scheduled use. If field is left in a clean and undamaged condition and all city rules and regulations have been followed, then the deposit will be refunded in full. The deposit will be refunded within 3-4 weeks after the event, except under the following conditions:
The Baseball/Softball Field and/or Concession Stand is left dirty or damaged. The group has not left their baseball/softball field reservation on time. (Any group staying later than originally reserved time will be charged at one and one-half times the regular reservation fee.) City property/equipment has been defaced, lost, damaged, or destroyed. All damages to the baseball/softball field and/ or concession stand caused by the user are the responsibility of user. Cost of repairs as determined by City Staff will be retained by the City and deducted from the deposit. If the cost of damages exceeds the amount available from deposit, user shall remit balance of cost upon receipt of invoice.
Any other condition/circumstance deemed unacceptable by the City Staff.
2.5 CANCELLATION POLICY
Applicant must email their cancellation request to City Staff at, engi [email protected].
Applicant should also call the to provide notification. If a group fails to attend their reserved park time for three consecutive occurrences, they will be ineligible to reserve fields at the park in the future. Cancellations must be made at least 30 days in advance of scheduled reservation date to receive a full refund of any fees paid.
Cancellations made more than 72 hours in advance of scheduled reservation date will forfeit a partial reservation fee of 50%.
Cancellations less than 72 hours will not be refunded.
SECTION 3 – BASEBALL/SOFTBALL FIELD
RESERVATION FEE STRUCTURE
The City of Cathedral City operates parks w ith a variety of reserv able spaces including Baseball/Softball fields and Concession Stands. Th e Baseball/Softball Fields and Concession Stands listed below are available for reservation when not in use for City of Cathedral City programming.
3.1 BASEBALL/SOFTBALL FIELDS
Baseball/Softball fields are available at the Ocotillo Park, Panorama Park, and Century Park. The City of Cathedral City operates community recreation cente rs with baseball/softball fields with amenities.
Below, you can find Baseball/Softball Fields and Concession Stands available for reservation.
Baseball/Softball Field Locations Available
Ocotillo Park
(Lights available)
Panorama Park
(Lights unavailable)
Baseball/Softball Field ☐ Baseball/Softball Field ☐ Concession Stand ☐ Concession Stand ☐ Century Park
(Lights unavailable)
Baseball/Softball Field ☐
Rates for Baseball/Softball fields and Concession Stands are listed below and separated by resident and nonresident rates.
Organized
Baseball/Softball
Group
Resident
Rate
Non-
Resident
Rate
Non-Profit
Group
Commercial
Group
Daytime Field Use Fee $30/ hr. $35/hr. $10/hr. $40/hr.
Maximum Daytime Field
Use Fee
$225/8hrs. $262/8hrs. $75/8hrs. $300/8hrs.
Lighted Field Use $30/hr. $40/hr. $30/hr. $60/hr.
Field Preparation $60/Field $60/Field $60/Field $60/Field Field Cleaning/Security
Deposit
$275/Permit $275/Permit $275/Permit $275/Permit
Administrative Fee $20/Permit $30/Permit $20/Permit $40/Permit Concession Stand Use
Fee
$25/Day $30/Day $25/Day $35/Day
Concession Stand
Security Deposit
$500/Permit $500/Permit $500/Permit $500/Permit
3.2 FEE STRUCTURE DEFINITIONS
Daytime Field Use Fee: The fee for reserving an available baseball/softball field during daylight hours. Maximum Daytime Field Use Fee: The highest fee an applicant is expected to pay for a field reservation lasting up to 8 hours. This fairness measure ensures others can use the facility as well. Lighted Field Use: The timeframe for using the field after dark, necessitating field light usage. Field Preparation Fee: Covers field maintenance and upkeep. Paym ent depends on the quantity of times an applicant requests to prepare the field.
Field Cleaning/Security Deposit: A one-time deposit is required per application. Detailed information can be found in Section 2.4, "Cleaning and Security Deposits." Administrative Fee: Non-refundable one-time fee for reservations. Concession Stand: Payment required for reserving an available concession stand. Concession Stand Security Deposit: A one-time deposit required per application. Detailed information can be found in Section 2.4, "Cleaning and Security Deposits."