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Staff Report
City Council
Item No. 4.D
Meeting Date: October 11, 2023
From: John Corella, Director of Engineering/Public Works Title: Award Construction Contract to Chrisp Company for ATP Cycle 5 East Palm Canyon Bike Lanes Project
City Council
RECOMMENDATION:
Award a construction contract to Chrisp Company, in the amount of $237,840 for the Active Transportation Program (ATP) Cycle 5 - East Palm Canyon Drive Bike Lanes Project (C08504); and, approve a ten percent (10%) contingency in the amount of $23,784 for unforeseeable construction costs; thereby bringing the total construction budget for this Project to $261,624; authorize the City Manager to execute the contract documents; and, authorize the City Engineer to request bonds and insurance for the Project and issue the Notice to Proceed.
BACKGROUND:
The Active Transportation Program (ATP) was created to encourage increased use of active modes of transportation, such as biking and walking. The program’s goals include increasing the trips accomplished by walking and biking and increasing the safety and mobility of non-motorized users. The ATP helps regional agencies to achieve greenhouse gas reduction goals, enhancing public health, ensuring that disadvantaged communities fully share the program benefits. This allows for a broad spectrum of projects to benefit many types of active transportation users.
Cathedral City’s ATP Cycle 5 Project includes three (3) segments connected to the downtown area that will improve accessibility to active transportation. The three segments and the improvements included in the ATP Cycle 5 Projects are listed below:
•Cathedral Canyon Drive Sidewalks and Multiuse Trail – Curb and gutter, sidewalk, multiuse trail and ADA curb ramps.
•Date Palm Drive Expansion South of Perez Road to East Palm Canyon Drive – Curb and gutter, sidewalk, ADA curb ramps, driveway approaches, metal hand railings, catch basin, bridge widening and standing wall. •East Palm Canyon Drive Bike Lanes – Signing and striping, legends, chevrons, and detector loops.
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In December 2019, the City of Cathedral City (City) and the Coachella Valley Association of Governments (CVAG) entered into a Cooperative Reimbursement Agreement, for the ATP Cycle 5 Projects. CVAG, who agreed to be the lead agency, entered into a contract with KOA Corporation for engineering design services, to prepare the plans, specifications, and estimates (PS&E) and to provide construction support for the above cited Projects.
In April 2023, the City submitted the formal Construction Allocation Request (which included the environmental, right-of-way, and the final PS&E documents) for the Project funding to be placed on the California Transportation Commission’s (CTC) Agenda for approval at its June CTC Board Meeting. In July 2023, the City received the finance and allocation letters from the CTC stating the Construction Allocation Request was approved.
This agenda item is for the East Palm Canyon Drive Bike Lanes (Project) segment only.
This Project requires the removal of the existing East Palm Canyon Drive striping and reapplying new striping and signage incorporating the new minimum 6-foot-wide bicycle lanes from the western City limits to Cathedral Canyon Drive.
The Cathedral Canyon Drive Sidewalks and Multiuse Trail and the Date Palm Drive Expansion South of Perez Road to East Palm Canyon Drive Segments are currently in their bid phase. The award for these segments will be brought back at a future City Council meeting.
DISCUSSION:
On Thursday August 10, 2023, the City advertised an invitation to bid, requesting qualified contractors to perform the described scope of work found in Bid No. B24-48E, which included the Plans and Specifications for this Project. This solicitation was made available to contractors for twenty-one (21) calendar days and advertised in the following locations:
•Desert Sun – Published on August 10, 2023
•PlanIt Print Works – From August 10, 2023, until August 31, 2023 •City’s Website - From August 10, 2023, until August 31, 2023 On August 31, 2023, the City received two (2) bid proposals for this Project. The following table lists each qualified bidder by total price:
RANK CONTRACTOR AMOUNT
1 Chrisp Company (Freemont, CA) $237,840
2 Cal Stripe Inc. (Colton, CA) $258,685
The Bid Tabulation prepared by the Engineering Division is attached to this report for reference.
Based on the bids received, the lowest responsive and responsible bidder is Chrisp Company (Chrisp) from Freemont, CA.
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All work will be performed within the existing City right-of-way. Construction is scheduled to start in November 2023 and is estimated to be completed by January 2024.
Engineering Staff is recommending the City Council award a construction contract to Chrisp Company, in the amount of $237,840 to construct Active Transportation Program (ATP) Cycle 5 - East Palm Canyon Drive Bike Lanes Project; and, approve a ten percent (10%) contingency in the amount of $23,784 for unforeseen construction circumstances, thereby making the total construction estimate $261,624 for this Project; and, authorize the City Manager to execute the contract documents; and, authorize the City Engineer to request bonds and insurance for the Project and issue the Notice to Proceed.
ENVIRONMENTAL ANALYSIS:
This Project is categorically excluded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
This Project is listed in the FY 2023/2024 Capital Improvements Program (CIP) Budget.
The budget required for the construction of this Project will include the bid amount and a 10% contingency for a total amount of $261,624 as shown below.
Chrisp (Contractor with lowest bid) $ 237,840
10% Contingency $ 23,784
Construction Total $ 261,624
This Project, due to participation funds from credited design expenditures, will be reimbursed 100% by the ATP Cycle 5 Grant account Number 331-100-150-156-8800- 8802.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
Project Vicinity Map
Bid Tabulation - ATP 5 East Palm Canyon Bike Lane Project Contract