DRAFT RECOMMENDATIONS
SPECIAL EVENTS FEE SCHEDULE AND SPECIAL USE PERMIT PROCEDURE/POLICY:
CLEAN-UP/DAMAGE DEPOSIT
• Currently, a clean-up/damage deposit of $600 is required. Communica�ons & Events believes this should be increased to at least $2,500-$5,000. This deposit would be returned to the event organizer/applicant if they successfully remove all trash and debris but would protect the City of Cathedral City if damages are sustained before, during or a�er the event.
AREA OF DOWNTOWN CATHEDRAL CITY RENTAL FEES
• Right now, there are no fees atached to ren�ng the following venues, which are frequently requested:
o Civic Center Plaza (includes breezeway and steps in front of City Hall) o Town Square Park
o Avenida Lalo Guerrero
• Communica�ons & Events believes there should be rental fees associated with these venues to protect the City from liability and to beter vet the users and event organizers u�lizing our facili�es. The proposed fees (looking for City Council guidance) would be:
o Civic Center Plaza (includes paseo and steps in
front of City Hall) – $250
Currently, there’s a separate Paseo
lis�ng on the Special Use Permit (SUP)
applica�on for Downtown.
Communica�ons & Events believes
this should all be combined as one
rental space and listed as Civic Center
Plaza. This would include the paseo and steps in front of City Hall. o Town Square Park – $500
o Avenida Lalo Guerrero – $500
o Fes�val Lawn – $1,000
If just u�lizing the Fes�val Lawn Annex next to Luchador Brewing, this should only be $250 and require a cleanup/damage deposit. • There also should be stronger enforcement that all rental fees, insurance requirements, cleanup deposit, etc. should be received no later than 30 days before the event.
STAFF RESOURCES
• Communica�ons & Events believes an updated SUP
applica�on should beter specify and include any staff
needed for setup, day-of event responsibili�es, etc.
For example:
o If event organizers plan to use Cathedral City Police Department, they need to list the number of officers needed. An event serving alcohol should require a minimum of two officers onsite. the billable rate for police officers is $135 per hour per officer. Par�al or all an�cipated payments may be due prior to the event. The availability of CCPD police officers is not guaranteed without prior no�fica�on of at least 30 days.
o As an addi�onal requirement to the SUP applica�on, Communica�ons & Events believes any needs from Public Works and/or Facili�es should be specified by the event organizer and accounted for financially when it comes to hours worked. In addi�on to CCPD, the City of Cathedral City will invoice the applicant for tasks and services conducted by Public Works/Facili�es. The current applica�on is vague when it comes to recovery of staff �me.
UPDATED CHECKLIST FOR SMALL SCALE EVENTS
• If an event doesn’t require staff assistance
beyond Communica�ons & Events, staff
would like feedback from the City Council on
a checklist that can be approved
administra�vely to expedite the process for
the event applicants.
Examples of this would be small scale events scheduled for four hours or less (Au�sm Walk, DAP Health Volunteer Apprecia�on, Home Depot Founda�on Beau�fica�on at Salva�on Army are some examples). There would be an excep�on made if the event applicant is serving alcohol and/or reques�ng city sponsorship or funding to support the event, which would con�nue to be authorized and approved by the City Council.
This would include the following, but we’re seeking further guidance from the City Council on any addi�ons/feedback:
o Special Use Permit Applica�on Fee
o Clean-up / Damage Deposit
o Proof of Insurance with a minimum of $1,000,000 in liability coverage naming City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City 92234 as an addi�onal insured
o Copy of site plan using map