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Staff Report
City Council
Item No. 3.F
Meeting Date: January 24, 2024
From: Eugenia Torres, Human Resources Manager
Title: Amendment to the Regulations covering Executive, Administrative, Professional, Confidential and other Particular Employees
City Council
RECOMMENDATION:
To approve amendments to the regulations covering Executive, Administrative, Professional, Confidential and Other Particular Employees.
BACKGROUND:
Non-represented employees are subject to Regulations covering Executive, Administrative, Professional, Confidential, and other particular employees. Non -represented employees do not participate in collective bargaining via union representation.
Proposed benefits, and clean -up language throughout the document for non -represented employees are presented to the City Council for consideration and approval.
DISCUSSION:
The following are proposed amendments to the above-referenced regulations for the Council’s consideration for FY 2023/2024 and FY 2024/2025:
1. Gender Pronoun Replacement – All references to he/she change to “they.”
2. Remove duplicate sections that are referenced in the Personnel Rules:
1. Inconsistent Employee Activities
2. Criminal Conviction
3. Smoking
4. Mileage
5. Attendance at Work
6. Automatic Resignation
7. Military Duty
8. Family Medical Leave
9. Sexual Harassment
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3. Council & Elected
Pursuant to the direction provided at the October 25, 2023, study session meeting and approval at the January 24, 2024, City Council meeting, the following benefits will be aligned with the Non-Rep Rules and Regulations, effective February 4, 2024.
Benefit Section
Car Allowance 3.17
Enrollment in Group Insurance Plans. 11.1
Public Employment Retirement System 11.2
Enrollment in Group Insurance Plans upon Retirement 11.5 Wellness Program 11.6
Life Insurance 11.7.1
Deferred Compensation 11.8
4. Car Allowance – Increase by $50 per month.
5. Probationary Period - Add “whichever is greater” to probation : 6-month probation or 1040 hours, whichever is greater.
6. Bereavement Leave:
Update bereavement leave to comply with AB1949, which allows employees to take up to five days of bereavement leave; align immediate family definition.
7. Severance Provisions
o Delete City Manager. The City Manager has a separate contract.
o Delete language from severance provision referring to maintaining an employee on the payroll for a maximum of six (6) months after termination.
To comply with CALPERS requirements the non -represented salary schedule is now attached and will be approved as part of the Non -Represented Rules and Regulations. In the future any updates to the MOUs of the various units will also include approval of the applicable salary schedule and the schedules will be revised and reapproved as each authorized salary increase takes effect.
FISCAL IMPACT:
The cost of the increase in the auto allowance to align it with the Council rate will be $1,200 annually.
ATTACHMENTS:
Exec Admin Prof Conf Non-Rep Regulations 01.17.24 (Final Copy) Non-Rep Salary Schedule rev01.17.24