CITY OF CATHEDRAL CITY
(Staff Use Only)
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234 Case No.:
(760) 770-0396 - Phone
(760) 770-0399 - Fax
Related Files:
Cathedral City
SPECIAL USE PERMIT FOR DOWNTOWN CATHEDRAL CITY
Please Read: It is advisable to submit applications for review 60 days prior to commencement of the use or vent to ensure adequate review of the application.
yount tensure adequate record thing this airie is have member of a darling terent ne assistance. In addition to this application, you must reserve a date for your event with the Communications/Events Manager. For recurring events, a schedule must be submitted every 3 months. In order for the City to process a Special Use Permit Application, the application fee must be submitted with the completed application. Depending on the type of event, you may also be required to provide a Clean- up/Damage Deposit. Please review the Downtown Fee Schedule for event use in the downtown area. The appropriate fee must be paid prior to the event. Incomplete applications will not be accepted (or process may be delayed). (PLEASE PRINT OR TYPE)
Name of Event:
Color the Spectrum Autism Art Festival
CHECK TYPE OF EVENT
Festival Art Show / Outdoor Market
Parade / Race / Marathon Political Rally / Protest
Concert / Performance Other _(type)
AREA OF DOWNTOWN CATHEDRAL CITY TO USE (check all that apply) Civic Center Plaza Avenida Lalo Guerrero
Civic Center Paseo George Montgomery Trail
Town Square Park City Council Chambers
Amphitheater Park 3rd Floor Parking Structure
Festival Lawn City Employee Parking Lot
Festival Lawn Annex
DATE(S) OF EVENT: _04/_06/2024 through 04/06/2024
HOURS OF EVENT: 10:00 AM/PM through_1: 00 AM/PM If multiple days, please indicate dates and times below)
EVENT SET-UP DATE: 04 / 06 2024TIME: 6: 30 AM/PM
TEAR DOWN DATE: 04 / 06/2024TIME: 1:00 AM PM
DESCRIPTION OF EVENT (This should be promotional in nature and cannot exceed 250 words):
Spectrum and provides a safe environment for displaying, selling, and promoting the art of Autistic individuals, including visual and fine artists, poets, singers, etc. The Art festival features a special interactive mural families contribute to in honor of Autism Acceptance a Social Rec Resource Fair including arts and music programs for the special needs community, and other activities such as a Marketplace (featuring entrepreneurs on the spectrum), arts & crafts, music & performances, chalk art, bubble art, face painting, Food trucks, door prizes , giveaways, and more!
EXPECTED ATTENDANCE PER DAY (List all that apply):
DAY 1: 400 Morning Afternoon Evening
DAY 2 Morning Afternoon Evening
DAY 3 Morning Afternoon Evening
*In accordance to Emergency Preparedness Requirements, events with 1,000 or more attendees requires a minimum of two crowd control managers to properly direct and assist the event attendees in evacuation during an emergency.
Will your event sell beverages? X Yes No
If yes, please know that all events in Downtown Cathedral City must serve Pepsi products and must be purchased through the City of Cathedral City. Please contact Chris Parman (760) 770-0396 for more details.
Is your event open to the general public? Yes _No
Will your event sell concessions or food items? Yes No
If yes, please know that the Cathedral City Community Amphitheater Concession Stand has an exclusive operator and has exclusivity on popcorn, kettle korn, regular hot dogs, and candy.
Do you have a business license with the City of Cathedral City? Yes X No If no, you must obtain an annual business license or a special event business license with the City.
Do you have subcontractors and vendors providing a service or selling a product? X Yes No
If yes, each subcontractor and vendor must hold an annual business license or a temporary special event business license with the City.
Do you or a vendor of yours plan to serve or prepare food? X Yes If yes, you must obtain proper permits from Riverside County Department of Environmental Health.
If yes, the Cathedral City Fire Department life safety / fire inspections must be conducted prior to food being served. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.
Will alcohol be served? Yes X No
If yes, you must obtain proper permits from California Department of Alcohol Beverage Control.
If yes, you must obtain Liquor Liability Insurance naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.
If yes, you must have a minimum of one security officer checking identifications for proper age, one security officer per entrance and exit, and one security guard for crowd monitoring (a minimum of three security guards during all alcohol serving times).
If yes, who will be pouring and serving the alcohol?
Will your event utilize tents or canopies? _ Yes _No
If yes, proper permits must be obtained by the Cathedral City Fire Department and life safety / fire inspections must be conducted prior to their use. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.
The organizer of the event must ensure that all tents and canopies are properly weighted against wind gusts.
Will your event utilize bouncy houses, inflatables, slides, amusement rides or hot air balloons? X Yes
If yes, the Cathedral City Fire Department life safety / fire inspections must be conducted prior to their use. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections.
If yes, you must obtain liability Insurance denoting coverage for inflatables and naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.
If hot air balloons, each hot air balloon must obtain insurance of no less than a $1 million in liability coverage naming the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234
as an additional insured. A copy of the insurance certificate must be presented to the City before the hot air balloon can be utilized for the event.
Will your event have amplified sound and/or music? X Yes _No If yes, the City's policy allows amplified sound and/or music between 7 am and 10 pm Fridays, Saturdays, and certain Sundays if the following Monday is a recognized national holiday. All other days, the hours of amplified sound and/or music are between 7 am and 9pm. Amplified sound or music should be normalized to 89 decibels at the perimeter of the reserved area.
Will your event bring in a temporary stage, truss rig system, and/or lighting? Yes No
If yes, the stage installer and/or owner must obtain liability insurance of no less than $1 million in coverage that names the City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234 as an additional insured.
Will your event use searchlights or laser lights? Yes X No If yes, searchlights and/or laser lights that shoot above 50 feet in the air need F.A.A. approval as Downtown Cathedral City is under the flight path of Palm Springs International Airport.
Will your event use fireworks or pyrotechnics?- Yes No
If yes, proper permits must be obtained by the Cathedral City Fire Department and life safety / fire inspections must be conducted prior to their use. Call (760) 770-8200 Mon. - Thurs. 7:00 a.m. to 6:00 p.m. to schedule inspections. Additional liability insurance must be obtained.
SECURITY, PUBLIC SAFETY, AND SANITATION
Are you hiring security for your event? _ Yes X No
If yes, the security company must have a valid Private Patrol Operator's License issued by the State of California. A copy of the license must be presented to the City prior to the event.
Please describe your security plan including crowd control, internal security or venue safety, age identification checks (if applicable) and or attach your plan to this application.
N/A
• Please note that if you plan to use Cathedral City Police Department, the billable rate for police officers is $135 per hour per officer. CCPD will bill the event directly. Partial or all anticipated payments may be due prior to the event. The availability of CCPD police officers for your event may not be guaranteed without prior notification of at least 30 days.
What is your First Aid or Medical Plan for your event?
Yes, we will have a basic first aid station staffed by a volunteer medical professional and equiped with gatorade and water, and a basic first aid kit containing compresses, ice packs, bandages, and antiseptics, etc.
Do you plan to provide portable toilets? . Yes _ No
If yes, the number of portable toilets: 2
If yes, the number of ADA accessible portable toilets:
If yes, when are the portable toilets being delivered (Date and time): 04/05/24 If yes, when are the portable toilets being picked-up (Date and time): 04/08/24 If yes, will the portable toilets be serviced during your event?_ Yes x _ No Will your event allow for dogs? _ Yes _No
How do you plan to collect and remove trash and debris during the event? Desginated Volunteers assigned for trash and debris pick-up. In addition, we will request trash recepticals from Burrtec
• A clean-up/damage deposit of $600 or more may be required.
EVENT ENTERTAINMENT
Do you plan to have any musical or speaking entertainment for your event? _No If yes, please list the names of the band/performers, genre of music:
Name of Band / Performer/ Speaker Genre of Music
High Hopes Dance Troupe Special Needs Dance Team
Individuals w/ Autism & Other developmental diabilities Performers A complete list must be provided to the City prior to the event. The City reserves the right to deny the performance of any band or act that has a history of creating public safety concerns. The City also has the right to require additional security and/or insurance coverage at the organizer's expense for acts that have a history of creating public safety concerns.
APPLICANT AND HOST ORGANIZATION
Host Organization: Autism Society Inland Empire
Chief Officer of Host Organization: Elizabeth Burt (Executive Director) Host Organization's Website: www.ieautism.org
Applicant Name: Juanita Hernandez
Address Street:
79405 Hwy 111, Ste. 9-184
City: La Quinta State: CA Zip: 92253
Telephone Prior to the Event: (951 ) 220 - - 6922
During Event: (760) 449 - 7229 Phone number of on-site representative who can be contacted during the event, for emergencies or event coordination.
Fax: (_ —
Email Address: [email protected]
Previous Events managed or operated by the Host Organization and/or Applicant:
The Autism Society Inland Empire annually hosts the following family events for the Autism and and intellectual/developmental disabitity community. Two Autism Acceptance Walks (Riverside - March Field Air Museum / Cathedral City Commamity Amphitheatre), Color the Spectrum Art (April), Halloween Spooktacular (partnership with Desert Recreation Dist.), Annual Holiday Parties (Murrieta - Mulligans Family Fun Center / Palm Desert - Living Desert Zoo & Gardens...
AFFIDAVIT OF APPLICANT
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the Cathedral City Municipal Code and I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the City Manager's designee. Applicant agrees to comply with all other requirements of the City, County, State, Federal, and any other applicable entity which may pertain to the use of the Even venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Cathedral City.
Printed Name of Applicant / Host Organization Juanita Hernandez, Autism Society Inland Empire Title Program Specialists
Signature
Date 11/29/23
SUBMITTAL REQUIREMENTS:
X Application Fee: $510 - payable to "City of Cathedral City" (*Check in Mail) X Non-profit certification (if applicable)
Clean-up / Damage Deposit (if applicable)
Copy of site plan using map attached to this application (show stage, fencing, canopy/tent placement, food vendor locations, merchandise vendor locations, portable restroom locations, generators, etc....)
Provide all necessary insurance coverages (must be submitted prior to the event) Proof of Insurance with a minimum of $1,000,000 in liability coverage naming City of Cathedral City, 68-700 Avenida Lalo Guerrero, Cathedral City 92234 as an additional insured (must be submitted prior to the event)
Proof of all applicable licenses and permits required by local, state and federal agencies (must be submitted prior to the event)
Proof of Cathedral City Fire Department inspections and permits, if applicable (must be submitted prior to the event)
Acknowledge that applicant cannot hang any object (lights, speakers, cabling, etc.) from the pipe grid above the amphitheater's stage floor.
ZI
E. Palm Canyon Drive
Buddy Rogers Ave
Festival Lawn
Annex Downtown Map (Please mark the area you will be using) Festival Lawn
Town square CV/Rep
Bonta
Avenida Lalo Guerrero
Plaza
Civic Center
Pickfair St
Apartments
Town Villas
Cathedral
Parking to →
Officer David Vasquez Rd