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Staff Report
City Council
Item No. 6.A
Meeting Date: February 28, 2024
From: Ryan Hunt, Communications and Events Manager
Title: Veterans 22K Walk Special Use Permit
City Council
RECOMMENDATION:
To approve Special Use Permit for the Cathedral City Evening Rotary's 2024 Veterans 22K Walk on Saturday, April 13, 2024, at Dennis Keat Soccer Park; and, approve the Parks and Community Events Commission's (PACE) Hydration Station (as part of the event) funding request of $500 from the FY 2023-2024 PACE Small Events budget.
BACKGROUND:
The Cathedral City Evening Rotary is submitting a request for the approval of a Special Use Permit for the ir proposed Veterans 22K Walk on Saturday, April 13, 2024, at Dennis Keat Soccer Park.
The latest report from the Department of Veterans Affairs (VA) shows 6,392 veterans died by suicide in 2021. After accounting for updates to last year’s reported data, it was determined this was 114 more veteran deaths by suicide than in 2020.
Additionally, 42% of veterans who died by suicide in 2021 had no contact with the Veterans Health Administration (VHA) and were not receiving VA benefits. 62% of veterans who died by suicide in 2021 did not have a recent VHA health care encounter.
Additionally, the Parks and Community Events Commission (PACE) will be participating in the event by sponsoring and personally operating a Hydration Station at the event.
This hydration station will provide water, electrolyte drinks (Gatorade), oranges, bananas, granola bars and other snacks for the participants during the event. PACE will also include information related to the City Parks and Events at this Hydration Station.
DISCUSSION:
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Subject to City Council approval, this event will take place at, and around the perimeter of the Dennis Keat Soccer Park, north of 30 th Avenue on Saturday, April 13, 2024 . The event, consisting of approximately 100 to 200 walkers, will start at 7:00 a.m. and should conclude in the early afternoon, approximately 1:00 to 2:00 p.m.
This event is open to the public and all are encouraged to attend.
Event organizers will work with the American Youth Soccer Organization ( AYSO) to avoid obstructions or conflicts to the regularly scheduled soccer activities planned/booked by AYSO at this venue in April.
At the February 6, 2024, PACE meeting, the Hydration Station Staff Report item was initiated by Commissioner Angel Herrera and presented by Jeff Cole, VFW Post 1534 Commander. The PACE considered and supported the event Hydration Station as part of the event and the respective budget of $500 from the PACE Small Events budget to operate it. As cited above, the funding will cover the costs of the H ydration Station that will provide water, electrolyte drinks (Gatorade), oranges, bananas , granola bars and other snacks for the participants during the event. PACE approved their participation in this event and moved the funding request to the City Council for final approval . A copy of the PACE Staff Report is attached.
FISCAL IMPACT:
As a third -party event, the Applicant must submit all necessary payments and documentation to the City prior to the event, including the $510 SUP application fee, and a Certificate of Insurance (COI) naming the City of Cathedral City.
The $500 requested from the PACE Small Events budget is proposed to be funded from the FY 2023 -2024 Parks and Recreation Professional and Technical Services budget item 100-500-510-511-8600-8601 that has a remaining balance of $6,650.
FIVE-YEAR STRATEGIC PLAN:
Action F-6: Promote additional community events and celebrations.
ATTACHMENTS:
Veterans 22K Walk Special Use Permit
22 K Walk for Veterans PACE Staff Report 02-06-2024