February 13, 2024
Charlie McClendon
City Manager
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234-7031
Dear Mr. McClendon:
Subject: Reimbursement Agreement for Via De Anza Road Water Main Replacement - Phase 3 The City of Cathedral City (City) intends to proceed with the construction of a project commonly referred to as the "Via De Anza Street Improvements - Phase III, Project CIP No. 8841" (Project) along the east side of Via De Anza Street between Olancha Road and Ortega Road and on Arrowhead Road from Via De Anza Street to the east end of the Cul-de-Sac of Arrowhead Road in the City. Coachella Valley Water District (CVWD) has certain facilities located in Via De Anza Street and Arrowhead Road which will be affected by the Project, including 860-feet of 6-inch diameter Cement Mortar Lining/Cement Mortar Coating (CML/CMC) water main, two fire hydrants, nineteen water services, and fourteen water gate valves (CVWD Facilities).
The Project will require existing CVWD Facilities to be abandoned, relocated and new facilities installed (Relocation Work) so the City may reconstruct, or cause to be reconstructed, the existing asphalt street since the proposed street improvements directly impact CVWD's existing facilities. (1) The new CVWD Facilities include:
• Approximately 870 feet of new 8-inch diameter ductile iron pipe zinc coated, two new 6-inch fire hydrants, nineteen new domestic water services, three tie-in connections, and necessary associated appurtenances between Olancha Road and Ortega Road on Via De Anza Street and on Arrowhead Road from Via De Anza Street to the east end of the Cul-de-Sac of Arrowhead Road. (2) The abandoned CVWD Facilities include:
• Approximately 860 feet of existing 6-inch diameter CML/CMC water main, two 6- inch fire hydrants, and six water gate valves.
(3) The adjusting of CVWD Facilities to finished grade include:
• Fourteen water gate valves
The City shall construct and install, or cause to be constructed and installed, the Project which shall include the Relocation Work and shall also include the construction and installation of new asphalt, curb, gutter, and sidewalk in the streets.
Charlie McClendon
City of Cathedral City
February 13, 2024
The City shall include in its Project bid package, at its sole cost and expense, the construction/ installation of items (1), (2), and (3). CVWD shall be responsible for the plans and design for items (1), (2), and (3). The Relocation Work shall be completed in accordance with CVWD's design criteria and standards, including but not limited to, CVWD's Development Design Manual. The City shall cause the contractor selected by the City to complete the Relocation Work in accordance with CVWD’s approved plans and standards.
CVWD shall be solely responsible for the cost of items (1), (2), and (3). CVWD forces shall be solely responsible for performing necessary associated tie-in connections and switch over s to the existing water mains and service lines and for the cost of performing said work.
The City and CVWD shall agree to enter into an Amendment to this Reimbursement Agreement for any changes in the scope of work or additional work . The City shall submit a written request for a change order to CVWD prior to City’s contractor performing the work indicating the amount for the change order. CVWD shall reimburse the City for the additional work. The City’s selected contractor shall not proceed with the additional work until an Amendment has been executed by the City and CVWD .
The City shall submit all change orders, Request for Information (RFIs), and Submittals for review and approval by CVWD prior to performing the work.
CVWD shall have the right to inspect the Relocation Work and enforce the Plans and Standards for the Relocation Work, including requiring that all unacceptable material, workmanship and/or installation be repaired, replaced, or corrected by the contractor selected by the City. Upon completion of the Project, CVWD shall have the right to complete a final inspection of the Relocation Work and provide notice to the City either confirming that the Relocation Work is complete or setting forth a punch list of items that need to be completed or corrected.
CVWD shall receive the same benefit as the City in its contract with the contractor selected by the City as to insurance, indemnities, bonds, warranties, etc., as such applies to the Relocation Work.
Upon completion and acceptance of the Relocation Work, CVWD shall remit to the City the sum of _________________________________________________ ______ ($________________) in full payment for the construction of the new 8 -inch diameter ductile iron zinc coated water main and associated appurtenances.
COACHELLA VALLEY WATER DISTRICT,
a public agency of the State of California
By:
J. M. Barrett
General Manager
Charlie McClendon
City of Cathedral City
February 13, 2024
CITY HAS READ THE FOREGOING LETTER AND ACCEPTS THE TERMS SET FORTH THEREIN.
CITY OF CATHEDRAL CITY,
a municipal corporation
By:
Name:
Its:
Enclosure/1/as
cc: (All with enclosure)
Armando Garcia Baldizzone, P.E,
City Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
John A. Corella, P.E.
Director of Engineering/ Public Works
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Andres Perez
Assistant Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
AH: al\Eng\DW\2024\Jan\Cathedral City Reimbursement Agmt Via De Anza – Phase 3.doc File: 0437.1, 0001.3, 1150.13, 0426.1521