CITY COUNCIL
AGENDA
Study Session
Wednesday, March 13, 2024
3:00 PM
City Council Chambers
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
MAYOR
Mark Carnevale
CITY COUNCIL MEMBERS
Mayor Pro Tem
Nancy Ross
Councilmember
Raymond Gregory
Councilmember
Ernesto Gutierrez
Councilmember
Rita Lamb
• CALL TO ORDER
• ROLL CALL
• AGENDA FINALIZATION
At this time the City Council may announce any items being pulled from the agenda or continued to another date.
1. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. Public Comment will be limited to three (3) minutes.
2. CLOSED SESSION
A. Conference with Labor Negotiator Pursuant to Government Code Section 54956.6
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Agency Negotiator: Charles McClendon, City Manager
Represented Employees: Non-represented Employees
B. Discussion with Labor Negotiator Pursuant to Government Code 54956.6 Unrepresented Employee: City Manager
3. STUDY SESSION
Normally no action is taken on Study Session items, however, the City Council reserves the right to give specific policy direction and take specific action as necessary. Presentation will be limited to 10 minutes unless other provisions are made in advance.
A. Follow Up Discussion on Public Art Funding
Recommendation: This item is for information and discussion only.
B. Gregory S. Pettis Fountain of Life - Fencing
Recommendation: This item is presented for information, discussion and direction only.
C. Discussion of Council Meeting Schedule
Recommendation: This item is presented for information, discussion and direction only.
ADJOURN
NOTES TO THE PUBLIC:
The City of Cathedral City complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s Office at (760) 770-0322 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 68 -700 Avenida Lalo Guerrero during normal business hours. In addition, such documents will be posted on the City’s website at www.cathedralcity.gov.
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Staff Report
City Council
Meeting Date: March 13, 2024
From: Charles McClendon, City Manager
Title: Conference with Labor Negotiator Pursuant to Government Code Section 54956.6
Agency Negotiator: Charles McClendon, City Manager
Represented Employees: Non-represented Employees
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Staff Report
City Council
Meeting Date: March 13, 2024
From: Eric Vail, City Attorney
Title: Discussion with Labor Negotiator Pursuant to Government Code 54956.6
Unrepresented Employee: City Manager
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Staff Report
City Council
Item No. 3.A
Meeting Date: March 13, 2024
From: Anne Ambrose, Assistant City Manager
Title: Follow Up Discussion on Public Art Funding
City Council
RECOMMENDATION:
This item is for information and discussion only.
BACKGROUND:
At the January 10, 2024 City Council meeting, staff presented a study session on the use of Art in Public Places funds for arts education programs. The study session was requested by the City Council following a November 29, 2023 request for funding approval for a series of chamber music concerts raised the question again as to whether the program had a nexus to “art education” and ultimately, whether the Art in Public Places funds should be used for initiatives other than acquisition of public art , including maintenance of the City’s collection.
During the study session, staff presented the history of the Art in Public Places fund and the non-acquisition projects that have received funding. The City Attorney advised the City Council that the most defensible use of the Art in Public Places fund was for acquisition rather than programming and maintenance. As it seemed clear that the City Council wished to support a variety of arts initiatives beyond acquisition, s taff prepared five policy options for the City Council to consider which were:
Option 1 Continue to utilize up to 30% of the annual available Art in Public Places funds for educational programming in accordance with the currently adopted ordinance.
Staff seeks direction from the City Council as to what type of educational programming has the highest priority for the Council.
Option 2 Continue to utilize Art in Public Places funds for educational programming but at a lower percentage (10% or 20%) of the total available funds to provide more funding available for acquisition.
Option 3 Stop all use of Art in Public Places funds for education and direct that funds only be utilized for acquisition and maintenance of the collection.
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Option 4 Create an arts education program, funded annually by the general fund ($10 - $20,000). The PAC could create an application process and assign a subcommittee to review and select applications to be proposed for approval by the City Council. This process would be similar to the process the City Council adopted for the community grants program.
Option 5 Consider application of development fee to a broader array of projects to increase the funds available. Currently the ordinance only applies to new commercial or industrial construction over 15,000 square feet; however, the majority of new construction falls below that threshold, ranging from 2,000 to 6,650. Staff would need to conduct an analysis of the Cathedral City’s fee compared to area cities and report back to the City Council with recommendations.
DISCUSSION:
From the previous study session, the City Council provided direction to staff to establish an arts education program, funded by the general fund instead of the Art in Public places fund. Funding would be provided under two programs:
• A grant program, similar to the City Council community grants program (see attached application). An application process will be developed, the Public Arts Commission will review and present to the City Council the applications they recommend to be awarded grants, and the City Council will consider and approve the final grant awards.
• A general fund budget will be provided to the Public Arts Commission, similar to the budget provided to the Parks and Community Events Commission to conduct commission-directed activities or recommendations for event sponsorships.
At the last Public Arts Commission meeting on February 13, 2024, the Commission was briefed on the Council’s direction and expressed support. The Commission had some initial conversation on ideas for how a grant program would run and staff will bring a discussion item back to the next commission meeting to further explore a process and criteria for consideration for grant applications.
The Commission also liked the idea of having a budget that would allow the Commission to initiate self -directed ideas, similar to the Parks and Community Events Commission. This would give the Commission flexibility to recommend events such as a talent show, or art exhibit, or a staged reading to site a few examples discussed. The Commission did discuss and request that the City Council provide clearer direction as to what types of events or programs the Council would like the Commission to bring forward.
FISCAL IMPACT:
There is no fiscal impact for this discussion item. Staff recommends that a general fund budget of $60,000 be created in the FY 2024-25 budget:
• $20,000 for a Public Arts Grant Program
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• $10,000 for a Public Art Commission budget and
• $30,000 for maintenance of the City’s public art collection.
Staff will bring this funding request forward separately for budget authorization.
FIVE-YEAR STRATEGIC PLAN:
Goal C: Fiscal Stability and Sustainability
Objective: Cathedral City has economically prospered by facilitating the investment of private dollars in high quality development which benefits the community. We remain financially solvent by instituting prudent fiscal policies and transparent financial practices.
Attachment:
Copy of City Council Public Service Grant Application
ATTACHMENTS:
Public Service Grant Application
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CITY OF CATHEDRAL CITY
FISCAL YEAR (FY) 2023-2024
PUBLIC SERVICE GRANT APPLICATION
To be considered for funding a complete application & documents listed below must be submitted as a hard copy (postmarked by July 25, 2024) or electronic copy by the due date/time.
ELIGIBILITY REQUIREMENTS AND POLICY GUIDELINES
Applicants must be a non-profit 501(c)(3) organization or a tribal or governmental agency. Applicants must be based in Cathedral City OR demonstrate they provide services to residents or businesses of Cathedral City.
Applicants must be able to demonstrate they receive funding from other sources and are not relying only on City support.
Preference will be given to applicants meeting health and human service needs of underserved populations.
GRANT APPLICATION CHECKLIST
Public Service Grant Application
IRS Determination Letter (for non-profit organizations) Application is due 5:00 PM PDT July 31, 2024
Late applications will not be accepted
Submit application to:
[email protected]
OR
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
ATTN: London Pyle, Finance Department
Check each item included in your application package. Ensure an authorized representative sign the application.
Ensure all required text fields & applicable boxes are completed. While filling out the application, if additional space is needed, please attach another sheet of paper to the application.
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Attachment: Public Service Grant Application (4115 : Follow Up Discussion on Public Art Funding) APPLICANT INFORMATION:
NAME OF ORGANIZATION:
ADDRESS:
CITY: STATE: ZIP:
CONTACT PERSON: TITLE:
TELEPHONE: EMAIL:
ORGANIZATION PRESIDENT OR CHAIR:
(Legal authority for organization)
PROGRAM / SERVICE / EVENT INFORMATION:
GRANT AMOUNT
REQUESTED:
Minimum $1,000
Maximum $15,000
TOTAL PROGRAM / SERVICE /
EVENT COST:
Program/Service/Event
Period or Date
From: To:
1. Describe Briefly How The Requested Funds Will Be Used:
2. Other Funding Sources: From Whom? How Much Requested? How Much Committed? How Will Our Contribution Leverage Or Match Other Funds?
3. Briefly Describe The History And Expertise Of Your Organization? (Include what your organization does, the composition of your staff, and who you have traditionally served or targeted: geographical area or neighborhood, ethnicity or other factors that identify your service/program to the community.)
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Attachment: Public Service Grant Application (4115 : Follow Up Discussion on Public Art Funding)
4. What Are The Specific Community Needs Or Problems That You Are Trying To Address Through The Proposed Service/Program/Event?
5. What Do You Ultimately Hope To Accomplish Through Your Proposed Service/Program/Event? How Will It Address The Needs Or Problems You Describe In Question #4? (Your objectives should describe how your clients will be affected as a result of your project and how many people will be reached by the end of the proposed service/program/event.)
6. If Your Program Costs More Than You Are Requesting From The Community Assistance Program, How Do You Plan To Pay For The Additional Costs? What Steps Have You Already Taken To Get Additional Funds Or In-Kind Support If Necessary?
7. If You Plan To Continue This Service/Program Beyond The Period For Which You Have Requested The Funds, How Do You Plan To Continue Paying For It? (Describe the types of efforts you will undertake to raise funds as well as your organization’s history of maintaining services/programs.)
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Attachment: Public Service Grant Application (4115 : Follow Up Discussion on Public Art Funding)
8. (OPTIONAL) Is There Anything That You Would Like To Add? If So, Please Tell Us Here:
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Attachment: Public Service Grant Application (4115 : Follow Up Discussion on Public Art Funding)
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Staff Report
City Council
Item No. 3.B
Meeting Date: March 13, 2024
From: Kevin Biersack, Financial Services Director
Title: Gregory S. Pettis Fountain of Life - Fencing
City Council
RECOMMENDATION:
This item is presented for information, discussion and direction only.
BACKGROUND:
On April 5, 2023, the City Council reviewed the use and status of the Fountain of Life art and the surrounding soft surface.
On September 27, 2023, the City Council received an update on the Fountain of Life and the associated Conceptual Design options.
On October 25, 2023, the City Council authorized staff to proceed with the repairs and upgrades to the Fountain of Life.
DISCUSSION:
Staff has identified f our (4) different options for the fence surrounding the main art pieces. The minimum recommended height of the fence is 42” (3 ½ feet) and the material is planned to be powder-coated cast/wrought iron. Staff is soliciting a recomendation from the City Council on the fence design.
Separately, staff has provided a picture of the Fountain of Life”s various colors. As a means of comparison, staff has also provided 12 swatches of the primary colors in the fountain. Staff is seeking recommendation(s) on a complimentary color (s) for fence and the concrete.
FISCAL IMPACT:
None. The budget was approved at the October 25, 2023 Council meeting.
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FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Action B-7: Maximize the use of existing resources to include underutilized parks.
ATTACHMENTS:
fol-fence-1
fol-fence-2
fol-fence-3
fol-fence-4
fol-colors
fol-fence & concrete-color-palette
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F o u n t a i n o f L i f e
F E N C I N G I D E A S
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Attachment: fol-fence-1 (4123 : Gregory S. Pettis Fountain of Life - Fencing) F o u n t a i n o f L i f e
F E N C I N G I D E A S
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Attachment: fol-fence-2 (4123 : Gregory S. Pettis Fountain of Life - Fencing) F o u n t a i n o f L i f e
F E N C I N G I D E A S
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Attachment: fol-fence-3 (4123 : Gregory S. Pettis Fountain of Life - Fencing) F o u n t a i n o f L i f e
F E N C I N G I D E A S
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Attachment: fol-fence-4 (4123 : Gregory S. Pettis Fountain of Life - Fencing) F o u n t a i n o f L i f e
F E N C I N G I D E A S
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Attachment: fol-colors (4123 : Gregory S. Pettis Fountain of Life - Fencing) F o u n t a i n o f L i f e
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Attachment: fol-fence & concrete-color-palette (4123 : Gregory S. Pettis Fountain of Life - Fencing)
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Staff Report
City Council
Item No. 3.C
Meeting Date: March 13, 2024
From: Charles McClendon, City Manager
Title: Discussion of Council Meeting Schedule
City Council
RECOMMENDATION:
This item is presented for information, discussion and direction only.
BACKGROUND:
The City Council has traditionally vacated at least one meeting during the summer months to provide for a summer break. During the discussion on future agenda items portion of a Council meeting earlier this year , Mayor Carnevale asked for a discussion item on options for the summer schedule for this year, 2024. Council agreed to add the discussion item as requested.
DISCUSSION:
In identifying options for vacating meetings to provide for a summer break , the meeting of July 24 was avoided. That is the meeting during which the Council will need to act to refer a ballot question to the voters should they decide to do so. The deadline for submitting questions to the County is August 9.
The following options have been identified to provide for a summer break:
• Option 1 – Vacate the regularly scheduled meeting of August 14, 2024. July has five Wednesdays so vacating this one meeting would provide a five-week break from the last regular meeting on July 24 until the next meeting on August 28. • Option 2 – Vacate the regularly scheduled meeting of July 10, 2024. This would provide for a four-week break from the last regular meeting on June 26 until the next meeting on July 24 and the break would include the July 4th Holiday. • Option 3 – If the Council wished to vacate more than one meeting to have a longer break both August meetings could be vacated. This would result in a seven-week break from July 24 until the next meeting which would be on September 11. Vacating two meetings results in very long agendas for the meetings immediately prior and immediately following the break.
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• Option 4 – A six-week break could be achieved by vacating the meetings of June 26 and July 10. Staff does not recommend this option as it covers the fiscal yearend period when agendas are typically heavier with new contracts and related once a year items.
The staff recommendation is option 1, but we can make any of them work with adequate lead time.
FISCAL IMPACT:
There is no fiscal impact associated with any of the proposals.
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