BACKGROUND:
Historically, City Staff received resident complaints due to the wide transverse asphalt cracks in the Cathedral City Cove Neighborhood. To address the resident complaints and to find a long-term solution for this type of pavement cracking, City Staff conducted various asphalt treatments to repair the wide transverse cracks. These various treatments were performed with limited success.
In 2023, City Staff hired the City’s Pavement Management Program (PMP) Consultant, NCE Inc., who provided a technical memorandum which evaluated various rehabilitation strategies. The conclusion of this technical memorandum provides the method and treatment recommendation to address the repair of these wide transverse asphalt cracks. The technical memorandum is attached to this report.
The Cove Crack Repairs Project (Project) proposes to repair the pavement deterioration cracks in the Cove Neighborhood (Project Location Map attached).
The Project consists of repairing wide transverse asphalt cracks (crack fill) together with the application of crack seal treatment in small asphalt cracks. Both treatments are intended to prevent and reduce the intrusion of water, protecting the pavement structure from moisture damage and ultimately extending the pavement life.
Based on the recommendation of the technical memorandum provided by NCE Inc., City Staff prepared in-house Plans, Specifications and Estimates for this Project.
DISCUSSION:
On Thursday, February 8, 2024, the City advertised an invitation to bid, requesting qualified contractors to perform the described scope of work found in Bid No. B24-59E, which includes the Plans and Specifications for this Project. This solicitation was made available to contractors for twenty-one (21) calendar days and advertised in the following locations:
•Desert Sun – Published on February 8, 2024
•PlanIt Print Works – From February 8, 2024, until February 29, 2024 •City’s Website – From February 8, 2024, until February 29, 2024 On February 29, 2024, the City received three (3) bid proposals for this Project. The following table lists each qualified bidder by total price:
RANK CONTRACTOR AMOUNT
1 LCR Earthwork & Engineering Corp. (Jurupa Valley, CA) $ 893,803.35 2 Onyx Pavement Company, Inc. (Anaheim, CA) $ 998,877.00 3 Vance Corp. (Beaumont, CA) $1,555,555.55
The Bid Tabulation prepared by the Engineering Division is attached to this report for reference.
Based on the bids received, the lowest responsive and responsible bidder is LCR Earthwork & Engineer Corp. (LCR) from Jurupa Valley, CA.
Engineering Staff is recommending the City Council award a construction contract to LCR Earthwork & Engineering Corp., in the amount of $893,803.35 for the Cove Crack Repairs Project (C08675) and approve a twelve percent (12%) contingency in the amount of $106,196.65 for any unforeseeable construction costs; thereby, bringing the total construction budget for this Project to $1,000,000.00 to be funded with available Assessment District (AD) 2004-02 funds; and, authorize the City Manager to execute the required contract documents; and, authorize the City Engineer to request bonds and insurance for the Project and issue the Notice to Proceed.
All work will be performed within the existing City right-of-way. Construction is scheduled to start in May 2024 and is estimated to be completed by September 2024.
ENVIRONMENTAL ANALYSIS:
These projects are categorically excluded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
The Cove Crack Repair Project is programmed in the FY 2023/2024 Capital Improvements Program (CIP) Budget to be funded with Assessment District (AD) 2004- 02 funds.
The Bid Opening for this Project was held on February 29, 2024, with the lowest bid in the amount of $893,803.35. The budget required for the construction of this Project will include the bid amount and a 12% contingency, in the amount of $106,196.65, thereby bringing the total construction budget for this Project to $1,000,000.00 as shown below.
LCR (Contractor with lowest bid) $ 893,803.35
15% Contingency $ 106,196.65
Construction Total $ 1,000,000.00
The Project is proposed to be funded with available Assessment District (AD) 2004-02 funds (account number 354-100-150-156-8800-8802) in the amount of $1,000,000.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.