Cathedral City City Council
March 27, 2024

GRANTS MANAGEMENT FUNCTONS
•Identifying Federal, State, County and corporate/private grant funding organizations oUse multiple tools, including Grants.Gov (Federal) and CalGrants, to research funding organizations
oSubscribe to grant funding opportunity notifications
oReview grantor websites for open / upcoming opportunities •Determining techniques and methods of researching grant opportunities oAttend available workshops
oResearch funding opportunities in partnership with City Staff oPresent high-level details to Department Leadership
•Participating or leading in preparing, developing/writing, and submitting grant proposals oDetermine grant requirements
oReview RFPs prior to notifying department head
oForm Grants Team among departmental staff and identify qualifying project oLead the Grants Team during the preparation and writing phases oEnsure all required information is submitted
•Securing and maintaining funding from external agencies oPartner with departments to apply for external funding oConfirm requirements are met to ensure continued funding oFulfill grant reporting, including updates to relevant directors/managers oAssure grant reimbursements are accurate
•Establishing and maintaining contacts and partnerships with potential and existing funding sources
oServe as centralized contact in the city for external funding/reimbursements oCommunicate directly with grantor contacts and establish rapport •Managing and monitoring complex grants and contracts with funding agencies, on-time and within budget
oEnsure timelines are met
oSupport Grants Team with completing deliverables such as reports, invoices, presentations, etc.
oMonitor Purchase Orders and Invoices
oCoordinate Budget
•Determining principles and practices of public agency grant funding oResearch and document best policies and procedures
oMaintain and refine flowcharts of grant process(es)
•Establishing principles and practices of efficient and compliant grant administration – Tyler Munis Grant Manager/Master.
oWork with Finance Staff to ensure Purchase Orders, Invoices, and Projects are established/maintained in Tyler Munis
oCreate support documents, such as diagrams, to share with stakeholders oImplement Best Practices within Tyler
oEnsure timely and accurate Federal and State reporting