Identify Funding
Opportunities
Contact the relevant department.
Does the grant support the strategic plan?
Do we want to pursue the grant?
Are resources (i.e., personnel) available?
Is the timeframe reasonable?
Assemble a grant team for the opportunity.
Are matching funds required? If so, are funds available? Does the grant application need council approval?
Grant Application
Submission
Grant
Administration
Grant Closure
Write the narratives for the application.
Develop the project budget and timeline.
Determine the resources needed for the grant.
Final review and submission of the application.
Receive grant award notification.
Grant contract is approved by council.
Grant Team
Grants Analyst
Determine Grant Requirements
Write, if applicable
Track
Quality Assurance
May serve as Project Administrator
Department Members
Develop Project Plans
Provide Technical Execution
External Grant Writer, if applicable
Write and Prepare Application
May serve as Project Administrator
Receive notice to proceed from granting agency.
Grants Analyst executes financial tasks.
Project Administrator executes administrative tasks.
Department members execute technical tasks.
Grant team meets as needed.
Grants Analyst confirms expenses are paid and grant is up to date in Tyler ERP.
Project Administrator finalizes reports to the granting authority.
Department members finalize all technical requirements.
Grants Analyst ensures funds are received from granting authority.
Grant Process Overview