Staff Report
City Council
Cathedral City
Item No. ((section.number)):(fitem.number)}
Meeting Date: May 22, 2024
From: John A. Corella, Director of Public Work
Title: Notice of Completion for Date Palm Drive Pavement Rehabilitation Project CIP 8840
RECOMMENDATION:
To accept and approve the Date Palm Drive Pavement Rehabilitation Project, CIP 8840 as completed; and authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder's office; and, authorize the release of retention funds to Granite Construction Company upon expiration of the notice of completion.
BACKGROUND:
On June 28, 2023, City Council awarded a construction contract to Granite Construction Company in the amount of $4,668,436.00 and approved an 8% contingency in the amount of $401,564 thereby making the total construction budget $5,070,000.00 to complete the construction of the Date Palm Drive Pavement Rehabilitation Project, CIP No. 8840.
The project consisted of the installation of 5-inches of asphalt pavement, sidewalks, curbs and gutters repairs, reconstruction of ADA curb ramps, installation of new signing and striping, and the construction of concrete approach lanes at signalized intersections along Date Palm Drive between Dinah Shore Drive and Ramon Road. The project also included the construction of concrete approach lanes at the intersection of Date Palm Drive and 30th
DISCUSSION
The construction of the Date Palm Drive Pavement Rehabilitation Project started on September 25, 2023, and was completed on April 30, 2024.
City staff reviewed and inspected the improvements and found the project was built in accordance with all contract requirements. City staff are recommending the City Council accept the project as complete.
City Council acceptance is required to approve the project's final contract amount and to release the funds retained during construction. Retention funds are monies earned by the Contractor withheld from progress payments pending satisfactory completion and final acceptance of the project.
City Council acceptance of the project requires a notice of completion (NOC) be filed with the Riverside County Recorder's office. The NOC is a written notice issued by the owner of a project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is thirty-five (35) days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty-five-day period has expired, and provided no claims or liens are received, the City can release retention funds.
City staff are recommending that the City Council accept and approve the Date Palm Drive Pavement Rehabilitation Project, CIP No. 8840 as complete; authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder's office; and authorize the release of retention funds to Granite Construction Company upon expiration of the notice of completion.
FISCAL IMPACT:
The fiscal impact of the construction contract with Granite Construction Company is as follows:
Construction Funding
Fund Account Number Amount
ITP Funds from Agua Caliente Band of 331-100-150-156-8800-8802 $4,668,436.00 Cahuilla Indians
IP Funds from Agua Caliente Band o 331-100-150-156-8800-8802 $331,564.00 Cahuilla Indians (Contingency)
CalRecycle (Contingency) 331-100-150-156-8800-8802 $70,000.00 Total Authorized Construction Funding $5,070,000.00
Final Construction Cost
The final construction expenditures with Granite Construction were in the amount of $4,870,906.83 which includes change orders in the amount of $202,470.83. The total final contract cost is $4,870,906.83 and is summarized below:
Base Contract Amount $4,668,436.00
Change Orders $202,470.83
Final Construction Cost $4,870,906.83
The final invoice (5% retention) in the amount of $243,545.34, will be released to Granite Construction thirty-five (35) days from the date the NOC is filed should there be no claims or discrepancies in the work completed.
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. Notice of Completion - Granite Construction Company