Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Exhibit 10-HI Cost Proposal
ctual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) Contract Design, Engineering and Environmental Studies
Note: Mark-ups are Not Allowed
I Prime Consultant • Subconsultant • 2nd Tier Subconsultant Consultant STC Traffic, Inc.
Project Name Citywide Traffic Signal Hardware Upgrades | BID B24-64F HSIP Cycle 11 Federal Project No. HSIPSL-5430(0341) | City Proiect: C08756 Project No. City Project: C08756 Contract No. TBD Date 05/03/24
DIRECT LABOR
mployee Title - Proposa
Classification/Rol Hours Actual Hourly Rate Total
Sr. Proiect Manager $80.00 2,800.00
Project Engineer Ill 49 $56.73 GA LA GA 2,779.77
Construction Manager 74 $62.50 4,625.00
Sr. Construction Engineer/Inspector 108 $51.92 5,607.36 Project Engineer I 234 $47.12 $ 11,026.08
LABOR COSTS
a) Subtotal Direct Labor Costs $ 26,838.21
b) Anticipated Salary Increases
0) Total Direct Lahor Coss (a) + (ble lain Catal _(see Escalation Calc.)
INDIRECT COSTS
d) Fringe Benefits (Rate: _72.04%) e) Total Fringe Benefits [(c) x (d)] S 19,334.25
f) Overhead (Rate: 0.00%) g) Overhead [(c)x (f)_$
hi) General & Administrative (Rate: 114.83%| i) Gen & Admin [(c)x (h)] $ 30,818.32 TOTAL ICR T86.87%
j) Total Indirect Costs [(e) + (g) + (i)] S 50,152.56
FIXED FEE k) TOTAL FIXED FEE [c) + (i))* fixed fee ###] 7,698.16
1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Description of Item Unit Cost Total
$0.00 $
1) TOTAL OTHER DIRECT COSTS S
-
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1 $
(m) TOTAL SUBCONSULTANS' COSTS S
(1) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS I(I) + (m)] S TOTAL COST [(c) + (i) + (k) + (n)]s 84,688.93
January 2020
CITY OF CATHEDRAL CITY
Citywide Traffic Signal Hardware Upgrades | Federal Project No. HSIPSL-5430(0341) | City Project No.: C08756 | BID B24-64E
TRAFFIC
STC Traffic, Inc.
Category/Title Sr. Project Project Engineer Ill Construction Sr. Construction Manager Manager Engineer/Inspector Project Engineer Il
Direct Labor Rate $80.00 $56.73 $62.50 $51.92 $47.12
Fully Burdened Billing Rate $252.45 $179.02 $197.22 $163.85 $148.68 Total Hours TASK No. DESCRIPTION Total Costs
Task 1: Project Management / Administration
Task 2: 14 3,534.30
Field Work, Preliminary Plans, Inventory, Standards
108 139 265 $ 42,298.89
2.1 Field Investigations
108 108 216 33,753.24
2.2 Preliminary Engineering
11 31 49 8,545.65
Task 3: Environmental Documentation
Task 4: Plans, Specifications, and Estimate (PS&E) 2,293.90 10 43 88 183
4.1 Final Plan Preparation $ 31,607.64
33 26 64 130 $ 22,318.05
4.2 Project Specifications and Bid Documents
N 12 16 34
4.3 Engineers Estimate of Probable Construction Cost 5,966.50 19 3,323.09
Task 5: Bidding Assitance
10 12 2,477.10
Task 6: Construction Support
10 12 2,477.10
TOTAL HOURS 35 49 74 234
500
Subtotal STC Labor: $ 8,835.75 $ 8,771.98 $ 14,594.28 $ 17,695.80 34,791.12 ODC Other Direct Costs 84,688.93
TOTAL COST:|
$ 84,688.93
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Calculations for Anticipated Salary Increases)
Consultant STC Traffic, Inc. Contract No. TBD Date 05/03/24
1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Total Hours
Subtotal per Avg Hourly
per Cost Contract Duration
Rate
Cost Proposal Proposal
$ 26.838.21 500 = $53.68 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all periods (Increase the Average hourly rate for a period by proposed escalation %) Proposed
Avg Hourly Rate Escalation
Year 1 $53.68 0% = $53.68 Year 2 Avg Hourly Rate
Year 2 $53.68 + 0% = $53.68 Year 3 Avg Hourly Rate
Year 3 $53.68 + 0% = $53.68 Year 4 Avg Hourly Rate
Year 4 $53.68 + 0% = $53.68 Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each period by total hours) Estimated % Total Hours
Completed Each Total Hours
per Cost per Period
Period Proposal
Year 1 0.00% * 500 = 0
Estimated Hours Year 1
Year 2 0.00% * 500 =
Estimated Hours Year 2
Year 3 0.00% * 500 = 0 Estimated Hours Year 3
Year 4 0.00% * 500 = Estimated Hours Year 4
Year 5 0.00% 500 = 0 Estimated Hours Year 5
Total 0% Total = 0
4. Calculate Total Costs including Escalation (multiply average hourly rate by the number of hours) Estimated
Avg Hourly Rate Hours Cost
(calculated above) (calculated above) Per Period
Year 1 $53.68 * 0 = $0.00 Estimated Hours Year 1
Year 2 $53.68 = $0.00 Estimated Hours Year 2
Year 3 $53.68 * = $0.00 Estimated Hours Year 3
Year 4 $53.68 = $0.00 Estimated Hours Year 4
Year 5 $53.68 * = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $0.00
Direct Labor Subtotal before escalation = $26,838.21
Estimated total of Direct Labor Salary Increase = $0.00 Transfer to Page 1 Exhibit 10-H1 Cost Proposal
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposals) in this contract are actual, reasonable, and allocable to the contract in accordance with the contract terms and the following requirements:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifving:
Name: STC Traffic, Inc. (fka Stack Traffic Consulting) Title*: Chief Financial Officer sieur. Sandra Saus Date of Certification (mm/dd/yyyy): 5/3/2024 Email: [email protected] Phone Number: (760) 602-4290 Address: 5973 Avenida Encinas, #218 | Carlsbad | CA | 92008 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
Traffic Engineering Design and Analysis, Transportation Planning
STATE OF CALIFORAIA
INSPECTOR Inspector General
GENERAL
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) STC Traffic, Inc.
Consultant's Full Legal Name:
Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.
Indirect Cost Rate (ICR):
Combined Rate: 186.87 %
Or
Home Office Rate: - and Field Office Rate (if applicable):
Facilities Capital Cost of Money (if applicable): _
Fiscal Period:* 01/01/2022-12/31/2022
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the consultant's one-year applicable accounting period for which financial statements are regularly prepared by the consultant.
I have reviewed the proposal to establish an ICR(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31).
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31.
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts.
• All known material transactions or events that have occurred subsequent to year-end affecting the consultant's ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.
I am providing the required and applicable documents as instructed on the Financial Document Review Request form.
Financial Management System:
Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2): 48 CFR Part 31.201-2(d): 23 CFR, Chapter 1, Part 172.11(a)(2):
and all applicable state and federal rules and regulations.
Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
Certification of Indirect Costs and Financial Management System - Independent Office of Audits and Investigations - Revised 9/2022 • Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR:
• Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirements.
Cost Reimbursements on Contracts:
I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount$12,684, 167.76 on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is 1 • Years of consultant's experience with 48 CFR Part 31 is 7 • Identify the type of audits listed below that the consultant has had performed (if applicable):
Cognizant ICR Audit • Local Govt ICR Audit
Caltrans ICR Audit D
CPA ICR Audit Federal Govt ICR Audit •
1, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Iitle 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.
Name:** Sandra Sass Title**: CFO
Sandra Saus 08/18/2023
Signature: Date:
Phone#: (760) 602-4290 Email**: [email protected]
wige resident a cle Finana dale, or edue ten, wan has autory represen ine tana into no onese o establish the indirect cost rate.
Note: Both prime and subconsultants as parties of a contract must complete their own forms. Caltrans will not process local agency's invoices until a complete form is accepted and approved by the Independent Office of Audits and Investigations.
Certification of Indirect Costs and Financial Management System - Independent Office of Audits and investigations - Revised 9/2022 2