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1 Staff Report
City Council
Item No. {{section.number}}.K
Meeting Date: August 14, 2024
From: Kevin Biersack, Financial Services Director
Title: Police Department Patrol Vehicle Replacement
RECOMMENDATION:
To authorize staff to purchase one Chevy Tahoe from UtiliTac equipment & Upfitting, which will be utilized by CCPD to replace a vehicle destroyed during a traffic accident and authorize the $50,000.00 deductible to be paid from the equipment replacement fund.
BACKGROUND:
As a result of an auto accident that occurred on April 18, 2024, the City Police Department sustained one vehicle equipment loss. Our insurance company determined the vehicle to be totaled.
DISCUSSION:
The police Department lost a Ford Explorer resulting from a traffic accident on April 18, 2024, with a replacement cost of $90,811.90, comprised of $80,515.40 for the vehicle with upfitting (attachment 1), and $10,296.50 for equipment and graphics outfitting (attachment 2).
The Police Department also contacted two other dealerships; Quality Chevrolet and Northwest Hills Automotive Group in their attempt to obtain quotes for this replacement vehicle. Both Quality Chevrolet and Northwest Hills Automotive Group were out of stock and would not be able to order the vehicle until September when their ordering window opened, delaying vehicle delivery until at least May 2025. In addition, our local Chevrolet dealership does not deal with police fleet vehicles.
With UtiliTac having the vehicle in stock, they will be able to outfit the vehicle with emergency lighting immediately, providing faster delivery. The primary factors in this search for a replacement vehicle was not only price but also and expedient timeframe for delivery. 4 7
1 FISCAL IMPACT:
The deductible of $50,000.00 will be paid from the Equipment Replacement Fund (611).
FIVE-YEAR STRATEGIC PLAN:
GOAL C: Fiscal Stability and Sustainability
Objective: Cathedral City has economically prospered by facilitating the investment of private dollars in high quality development which benefits the community. We remain financially solvent by instituting prudent fiscal policies and transparent practices.
ATTACHMENTS:
1. Patrol vehicle with upfitting quote
2. Equipment and graphic outfitting quote