Staff Report
City Council
Item No. {{section.number}}.{{item.number}}
Meeting Date: November 13, 2024
From: John A. Corella - Director of Public Works
Title: Reject Bids for the Construction of the Public Works Yard Fence Replacement Project
RECOMMENDATION:
To reject all bids received for the construction of the Public Works Yard Fence Replacement project; and direct staff to include the project in the next biennial budget.
BACKGROUND:
The city’s Public Works (PW) Maintenance Yard (Yard) is in dire need of replacement the perimeter fence. The current perimeter chain link fence was installed over 30 years ago and the cost of maintaining the gates and fence have increased significantly over the years. The existing chain link fencing is easy to cut through and staff often finds large areas of the fence damaged and cut open allowing trespassers access to the Yard after hours. Thus, the Public Works Yard Fence Replacement project was included in the FY 2023-2024 biennial budget.
The scope of the project includes the removal, disposal, and salvage of the existing chain link perimeter fence at the PW Yard and installation of new perimeter anti-climb anti-cut fencing, including furnishing all supervision, labor, materials, equipment and tools, utility work, traffic control, and public services coordination required for the completion of the project.
On September 11, 2024, the City Council rejected the bids received due to a substantial change in the height and design of the fencing.
DISCUSSION:
On September 25, 2024, the City advertised an invitation to bid, requesting qualified contractors to perform the described scope of work found in Bid No. B24-65E, which includes the plans and specifications for this project. This solicitation was made available to contractors for fifteen (15) calendar days and advertised in the following locations:
•Desert Sun – Published on September 25, 2024, and October 2, 2024 •PlanIt Print Works – From September 25, 2024, until October 10, 2024 •City Website – From September 25, 2024, until October 10, 2024 On October 10, 2024, the City received three (3) bid proposals for this project. The following table lists each bidder by total cost:
RANK CONTRACTOR AMOUNT
1 FenceCorp Inc. (Riverside, CA) $286,382.00
2 EcoMaster (Rancho Mirage, CA) $343,755.12*
3 AB Fence Company, Inc. (Beaumont, CA) $397,642.00*
*Contractor’s bid price corrected for incorrect addition of bid prices.
City staff reviewed the bids received and evaluated available funding for the project. It was determined that the Public Works Yard Fence Replacement Project should be postponed and included in the next biennial budget.
Engineering staff is recommending the City Council to reject all bids received for the construction of the Public Works Yard Fence Replacement project; and direct staff to include the project in the next biennial budget.
FISCAL IMPACT:
This recommended action will not have a fiscal impact in the current fiscal year (2024/2025).
City staff will propose to fund the project from the Environmental Fund and General Fund, Facilities Division in the next biennial budget. The proposed funding and estimated budget is shown in the table below:
FISCAL YEAR DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT ONE TIME or
ONGOING
2025-2026 Environmental Fund 246-900-910-
911-8300-8301 M08819 $225,000.00 ONE TIME
2025-2026 General Fund 100-400-480-
481-8300-8301 M08819 $225,000.00 ONE TIME
Totals $450,000.00
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS: