Staff Report
City Council
Item No. {{section.number}}.{{item.number}}
Meeting Date: November 13, 2024
From: John A. Corella, Director of Public Works
Title: Contract Award to Cal Stripe Inc. for Citywide Pavement Striping, Markings and Markers on City Arterial and Collector Streets.
RECOMMENDATION:
To award a construction contract to Cal Stripe Inc. in the amount of $199,965 to provide Citywide Pavement Striping, Markings and Markers and approve a construction contingency in the amount of $26,035 for unforeseen construction related cost, for a total encumbrance of $226,000; and, approve a budget adjustment in the amount of $113,000 from the State Gas Tax Fund, and $113,000 from Measure A Fund; and, authorize the City Manager to execute the contract documents; and, authorize the City Engineer to request bonds and insurance for the project, and issue the notice to proceed.
BACKGROUND:
Pavement striping, markings, and markers help drivers identify the direction of travel, convey roadway information, and guide them safely through the city. Street striping and markings are done by the application of paint on the roadway. It is recommended that roadways be re- striped every 2-3 years due to natural deterioration from daily traffic and the desert’s extreme climate conditions. Exposure to such conditions causes the street striping to fade and reflective pavement markers to break off from city streets. With striping less visible, the direction of travel can become difficult for drivers to follow, creating challenging roadway conditions. The City’s last pavement striping project was performed in January 2022.
DISCUSSION:
It has been almost three years since the last citywide pavement striping contract was completed. Visual assessment of the city’s current roadway striping conditions by staff has confirmed that it is time to once again re-stripe the city streets. To address the current striping conditions, city staff requested bids from qualified contractors to provide the installation of painted striping, markings, and raised pavement markers on thirty-one (31) roadway segments throughout the city.
City staff advertised an invitation to bid, requesting qualified contractors to perform the described scope of work found in the bid specifications for this project. This solicitation was made available to contractors for nineteen (19) calendar days and advertised in the following publications:
•Desert Sun –Published on October 04 and October 11, 2024 •Planit Printworks Plan Room
•City’s Website
On October 23, 2024, the City received three (3) bid proposals for this project. Based on the bids received, Cal Stripe Inc. of Colton, CA, is the lowest responsive bidder. A bid tabulation is attached for reference to this staff report. The following tables rank each qualified bidder by total price:
Contractor Bid Amount Rank
Cal Stripe Inc., Colton CA $199,965 1
Superior Pavement Markings, Cypress CA $296,096 2
PCI, Azusa CA $487,834 3
City staff is recommending the City Council award a construction contract to Cal Stripe Inc. in the amount of $199,965 to provide Citywide Pavement Striping, Markings and Markers and approve a construction contingency in the amount of $26,035 for unforeseen construction related cost, for a total encumbrance of $226,000; and, approve a budget adjustment in the amount of $113,000 from the State Gas Tax Fund, and $113,000 from Measure A Fund; and, authorize the City Manager to execute the contract documents; and, authorize the City Engineer to request bonds and insurance for the Project, and issue the Notice to Proceed.
FISCAL IMPACT:
A summary of the Project construction cost is shown below:
Bid Construction Cost $199,965
Contingency $ 26,035
Total Construction Cost $226,000
Staff programmed $226,000 for the pavement striping project in the FY2023-2024 budget.
The programmed funds were not utilized and were returned to the fund balance at the end of the FY 2023-2024 budget. Staff is requesting a budget adjustment for FY2024-2025 budget in the amount of $226,000 ($113,000 from the State Gas Tax Fund and $113,000 from Measure A Fund).
The following table summarizes the funding for the Project:
FISCAL
YEAR
DESCRIPTION GENERAL
LEDGER
ACCOUNT
CODE
PROJECT
CODE
AMOUNT ONE TIME
or
ONGOING
2024-2025 State Gas Tax
Fund
241-400-460-
461-8300-8301 C08687 $99,982.50 One Time
2024-2025 Measure A
Fund
243-400-460-
461-8300-8301 C08687 $99,982.50 One Time
2024-2025 State Gas Tax 241-400-460- C08687 $13,017.50 One Time Fund
(Contingency)
461-8300-8301
2024-2025
Measure A
Fund
(Contingency)
243-400-460-
461-8300-8301 C08687 $13,017.50 One Time
2024-2025 Total $226,000.00
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. Contract - Cal Stripe Inc.
2. Bid Tabulation – 2024 Pavement Striping