Staff Report
City Council
Item No. {{section.number}}.{{item.number}}
Meeting Date: November 13, 2024
From: John A. Corella, Director of Public Works
Title: Purchase of one (1) 2025 Chevrolet Silverado 3500HD Dump Truck for the Public Works Maintenance Department
RECOMMENDATION:
To authorize the purchase of one (1) 2025 Chevrolet Silverado 3500HD Dump Truck as a replacement for the Public Works department, at a total cost of $82,590.97; and authorize the City Manager, or his designee, to execute all required documents for the purchase.
BACKGROUND:
The Public Works FY2024-2025 budget includes the replacement of one dump truck in the amount of $80,000 for the Public Works Maintenance Division.
Cathedral City’s Fleet Coordinator has determined that the existing 2007 Public Works dump truck (M-4) with 113,575 miles has surpassed the industry standards of ten (10) years and/or 100,000 miles. The City’s Fleet Coordinator recommends replacing the unit as industry standards have met the criteria of replacement along with being fully depreciated and repairs have increased in frequency, thus increasing costs to maintain the unit in the fleet.
DISCUSSION:
The Public Works crew utilize the 2007 dump truck to maintain city streets. The dump truck has provided service for 17 years and has exceeded its effective service life.
Staff are requesting to replace the 2007 dump truck with the purchase of one (1) 2025 Chevrolet Silverado 3500HD Dump Truck in the amount of $82,590.97. The City’s Fleet Coordinator contacted multiple vendors both locally and in the surrounding area and received the following quotes:
Name of Company Location Price per Unit Details
Quality Chevrolet Escondido, CA. $79,514.72 Includes tax and delivery Jessup Chevrolet Cathedral City, CA. $90,152.19 Includes tax and delivery Palm Springs Motors Cathedral City. CA. No quote provided N/A Staff prefer to purchase vehicles locally but, in this case, Quality Chevrolet in Escondido, CA is 12.5% less than the Jessup Chevrolet’s quote and Quality Chevrolet has the dump truck in stock now. Jessup does not have a dump truck in stock, and it will take 90+ days after the order is placed before the city receives the new truck.
In addition to the purchase of the dump truck, staff is requesting funds for the purchase and installation of emergency/safety lighting and city decals in the amount of $3,076.25 in order for the vehicle to be commissioned for service.
Equipment Requested Cost
Decals and Installation $576.25
Emergency Lighting and Installation $2,500.00
Total Cost $3,076.25
The total cost of the new dump truck, fully equipped with emergency/safety lighting and city decals is $82,590.97.
Staff is requesting City Council authorize the purchase of one (1) 2025 Chevrolet Silverado 3500HD Dump Truck as a replacement unit for the Public Works Maintenance Division, respectively, at a total cost of $82,590.97; and authorize the City Manager, or his designee, to execute all required documents for the purchase.
FISCAL IMPACT:
Replacement of the dump truck is funded by the Equipment Replacement Fund (611).
Employee Title Department Total Cost Account Fund
No.
Street Maintenance Worker Public Works $82,590.97 611-000-000- 000-8800-8807
FIVE-YEAR STRATEGIC PLAN:
Goal B – Community Investment
Objective: Cathedral City roads, gateways, public spaces, and other infrastructure are well planned, designed, constructed and maintained.
B-19 – Develop Fleet Management policies to establish vehicle replacements and utilization standards.
ATTACHMENTS:
1. Cathedral City 2025 Silverado 3500HD Dump Truck Quote