ITEM 6G
Coachella Valley Association of Governments
Transportation Committee
November 4, 2024
STAFF REPORT
Subject: A dditional Engineering Design and Construction Work along the Cathedral Canyon Bridge
Contact: Jonathan Hoy, Director of Transportation ([email protected])
Recommendation: Approve Amendment Number Two to the Reimbursement Agreement with the City of Cathedral City for the Cathedral Canyon Bridge p roject to provide improvements in an amount not-to-exceed of $5 25,000, inclusive of a signal crossing benefitting CV Link
Background: On October 26, 2009, the CVAG Executive Committee approved a Reimbursement Agreement with the City of Cathedral City to provide 75 percent of the local share for the Ofelia Bringas Bridge Project (Cathedral Canyon) over the Whitewater River Stormwater Channel. At that time, City of Cathedral City successfully acquired a Highway Bridge Program (HBP) grant to construct the new bridge, which was estimated at a cost of $22,038,000. The HBP grant provides 88.53 percent of the funding, leaving the remaining 11.47 percent of project costs – or $2,527,759 – as the local share. Per CVAG’s policy, the remaining local share is divided 75- 25 percent, with CVAG paying 75% of the remaining costs and Cathedral City paying 25%. CVAG’s regional share was $1,895,820 toward the project.
On February 24, 2020, the CVAG Executive Committee approved Amendment Number One to the Reimbursement Agreement with the City of Cathedral City in an amount not -to-exceed $681,272.58. This provided an additional funding for construction of the bridge in an amount of $402,875, and an additional $278,397.58 related to the design and construction of the CV Link bicycle and pedestrian improvements on the bridge. CVAG paid 100 percent of the CV Link - related cost.
The Reimbursement Agreement between CVAG and the City of Cathedral City has not been closed out. CV Link is under construction on both sides of Cathedral Canyon Drive , as CVAG acquired the right -of-way from adjacent Tribal allottee landowners. In anticipation, CVAG staff has worked with the City to incorporate a protected crossing at Cathedral Canyon Drive and Canyon Shores Drive to provide additional safety improvements for users to get across the roadway and the Whitewater River Stormwater Channel.
The CV Link project would usually fund 100% of the cost to install a protected crossing in the form of Rectangular Rapid Flashing Beacon (RRFB) . However , because of the proximity of Canyon Shores Drive, a full traffic signal installation would be warranted. Therefore, CVAG staff is recommending an agreement that funds 75% of the traffic signal costs to since there will be additional benefits that a signal would provide unrelated to CV Link.
Cathedral City is currently adding sidewalks and bike lanes on both sides of Cathedral Canyon Drive from Canyon Shores Drive north to Dinah Shore. With the addition of sidewalks and bicycle lanes, the signalized intersection will add safety improvements to allow user s to safely cross the roadway and access CV Link eastward.
Staff is recommending approval of Amendment No. 2. With this authorization, the CVAG Executive Director and/or Legal Counsel would also be authorized to make minor clarifying changes.
Fiscal Analysis : Cathedral City is requesting CVAG to pay 75 percent of the costs for the design and construction of the traffic signal. It is estimated that the design and construction costs of the traffic signal are $700,000, with CVAG’s share not to exceed $525,000.
This would also bring CVAG’s approved commitment to $3,102,092.58. CVAG has sufficient regional transportation funds to cover these costs.
Attachments:
1. Amendment No. Two to the Reimbursement Agreement
2. Letter from Cathedral City requesting funding
AMENDMENT NUMBER TWO
TO THE
REIMBURSEMENT AGREEMENT BETWEEN CVAG AND CITY OF CATHEDRAL CIY
FOR THE
CATHEDRAL CANYON BRIDGE PROJECT
This AMENDMENT NUMBER TWO is made and entered into this 2nd day of December, 2024, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and City of Cathedral City ( City), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement for the Cathedral Canyon Bridge Project.
This Amendment Number Two authorizes CVAG funds in an additional amount not to exceed $525,000 for the following:
Summary
Previously obligated authorized funds (75%) $ 1,895,820.00 New obligation under Amend. No. One for Bridge Construction (75%) $ 402,875.00 New obligation under Amend. No. One to include CV Link (100%) $ 278,397.58 New obligation under Amend. No. Two for Traffic Signal (75%) $ 525,000.00 Revised Total Amount Authorized for this Project $ 3,102,092.58
IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number Two to be executed by their duly authorized representatives on this date:
ATTEST: CITY OF CATHEDRAL CITY
By: _______________________________ By: ___________________________ Charlie McClendon, City Manager Mark Carnevale, Mayor
ATTEST: COACHELLA VALLEY ASSOCIATION OF
GOVERNMENTS
By: _______________________________ By: ___________________________ Tom Kirk, CVAG Executive Director Ted Weill, Chair
68700 Avenida Lalo Guerrero • Cathedral City, CA 92234 • (760) 770-0327 • FAX (760) 202-1460 • e-mail: [email protected]
PUBLIC WORKS DEPARTMENT
October 28, 2024
Jonathan Hoy
Director of Transportation
Coachella Valley Association of Governments
74199 El Paseo STE 100
Palm Desert, CA 92260
Re.: Contract Amendment Number Two for the Cathedral Canyon Bridge Project for additional engineering design and construction work
Dear Mr. Hoy,
The City of Cathedral City respectfully requests Amendment Number Two to the Agency Reimbursement Agreement by and between the Coachella Valley Association of Governments (CVAG) and the City of Cathedral City (City) for the Cathedral Canyon Bridge Project to increase CVAG’s regional share of project costs to accommodate a new traffic signal at the intersection of Cathedral Canyon Drive and CV Link/Canyon Shores Drive.
CV Link is now under construction along the northern embankment of the Whitewater River Channel, west of Cathedral Canyon Drive. CV Link, once completed, will continue to the east side of Cathedral Canyon Drive by crossing Cathedral Canyon at grade, where it will connect to the Cathedral Canyon Bridge (aka Ofelia Bringas Memorial Bride). This bridge includes a CVAG funded CV Link deck expansion which allows CV Link users to cross over to the southern embankment of the Whitewater River Channel and continue east.
This past year, CVAG completed the acquisition of the right-of-way from adjacent Indian Allottee landowners near and adjacent to the Cathedral Canyon Bridge. This has allowed the construction of CV Link to move forward in this area.
With CV Link under construction on both sides (west and east) of Cathedral Canyon Drive, the timing of incorporating a safety or protected crossing at the Cathedral Canyon Drive and CV Link/Canyon Shores Drive intersection is crucial in providing ⚫ Page 2 – City CVAG Contract Amendment No. Two Cathedral Canyon Bridge October 28, 2024 the safety improvements necessary for users to get across the roadway and the Whitewater River Channel.
In city staff discussions with CVAG, the CV Link project would usually fund 100% of the cost to install a safety crossing in the form of Rectangular Rapid Flashing Beacon (RRFB). However, because of the proximity of Canyon Shores Drive to the CV Link crossing, a fully protected crossing with a traffic signal installation is necessary and warranted. From our discussions it is further understood that CVAG will fund a total of 75% of the traffic signal costs. This traffic signal work would be incorporated into the current city work of adding sidewalks and bike lanes on both sides of Cathedral Canyon Drive from Canyon Shores Drive north to Dinah Shore.
With the addition of these sidewalks and bicycle lanes, the signalized intersection will add improvements to allow users to safely cross Cathedral Canyon and access CV Link westward and eastward.
The Reimbursement Agreement between CVAG and the City of Cathedral City for the Cathedral Canyon Bridge has not been closed out. The city expects the design and construction of the new signal to cost $750,000. The city is requesting CVAG to pay 75% of the cost for the design and construction of the traffic signal. The city is proposing to initiate the design and construction and be reimbursed as project costs are incurred.
This Amendment Number Two will increase the total CVAG share for the Agreement to $3,102,092.58 as detailed in the following:
Previously Obligated authorized funds (75%) $ 1,895,820.00 Obligated under Amendment No. One for Bridge Construction (75%) $ 402,875.00 Obligated under Amendment No. One to include CV Link (100%) $ 278,397.58 Obligated under Amendment No. Two for Traffic Signal (75%) $ 525,000.00
Revised Total Amount for this Project $ 3,102,092.58
If there are any questions regarding this request, please contact me at your convenience.
Sincerely,
John A. Corella, P.E.
Director of Public Works
760-770-0327
[email protected]