Staff Report
City Council
Item No. {{section.number}}.D
Meeting Date: December 11, 2024
From: Kevin Biersack, Financial Services Director
Title: Facilities Master Plan Update
RECOMMENDATION:
This agenda item is for review and discussion only.
BACKGROUND:
On January 22, 2022, the City Council held a Planning and Goal Setting Workshop to establish the City’s 2022 priorities.
On February 16, 2022, the City Council adopted Resolution 2022-09, to memorialize the priorities discussed in the goal setting session. As it relates to the Facilities Department, the priority was to develop and adopt a Facilities Master Plan.
On October 12, 2022, the City Council approved a contract with MAAS Companies to complete Phase I of the Facilities Master Plan.
On February 22, 2023, the City Council approved a budget amendment to complete the Facilities Master Plan, Phase I during FY 2022/2023.
On July 12, 2023, MAAS Companies delivered the Facilities Condition Assessment and the Facilities Maintenance Report.
On August 9, 2023, MAAS Companies delivered the Facilities Master Plan, Phase I Final Report – attached to the report.
On February 28, 2024, the City Council received an update on the Facilities Master Plan, Phase I Report. The Facilities team was in the process of determining which items can be accomplished with current staff and budget, which items require third-party vendors within existing budget, and which items require third-party vendors in future budget.
A Cathedral City boundary map with City facilities identified is attached. The facility assets listed below are identified in the Facilities Master Plan, Phase I Report:
Within the Facilities Condition Assessment used for the report, thirty (30) work items were defined totaling $3,271,066 in deferred maintenance costs:
The Facilities Master Plan, Phase I also identified staff additions. These labor categories are now in the City’s salary schedule:
Maintenance Technician I
Maintenance Technician II
The City hired a Maintenance Technician I on September 9 and a second Maintenance Technician I is currently in the background process.
DISCUSSION:
The Facilities Master Plan, Phase I Report identifies thirty (30) work items for the City to address. The following is the status of each item. Completed items have the actual cost.
Existing budget and future budget items show the estimated cost.
TOWN SQUARE – FOUNTAIN OF LIFE
PUBLIC WORKS BUILDING
PARKING STRUCTURE
CITY HALL BELL TOWER
LIBRARY
FS413 & COMMERCIAL BUILDING
FIRE ADMIN 410
PANORAMA PARK RESTROOMS & STORAGE
FS 412
CIVIC CENTER
SUMMARY
Status of the thirty (30) items in the Facilities Condition Assessment used for the report:
Costs of the thirty (30) items in the Facilities Condition Assessment used for the report:
Total costs:
The original estimate in the Facilities Maintenance Plan for these work items totaled $3,271,066 in the Facilities Condition Assessment. Currently, the estimated costs for the facilities maintenance plan, including actuals and anticipated costs, are $3,252,146.
The current budget will be used for approximately $52,554 of costs. Future budget, whether in the upcoming FY26 and FY27 biennial budget or thereafter, will total approximately $2,975,595, with $2,621,870 from Fund 614 and the remainder from Fund 100.
FISCAL IMPACT:
No Fiscal Impact at this time.
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces and other city infrastructure are well planned, designed, constructed, and maintained.
Action B-14: Develop and adopt a Facilities Master Plan ATTACHMENTS:
1. Cathedral City Facilities Master Plan 8-9-23
2. Cathedral City Government Facilities Map