Staffing and Budget
Analysis
City Manager Department
Council Workshop
February 19, 2025
| Cathedral City
City Organization
City Council
City Manager
Assistant City
Manager
IT
Financial Services
Public Works
Community &
Economic
Development
Cathedral City
City Manager Department
City Manager
Assistant City
Manager
Analyst II (50%) IT
Human
City Clerk Communications
Resources
Cathedral City
City Manager Department
FY20-21 FY22-23 FY24-25 Change from
FY13-14 COVID Adopted Authorized 13-14
City Clerk 1.50 2.00 1.50 2.00 2.00
City Manager 2.00 1.00 2.00 2.00 1.50
Communications and
Events 0.00 1.50 2.00 3.00 3.0
Human Resources 2.50 3.00 3.00 3.50 1.0
Information Technology 2.12 4.00 5.00 5.50 3.38
City Manager Total 8.12 11.50 13.50 16.50 103%
Cathedral City
City Manager
Functions Prepare for and Conduct 50%
Council Meetings
Staffing Citizen Commissions 5%
and Committees
Manage Activities of City
25%
Departments
Community Relations
10%
Regional Relations and 5%
Coordination
Miscellaneous
5%
All Cathedral City
Assistant City Manager
Functions Prepare for and Conduct
Council Meetings 20%
Staffing Citizen Commissions
15%
and Committees
Manage Activities of City
40%
Departments
Community Relations
10%
Regional Relations and 10%
Coordination
Miscellaneous
5%
Cathedral City
City Manager Department
• Maintains Community Assistance Program small-dollar grants to non-profits at $70,000 and direct contributions to:
• Senior Center - $100,000
• Boys and Girls Club - $50,000
• CVRM Homeless Services - $50,000
• CVAG Regional Housing First - $125,000 (an increase of $25,000) • Council district improvement funds maintained at $30,000; Community Assistance at $5,000 • Funding for a community satisfaction survey in late 2025 prior to January 2026 strategic planning session $50,000
• Arts Commission grants program remains funded at $20,000 in the General Fund and:
• Arts Commission - Maintenance Fund $30,000
• Art Commission Activities and Events $10,000
• Staffing requests: Additional 25 hrs. IT Technician; 10 hrs. For HR Assistant.
Cathedral City
City Manager Department
• Sponsorships (examples from FY 23/25 and FY 24/25) - Budget at $25,000 • SCRAP Gallery - Dia de los Muertos event
• Agua Caliente Band of Cahuilla Indians - Milanovich Memorial Hike • Cathedral City Senior Center Gala
• Harvey Milk Breakfast
• County of Riverside Business Conference
• Regional Access Project Foundation - Senior Inspiration Awards • Transgender Health and Wellness Center - Transgender Day of Remembrance • Palm Springs Air Museum Gala
• The Center - Center Stage Gala
• La Quinta State of the City
• Palm Springs International Film Festival - $75,000
Cathedral City
City Clerk
City Council
Agenda,
Packets and Public
Minutes Records
Requests
City Clerk (1)
Commission
Records Retention
Schedule/File Room &
Committees
City Clerk's
Department
Functions
AB1234 &
AB1661
Requirements
Administrative
Contracts/Recorded
Assistant (1) Documents FPPC Filings
Elections
ill Cathedral City
City Clerk Functions
FUNCTION PERCENTAGE PERCENTAGE
CITY CLERK ADMINISTRATIVE
CLERK
City Council Agenda/Agenda Packets & Minutes 35 20
Public Records Requests 40 5
Commissions and Committees 5 15
AB1234 and AB 1661 Requirements 1
FPPC Filings 2
Elections 1
Contracts/Recorded Documents 5 9
Website (City Clerk's Page) 1
Records Retention Schedule/File Room 5 .5
Support to City Council & City Managers Office 5 50
Cathedral City
City Clerk
Initiatives for FY 2025/2026 and FY 2026/2027
Goal D Objective: Cathedral City • Citywide Records Management Program. A continually focusses on improving Citywide Records Management Program will allow service delivery and customer for better access to records, save on storage experiences by successfully leveraging space and offer a trusted electronic searchable technology and creative initiatives to format. This is a long- term project that will take improve public services, public safety, several years to complete based on staffing and and stimulate economic growth. budget constraints.
• The preparation and running of an efficient and legal 2026 General Municipal General Municipal Election in November 2026 for Election Council Districts 3, 4, 5 and the Citywide City Treasurer.
Cathedral City
Human Resources
Attraction
Separation Recruitment
HR Manager
(1)
EE Life Cycle
214 EE's
14 Depts.
161 Retirees)
Sr. HR HR Specialist HR Assistant
Specialist (1) (1) (•75) Retention Onboarding
Development
Cathedral City
Recruitment & Classification 25%
Full-cycle recruitment, Classification studies, Position control, Onboarding coordination Staff allocation: Combined from HR Specialist (55%), HR Assistant (30%), Sr. HR Specialist (10%) Benefits & Enrollment 20%
Benefits administration, Leave management, FMLA/ADA, Open enrollment Staff allocation: Primary Sr. HR Specialist (45%), with HR Assistant (20%) and HR Specialist (10%) support Administrative & Support 15%
Records management, Reports, General support, Employee recognition Staff allocation: Major HR Assistant role (50%), with contributions from all positions Labor Relations 15%
Negotiations, Contract interpretation, Grievance management, Meet & Confer Staff allocation: Split between HR Manager (25%) and Sr. HR Specialist (20%) Strategic Planning & Leadership 10%
Department strategy, Budget oversight, Policy development Staff allocation: Primarily HR Manager function (35%)
Training & Development 10%
Program development, Delivery, Coordination, Records management Staff allocation: Led by HR Specialist (20%), with Manager and Sr. Specialist oversigh Risk Management 5%
Workers' compensation, Safety programs, Complex case management Staff allocation: Split between Manager (5%) and Sr. HR Specialist (10%) Cathedral City
5 Yr. Strategic Plan Goals for HR
• GOAL A - Initiatives
Goal A
• Class and Compensation Study
• Recruitment & Talent Development
Objective: Through diversity, • Benefits & Wellness
• Professional Development
equity, and inclusion driven employee
• Employee Relations
programs and experiences, Cathedral
• Labor Relations & Compliance
City is the employer of choice with a
workforce that is engaged, motivated,
and respected public stewards.
Goal D
• GOAL D - Initiatives
• Technology & Process Improvement
Objective: Cathedral City
• Improve virtual engagement opportunities for employees and job continually focusses on improving applicants
• Expand HR Enterprise Resource Planning (ERP) portal capabilities service delivery and customer
• Conduct a Comprehensive review of the Human Resources website experiences by successfully for enhanced accessibility and usability leveraging technology and creative
initiatives to improve public services,
public safety, and stimulate
economic growth.
Cathedral City
Communications and Events
Communications and Events Manager - Communications 50%
• Video messaging
• Media relations
• Social media posts and oversight
• City and local business promotions
• Speech and script writing and production of the city news • Fall and spring resident mailers
• Annual publications in Palm Springs Life magazine
• Annual business conferences' script and video production • City's weekly newsletter
Cathedral City
Communications and Events
Communications and Events Manager - Events 50%
• Create, plan, organize, and implement City events or assist with City sponsored events • Three signature events:
• Cathedral City Hot Air
• Taste of Jalisco
• Cathedral City LGBT+ Days
• Other events:
• Snow Fest, Halloween Spooktacular
• Tastes & Sounds of Cathedral City
• State of the City that requires significant speech and script writing as well as video production • Greater Palm Springs Pride, Palm Springs International Film Festival • Mary Nutter Collegiate Classic, Kids Summer Film Festival, Visit GPS Restaurant Week • Harvey Milk Breakfast, Coachella Valley Battle in the Desert, CCHS Homecoming Parade • Each event requires marketing communications, video production, webpage design and messaging, print collatera, social media messaging, managing sponsorships, ticket sales, vendor contracting, and media relations
Cathedral City
Communications and Events
Communications and Events Manager - Amphitheater
• Continue to evaluate equipment and amenities needed
• Update/renew contracts for promotion of facility rental, sponsorships, and concession operations
• Developed a professional service contract for sound/lighting technician • Transitioned the Special Use Permit (SUP) application process completely online
• Implement new marketing plan designed to increase awareness for the venue and attract more third-party events
Cathedral City
Communications and Events
Webmaster/Graphics Designer
• Develop and maintain City websites:
• DiscoverCathedralCity.com, the City's main website for news and information • CathedralCity.gov, government and general City information • CathedralCityPolice.com
• JoinCathedralCity.org, the Human Resources website
• CathedralCityAmp.com, the newest site promoting the Community Amphitheater • Event specific sites:
• Snowfest.us
• TasteofJalisco.com
• TejanoMusicFest.com
• CathedralCityLGBTDays.com
Cathedral City
Communications and Events
Webmaster/Graphics Designer
• Website maintenance includes:
• Revamping Discover Cathedral City
• Keeping the site software updated
• Keeping plugins updated
• Working with IT to conduct security scans on the sites • Receiving and investigating notices from the sites as to attempted site breeches and hacks
• Maintaining and tracking usage data of all sites
• Publishing Press Releases for CCPD
• Design, subscriber maintenance and weekly sending of the Weekly Newsletter with 2000+ subscribers.
Cathedral City
Communications and Events
Webmaster/Graphics Designer
• Graphic Design duties include:
• Creating Logos for the events
• Designing various media for the events including posters, postcards, banners, brochures, program booklets, newspaper and magazine advertising, billboards and digital advertising
• Maintains a library of graphics and sponsor and business logos used during promotion of the events
• If a business does not have such a logo, they need to be recreated to meet standards
• Maintains the City Photos library of images taken in Cathedral City. • 3d rendering and design - 3d modeling was used in the design of things like the Amphitheater and visualizing future improvements
Cathedral City
Communications and Events
Events & Recreation Coordinator (Full-Time)
• Work with Communication & Events Manager to plan, implement and operate all City special events, as well as any third-party special events. • Assist graphic designer/webmaster to ensure all events are properly advertised on a variety of communication mediums (electronic billboard, pedestrian kiosk, airport kiosk, auto center billboard, Spring/Fall mailers).
• Collaborate with third-party applicants to provide site tours, answer venue questions, and work with them to get Special Use Permits in the online system. • Work with Communication & Events Manager to maintain calendar of events on DiscoverCathedralCity.com.
• Assist as needed with video shoots, social media, and the City's website.
Cathedral City
Communications and Events
Events & Recreation Coordinator (Full-Time)
• Understand and receive training on how to turn off irrigation, power usage, water systems, AV systems, etc.
• Leads the City's internal Events Committee to create special celebrations and smaller events such as Employee Appreciation Day, Hispanic Heritage Month potluck, Holiday Party, etc.
• Partner with other city departments to implement festival safety protocols at events. • Manages contact database of vendors, event planners, entertainers/agents, and sponsors.
• Understands, selects, negotiates, and contracts with culturally appropriate entertainment for City's special events.
• Obtains appropriate outside agency permits for City special events.
Cathedral City
Information Technology
The Information Technology Division is responsible for
management, support, securing of technology infrastructure, information systems hardware and software,
telecommunications, and geographic information systems. It provides leading edge technology and related services for utilization by various departments of the City.
Cathedral City
Establish and Maintain
Hardware and Internet Geographic
Software and Cloud Information
Standards Technology Systems
Computer Disaster
Cybersecurity
Systems Recovery
Communications
Physical Access
Mobile Devices and
Controls
Collaboration
Wired and Audio/Video
Wireless Applications and
Networks Databases Technologies
All Cathedral City 2/13/2025 2:45 PM
IT Department Core Functions
Infrastructure Management
"Ensure everything operates reliably and securely."
Technical Support and Helpdesk
"Providing assistance to technical issues."
System Administration
"Properly configured, maintained, and updated."
Cybersecurity
"Protecting the organization's data and systems from cyber threats." Software Development and Maintenance
"Software applications to meet the needs of the business." Data Management and Backup
"Avoid data loss and enable business continuity."
IT Strategy and Innovation
"Improve efficiency, reduce costs, and support business growth." Compliance and Governance
"Comply with standards and policies related to data privacy and security." 2/13/2025 2:45 PM
Cathedral City
IT Org Chart
Assistant City
Manager
Chief Technology
Officer
Geographic
Senior Network Enterprise Information IT Technician
Engineer Systems Analyst Systems (1.5 FTE)
Coordinator
2/13/2025 2:45 PM
Cathedral City
Summary of Positions and Functions
Chief Technology Officer
IT Operations and Staff Management Senior Network Engineer Enterprise Systems Analyst Project Management Provide Technical Support Provide Technical Support IT Budget planning and management Manage Backups Manage and maintain ERP and EPL systems Implement IT policies Server and Network Maintenance Project Management of Enterprise Applications Design and Implement IT solutions Desktop/Server/Network Security updates Manage Databases and web applications Provide Technical support Configure and Implement Networking systems Implement and test Enterprise applications Implement and manage IT Security Audio/Video Broadcasting/Streaming Support Audio/Video Broadcasting/Streaming Support Research Technologies Research Technologies Research Technologies Geographic Information Systems (GIS) Analyst IT Technician (1.5 FTE) Provide GIS Technical Support Provide Technical Support Develop and maintain GIS data layers IT Helpdesk
Develop and update GIS web-based systems Manage and update desktops and laptops Manage GIS Databases and GIS Servers Implement and test hardware/software Offsite Survey Streets, Addresses, Hydrants Surveillance system maintenance Research Technologies Audio/Video Broadcasting/Streaming Support Provide GIS Software training Research Technologies
Cathedral City
Staffing and Budget
Analysis
City Manager Department
Council Workshop
February 19, 2025
| Cathedral City
IT Master Plan Budget Requests
Year Amount Description
2026 $30,240 Microsoft 365 ID Management and Security
2026 $150,000 Firewall Upgrade
2026 $85,000 Managed Detect and Response/Vulnerability Scanning Services
2026 $100,000 Server Room UPS Upgrade
2026 $50,000 Tyler Implementation Consulting Services
2027 $30,240 Microsoft 365 ID Management and Security
2027 $85,000 Managed Detect and Response/Vulnerability Scanning Services
2027 $50,000 Tyler Implementation Consulting Services
Cathedral City