Staff Report
City Council
Item No. {{section.number}}.E
Meeting Date: March 12, 2025
From: John A. Corella, Director of Public Works
Title: Approval of a Participation Service Agreement with the County of Riverside Transportation Department for Da Vall Drive and 30th Avenue Slurry Seal Improvements
RECOMMENDATION:
To approve a participation service agreement for the construction of the Da Vall Drive and 30th Avenue Slurry Seal Improvements project in the amount of $37,000 and, assign the County of Riverside Transportation Department as lead agency on behalf of the city; and authorize the City Manager to execute the agreement.
BACKGROUND:
On January 17, 2025, city staff received a notice that the County of Riverside Transportation Department (County) is planning to perform slurry seal maintenance on Riverside County roads. The County’s work will include portions of Da Vall Drive and 30th Avenue (See Exhibit A in the service agreement attached) that are located in both the County’s and Cathedral City’s jurisdictions. The County notice asked if the city had interest in participating in the county’s Project.
The County is currently preparing the plans, specifications, and estimates for the Da Vall Drive and 30 th Avenue Slurry Seal Improvement project (County Project). The County expects to publish the invitation to bid on April 8, 2025. The bid opening will be in June 2025, and construction is anticipated to start in July 2025.
DISCUSSION:
After evaluating the work that the County was proposing, city staff entered discussions with the County staff on the details of participating in the County’s project. On January 23, 2025, city staff received a service agreement (for participation in the Project) and the estimated cost for the construction of the slurry seal improvements within the jurisdictional boundaries of the city (attached to this report).
The city’s roadway segments of Da Vall Drive and 30th Avenue included in the Project are as follows:
•On Da Vall Drive from 30 th Avenue to 1,322 feet south (approximately 1,322 linear feet in length and 37 feet wide).
•On 30 th Avenue from Da Vall Drive to 650 feet east (approximately 650 linear feet in length and 25 feet wide).
The participation service agreement defines the terms and conditions under which the County Project will be administered, engineered, coordinated, and constructed. This type of agreement is usually utilized for agency collaboration and/or participation in projects where the limits between the jurisdictions are determined by the centerline of the road. The county has extensive experience in the development and implementation of these types of projects and will be providing the administrative, technical, managerial, and support services necessary for the implementation of the County Project. By participating with the County, the city will benefit from the cost savings associated with a larger improvement project.
The estimated cost for the city’s portion of the County Project is shown in Exhibit B of the Service Agreement as follows:
TASK COST
Construction $29,000.00
Contingency $3,000.00
Administration, Inspection & Materials Testing $5,000.00 TOTAL COST $37,000.00
City staff are requesting the City Council to approve a participation service agreement for the construction of the Da Vall Drive and 30 th Avenue Slurry Seal Improvements project in the amount of $37,000 and, assign the County of Riverside Transportation Department as lead agency on behalf of the city; and, authorize the City Manager to execute the agreement.
ENVIRONMENTAL ANALYSIS:
These projects are categorically excluded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
This project is included in the FY 2025-2026 Capital Improvements Program (CIP) Budget to be funded using MOE available funds.
The County provided city staff with a total calculated estimated cost of $37,000.00. This cost includes construction, contingency, administration, inspection, and testing, and is shown in Exhibit B of the service agreement. As stated in the agreement, the city will be required to deposit the funds before the start of construction. The city will be responsible for any unforeseen costs that may occur during construction.
DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT ONE TIME or
ONGOING
2025-2026
DA VALL DRIVE AND
30TH AVENUE SLURRY
SEAL IMPROVEMENTS
100-100-150-
156-8800-8802- C0XXXX $37,000.00 ONE TIME
2025-2026 Total $37,000.00
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. Service Agreement with County of Riverside Transportation for Da Vall Drive and 30th Avenue Slurry Seal Improvements.