Staff Report
City Council
Item No. {{section.number}}.H
Meeting Date: May 14, 2025
From: John A. Corella, Director of Public Works
Title: Notice of Completion for ATP Cycle 5: Cathedral Canyon Drive Sidewalk and Multiuse Trail (C08505) and Date Palm Drive Expansion (C08508)
RECOMMENDATION:
To accept and approve the ATP Cycle 5: Cathedral Canyon Drive Sidewalks and Multiuse Trail project (C08505), and Date Palm Drive Expansion project (C08508), as complete; authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office; and authorize the release of retention funds to Riverside Construction Company, upon expiration of the notice of completion.
BACKGROUND:
On November 8, 2023, the City Council approved an agreement with Falcon Engineering Services, Inc. (Falcon) to provide construction engineering (CE) services for the Active Transportation Program (ATP) Cycle 5: Cathedral Canyon Drive Sidewalks and Multiuse Trail project (C08505) and the Date Palm Drive Expansion project (C08508). During the same meeting, the Council also approved a construction contract with Riverside Construction Company (RCC) for the construction of the ATP Cycle 5 projects.
Cathedral Canyon Drive Sidewalk and Multiuse Trail Project (C08505) The project was constructed on Cathedral Canyon Drive from Canyon Shores Drive to Dinah Shore Drive. The project installed a 6-foot-wide bicycle lane along the west side of Cathedral Canyon Drive, a multiuse trail on the east side and new signage and striping. This project also included the construction of a sidewalk (west side), curbs, gutters, ADA curb ramps, and the installation of a high-intensity activated crosswalk (HAWK) signal at the intersection of Cathedral Canyon Drive and Calle Trujillo.
Date Palm Drive Expansion Project (C08508)
The project was constructed on Date Palm Drive extending from East Palm Canyon Drive to Perez Road. It included the installation installed a 6-foot-wide bicycle lane along the east side of Date Palm Drive, as well as a sidewalk along the same side, which required the widening of the North Cathedral City Stormwater Channel Bridge. Additionally, the project included the construction of curbs, gutters, ADA curbs ramps, driveway approaches, and ancillary infrastructure on the east side of Date Palm Drive.
DISCUSSION:
Construction started on March 4, 2024, and was completed on April 24, 2025.
Falcon and city staff reviewed and inspected the improvements and found the project was built in accordance with all contract requirements and therefore recommend the City Council accept the project as complete.
City Council acceptance is required to approve the project’s final contract amount and release retention funds. Retention funds are monies earned by the contractor withheld from progress payments pending satisfactory completion and final acceptance of the project.
Additionally, the City Council acceptance of the project requires an NOC be filed with the Riverside County Recorder’s Office. The NOC is a written notice issued by the owner of the project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets a period of thirty-five (35) days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty-five-day period has expired, and provided no claims or liens are received, the city can release retention funds to the contractor.
City staff recommends the City Council to accept and approve the ATP Cycle 5: Cathedral Canyon Drive Sidewalks and Multiuse Trail project (C08505), and Date Palm Drive Expansion project (C08508), as complete; authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office; and authorize the release of retention funds to Riverside Construction Company, upon expiration of the NOC.
FISCAL IMPACT:
The project was successfully completed using only the funds allocated from the ATP Cycle 5 and SB-821 grants. As a result, no local funds from Measure A that were allocated to the project needed to be used, making them available for future programmed projects within the City's 5-Year CIP.
The fiscal impact of the ATP Cycle 5 Cathedral Canyon Drive Sidewalks and Multiuse Trail project (C08505), and the Date Palm Drive Expansion project (C08508), is as follows:
Authorized Construction Funding:
The table below outlines the construction funding approved by the City Council on November 8, 2023.
DESCRIPTION GENERAL LEDGER
ACCOUNT CODES AMOUNT
ONE TIME
or
ONGOING
Riverside Construction Company
(lowest bidder) 331-100-150-156-8800-8802 $3,884,603.00 ONE TIME Falcon Engineering Services
(Selected CE Consultant) 331-100-150-156-8800-8802 $ 149,198.28 ONE TIME 15% Contingency (ATP Funds) 331-100-150-156-8800-8802 $ 425,574.72 ONE TIME 15% Contingency (Measure A Funds) 243-100-150-156-8800-8802 $ 179,496.00 ONE TIME Total $4,638,872.00
The construction of these projects was funded through various sources, including an ATP Cycle 5 grant, an SB-821 grant, and Measure A funds, with the respective amounts outlined below.
Funding Source Amount
ATP Grant Balance $4,121,376.00
SB 821 Grant Balane $ 338,000.00
Measure A Funds $ 179,496.00
Authorized Construction Funding $4,638,872.00
Construction Expenditures
1. Final Construction Engineering Cost:
The final CE expenditures with Falcon Engineering Services, Inc. were in the amount of $259,198.28, which includes Amendment No. 1 in the amount of $110,000.00.
2. Final Construction Cost:
The final construction (CON) expenditures with Riverside Construction Company were in the amount of $4,174,585.54, which includes change orders in the amount of $289,982.54.
The total construction cost is summarized below:
Based Contract Amount $3,884,603.00
Change Orders $ 289,982.54
Final Construction Cost $4,174,585.54
The final invoice (5% retention) in the amount of $208,729.28 will be released to Riverside Construction Company, thirty-five (35) days from the date that the NOC is filed should there be no claims or discrepancies in the work completed.
Remaining Authorized Construction Funds:
The project was completed within the authorized construction funding, resulting in a remaining balance of $205,088.18.
Authorized Construction Funding $4,638,872.00
Final CE and CON Costs $4,433,783.82
Construction Funds Balance Remaining $ 205,088.18
The project was completed using the full balances of the ATP Cycle 5 and SB-821 grants.
As a result, the unexpended Measure A funds allocated for contingency, totaling $179,296.00, will be returned to the Measure A fund and made available for programmed projects within the City's 5-Year CIP.
Construction Funds Balance Remaining $ 205,088.18
ATP/SB 821 Funds Remaining $ 25,592.18
Measure A Funds Remaining $ 179,496.00
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. Notice of Completion - Riverside Construction Company