8.18 Restitution. An employee may be required in a manner approved by the City Manager to provide restitution to the City for willful, wanton or malicious destruction of City property.
Restitution shall be treated as a disciplinary matter.
8.19 Correcting Errors in Salary Rate and Other Provisions. Should an employee be paid on the basis of a higher step in the salary range for his or her class than that for which he or she was recommended, or receive additional salary than that authorized, or accrue leaves or receive other benefits through error, such error shall be corrected immediately following CCPMA | July 1, 2025 – June 30, 2028 15 | P a g e
its discovery. Reimbursement to the City by the employee of the overpayment caused by said error shall be made by one of the following methods or a combination thereof:
a. Application of accrued equivalent time off for overtime service; b. Application of equivalent time off for overtime service earned during the time immediately following the date of the discovery of said error; c. Application of the increase in the employee’s salary following his or her next merit or longevity merit salary increase; or
d. Any other method mutually agreed to.
Determination of which one or combination of the above methods of reimbursement should be used shall be made by the department head in consultation with the affected employee, subject to the approval of the City Manager, subject to the grievance procedures of Article 13. Should the employee terminate before full reimbursement to the City has been made the money required to complete reimbursement shall be deducted from his or her last paycheck, if authorized by law. Reimbursement shall not be sought for payments made more than one (1) year prior to discovery, unless the error was caused by the affected employee.
8.20 Certification and Education Incentives.
A. Dispatch Supervisor. Dispatch Supervisors who successfully completed a P.O.S.T.- approved civilian supervisory course shall be compensated with a $165 stipend per pay period. In addition, Dispatch Supervisors who possess a Bachelor of Arts or Bachelor of Science degree shall be compensated with a $165 stipend per pay period.
B. Police Sergeants. Police Sergeants who obtain and maintain a P.O.S.T. Supervisory certificate shall be compensated with a $250 stipend per pay period. Police Sergeants who possess a Bachelor of Arts or Bachelor of Science degree shall be compensated with a $250 stipend per pay period.
C. Police Commanders. Police Commanders who obtain and maintain a P.O.S.T.
Management certificate shall be compensated with a $295 stipend per pay period. In addition, Police Commanders who possess a Master's degree shall be compensated with a $295 stipend per pay period.
The parties agree that, to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1), this pay shall be reported to CalPERS as special compensation or pensionable compensation.
8.21 Police Employee Court Appearance Time. A Police Sergeant who is scheduled to appear in Court during non-duty hours shall be paid for a minimum of four (4) hours for such appearance at his or her overtime rate.
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8.22 Management Incentive Pay. The City shall pay Police Commanders 8.00 hours per pay period of additional compensation as management incentive pay.
The parties agree that, to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1), this pay shall be reported to CalPERS as special compensation or pensionable compensation.
8.23 Longevity Pay
A. The parties have agreed to a longevity pay provision for employees hired prior to January 1, 2013 which pays as follows:
• An additional 7.5% of base pay after fifteen (15) years of City employment. • An additional 5% of base pay after twenty (20) years of City employment. • An additional 2.5% of base pay after twenty-five (25) years of City employment.
This would be a cumulative 15% increase to base pay after 25 years of employment.
B. Employees hired on or after January 1. 2013 are not eligible for longevity provisions described in Section e. above.
The parties agree that, to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1), longevity pay shall be reported to CalPERS as special compensation or pensionable compensation.
ARTICLE 9: RECRUITMENT AND SELECTION
9.1 Physical Requirements. The City Manager may require that each applicant and employee be in such physical and mental condition as reasonably necessary to properly perform the duties of his or her job and may require a medical or psychological evaluation at City’s expense at any time on a showing of good cause. No employee shall hold any position in a classification in which he or she cannot physically or mentally perform all the duties of the job adequately or without hazard to himself/herself or others. Within the limitations indicated, the City’s policy shall be to make such efforts as are consistent with the provisions of this Agreement to place physically disabled employees in such positions as are available in the City service for which they are qualified, where their disabilities will not substantially interfere with their performance of duties. The employee’s qualifications, length of service, nature of past performance and the availability of openings may be considered in placing disabled employees. The City shall make reasonable accommodations for disability, as required by law.
9.2 Separation. An employee in the classified service may be separated from employment with the City through retirement, for mental or physical inability to perform the duties of the job, resignation, probationary failure, death, dismissal, or layoff. An employee choosing to resign shall file with the employee’s supervisor a written resignation stating the effective date. Such resignation shall be presented at least two (2) weeks before leaving the service. (Failure to present the resignation in advance as specified shall justify a decision by the Human Resources Manager to note on the personnel file that the CCPMA | July 1, 2025 – June 30, 2028 17 | P a g e
employee is not eligible for rehire.) The resignation shall be immediately reported to the Human Resources Manager. The other forms of separation described above are explained elsewhere in this MOU. Prior to separation, an employee must return all City items issued to him/her in order to receive final compensation, failing which the City may withhold from final compensation, to the extent permitted by law, the reasonable value of unreturned property.
9.3 Voluntary Demotion. An employee may request a voluntary demotion under the disciplinary procedures, in lieu of other discipline, or for reasons stated in a special request to the City Manager. The City Manager shall have full discretion in determining whether to approve such request. The employee will be placed in the top step of the salary range for the position to which the employee demotes.
ARTICLE 10: PROBATION
10.1 Probation Period. The initial probationary period for full-time employees of the City covered by this Agreement is twelve (12) months. Any employee promoted to a higher level shall serve a probationary period of twelve (12) months before the promotion is final.
10.2 Probation on Reinstatement. Except as otherwise provided, in a written agreement, a reinstated employee serves a new probationary period of six (6) months. Reinstatements will not be permanent until the successful completion of this probationary period.
10.3 Objective of Probationary Period. The work and conduct of probationary employees shall be subject to close scrutiny and evaluation. The probationary period shall be regarded as a part of the training and examination process and shall be used for securing the most effective adjustment of a new employee to a position.
10.4 Satisfactory Completion of Probation Period. If a probationary employee’s probation period has been satisfactory, and advancement to regular status is warranted, the department head shall so recommend on a Personnel Action Form together with a performance evaluation submitted to the Human Resources Manager. The City Manager, upon receipt of these documents, may authorize the end of the employee’s probationary period by the execution of a Personnel Action Form. The employee shall only then be advanced to regular status upon completion of the probationary period.
10.5 Unsuccessful Probation Period. If a probationary employee’s initial probation period has not been satisfactory, it shall be so stated in a Personnel Action Form. The City Manager or designee may extend the probationary period up to an additional six (6) months. In such a case, the City Manager or designee shall notify the affected employee in writing that their probationary period has been extended and shall inform the employee of the reason(s) why the probationary period was extended. The probationary period for an employee under this section shall not exceed twenty-four (24) months. In the alternative, the City Manager, by signing the Personnel Action Form, may authorize the release of the employee without cause and without the right of appeal or grievance, unless otherwise required by law, except that a probationary promotional employee, shall be returned to CCPMA | July 1, 2025 – June 30, 2028 18 | P a g e
the position from which he or she had been promoted. Notification of failure of probation or other action shall be in writing and shall be given to the probationary employee prior to release from employment for any initial probationary employee, or return to the former position for a promotional probationary employee.
10.6 Unsuccessful Reinstatement Probation. If a probationary employee’s performance following reinstatement has not been satisfactory, it shall be so stated in a performance evaluation. In cases involving reinstatement, the City Manager upon receipt of a performance evaluation, may authorize the release of the employee under the provisions of Section 10.5.
10.7 Probation Following Layoff. Employees laid off while on probation must serve a new probationary period following re-employment.
ARTICLE 11: EMPLOYEE LAYOFF PROCEDURES
11.1 Purpose of Layoffs. For reasons of economy, of efficiency, or in the interest or mandate of the public, reductions or curtailments of the City services may be required. Whenever, in the judgment of the City Council, it becomes necessary, the City Council may abolish any position or employment and the employee holding such position or employment may be laid off.
11.2 Order of Layoff. In the event of a layoff the following order shall be followed:
a. Temporary, interim and probationary employees.
b. In the case of the Police Department, the order of layoff shall be determined based on seniority in rank.
c. There shall be “bumping” rights within the CCPMA membership within the department, such that individuals in higher-ranking positions, if meeting the criteria in subsection b above, will “bump” into a lower rank if layoffs occur. d. For those members of the Association who are laid off, the City shall provide severance pay in an amount equal to three months’ salary. e. For those members of the Association who may be laid off, the City shall be obliged to return them to the position from which they were laid off if an opening in that position should occur, within one year of the effective date of the layoff.
11.3 Abolishment of Position(s). When layoffs are to occur, the City Manager shall prepare a list of those positions to be abolished in each department. For each affected department, the City Manager shall assemble a list of those employees within the classification designated for position abolishment. Such list shall be forwarded to the appropriate department head. The department head shall prepare a list establishing the order of employee layoffs within a classification. The department head shall determine the individual layoff ranking of each employee based upon seniority. In this order, temporary, interim and probationary employees shall be laid off prior to the layoff of any regular employee within the same classification in the department.
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11.4 Layoff Appeal. A regular employee shall have the right to request review on appeal. Such request must be made in writing to the City Manager within five (5) working days after receipt of a layoff notice. The City Manager shall prepare and deliver a decision on the appeal within five (5) working days after receipt of the appeal.
The scope of the appeal shall not include such issues as the need for layoff, the reasons for layoff, the extent of layoff, the classifications selected for layoff, or the exercise of other City prerogatives involved in layoff. The issues of such appeal shall be limited only to whether or not there was substantial compliance with the procedures for layoffs and the established order of departmental layoff within a classification.
11.5 Reinstatement List. In the event of layoff of permanent employees, the employee shall be carried for up to one (1) year on a reinstatement list, and shall be entitled to reemployment consideration for any position for which he or she is qualified. Placement on such list does not assure re-employment for any particular vacancy, but does assure eligibility for consideration. Any reinstated employee shall serve an initial probationary period as specified in Section 10.1.
ARTICLE 12: ATTENDANCE AND LEAVES
12.1 Attendance At Work; Absence Without Leave. Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leaves. All departments shall keep daily attendance records of employees, which shall be reported to the Administrative Services Director, or his or her designee, in the form and on the dates they shall specify. Failure on the part of an employee, absent without leave, to return to duty within forty-eight (48) hours after a due notice to return to work has been delivered shall be cause for immediate dismissal. A certified letter delivered by U.S. mail to the employee’s last known address shall be reasonable notice.
12.2 Automatic Resignation. Absence without leave, whether voluntary or involuntary, for five (5) consecutive working days, is an automatic resignation from City employment, as of the last date on which the employee worked. Any employee who fails to report for work within forty-eight (48) hours after delivery of a notice as specified in Section 12.1 above, who by the expiration of the forty-eight (48) hours has missed or will have missed five (5) or more consecutive working days, shall also be deemed to have resigned from City employment, as of the last date on which the employee worked. Upon a determination by the department head or Human Resources Manager that such an absence has occurred, and that the employee has resigned, notice of the deemed automatic resignation and of the employee’s right to request reinstatement for good cause upon timely request therefor, shall be sent by ordinary first class mail, postage prepaid thereon, or by certified mail, or both, to the employee at his or her last known address. An employee who has been deemed to have automatically resigned in accordance with the terms of this Section shall have fifteen (15) days after the date of mailing of such notice within which to request reinstatement. Any request for reinstatement must be made in writing and must be received by the City within fifteen (15) days of the date of mailing of the notice. Request for reinstatement may be made within ninety (90) days after the effective date of the deemed resignation if the notice specified above was not sent to the CCPMA | July 1, 2025 – June 30, 2028 20 | P a g e
employee in the manner specified in this Section. Reinstatement shall be granted only if the employee makes a satisfactory explanation to the department head as to the cause of his or her absence and as to the reason for his or her failure to obtain leave therefor.
Evidence that the employee reasonably believed leave had been granted shall justify reinstatement. The department head, to order for reinstatement to occur, shall find that the employee is ready, able and willing to resume the performance of the duties of the employee’s former position or, if not then able to immediately resume such duties, the department head may consent to a leave of absence to commence upon reinstatement.
An employee so reinstated shall not be paid salary for the period of his or her absence or separation or any portion thereof. Denial of reinstatement shall be subject to appeal and guided by Government Code Section 19996.2 and case law related thereto, including Phillips v. California State Personnel Board (1986) 184 Cal. App. 3d 651, 229 Cal. Rptr. 502, and in such appeal the City shall have the burden to establish that the absence was in fact unauthorized and that the department head reasonably believed the employee had abandoned his or her employment.
12.3 Hours of Work. Daily hours of work (or shifts) for employees within departments shall be assigned by department heads as required to meet the operational requirements of said department. Any foreseeable absence or deviation from regularly scheduled working hours desired by an employee shall, in advance be cleared through the employee’s department head, and such absences shall be noted on the employee’s time sheet.
Unless otherwise authorized by the City Manager, the City offices shall be kept open for regular business on all days of the year except, Saturday, Sunday and holidays approved by Council. Employees for whom necessity requires a different regular work schedule than that generally applied, shall work according to a work schedule approved by the employee’s department head.
12.3.1 Work Schedule Affecting Association Members of the Police Department Assigned to Patrol. A 3/12 work schedule is in place for Police Sergeants assigned to teams.
Operations Division Manager and specifically designated assignments work a 4/10 work schedule. The Chief of Police will evaluate schedules continuously for effectiveness and cost-savings, and may modify or cancel schedules at his sole discretion with 180 days’ notice except for emergency situations or to ensure appropriate coverage.
The parties agree that if the Cathedral City Police Officers Association agrees to modify their schedules from a 3/12 to a different schedule, then Sergeants assigned to Patrol will shift the same schedule as the CCPOA. The City agrees that any such change will allow for a minimum of 180 days’ notice to affected Sergeants.
12.3.2 Work Schedule; Police Sergeants; Administrative Duties. Police Sergeants shall be regularly scheduled to work eighty (80) hours during a two (2) week pay period (FLSA 7k exemption). Police Sergeants also may be assigned up to, but no more than, six (6) additional hours of work to provide time for administrative duties, payable at a Sergeant’s regular hourly rate. Such administrative duties may CCPMA | July 1, 2025 – June 30, 2028 21 | P a g e
include, but are not limited to, preparation of patrol briefings, specialized projects, specialized details or assignments, community presentations, department training assignments and/or other responsibilities which are administrative in nature. This time represents discretionary administrative time and is not meant to replace scheduled overtime or unanticipated overtime that is not administrative in nature.
12.3.3 Work Schedule (Non-Sworn Employees) – Non-Sworn employees are generally scheduled to work a 4/10 schedule and shall be scheduled within the workweek to meet the needs of the Department. If the employee works in excess of forty (40) hours in a work week, such employee shall be paid at one and one-half (1- 1/2) times the employee’s regular rate of pay.
Non-Sworn employees are entitled to unpaid meal periods during which they shall be entirely relieved of responsibilities and restrictions. Such time shall not constitute hours worked. Non-exempt employees shall be entitled to 30-minute unpaid meal periods. Supervisors shall schedule meal periods to ensure appropriate coverage. All employees shall take reasonable measures wherever feasible to avoid the need for work to be performed during meal periods. Where required, time spent on such work shall be kept to a minimum, and may only occur with the prior authorization of a supervisor. Non-Sworn employees who work during their meal periods shall be paid for time worked.
Non-Sworn employees are entitled to two 15-minute paid rest periods during each continuous period of work over 3.5 hours. Breaks shall be included in the calculation of “continuous period.” Such time shall constitute hours worked.
Supervisors shall schedule rest periods to ensure appropriate coverage. Rest periods shall not be taken at the start or end of the workday, and shall not be combined with the employee’s meal period.
12.4 Work Week. The non-sworn work week shall consist of (40 hours during the seven (7) day period beginning at 12:01 a.m. Sunday and ending Midnight the following Saturday.
12.5 Leave of Absence; Continuation of Benefits. Leave of absence provisions shall be applied per administrative provisions developed by the City.
12.6 Military Duty. Military leave of absence shall be granted in accordance with State and Federal law, and resulting administrative provisions developed by the City.
12.7 Vacation Leave.
12.7.1 Vacations. All employees shall accrue vacation credits according to the following schedule:
Hrs./Pay Period Hrs./Yr.
Less than 2 years employment 3.69 96
2 years to 5 years 4.62 120
6 to 9 years 5.54 144
10 to 14 6.46 168
15 years or more 8.31 216
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12.7.2 Vacation Accumulation; Cashing Out Option. Employees are encouraged to use their accrued vacation time annually and will be allowed to use their accrued vacation regardless of any impact on overtime. Earned vacation credits shall be accumulated. Employees may, however, carry over unused vacation credits to succeeding calendar years. Except upon written approval by the City Manager, accumulated vacation credits shall not exceed the employee’s two (2) year maximum rate of accrual. Accumulated vacation time in excess of the two(2) year accrual maximum will be cashed out in November of each year.
Upon a four (4) week prior written request, one (1) time per calendar year, each employee may receive pay for unused vacation time; provided, however, that a minimum of at least once in the preceding twelve (12) months, forty (40) hours of vacation time or vacation time combined with credited holiday leave is taken off in a block which guarantees a minimum of one (1) full work week off at one time.
The City Manager may waive this condition if he or she is satisfied adequate vacation will be taken in the immediate future.
12.7.3 Holidays or Illness Within Vacation Period. Holidays falling within the vacation period shall not be considered as part of the employee’s vacation and shall not be charged against vacation credits. Illness during a vacation period shall not be considered as sick leave, unless confirmed by a physician’s statement and approved by the City Manager.
12.7.4 Vacation Credits When Employment Terminates. Upon termination of employment, an employee shall be paid for unused vacation credits.
12.7.5 Effect of Absence on Vacation Crediting. Absence due to sick leave or other approved leave of absence will not affect computations for vacation credits unless such absences exceed one month, in which case the time over one month (unless such absence is for vacation being used) shall be excluded from computation.
12.8 Compensatory Time Off. Sworn employees, excluding Police Commanders except as provided in 8.9 above, who are members of the bargaining unit represented by CCPMA may accrue up to one hundred sixty (160) hours of compensatory time, in accordance with the limits set by the Fair Labor Standards Act (FLSA). Non-sworn employees may accrue up to eighty (80) hours of compensatory time, also subject to FLSA regulations.
The accrual and use of compensatory time shall be managed in compliance with FLSA provisions. Any hours exceeding these limits – 160 hours for sworn employees and 80 hours for non-sworn employees – shall be paid out.
Note that time that is worked by an employee where the City is reimbursed by an outside party (such as a festival) is ineligible for CTO and any such overtime worked must be paid to the employee.
Sworn employees shall be authorized to accumulate 160 hours of compensatory time off.
Non-sworn employees shall be authorized to accumulate 80 hours of compensatory time off. Upon receipt of a four (4) week prior written request, each employee may receive CCPMA | July 1, 2025 – June 30, 2028 23 | P a g e
pay for all or part of the compensatory time they have accrued, at the employees then current regular rate of pay. The City recognizes the vested nature of such accumulated hours. The use of compensatory time off shall be taken by the employee, if the employee so elects, only at a time satisfactory to the department head.
12.9 Holiday-in-Lieu Pay and Observation of Holidays. Police Sergeants and Commanders do not receive holiday leave, and holidays are not observed. These employees may be required to work on a holiday without any enhanced compensation or consideration. In lieu of receiving Holiday leave, Police Sergeants and Commanders will receive Holiday-inlieu pay in the amount of 5.75% of a Commander’s base rate of pay, and 6.0% of a Sergeant’s base rate of pay.
12.9.1 Holidays/Float Hours: for Non-Sworn employees:
A. Holidays: The public offices of the City of Cathedral City shall be closed on the dates set forth in the approved Annual Holiday Council Resolution. If the holidays fall on the employee’s regular day off, the value of the holiday will be credited as a floating holiday.
The City officially recognizes the following designated holidays:
1. New Year’s Day
2. Martin Luther King Jr. Day
3. President’s Day
4. Memorial Day
5. Juneteenth National Independence Day
6. Independence Day
7. Labor Day
8. Veteran’s Day
9. Thanksgiving Day
10. Friday following Thanksgiving Day
11. Christmas Day
B. Float: In addition, employees shall be credited with two floating holiday hours (equivalent to their shift) with the first credited on January 1, the second credited on July 1 to bring a total combined hours of holiday and float hours to 144 per calendar year.
Extra Pay for Working on a Holiday: Non-Sworn employees required to work on a holiday by a supervisor in order to maintain City services shall be paid their regular straight time pay, plus extra compensation of time and one half at the employees’ regular rate of pay for the hours worked on the holiday (therefore, total compensation for a non-sworn employee working on a holiday will be 2.5 times the employee’s regular rate of pay).
The parties agree that, to the extent permitted by law (2 CCR section 571 and 2 CCR section 571.1), this pay shall be reported to CalPERS as special compensation or pensionable compensation.
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12.10 Jury Duty. Jury Duty pay shall be granted per administrative provisions developed by the City.
12.11 Bereavement Leave. Bereavement Leave shall be granted per administrative provisions developed by the City.
12.12 Family Medical Leave. Family-related medical leave shall be granted in accordance with Federal and State law, and resulting administrative provisions developed by the City.
12.13 Sick Leave.
All regular full-time employees working a 40-hour work week shall be credited with 3.69 hours of sick leave per pay period, or major fraction thereof. Accrued sick leave may be used for illness of the employee or physical incapacity of the employee, or for physical examinations, including eyes, dentist appointments or other commonly accepted health related matters.
Protected leave will be granted in accordance with State/Federal law.
The employee may be required to submit a physician’s written certification to the department head before the employee is eligible to receive sick leave pay.
Observed holidays occurring during sick leave shall not be charged against an employee’s accrued sick leave.
An employee may be required to take physical examinations at periodic intervals while on sick leave from a physician designated and paid for by the City.
In the event that an employee uses all the sick leave he/she has accrued, he/she then shall have the vacation days he/she has accrued deducted for each day he/she is absent due to illness. Vacation days shall continue to be deducted until the employee either returns to work or all of accrued vacation days are used. The employee may apply to receive a leave of absence without pay if the employee does not have any accrued vacation or sick days.
12.14 Sick Leave Accrued Limit and Payoff.
Tier One Employees (hired prior to January 1, 2013). Any unused portion of accumulated sick leave may be carried over into the next calendar year provided however, an employee’s accumulated sick leave may not exceed 960 hours unused sick leave; sick leave over the maximum will be paid out in November of each year. However, to encourage attendance at work and discourage the frivolous use of excess sick leave, employees with continuous employment of five (5) years or more may receive a payment of 25% of unused sick leave when they resign or retire.
Employees with continuous employment over nine (9) years may receive 50% of the unused sick leave when they resign or retire. Compensation shall be paid at the employee’s straight time.
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Upon four (4) weeks advance notice, one (1) time in any fiscal year, an employee is entitled upon request to payment for accumulated sick leave in excess of three hundred eighty (380) hours; payment shall be base salary rate.
Employees hired on or after January 1, 2013, may accrue sick leave without limit, but may not cash out unused sick leave.
12.15 Sick Leave Conversion. Tier One employees with at least three (3) years employment with the City may at their option convert accrued sick leave in excess of one hundred twenty (120) hours to be vacation days in accordance with the following schedule:
Employees with more than three (3) Two (2) hours of sick leave to one (1) year’s employment with the City hour of vacation
Employees hired on or after January 1, 2013, may not cash out sick leave or convert sick leave to vacation leave. Instead, sick leave may be converted to PERS service credit upon retirement.
12.16 Effect of Absence on Sick Leave. Absence due to sick leave or other approved leave of absence will not affect computations of sick leave unless such absence exceeds one (1) month, in which case that month or more, shall be excluded from computation.
12.17 Family Illness Leave. Family Illness Leave Leave shall be granted per administrative provisions developed by the City.
12.18 Unauthorized Leave. Any employee who is absent from work without approved leave shall be subject to termination.
12.19 Catastrophic Leave Donation. Catastrophic Leave Donations shall be granted per administrative provisions developed by the City.
ARTICLE 13: GRIEVANCE PROCEDURE
13.1 Matters Subject to Grievance Procedures. A grievance is a complaint by an employee that the employee has been adversely affected due to a misinterpretation or misapplication of this MOU, or, where a grievance is specifically authorized in this Agreement, that the action grieved is excessive, unduly harsh or unjustified. Disciplinary action or the appeal of disciplinary action is not subject to the grievance procedure.
13.2 Informal Grievance Procedure. Every effort shall be made to resolve a grievance through discussion between the employee and/or the employee’s designated representative, and the employee’s immediate supervisor. If, after such discussion, the employee does not feel that the grievance has been satisfactorily resolved, the employee shall have the right to discuss the matter with the supervisor’s superior, if any, within the department organization. Otherwise, the employee shall have the right to discuss the matter with the department head.
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13.3 Formal Grievance Procedure. If the employee is not in agreement with the decision rendered in the informal grievance procedure, an employee shall have the right to present a formal grievance in writing to the department head within ten (10) calendar days after the occurrence of the incident in the grievance. The department head shall meet with the employee and/or the employee’s designated representative within ten (10) working days after the department head’s receipt of the written grievance. The department head shall review the grievance and render a decision in writing and return it to the employee and/or the employee’s designated representative within ten (10) working days after meeting with the employee.
13.4 Appeal to the City Manager. If the employee does not agree with the decision reached by the department head, the employee may present an appeal in writing to the City Manager within ten (10) calendar days after the employee’s receipt of the department head’s decision. The appeal shall be signed and delivered to the Human Resources Manager who shall set a meeting with the City Manager and the employee and/or the employee’s representative to discuss the grievance within ten (10) calendar days. Within ten (10) calendar days the City Manager shall deliver a copy of the decision to the employee and/or the employee’s representative and the department head. The decision of the City Manager shall be final, and shall not be appealable to the City Council.
13.5 Extension of Time Limitations. All time limitations mentioned in the Grievance Procedure may be extended by mutual written agreement between the City and the employee.
ARTICLE 13.A DISCIPLINE AND APPEALS PROCEDURES
13.A.1 Standards of Conduct. It is expected that all City employees shall render the best possible service and reflect credit on the City, and therefore, high standards of conduct are essential.
13.A.2 Improper Employee Conduct. Improper conduct may be cause for disciplinary action up to and including termination of employment. The term “improper conduct” means not only any improper action by an employee in the employee’s official capacity, but also conduct by an employee not connected with the employee’s official duties that affects the employee’s ability to perform official duties, and any improper use of the position as an employee for personal advantage. In addition, improper conduct includes, but is not limited to, violation of law and/ or any City or Department rule, policy, or procedure.
13.A.3 Disciplinary process. The purpose of disciplinary action is to correct deficiencies in employee performance, to seek improvement to meet appropriate standards, and/or to remedy violations of law and/ or any City or Department rule, policy, or procedure. The City will verbally counsel an employee when circumstances warrant it, prior to taking any formal disciplinary action. This gives the supervisor an opportunity to communicate in a non-disciplinary fashion that a problem is perceived and that the supervisor is available to help solve it.
Discipline may be initiated for various reasons, including, but not limited to, violations of law and/ or any City or Department rule, policy, or procedure. The severity of the action CCPMA | July 1, 2025 – June 30, 2028 27 | P a g e
depends on the nature of the offense and an employee’s record, and may range from verbal counseling to immediate dismissal.
The disciplinary process outlined below has been established to provide general guidelines for a fair method for disciplining employees. Disciplinary actions imposed under this article shall be in accordance with section 3300-3311 of the California Government Code.
13.A.3.1 Normal progressive discipline sequence:
A. Verbal Reprimand: To communicate to the employee that a repeat action may result in more serious disciplinary action. (Not appealable) B. Written Reprimand: A written communication to the employee that the same or related offense has been committed. A copy of this warning is given to the employee and one copy is filed in the employee’s personnel file. Written reprimands may be appealed to the Chief of Police within ten (10) calendar days. The decision of the Chief of Police shall be final. In addition, the employee may submit a written response within thirty (30) calendar days. The employee’s response will be attached to the written reprimand.
C. Suspension: Temporary removal of an employee from his/her duties without pay for misconduct. Employees may be suspended on the spot by their immediate supervisor when there is a clear threat to the safety of other employees or the public. (Managers must notify the Human Resources Director when instituting an on-the-spot suspension as soon as it is practical.)
D. Demotion: This step involves either the reduction in pay step or reduction in class.
E. Dismissal: The final step in the disciplinary process.
13.A.3.2 Disciplinary Procedure: Although one or more of these steps may be taken in connection with a particular employee, no formal order or system is necessary.
The City reserves the right to deviate from this sequence when it feels that circumstances are so severe that such a deviation is warranted. The City Manager or designee is vested with the authority to determine the appropriate course of action.
Further steps in the discipline involving suspension, demotion or dismissal should not be taken without consulting the department head and the Human Resources Director.
A. Suspension, Demotion, Dismissal. Subject to the Hearings and Appeals Procedures specified in Section 13.A.4, the City may impose a suspension without pay upon an employee when, in his/her judgment, such action will best serve the interests of the City. Such suspension shall, however, not exceed a period of thirty (30) working days except that if the suspension is imposed because of an employee’s trial by a court of law, the suspension may extend to such time as that court has rendered its decision.
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B. Suspension without Pay. Suspensions shall occur only after the notice procedures specified in Section 13.A.4.1 and shall be subject to appeal in accordance with Section 13.A.4.2.
C. Demote a regular employee to a position in a lower class with an appropriate reduction in pay or a reduction in pay step, for reasons including, but not limited to, unsatisfactory performance.
D. Dismiss for cause any regular employee.
13.A.4 Hearings, Appeals and Grievances. Only discipline involving suspension, demotion or dismissal is subject to an appeal as outlined below.
13.A.4.1 Pre-Discipline Meeting Procedures.
Prior to undertaking the personnel actions set forth in Section 13, the department head or designee shall first provide the employee with a written specification of reasons for the proposed action and all documents relied on to support the action being taken. The statement shall either be delivered personally to the employee or sent by Certified Mail, Return Receipt Requested, and shall notify the employee of his/her right to request a meeting with the department head. The employee may, accordingly, request a meeting to determine if there is cause for the proposed personnel action. A request for a meeting must be in writing and must be delivered to the department head on or before five (5) working days after the employee’s receipt of notice of intended action.
Upon receipt of the Request for Meeting, the department head shall notify the employee of the time and place for a meeting to be held not later than ten (10) working days after receipt of the request therefore. The employee shall be entitled to be present at such meeting together with an attorney and/or designated representative. The meeting is to be conducted by the department head or designee and shall provide the employee with the opportunity to refute, explain, or otherwise address the proposed statement of charges. All decisions of the department head or designee shall be rendered within ten (10) working days after conclusion of the meeting, and shall be final unless timely appealed by the employee as provided in the section 13.A.4.2.
13.A.4.2 Appeals Procedures.
Any regular employee subjected to any disciplinary action set forth herein (suspension, demotion or dismissal) may appeal any decision of the department head or designee by filing a written Notice of Appeal with the City Manager or designee within five (5) working days after his/her receipt of the decision. The employee’s appeal shall be heard by an impartial hearing officer selected in a manner mutually agreeable to the City Manager and the employee; if no agreement is reached the hearing officer shall be selected from a list of advisory arbitrators from the California State Mediation Conciliation Service or from a list agreed to between the City Manager and the CCPMA | July 1, 2025 – June 30, 2028 29 | P a g e
employee. This will occur at a selection meeting, to be set by the Human Resources Director or his/her representative.
The arbitrator selection must occur within ten (10) working days after receipt of the appeal, unless otherwise agreed to by the parties. If the employee does not attend the arbitrator selection meeting, they must contact the Human Resources officer within five (5) working days and provide written good cause for missing this meeting. If no good cause is found or the employee does not contact Human Resources, the City will deem the appeal to have been waived.
A. Representation. The employee may be represented by his/her Association/Union representative, any other regular employee of the City, or his/her attorney.
B. Hearing. The Hearing Officer shall issue subpoenas to compel the attendance of witnesses, if such be necessary at the request of either party.
The hearing shall be recorded by a certified shorthand reporter.
C. Evidence. Oral evidence shall be taken only on oath or affirmation. Each party shall have the right to call and examine witnesses, to introduce exhibits, to cross-examine opposing witnesses on any matter relevant to the issue even though the matter was not covered in the direct examination, to impeach any witness regardless of which party first called him/her to testify, and to rebut the evidence against him/her.
At the hearing, both the appealing employee and the City shall have the right to be heard and to present evidence.
The hearing need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules that might make improper the admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence. The rules of privilege shall be effective to the same extent that they are not or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded.
D. Expenses. The expenses for the hearing officer shall be borne equally by the City and the Union, and each party shall be responsible for expenses they incur. Expenses for such recording services shall be borne equally by the City and CCPMA, provided, however, that each party shall be responsible for any specialized or extraordinary services they might individually request. The parties may instead by agreement record the hearing electronically.
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E. Hearing Officer Findings. After the close of the hearing the Hearing Officer shall prepare written advisory award and findings of fact and conclusions of law based on the evidence presented at the hearing, and shall present his/her findings to the City Manager and the employee within thirty (30) calendar days. In rendering an award, the Hearing Officer shall be limited to the express terms of this document and shall not have the power to modify, amend or delete any terms or provisions of this document. Failure of either party to insist upon compliance with any provision of this document at any given time or times under any given set or sets of circumstances shall not operate to waive or modify such provision, or in any manner whatsoever to render it unenforceable, as to any other time or times or as to any other occurrence or occurrences, whether the circumstances are, or are not, the same.
F. Final Decision. The City Manager or designee mutually agreeable to the City Manager and the employee shall review the Hearing Officer’s recommendation, but shall not be bound thereby. If the City Manager or, if appropriate, the designee decides not to follow the Hearing Officer’s recommendation, he or she shall notify the employee in writing regarding this determination. Such notice shall be sent to the employee not later than sixty (60) days after the City Manager’s or, if appropriate, the designee’s receipt of the Hearing Officer’s recommendation. If the City Manager or, if appropriate, the designee fails to notify the employee of his or her determination within this sixty (60) day period, the Hearing Officer’s recommended decision shall be final and binding, subject only to review by the courts under the procedures set forth in California Code of Civil Procedure section 1094.5. Otherwise, the City Manager’s or, if appropriate, the designee’s decision shall be final and binding, subject only to review by the courts under the procedures set forth in California Code of Civil Procedure section 1094.5.
ARTICLE 14: EMPLOYEE REPORTS AND RECORDS
14.1 Personnel File. The Human Resources Manager shall maintain, or cause to be maintained, a personnel file for each employee of the City. Employees have the right to inspect the contents of their respective personnel files during a scheduled appointment.
14.2 Disclosure of Information. No information shall be disclosed from the personnel file of a current or former employee other than the employee’s job title, work location, work phone number, salary verification (with written employee authorization only) and departmental assignment, to any person other than the City Manager, City Attorney or their designated representatives. The City Manager or City Attorney may authorize release of other information under subpoena or under requests based upon the Public Records Act, upon determining that such request should be honored. Peace Officers’ personnel records shall not be released except in compliance with Penal Code Sections 832.7 and 832.8, and in compliance with Evidence Code Section 1043, unless the peace officer specifically consents, in writing, to such release. An employee or former employee CCPMA | July 1, 2025 – June 30, 2028 31 | P a g e
may authorize the disclosure of information from their file only when written permission is provided. Nothing herein shall preclude nor specifically deny the use of any information in Personnel files in any phase of a disciplinary or probationary action, nor when disclosure is required by any court or administrative tribunal.
ARTICLE 15: EDUCATION INCENTIVES
15.1 Education Incentives. The City shall adopt procedures that encourage and support employees in pursuing further education and professional development that benefits both the employee and the organization. The maximum reimbursement amount per employee shall not exceed $4,000 in any payroll calendar year. The total lifetime reimbursement amount per employee shall not exceed $8,000.
Education covered by this provision must be from:
• A licensed public or private school or college
• A recognized training program leading to a professional certification • Academic or professional certification programs or recertification programs Post-graduate programs (Master’s degree programs or higher) are not covered without a determination that the program has a reasonable relationship to the job performed by the employee, or preparation for a promotional opportunity within the City’s employment.
Covered expenses:
• Tuition fees for accredited courses related to the employee’s current role or potential future roles within the organization
• Required textbooks and course materials
• Examination fees
• Certification and recertification costs
Reimbursement will be provided upon successful completion of the course with a grade of C or better (or Pass for pass/fail course). For certification programs, reimbursement will be provided upon successful completion and receipts for expenses within 60 days of course or program completion.
If an employee voluntary resigns his/her employment with the City or is terminated for disciplinary reasons within six (6) months after receiving reimbursement under these provisions, employee shall reimburse the City for all monies paid him/her for educational reimbursement received dating back six (6) months from his/her termination date.
ARTICLE 16: FRINGE BENEFITS
16.1 Enrollment in Group Insurance Plans. City agrees to continue to enroll with and subscribe to the Public Employees’ Retirement Health Care Plan pursuant to the Public Employees’ Hospital and Medical Care Act (PEHMCA), Government Code Sections 22751 et seq., for the provision of health insurance for members of the unit. The health insurance benefit CCPMA | July 1, 2025 – June 30, 2028 32 | P a g e
provided through PEMHCA shall be part of the cafeteria plan in accordance with IRS Code Section 125.
Basic City Contribution. For all bargaining unit employees and retirees, the City pays the PEMHCA statutory minimum as determined by CalPERS under Government code Section 22892.
Supplemental City Contribution. In addition to the basic City contribution, the City shall contribute a supplemental amount toward group insurance plan premiums to active employees and certain retirees as described below.
The City shall offer a cafeteria plan for health, dental, and vision. Employees may choose a medical plan less expensive than the maximum City contribution and may use the remaining balance to pay for dental, and/or vision insurance. Employees selecting plans and coverage levels with premiums that exceed the City’s maximum contribution are responsible for paying the difference through automatic bi-weekly payroll deduction. Any amount remaining stays with the City.
Effective January 1, 2025, the City’s maximum contribution toward group insurance plans, inclusive of the CalPERS statutory minimum for health insurance shall be:
Category Maximum City Contribution
Unit Member Only $ 1000
Unit Member + 1 $ 1950
Family $ 2600
Effective January 1, 2026, the City’s maximum contribution toward group insurance plans, inclusive of the CalPERS statutory minimum for health insurance shall be:
Category Maximum City Contribution
Unit Member Only $ 1050
Unit Member + 1 $ 2025
Family $ 2675
Effective January 1, 2027, the City’s maximum contribution toward group insurance plans, inclusive of the CalPERS statutory minimum for health insurance shall be:
Category Maximum City Contribution
Unit Member Only $ 1100
Unit Member + 1 $ 2100
Family $ 2750
Unit members who elect to purchase health insurance independent of the Plan, may withdraw from or decline to participate in the Plan by executing, in writing, an election to withdraw from, a declination to participate in, and/or a waiver of benefits (as appropriate) on such form as may be required by City. For medical coverage, if an CCPMA | July 1, 2025 – June 30, 2028 33 | P a g e
employee elects to opt out of coverage offered by the City, they must provide proof of “minimum essential coverage” (as defined by the Affordable Care Act) through another source (other than coverage in the individual market, whether or not obtained through Covered California). Unit members who elect not to participate in the Plan will be reimbursed the sum of $250.00 per month as an in-lieu payment.
Should such coverage subsequently be unavailable to the employee, the employee shall have the right to seek reinstatement to coverage under the City’s policy upon written request. In such a case, the City shall reinstate the employee’s coverage and cancel the in-lieu payment if reinstatement is permitted under the provisions for reinstatement then in effect with the City’s health insurance provider.
16.2 Public Employees’ Retirement System.
A. All regular employees of the City are automatically covered by the City’s contract with the Public Employees’ Retirement System. Membership shall commence immediately upon employment.
B. Any regular employee who has cashed out PERS may purchase service credit through payroll deduction on a pre-taxed basis as approved by PERS.
C. Tier One Employees-Sworn. The Public Employees’ Retirement System (PERS) contract provides the 3% @ 55 retirement benefit with single highest year compensation consideration for all sworn officers of the CCPMA hired prior to January 1, 2013. Sworn members shall pay their full 9% member contribution. The City shall contribute 7% of the normal member contribution (known as Employer Paid Member Contribution or EPMC) for all sworn members of the CCPMA hired before January 1, 2013. Sworn members of CCPMA hired before January 1, 2013 agree to a cost sharing arrangement in which the members cost-share an additional 12% toward the employee cost/rate. These additional contributions will be reported on a pre-tax basis.
D. Tier One Employees-Non-Sworn. The Public Employees’ Retirement System (PERS) contract provides the 2% @ 55 retirement benefit with single highest year compensation consideration for non-sworn employees of the CCPMA hired prior to January 1, 2013. Non-sworn members shall pay their full 7% member contribution. The City shall contribute 7% of the normal member contribution (known as Employer Paid Member Contribution or EPMC) for all non-sworn members of the CCPMA hired before January 1, 2013. Non-sworn members of CCPMA hired before January 1, 2013 agree to a cost sharing arrangement in which the members cost-share an additional 9% toward the employee cost/rate. These additional contributions will be reported on a pre-tax basis.
E. Employees hired on or after January 1, 2013. The California Public Employees’ Pension Reform Act of 2013 (PEPRA) establishes a new retirement plan for employees hired on or after January 1, 2013. All employees hired on or after that CCPMA | July 1, 2025 – June 30, 2028 34 | P a g e
date shall be subject to the retirement plan provided for “classic” or “new members” under PEPRA.
16.3 Uniform Allowances. Uniform allowance shall be paid to sworn employees of the Police Department for purchase, maintenance and replacement of uniforms .
Sergeants and Police Commanders: The City shall provide a standard $140.00 per month uniform allowance.
Dispatch Supervisors: The City shall provide a standard $90.00 per month uniform allowance, and employees are required to wear a uniform in accordance with Department Policy when on duty.
The parties agree that to the extent permitted by law (2 CCR section 571), uniform allowance shall be reported to CalPERS as special compensation for Classic CalPERS members.
If at any time the Chief of Police designates a change in uniform or equipment that replaces a previously approved uniform or equipment, the City will provide employees with at least six (6) months to complete the change. This notice period shall not apply when additional options in uniforms or equipment are offered, but are not completely replacing a previously approved uniform or equipment. If the City cannot provide or does not wish to provide the six (6)-month notice period, the City will incur the cost of the uniform change by reimbursing the employee for his/her out-of-pocket expenses in replacing the uniform.
The City shall incur all costs of uniform replacement, by reimbursing the employee for his/her out-of-pocket expenses, if the uniform is soiled by hazardous materials, damaged beyond repair during the course of employment.
16.4 Deferred Compensation.
A. 457(b) Plan:
The City sponsors a 457(b) eligible deferred compensation plan (457 (b) Plan). All bargaining unit employees are eligible to elect to contribute their City pay to the 457 (b) Plan in accordance with its terms. For each pay period, the City will provide a matching contribution to each employee’s 457(b) account equal to 100% of the employee’s elective 457(b) contribution, up to a maximum of $46.16 $65.00 per pay period.
B. 401(a) Plan:
The City sponsors a 401(a) defined contribution plan (401(a) Plan).
Notwithstanding any MOU provisions to the contrary, contributions will be made to the 401(a) Plan for bargaining unit employees as follows:
o Mandatory employee contributions:
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▪ Base salary— Every pay period, a mandatory contribution of $150.00 will be deducted from each employee’s base salary and contributed to the employee’s 401(a) account.
▪ Final leave balances
Upon termination of City employment, an employee’s eligible final leave balances, as defined by this MOU, will be contributed to the employee’s 401(a) account.
Contributions to the 401(a) Plan are subject to annual limits under the tax laws. If any leave amounts described above cannot be contributed to the employee’s 401(a) Plan account due to these tax limits the employee may elect to receive the uncontributed amounts in the form of cash, 457(b) contributions (subject to tax limits), or a combination of both.
o Under no circumstance will any employee be permitted to elect to receive cash (or other benefit) in lieu of 401(a) contributions made under the above
o For avoidance of doubt, the final leave balance available for 401(a) contribution under this MOU provision will be determined after (i) any employee election to convert sick time to CalPERS service credit, (ii) application of any MOU provision reducing the leave balance available at termination, including Section 12.14 (providing for payment of 25%/50% of unused sick leave upon termination), and (iii) any other MOU provision affecting the calculation of leave balances upon termination.
The following highlights the tax laws relevant to the above MOU provisions mandating mandatory contributions of unused leave balances to employees’ 401(a) accounts:
o Contributions deposited into employees’ 401(a) accounts are nontaxable and exempt from Medicare taxes.
o Participants may transfer these funds—including any allocable investment earnings—from their 401(a) accounts to Individual Retirement Accounts (IRAs) or other eligible employer retirement plans without incurring taxes.
o While contributions to the 401(a) plan are nontaxable at deposit, withdrawals—including any allocable investment earnings—are taxable as income. If a participant is under age 59½ when the withdrawal occurs, the amount withdrawn is subject to a federal 10% early withdrawal penalty and possible state early withdrawal penalties unless the participant was age 50 or older for safety employees, 55 or older for non- CCPMA | July 1, 2025 – June 30, 2028 36 | P a g e
safety when their City employment ended, is disabled, or qualifies for other specific exceptions.
o Tax laws generally prohibit voluntary contributions to 401(a) plans. To comply with these laws while allowing employees to benefit from significant tax advantages, the MOU mandates these contributions. o Please note that these descriptions are based on current tax laws, which are subject to potential changes.
16.5 Short/Long Term Disability
A. Self-Funded Short-Term Disability. The City offers short-term disability (STD) to regular eligible employees. STD is designed to provide a weekly benefit in the event the employee is unable to work due to disabling injuries and illnesses that are non-industrial in nature (not covered by Worker’s Compensation). The City bears the full cost of this benefit without employee contributions.
B. Long Term Disability Income, Accidental Death and Dismemberment. All employees covered by this Agreement shall be included in the City’s long-term disability programs providing partial coverage for disabling injuries and illnesses non-industrial in nature (not covered by workers’ compensation), and including accidental death and dismemberment benefits.
16.6 Life Insurance. The City shall provide, through an insurer or on a self-insured basis, life insurance for each employee covered by this Agreement in an amount twice the annual base salary of each employee covered by this Agreement.
16.7 Group Health Plan Continuation upon Retirement. Group Health Plan Continuation Upon Retirement. An employee retiring from the City, who takes a qualified retirement under the Public Employees Retirement System (PERS), may continue their PERS health insurance benefit enrollment upon retirement, provided the employee’s effective date of retirement is within 120 days of separation. For those retirees, except as may be provided below, the City will only contribute the mandatory statutory minimum monthly premium employer contribution (i.e., the statutory minimum) as may be required by CalPERS for the particular calendar year.
All retirees will be required to comply with any of the requirements of CalPERS as provided by PEMHCA. This may include, but not be limited to, enrolling in Medicare when age appropriate and becoming eligible to receive Medicare. The City will not pay for the cost of Medicare enrollment as it will continue to pay the CalPERS statutory minimum for all retired annuitants.
A. Employees hired prior to January 1, 2013: All such retired Miscellaneous and Safety employees covered by these Regulations shall have a vested right to a supplemental City-paid contribution equivalent to the current amount provided to active employees – to include dental and vision.
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In the event of the employee’s death, the City’s obligation to continue making dental and vision contributions will end.
B. Employees Hired on or after January 1, 2013: After five (5) years of service with the City, the percentage of employer contribution payable for retirement health benefits only (no dental or vision contribution) shall be consistent with the following table:
Credit Years of CalPERS Service Percentage of Employer Contribution 5-10 PEMHCA Minimum
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 or more 100%
C. For all employees hired by the City after August 1, 2019, there will be no supplemental City contribution for retiree health benefits. The City shall contribute only the CalPERS statutory minimum. The City will, for these employees, make a $100.00 per month contribution to an employee Health Reimbursement Arrangement (HRA) and associated fixed dollar cost of administration.
This contribution is for active employees only and shall cease when the employee leaves City employment.
16.8 Additional Retirement Benefit. The City will pay and report the value of any specified employer paid member contributions (“EPMC”) to PERS as individual compensation for all sworn employees covered by this Agreement.
16.9 PERS 1959 Survivor Benefit. The City shall maintain in effect the PERS 4th level 1959 survivor benefit for all employees covered by this Agreement.
ARTICLE 17: AGREEMENT ALL INCLUSIVE
The parties hereto acknowledge that they have engaged in extended negotiations of any and all issues either party has desired to have included in this Memorandum of Understanding (MOU).
The parties recognize that, in the give and take of bargaining, some items sought by the employer have not been agreed upon, and some items sought by the employee association have not been agreed upon. This agreement constitutes a compromise upon which each party agrees. The parties agree that this Memorandum of Understanding is all-inclusive and that no other CCPMA | July 1, 2025 – June 30, 2028 38 | P a g e
agreements, undertakings or understandings have been made outside of the specific terms of this Agreement relating to wages, hours or terms or conditions of employment of the employees covered by this Agreement, with the exception of duly negotiated and mutually agreed upon Letter(s) of Agreement. Except by mutual agreement, this Memorandum of Understanding is not subject to reopening for any purpose. All of the agreements of the parties are evidenced herein.
The absence of reference to any topic shall be deemed as proof that no agreement was reached thereon, and any claim based thereon shall be null and void and of no effect. Each party has had every opportunity during the course of these negotiations to bring up any new or additional topics it desired to have considered as part of this Agreement, and, for the duration of this Agreement, no additional topics shall be added thereto, except upon specific mutual agreement of the parties evidenced in writing.
APPENDIX A – DEFINITIONS
Seniority – The length of continuous service an employee has with he employer, which determines factors like job bidding, layoffs, vacation time, and other benefits.
CalPERS Base Pay or Base Rate of Pay – An employee’s earnings calculated off base pay, plus with eh below incentive pays:
• Temporary Upgrade Pay (Acting Pay)
• Holiday Pay
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CITY OF CATHEDRAL CITY CATHEDRAL CITY POLICE MANAGEMENT
ASSOCIATION
_______________________________________
Charles P. McClendon, City Manager
_____________________________________
Jon Enos, President
_______________________________________
Eugenia Torres, HR Manager
_____________________________________
Mark Robles, Vice President
_______________________________________
Al Ford, Burke, Williams & Sorensen, LLP
_____________________________________
Heather Olsen, Treasurer
_____________________________________
Brian Olivo, Mastagni Holstedt, A.P.C
APPROVED BY THE CITY COUNCIL
Executed this day of ,2025
ATTEST:
________________________________
Tracey Hermosillo, City Clerk
Staff Report
City Council
Item No. 4.E
Meeting Date: August 13, 2025
From: John A. Corella, Director of Public Works
Title: Approval of a License Agreement with the Riverside County Flood Control and Water Conservation District for the Maintenance of the Date Palm Drive Bridge on North Cathedral Canyon Channel.
RECOMMENDATION:
To approve a license agreement with the Riverside County Flood Control and Water Conservation District for the maintenance of the Date Palm Drive Bridge over the North Cathedral Canyon Channel, and associated drainage and channel improvements; and authorize the City Manager to execute all necessary documents.
BACKGROUND:
On November 8, 2023, the City Council awarded a contract for the construction of the Active Transportation Program (ATP) Cycle 5: Cathedral Canyon Drive Sidewalks and Multiuse Trail project (C08505), as well as the Date Palm Drive expansion project (C08508).
Along with the roadway improvements on the east side of Date Palm Drive between East Palm Canyon Drive and Perez Road, the Date Palm Drive expansion project (C08508) included widening the Date Palm Drive Bridge (bridge) over the North Cathedral Canyon Channel (Channel), and related drainage and channel improvements.
The North Cathedral Canyon Channel is an essential and integral component of Riverside County Flood Control and Water Conservation District (RCFCD) regional stormwater management infrastructure system, providing critical flood control and drainage to both the city and other incorporated areas. The Channel lies within existing RCFCD easements and rights-of-way, with RCFCD responsible for its operation and maintenance. The city retains ownership and maintenance responsibilities for the bridge structure over the Channel within the city right of way.
During the bridge widening construction portion of the project, RCFCD issued encroachment permit No. 4150 to the city, authorizing work within the Channel. All channel improvements were completed to RCFCD standards and received final inspection and approval on April 24, 2025. The City Council subsequently approved the notice of completion for the project on May 14, 2025.
To formalize ongoing responsibilities related to improvements within the Channel, RCFCD requires the execution of a license agreement.
DISCUSSION:
The proposed License Agreement, titled Cathedral Canyon Channel – East and West, Stage 2, Encroachment Permit No. 4150, Project No. 6-0-00010 (Agreement), formalizes the mutual understanding between the city and RCFCD regarding construction responsibilities and long-term maintenance obligations for the bridge over the Channel, as well as associated drainage and channel improvements.
Under the terms of the agreement, the city will be responsible for maintaining all city-installed improvements within the Channel, including the newly constructed sidewalks, architectural barrier with metal railing, drainage improvements and retaining walls on the east side of the Channel.
RCFCD will continue to be responsible for the maintenance of the concrete-lined channel bottom and the native stream bed to ensure effective water flow and stormwater drainage.
City staff, in consultation with legal counsel, have reviewed the agreement and concluded that the proposed agreement ensures continued collaboration with RCFCD and clearly defines maintenance responsibilities for the city improvements within the North Cathedral Canyon Channel.
City staff is requesting the City Council to approve a license agreement with the Riverside County Flood Control and Water Conservation District for maintenance of the Date Palm Drive Bridge over the North Cathedral Canyon Channel, and associated drainage and channel improvements; and authorize the City Manager to execute all necessary documents.
FISCAL IMPACT:
There is no immediate fiscal impact associated with the approval of this agreement beyond the city’s standard maintenance obligations.
The improvements are within the city limits and will be maintained by the city’s Public Works Maintenance division. These maintenance responsibilities will be absorbed within the maintenance and operation budget and will be included in future maintenance budgets.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investments
Objective: Cathedral City roads, gateways, public spaces, and other infrastructure are well planned, designed, constructed and maintained.
ATTACHMENTS:
1. License Agreement - Cathedral Canyon Channel (EP4150) City of Cathedral City 261687
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LICENSE AGREEMENT
Cathedral Canyon Channel - East and West, Stage 2
Encroachment Permit No. 4150
Project No. 6-0-00010
This License Agreement ("License Agreement"), dated as of ________________, is entered into by and between the Riverside County Flood Control and Water Conservation District, a body corporate and politic ("LICENSOR"), and the City of Cathedral City, a municipal corporation ("LICENSEE"). LICENSOR and LICENSEE are hereinafter collectively referred to as the "Parties" or individually as "Party".
RECITALS
A. LICENSOR operates and maintains the Cathedral Canyon Channel - East and West, Stage 2 (Project No. 6-0-00010), principally located in the city of Cathedral City identified as LICENSOR Parcel Number 6010-108 (Riverside County Assessor's Parcel Nos. 674-020-052 and 674-020-053), shown in concept in green on Exhibit "A", attached hereto and made part hereof. LICENSEE desires to utilize portions of LICENSOR's existing Cathedral Canyon Channel - North facility, hereinafter called "CATHEDRAL CANYON CHANNEL"; and
B. CATHEDRAL CANYON CHANNEL is an essential and integral part of LICENSOR's regional system of stormwater management infrastructure that provides critical flood control and drainage to LICENSEE's jurisdiction and adjacent unincorporated areas; and C. CATHEDRAL CANYON CHANNEL is located within LICENSOR's existing easements and rights of way, hereinafter called "LICENSOR EASEMENTS"; and D. LICENSEE desires to and currently utilizes portions of LICENSOR EASEMENTS, with said portions hereinafter collectively called "LICENSED AREA", as generally depicted in orange on Exhibit "B"; and
261687
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E. The Parties acknowledge that this License Agreement memorializes the Parties prior understandings and agreements made with respect to the construction and maintenance of North Cathedral Canyon Channel Bridge. The Parties further acknowledge that as of the date of this License Agreement the construction of North Cathedral Canyon Channel Bridge was completed on or about April 24, 2025. LICENSEE has complied with those provisions applicable to all construction and tasks required prior to the same, to the satisfaction of LICENSOR. Nothing in this License Agreement shall be construed to amend, modify or supersede Encroachment Permit ("EP 4150"), which shall remain in full force and effect according to its terms; and
F. LICENSEE owns and operates an existing bridge along Date Palm Drive.
As part of the project modifications, LICENSEE has constructed the following i) widen approximately 11 lineal feet of the bridge ("BRIDGE WIDENING"), which will include the addition of, (ii) 8 lineal feet of bike lane ("BIKE LANE"), (iii) 4 lineal feet of 3-inch asphalt concrete ("AC") pavement ("PAVEMENT IMPROVEMENTS"), (iv) 6-foot-wide sidewalk with integral curb ("SIDEWALK"), (v) concrete barrier with architectural treatments and metal railing ("BARRIER IMPROVEMENTS"), (vi) retaining wall ("RETAINING WALL"), (vii) traffic signage and signals ("TRAFFIC DEVICES") and (viii) storm drain pipes ranging in diameter from 24-inch to 36-inch ("ROADWAY DRAINAGE LATERALS"). Together, BRIDGE
WIDENING, BIKE LANE, PAVEMENT IMPROVEMENTS, SIDEWALK, BARRIER IMPROVEMENTS, RETAINING WALL, TRAFFIC DEVICES and ROADWAY DRAINAGE LATERALS are hereinafter called "NORTH CATHEDRAL CANYON CHANNEL BRIDGE", as shown on Exhibit "C", attached hereto and made a part hereof; and G. NORTH CATHEDRAL CANYON CHANNEL BRIDGE and its
associated roadway improvements are to provide residents with connections to the downtown area through the installation of sidewalks and bicycle lanes; and 261687
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H. CATHEDRAL CANYON CHANNEL flood control function is sporadic in nature and, thus, construction and operation of NORTH CATHEDRAL CANYON CHANNEL BRIDGE may be accommodated within LICENSOR EASEMENTS to the extent that such uses do not unreasonably interfere with LICENSOR's principal function or LICENSOR's ability to operate and maintain CATHEDRAL CANYON CHANNEL; and I. Subject to the provisions of this License Agreement, LICENSOR has agreed to (i) allow LICENSEE to cause the construction of NORTH CATHEDRAL CANYON CHANNEL BRIDGE within LICENSED AREA and (ii) allow LICENSEE to operate and maintain NORTH CATHEDRAL CANYON CHANNEL BRIDGE located within its right of way or easements, as shown in orange on Exhibit "B"; and J. In accordance with the provisions of this License Agreement, LICENSEE has (i) prepared plans and specifications for NORTH CATHEDRAL CANYON CHANNEL BRIDGE and submitted to LICENSOR for its review and approval, (ii) constructed and inspected NORTH CATHEDRAL CANYON CHANNEL BRIDGE at no cost to LICENSOR within LICENSOR EASEMENTS, (iii) conducted periodic safety inspections of NORTH CATHEDRAL CANYON CHANNEL BRIDGE, (iv) accepted ownership and responsibility for the structural integrity of and abutments underneath NORTH CATHEDRAL CANYON CHANNEL BRIDGE, (v) accepted operation and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE and (vi) agreed to indemnify, defend and hold LICENSOR harmless from any claims arising from LICENSEE's or the public's use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE or from LICENSEE's responsibilities in connection therewith or the condition thereof; and
K. It is in the public interest to proceed with this License Agreement.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
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SECTION I
LICENSEE shall:
1. Pursuant to the California Environmental Quality Act ("CEQA"), continue to act in the Lead Agency role and be responsible for preparation, circulation and adoption of all necessary and appropriate CEQA documents pertaining to the construction, operation, repair and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE.
2. LICENSEE has submitted to LICENSOR (Attn: Permitting Services Section) an application for an Encroachment Permit and LICENSOR approved and issued EP 4150 to LICENSEE along with approval of the plans and specification for NORTH CATHEDRAL CANYON CHANNEL BRIDGE ("IMPROVEMENTS").
3. Pay all reasonable costs associated with preparation of IMPROVEMENT PLANS, including LICENSOR's review and approval thereof.
4. Pay all costs associated with LICENSOR's preparation and administration of this License Agreement.
5. Secure, at its sole costs and expense, all necessary permits, approvals, licenses or agreements as may be required by any federal, state or local resource or regulatory agencies, as may be needed to operate and maintain NORTH CATHEDRAL CANYON CHANNEL BRIDGE.
6. Comply with all provisions of EP 4150 issued by LICENSOR (Attention:
Plan Check Section) for construction of NORTH CATHEDRAL CANYON CHANNEL BRIDGE or any other improvements within LICENSOR EASEMENTS.
7. Furnish LICENSOR with copies of all permits, approvals or agreements as may be or was required by any federal, state or local resource and/or regulatory agencies for the construction, operation, inspection and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE. Such documents include, but are not limited to, those issued by the U.S. 261687
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Fish and Wildlife Service, U.S. Army Corps of Engineers, California Regional Water Quality Control Board, California Department of Fish and Wildlife, the State Water Resources Control Board and the Coachella Valley Conservation Commission ("REGULATORY PERMITS").
8. Assume sole responsibility for compliance with the requirements of all REGULATORY PERMITS, including any amendments thereto, pertaining to the construction, operation, inspection and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE.
9. Take reasonable action to ensure that REGULATORY PERMITS, including any subsequent renewal or amendments thereto, will not (i) unreasonably impede LICENSOR's ability to perform all necessary operation and maintenance activities for CATHEDRAL CANYON CHANNEL as determined by LICENSOR or (ii) include any stipulations that would result in additional mitigation obligations being placed upon LICENSOR for maintenance operations within LICENSOR EASEMENTS.
10. Ensure NORTH CATHEDRAL CANYON CHANNEL BRIDGE was
constructed in LICENSED AREA in accordance with IMPROVEMENT PLANS approved by LICENSOR, and pay all costs associated therewith.
11. Provide LICENSOR with a reproducible duplicate copy of final record drawings.
12. Not permit any change to or modification of LICENSOR approved IMPROVEMENT PLANS without the prior written permission and consent of LICENSOR, which shall not be unreasonably withheld.
13. Within LICENSOR EASEMENTS, assume sole responsibility for (i) the design, construction and inspection of NORTH CATHEDRAL CANYON CHANNEL BRIDGE and (ii) the operation and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE, including all necessary modifications, repairs, corrections or temporary removal as 261687
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reasonably deemed necessary by LICENSOR for the continuing function, reconstruction, repair or operation and maintenance of CATHEDRAL CANYON CHANNEL facility. In the event of a dispute between LICENSEE and LICENSOR as to whether a particular modification, repair, correction or temporary removal is reasonably necessary, the Parties shall meet and confer for at least thirty (30) days in an attempt to resolve the dispute.
14. Within LICENSOR EASEMENTS, (i) assume sole responsibility for all necessary repairs and the routine removal of trash and debris associated with LICENSEE's use of LICENSOR EASEMENTS and public's use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE, (ii) assume sole responsibility for the structural integrity of and abutments underneath NORTH CATHEDRAL CANYON CHANNEL BRIDGE and (iii) as between LICENSOR and LICENSEE, assume all liability associated with the public use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE, including claims of third persons for injury or death or damage to property, subject to any defenses and immunities LICENSEE may have in response to such third party claims. Said obligation shall not include any inverse condemnation liability of LICENSOR by reason of the location of CATHEDRAL CANYON CHANNEL or NORTH CATHEDRAL CANYON CHANNEL BRIDGE improvements thereto unless such liability is the result of LICENSEE's operations or use of the property by the public pursuant to LICENSEE's actual or tacit consent.
15. Protect the safety of the public who may utilize LICENSOR EASEMENTS by conducting periodic safety inspections of NORTH CATHEDRAL CANYON CHANNEL BRIDGE and promptly making repairs that are necessary to safeguard the public and its use thereof.
16. Cause its contractors or subcontractors to take any and all other necessary and reasonable steps to protect the public from harm due to the work performed on LICENSED AREA under this License Agreement.
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17. Promptly repair any damage to CATHEDRAL CANYON CHANNEL resulting from LICENSEE's use of LICENSOR EASEMENTS under the license granted herein unless such damage is caused by flooding or is the result of LICENSOR's operation, maintenance or improvements to its facilities located therein.
18. Waive any claim against LICENSOR for damages to NORTH CATHEDRAL CANYON CHANNEL BRIDGE resulting from LICENSOR's operation and maintenance activities performed within LICENSOR EASEMENTS or its appurtenant works, including any natural calamity, act of God or any cause or conditions beyond the control of LICENSOR, save and except damages resulting from LICENSOR's active negligence or willful misconduct.
19. Immediately remove, upon written request by LICENSOR's General Manager-Chief Engineer, any improvements and/or equipment not previously approved by LICENSOR or cease use where LICENSEE has installed said improvements and/or equipment or LICENSEE has used or allowed use of LICENSOR EASEMENTS in a manner which, in the sole opinion of LICENSOR's General Manager-Chief Engineer, would be detrimental to the operation of CATHEDRAL CANYON CHANNEL. If LICENSOR invokes this provision, it shall be required to communicate a detailed explanation of the basis for its determination that NORTH CATHEDRAL CANYON CHANNEL BRIDGE has become detrimental to the operation of CATHEDRAL CANYON CHANNEL in writing to LICENSEE and shall be required to meet and confer with LICENSEE's designated representatives prior to finalizing such opinion.
20. If, in the opinion of LICENSOR's General Manager-Chief Engineer, LICENSEE's use of LICENSOR EASEMENTS or public use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE may cause or contribute to a public hazard, a public nuisance, degradation of water quality or any other matter of substantial concern to LICENSOR, 261687
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LICENSOR reserves the right to require remediation and, if remediation is unsuccessful, to terminate this License Agreement.
a) LICENSEE shall remove, at its sole cost and expense, any elements of NORTH CATHEDRAL CANYON CHANNEL BRIDGE (and
any associated improvements within LICENSED AREA) within sixty (60) calendar days of receipt of written notice from LICENSOR should LICENSOR, in its sole discretion, determine that such elements of NORTH CATHEDRAL CANYON CHANNEL
BRIDGE or their associated use are incompatible with the operation and maintenance of LICENSOR EASEMENTS. Should LICENSEE
fail to perform all necessary work as directed by LICENSOR within sixty (60) calendar days of receipt of written notice from LICENSOR, LICENSOR reserves the right to terminate this License Agreement. b) In the event of a dispute between LICENSEE and LICENSOR as to whether public use of NORTH CATHEDRAL CANYON
CHANNEL BRIDGE may cause or contribute to a public hazard, a public nuisance, degradation of water quality, incompatible with the operation and maintenance of LICENSOR EASEMENTS, or any other matter of substantial concern, the Parties shall meet and confer for at least thirty (30) days in an attempt to resolve the dispute.
21. Indemnify and hold harmless LICENSOR, its directors, officers, Board of Supervisors, elected and appointed officials, agents, employees, representatives, independent contractors and subcontractors (collectively "INDEMNIFIED PARTIES") from any liability whatsoever, based or asserted upon any act or omission of LICENSEE, its officers, employees, subcontractors, agents or representatives, arising from, related to or in any manner connected 261687
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with LICENSEE's use and responsibilities in connection therewith of LICENSOR EASEMENTS or the condition thereof, including, but not limited to, property damage, bodily injury or death, or any other element of any kind or nature whatsoever arising from, related to or in any manner connected with the public use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE.
LICENSEE shall defend, at its sole expense, all costs and fees, including, but not limited to, attorneys' fees, cost of investigation, defense, and settlements or awards, INDEMNIFIED PARTIES in any claim or legal action based upon such alleged acts or omissions.
22. With respect to any action or claim subject to indemnification herein by LICENSEE, LICENSEE shall, at their sole cost, have the right to use counsel of their own choice and shall have the right to adjust, settle or compromise any such action or claim without the prior consent of LICENSOR; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes LICENSEE's indemnification to INDEMNIFIED PARTIES as set forth herein. LICENSEE's obligation hereunder shall be satisfied when LICENSEE has provided to INDEMNIFIED PARTIES the appropriate form of dismissal relieving INDEMNIFIED PARTIES from any liability for the action or claim involved.
The specified insurance limits required in this License Agreement shall in no way limit or circumscribe LICENSEE's obligations to indemnify and hold harmless INDEMNIFIED PARTIES herein from third party claims.
23. In the event there is conflict between this clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve LICENSEE from indemnifying INDEMNIFIED PARTIES to the fullest extent allowed by law.
24. This indemnification provision shall survive termination or expiration of this License Agreement until such a time as the statute of limitations shall run for any claims that may arise out of this License Agreement.
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25. LICENSEE shall strictly adhere to the following restrictions:
a) LICENSEE may not place or dump garbage, trash or refuse anywhere upon or within LICENSED AREA;
b) LICENSEE may not commit or create or suffer to be committed or created any waste, hazardous condition and/or nuisance to occur upon LICENSED AREA;
c) LICENSEE may not disturb, move or remove any rocks or boulders upon LICENSED AREA, except for the elimination of safety hazards, without first obtaining written permission by LICENSOR; d) LICENSEE shall be responsible for any repairs or cost of repairs to any damage of LICENSOR EASEMENTS caused by any
malfunction of or damages caused by NORTH CATHEDRAL
CANYON CHANNEL BRIDGE;
e) LICENSEE must exercise due diligence in the protection of LICENSED AREA against damage or destruction by fire, vandalism or other cause;
f) Upon notice of termination or revocation of this License Agreement but before its relinquishment to LICENSOR, and upon the request of LICENSOR and at LICENSEE's own cost and expense, LICENSEE shall remove the applicable NORTH CATHEDRAL CANYON
CHANNEL BRIDGE facility and restore LICENSED AREA to the same condition (or as close to) in which it was in prior to the construction, installation or maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE facility thereunder, reasonable wear and tear excepted, unless the Parties otherwise agree that removal and 261687
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restoration is not to be done or not necessary. In no event shall LICENSEE have any claim against LICENSOR for any of the costs of constructing, installing, maintaining or removing NORTH CATHEDRAL CANYON CHANNEL BRIDGE facility. In case
LICENSEE shall fail to restore LICENSED AREA as aforesaid within one hundred eighty (180) days after the effective date of termination or revocation, LICENSOR may proceed with such work at the expense of LICENSEE or remove NORTH CATHEDRAL
CANYON CHANNEL BRIDGE facility and appurtenances, if any, and any other property of LICENSEE located on LICENSED AREA.
No termination hereof shall release LICENSEE from any liability or obligation hereunder, whether of indemnity or otherwise, resulting from any acts, omissions or events happening prior to the date NORTH CATHEDRAL CANYON CHANNEL BRIDGE facility is
removed.
g) LICENSEE agrees not to damage LICENSED AREA in the process of performing the permitted activities.
SECTION II
LICENSOR shall:
1. Act as a responsible agency under CEQA, taking all necessary and appropriate action to comply with CEQA.
2. Review, comment and approve, as appropriate, IMPROVEMENT PLANS prior to the start of constructing any improvements on or performing any physical modifications within LICENSED AREA.
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3. Review, comment and approve, as appropriate, on all REGULATORY PERMITS, including any subsequent renewal or amendments thereto, prior to final execution or acceptance by LICENSEE.
4. LICENSOR has approved IMPROVEMENT PLANS and
REGULATORY PERMITS, issued EP 4150 to LICENSEE for the construction of NORTH CATHEDRAL CANYON CHANNEL BRIDGE in accordance with LICENSOR approved IMPROVEMENT PLANS and subject to the provisions set forth in LICENSOR's Encroachment Permit.
5. In accordance with the terms, covenants, conditions and provisions of this License Agreement, grant LICENSEE a revocable license to utilize LICENSED AREA, as generally depicted on Exhibit "B", for public purposes, provided that LICENSEE's activities do not, in any way whatsoever, unduly compromise CATHEDRAL CANYON CHANNEL's primary flood control purpose and function or otherwise interfere with LICENSOR's ability to operate, maintain, repair or reconstruct CATHEDRAL CANYON CHANNEL or any appurtenant works. Said license may be revoked by LICENSOR in the event that said uses, in the sole discretion of LICENSOR's General Manager-Chief Engineer, unduly compromise CATHEDRAL CANYON CHANNEL's primary flood control purpose and function or interfere with LICENSOR's ability to operate and maintain CATHEDRAL CANYON CHANNEL. In the event of a dispute between LICENSEE and LICENSOR as to whether the uses unduly compromise CATHEDRAL CANYON CHANNEL's primary flood control purpose and function or interfere with LICENSOR's ability to operate and maintain CATHEDRAL CANYON CHANNEL, the Parties shall meet and confer for at least thirty (30) days in an attempt to resolve the dispute.
6. Inspect NORTH CATHEDRAL CANYON CHANNEL BRIDGE
construction, as appropriate.
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7. Provide LICENSEE with written notice of (i) any non-compatible use or condition that is not in conformity with the provisions of this License Agreement or (ii) any condition which, in the sole opinion of LICENSOR's General Manager-Chief Engineer, could adversely affect the primary flood control function of CATHEDRAL CANYON CHANNEL or LICENSOR's ability to operate and maintain CATHEDRAL CANYON CHANNEL, and grant LICENSEE ten (10) days from and after such notice to correct any such nonconforming use or condition. In the event that LICENSEE cannot correct the non-conforming use or condition within ten (10) days, LICENSEE shall promptly inform LICENSOR of the time needed to correct the condition or use, the reasons for the same. LICENSOR, in its sole discretion, may grant LICENSEE a limited and reasonable extension of time to cure the non-conforming use or condition. Any such extension shall be in writing and may be conditioned upon terms deemed appropriate by LICENSOR.
8. Continue to maintain CATHEDRAL CANYON CHANNEL's structural integrity, including, but not limited to, lines and grades, inlets, fencing and ramps, to such an extent that CATHEDRAL CANYON CHANNEL continues to function as a flood control facility at its design level.
9. Assume no responsibility, obligation or liability whatsoever for (i) the design, construction, inspection and repair of NORTH CATHEDRAL CANYON CHANNEL BRIDGE, (ii) operation and maintenance of NORTH CATHEDRAL CANYON CHANNEL BRIDGE or (iii) LICENSEE's use of LICENSOR EASEMENTS or public's use of NORTH CATHEDRAL CANYON CHANNEL BRIDGE as granted herein, unless done so expressly in writing approved by both Parties as an amendment or addendum to this License Agreement.
10. Other than in emergency situations, provide thirty (30) days written notice to LICENSEE should LICENSOR determine that a closure of NORTH CATHEDRAL 261687
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CANYON CHANNEL BRIDGE for the purpose of operation, maintenance repair or reconstruction is necessary.
SECTION III
It is further mutually agreed:
1. The term of this License Agreement shall commence on the date this License Agreement is executed by all Parties hereto and shall continue thereafter unless and until terminated in accordance with the provisions of this License Agreement.
2. LICENSOR reserves the right to terminate this License Agreement and any encroachment permit issued thereto:
i. Without cause by either Party upon thirty (30) calendar days advance written notice; or
ii. By LICENSOR, after sixty (60) calendar days' notice to LICENSEE, in the event of a material modification, cancellation, expiration or reduction in insurance coverage required by Section 8 and further described in Exhibit "D", attached hereto and made part hereof.
iii. If LICENSOR's General Manager-Chief Engineer determines that LICENSEE's or the public's use of LICENSOR EASEMENTS is not compatible with CATHEDRAL CANYON CHANNEL primary flood control purpose or function and said lack of compatibility cannot be cured by LICENSEE.
iv. If LICENSEE refuses or fails to comply with the provisions of this License.
v. At any time during the term of this License Agreement, LICENSEE may, upon thirty (30) calendar days' written notice, terminate this License Agreement, if LICENSOR orders any remediation, pursuant to Section I.20. above, which LICENSEE, in its sole discretion, believes would render the purpose of the License Agreement moot or otherwise 261687
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diminish LICENSEES need or use of this License Agreement such that it would eliminate or significantly reduce the value of the License Agreement to LICENSEE. In the event of a dispute between LICENSEE and LICENSOR as to whether the uses are not compatible, the Parties shall meet and confer for at least thirty (30) days in an attempt to resolve the dispute. vi. Upon the termination of this License Agreement, LICENSEE shall return LICENSED AREA to original condition in accordance with Section I.25.f.
5. NORTH CATHEDRAL CANYON CHANNEL BRIDGE shall at all times remain under the sole ownership and exclusive responsibility of LICENSEE. Nothing herein shall be construed as creating any obligation or responsibility on the part of LICENSOR to inspect or warranty, operate or maintain NORTH CATHEDRAL CANYON CHANNEL BRIDGE.
6. Except as otherwise provided herein, all construction work associated with NORTH CATHEDRAL CANYON CHANNEL BRIDGE shall be inspected by LICENSEE.
The Parties acknowledge that LICENSEE has approved and accepted as complete all construction.
7. LICENSOR personnel may observe and inspect all work being done on NORTH CATHEDRAL CANYON CHANNEL BRIDGE. It is further mutually agreed by the Parties hereto that any quality control comments from LICENSOR regarding said work shall be provided in writing to shall be provided to LICENSEE personnel who, as LICENSEE's construction contract administrator, shall be solely responsible for all official communications with its construction contractor(s). The Parties acknowledge that construction has been completed but to the extent further works is needed and agreed to by both Parties in writing, this provision shall apply.
8. As a condition to this License Agreement, without limiting or diminishing LICENSEE's obligation to indemnify or hold INDEMNIFIED PARTIES harmless, LICENSEE, 261687
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at its sole cost and expense, shall obtain and maintain in full force and effect insurance as required by LICENSOR in the amounts and coverage specified and issued by insurance companies as described in Exhibit "D". LICENSOR acknowledges that LICENSEE did the following, prior to (i) entering LICENSED AREA or (ii) performing any work or maintenance on NORTH CATHEDRAL CANYON CHANNEL BRIDGE, LICENSEE furnished LICENSOR (Attention:
Permitting Services Section) with the insurance endorsements and certificates in the form and amounts specified in Exhibit "D" evidencing the existence, amounts and coverage of the insurance required to be maintained hereunder. LICENSOR reserves the right to review and change the amount and type of insurance coverage it requires in connection with this License Agreement. A program of self-insurance shall be an acceptable alternative to satisfy the insurance provisions required under this License Agreement.
9. This License Agreement is to be construed in accordance with the laws of the State of California.
10. If any provision of this License Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall be declared severable and shall be given full force and effect to the fullest extent possible. It is expressly understood that this License Agreement is not exclusive and does not in any way whatsoever grant or convey any permanent easement, lease, fee or other real property interest in CATHEDRAL CANYON CHANNEL to LICENSEE.
11. This License Agreement is subordinate to all prior and future rights of LICENSOR in CATHEDRAL CANYON CHANNEL and the use of CATHEDRAL CANYON CHANNEL for the purposes in which it was acquired.
12. The undersigned represents that it has the authority to, and does, bind the entity on whose behalf and for whom it is signing this License Agreement and the attendant 261687
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documents provided for herein, and this License Agreement and said additional documents are, accordingly, binding on said entity.
13. This License Agreement is made for the benefit of the Parties to this License Agreement and their respective successors and assigns, and except as provided in Section III.21., no other persons or entity may have or acquire any right by virtue of this License Agreement.
14. LICENSEE shall not permit to be placed against CATHEDRAL CANYON CHANNEL or any part thereof, any design professionals', mechanics', material man's, contractors' or subcontractors' liens with the regard to LICENSEE's actions upon CATHEDRAL CANYON CHANNEL agrees to hold LICENSOR harmless for any loss or expense, including reasonable attorneys' fee, arising from any such liens which might be filed against CATHEDRAL CANYON CHANNEL.
15. Any and all notices sent or required to be sent to the Parties of this License Agreement will be mailed by first class mail, postage prepaid, to the following addresses:
RIVERSIDE COUNTY FLOOD CONTROL CITY OF CATHEDRAL CITY
AND WATER CONSERVATION DISTRICT 68700 Avenida Lalo Guerrero 1995 Market Street Cathedral City, CA 92234
Riverside, CA 92501 Attn: Armando Baldizonne, P.E
Attn: Permitting Services Section
16. Any action at law or in equity brought by any of the Parties hereto for the purpose of enforcing a right or rights provided for by this License Agreement shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the Parties hereto waive all provisions of law providing for a change of venue in such proceedings to any other county.
17. The Parties hereto shall attempt to resolve any disputes amicably and within the timelines prescribed herein. If that is not successful, the dispute shall be referred to the senior management of the Parties. LICENSEE shall proceed diligently with the performance 261687
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of this License Agreement pending the resolution of a dispute. Prior to the filing of any legal action related to this License Agreement, the Parties shall be obligated to attend a mediation session with a neutral third-party mediator agreeable to both Parties in the County of Riverside.
The Parties shall share the cost of mediation.
18. This License Agreement is the result of negotiations between the Parties hereto and the advice and assistance of their respective counsel. The fact that this License Agreement was prepared as a matter of convenience by LICENSOR shall have no import or significance. Any uncertainty or ambiguity in this License Agreement shall not be construed against LICENSOR because LICENSOR prepared this License Agreement in its final form.
19. Any waiver by LICENSOR or by LICENSEE of any breach of any one or more of the terms of this License Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term hereof. Failure on the part of LICENSOR or LICENSEE to require exact, full and complete compliance with any terms of this License Agreement shall not be construed as in any manner changing the terms hereof or estopping LICENSOR or LICENSEE from enforcement hereof.
20. This License Agreement is intended by the Parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. This License Agreement may be changed or modified only upon the written consent of the Parties hereto.
21. This License Agreement shall not be assigned by either Party, in whole or in part, without the prior written consent of the other Party.
22. This License Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each 261687
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Party of this License Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ("CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this License Agreement. The Parties further agree that the electronic signatures of the Parties included in this License Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among Parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the Party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
//
//
[signatures on following page]
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IN WITNESS WHEREOF, the Parties hereto have executed this License Agreement on .
(to be filled in by Clerk of the Board)
RIVERSIDE COUNTY FLOOD CONTROL
RECOMMENDED FOR APPROVAL: AND WATER CONSERVATION DISTRICT, a body corporate and politic
By By
JASON E. UHLEY KAREN SPIEGEL, Chair
General Manager-Chief Engineer Board of Supervisors, Riverside County Flood Control and Water Conservation District
APPROVED AS TO FORM: ATTEST:
MINH C. TRAN KIMBERLY RECTOR
County Counsel Clerk of the Board
By By___________________________________
RYAN YABKO Deputy
Deputy County Counsel
(SEAL)
License Agreement with City of Cathedral City
Cathedral Canyon Channel - East and West, Stage 2
Encroachment Permit No. 4150
Project No. 6-0-00010
AMR:blj
7/2/25
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CITY OF CATHEDRAL CITY
By
CHARLES P. MCCLENDON
City Manager
APPROVED AS TO FORM: ATTEST:
By By
ERIC S. VAIL TRACEY R. HERMOSILLO, CMC
City Attorney City Clerk
(SEAL)
License Agreement with City of Cathedral City
Cathedral Canyon Channel - East and West, Stage 2
Encroachment Permit No. 4150
Project No. 6-0-00010
AMR:blj
7/2/25
PER RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT ENCROACHMENT PERMIT NO. 6-0-00010-4150 DATED JULY 10, 2024
EXHIBIT D
INSURANCE REQUIREMENTS ׀ Page 1 of 4
LICENSOR's Insurance Requirements is as follows:
LICENSEE's contractor(s) shall not commence operations until LICENSOR has been furnished with original certificate(s) of insurance and original certified copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section.
Without limiting or diminishing LICENSEE's contractor(s) obligation to indemnify or hold LICENSOR harmless, LICENSEE contractor(s) shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the term of this License Agreement. As respects to the insurance section only, the LICENSOR herein refers to the Riverside County Flood Control and Water Conservation District, the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional Insureds.
A. Workers' Compensation:
If LICENSEE contractor(s) has employees as defined by the State of California, LICENSEE contractor(s) shall maintain statutory Workers' Compensation Insurance(Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. Policy shall be endorsed to waive subrogation in favor of LICENSOR.
B. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to, premises liability, unmodified contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of LICENSEE's contractor(s) performance of its obligations hereunder. Policy shall name the LICENSOR as Additional Insured. Policy's limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this License Agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If LICENSEE's contractor(s) vehicles or mobile equipment are used in the performance of the obligations under this License Agreement, then LICENSEE contractor(s) shall maintain liability insurance for all owned, non-owned or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this License Agreement or be no less than two (2) times the occurrence limit. Policy shall name the LICENSOR as Additional Insureds.
EXHIBIT D
INSURANCE REQUIREMENTS ׀ Page 2 of 4
D. Pollution and Asbestos Liability:
LICENSEEꞌs contractor(s) shall obtain, at its sole expense and keep in effect during the term of the contract, Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) covering LICENSEEꞌs contractor(s) liability for a third-party bodily injury and property damage arising from pollution conditions caused by the LICENSEEꞌs contractor(s) while performing their operations under the contract. The insurance coverage shall apply to sudden and accidental pollution events. Any coverage restriction as to time limit for discovery of a pollution incident and/or a time limit for notice to the insurer must be accepted by the LICENSOR. The insurance coverage shall also respond to cleanup cost. This coverage may be written in combination with the commercial general liability insurance or professional liability insurance.
LICENSEEꞌs contractor(s) shall maintain Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. The policy shall be endorsed to state that the general aggregate limit of liability shall apply separately to this contract. Any self-insured retention/deductible amount shall be submitted to the LICENSOR for review and approval. If LICENSEEꞌs contractor(s) maintains broader coverage and/or higher limits than the minimums shown above, the LICENSOR requires and shall be entitled to the broader coverage and/or higher limits maintained by LICENSEEꞌs contractor(s). Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the LICENSOR.
In the event, LICENSEEꞌs contractor(s) encounters materials on the site that is believed to be asbestos or polychlorinated biphenyl (PCB) which has not been rendered harmless, LICENSEEꞌs contractor(s) shall immediately stop work in the area affected and report the condition to the LICENSOR in writing. The work in the affected area shall not thereafter be resumed except by written agreement of the LICENSOR and LICENSEE, if in fact the material is asbestos or polychlorinated biphenyl (PCB) and has not been rendered harmless. The work in the affected area shall be resumed in the absence of asbestos or polychlorinated biphenyl (PCB), or when it has been rendered harmless, by written agreement of the LICENSOR and LICENSEE.
LICENSEEꞌs construction contractor(s) shall not be required to perform without consent any work relating to asbestos or polychlorinated biphenyl (PCB).
E. Professional Liability:
LICENSEE contractor(s) shall cause any architect or engineer retained by LICENSEE contractor(s) in connection with the performance of LICENSEE's contractor(s) obligations under this License Agreement to maintain Professional Liability Insurance providing coverage for the performance of their work included
EXHIBIT D
INSURANCE REQUIREMENTS ׀ Page 3 of 4
within this License Agreement, with a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. LICENSEE contractor(s) shall require that, if such Professional Liability Insurance is written on a claims made basis rather than an occurrence basis, such insurance shall continue through the term of this License Agreement and that such architect or engineer shall purchase at such architect or engineer's sole expense either 1) an Extended Reporting Endorsement (also known as Tail Coverage); or 2)Prior Dates Coverage from a new insurer with a retroactive date back to the date of, or prior to, the inception of this License Agreement; or 3) demonstrate through Certificates of Insurance that such architect or engineer has maintained continuous coverage with the same or original insurer. Coverage provided under items: 1), 2) or 3) shall continue for the term specified in the insurance policy as long as the law allows.
F. General Insurance Provisions – All Lines:
a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A:VIII (A:8) unless such requirements are waived, in writing, by the LICENSOR Risk Manager. If the LICENSORꞌs Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.
b. The LICENSEE contractor(s) must declare its insurance self-insured retention for each coverage required herein. If any such self-insured retention exceeds $500,000 per occurrence each such retention shall have the prior written consent of the LICENSOR Risk Manager before the commencement of operations under this License Agreement. Upon notification of self-insured retention deemed unacceptable to the LICENSOR, and at the election of the LICENSORꞌs Risk Manager, LICENSEE's contractor(s) carriers shall either: 1) reduce or eliminate such self-insured retention with respect to this License Agreement with LICENSOR, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses.
c. LICENSEE contractor(s) shall cause their insurance carrier(s) to furnish LICENSOR with 1) a properly executed original certificate(s) of insurance and certified original copies of endorsements effecting coverage as required herein; and 2) if requested to do so orally or in writing by the LICENSOR Risk Manager, provide original certified copies of policies including all endorsements and all attachments thereto, showing such insurance is in full force and effect.
Further, said certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that a minimum of thirty (30) days written notice shall be given to the LICENSOR prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. If LICENSEE contractor(s) insurance carrier(s) policies does not meet the
EXHIBIT D
INSURANCE REQUIREMENTS ׀ Page 4 of 4
minimum notice requirement found herein, LICENSEE contractor(s) shall cause LICENSEE 's contractor(s) insurance carrier(s) to furnish a 30-day Notice of Cancellation Endorsement.
d. In the event of a material modification, cancellation, expiration or reduction in coverage, this License Agreement shall terminate forthwith, unless LICENSOR receives, prior to such effective date, another properly executed original certificate of insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto, evidencing coverages set forth herein and the insurance required herein is in full force and effect. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the certificate of insurance.
e. It is understood and agreed by the parties hereto that LICENSEE's contractor(s)insurance shall be construed as primary insurance, and LICENSOR's insurance and/or deductibles and/or self-insured retentions or self-insured programs shall not be construed as contributory. f. If, during the term of this License Agreement or any extension thereof, there is a material change in the scope of services or there is a material change in the equipment to be used in the performance of the scope of work which will add additional exposures (such as the use of aircraft, watercraft, cranes, etc.); or the term of this License Agreement, including any extensions thereof, exceeds five (5) years, LICENSOR reserves the right to adjust the types of insurance required under this License Agreement and the monetary limits of liability for the insurance coverages currently required herein, if, in the LICENSOR Risk Manager's reasonable judgment, the amount or type of insurance carried by LICENSEE contractor(s) has become inadequate.
g. LICENSEE contractor(s)shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this License Agreement. h. The insurance requirements contained in this License Agreement may be met with a program(s) of self-insurance acceptable to LICENSOR. i. LICENSEE contractor(s)agrees to notify LICENSOR of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this License Agreement.
Staff Report
City Council
Item No. 4.F
Meeting Date: August 13, 2025
From: Chief George Crum
Title: 2025-2026 California Highway Patrol Cannabis Tax Fund Grant Program
RECOMMENDATION:
To accept the California Highway Patrol (CHP) Cannabis Tax Fund Grant in the amount of $124,561.63 and authorize the City Manager to execute the grant agreement.
BACKGROUND:
Recognizing the needs of the community for additional traffic safety and enforcement opportunities, the Cathedral City Police Department applied to the CHP for a Cannabis Tax Fund grant. The purpose of the grant is to reduce the number of persons killed and injured in traffic collisions by impaired drivers (alcohol and drugs). The grant supports sending officers to advance training courses to detect impairment, DUI saturation patrols, and a DUI enforcement vehicle.
DISCUSSION:
The grant is a one-year grant funding opportunity, starting July 1, 2025 and ending June 30, 2026. The grant funding will cover personnel overtime costs to conduct DUI saturation patrols, lodging costs to send two (2) officers to drug recognition expert training, 10 officers to advanced roadside impaired driving enforcement, and one (1) outfitted DUI/DUIID enforcement vehicle. The program will concentrate on DUI enforcement with specific advanced training for DUI drugs. These operations are designed to earn media attention to enhance the overall deterrent effect of impaired driving. The Police Department plans to conduct several operations during the course of the grant period in an effort to bring more attention to the issues of DUI within the community.
FISCAL IMPACT:
There is no financial impact to the General Fund. The grant funding covers the overtime for saturation patrols, lodging during training, and equipment costs not to exceed $124,561.63 during the grant period.
DESCRIPTION GENERAL
LEDGER
ACCOUNT
PROJECT
CODE
AMOUNT ONE TIME or
ONGOING
CODES
2025-2026 CHP Cannabis
Tax Fund Grant
247-300-310-
311-8200-8209 G046XX $124.561.63 One-Time
2025-2026 Total $124,561.63
FIVE-YEAR STRATEGIC PLAN:
This grant directly relates to Goal E for safety.
ATTACHMENTS:
1. Grant agreement
State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23306 ________________________________________________________________
1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Cathedral City Police Department
2. NAME OF ORGANIZATION/AGENCY
Cathedral City Police Department
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Cathedral City Police / Traffic Bureau
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026
5. PURCHASE ORDER NUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.
7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $124,561.63
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: George Crum
Title: Chief of Police
Phone: (760) 770-0310
Address: 68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: Jennifer Nellis
Title: Senior Analyst
Phone: (760) 770-0310
Address: Cathedral City Police Department
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.
TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.
Schedule A
Cathedral City Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.
Project Description
The Cathedral City Police Department has seen an increase in impaired driving incidents involving alcohol and drugs since the legalization of marijuana. The Cathedral City Police Department impaired driving enforcement project consists of three strategies: Training, Education, and Enforcement. The Cathedral City Police Department Project will promote increased public awareness of the dangers of driving under the influence of alcohol, drugs, and marijuana. Enforcement of DUI laws pertaining to driving under the influence of alcohol, drugs, marijuana, and other associated collision factors will help reduce the number of citizens killed or injured in collisions.
Through the Cathedral City Police Department impaired driving enforcement project, we will enhance public safety and seek to reduce the number of persons killed or injured in collisions involving alcohol, drugs, and marijuana. Project funds will be used for DUI saturation patrol overtime salaries and a dedicated Traffic / DUI enforcement vehicle.
The Cathedral City Police Department project will also provide police officers training to recognize the signs and symptoms of impairment (SFST, ARIDE, DRE). Funds will be used to train additional police officers to recognize the signs and symptoms of impairment for DUI investigations to highlight awareness and purchase equipment to support our DUI enforcement and prosecution efforts. Through the Cathedral City Police Department's impaired driving education and enforcement project, officers will gain proper training and experience in identifying drivers under the influence of alcohol, drugs, and marijuana to better serve the community and improve public safety.
Problem Statement & Proposed Solution
The City of Cathedral City continues to experience a rise in collisions and DUI arrests. Patrol officers are discovering DUI drivers at the scene of severe traffic collisions. The Cathedral City Police Department has recognized the need for specially trained SFST and ARIDE officers. CCPD has trained several officers over the last year (SFST) to help reduce the number of DUI injury collisions. Due to the volume of patrol-related service calls, officers cannot focus primarily on suppressing DUI. As a result, patrol officers continue to find crashes involving DUI drivers. The Cathedral City Police Department has motivated police officers who want to become experts in locating and apprehending impaired drivers. Through attrition, newer officers do not have the experience/education for spotting driver impairment due to alcohol and or drugs, especially when it comes to recognizing the signs and symptoms of being under the influence of marijuana.
CCPD is now impacted by law changes surrounding the cannabis industry. Currently, Cathedral City has approximately 50 permitted cannabis businesses, with three having licenses for an on-site lounge. Of those over 50 businesses, there are over 66 separate licenses to manufacture, distribute, and sell cannabis products. There is still an undetermined amount of licensed and unlicensed delivery services, some of which originate from other Coachella Valley communities. CCPD is impacted by the City being considered a “destination for cannabis.” The additional problems that exist with under-the-influence drivers (cannabis and alcohol) have created additional DUI-related problems.
In 2022, CCPD arrested 165 suspected DUI drivers and experienced 82 DUI and DUID-related traffic collisions. The total number of traffic collisions for the year was 645 with 9 fatalities.
In 2023, CCPD arrested 213 suspected DUI drivers and experienced 91 DUI and DUID-related traffic collisions. The total number of traffic collisions for the year was 710 with 10 fatalities.
In 2024, CCPD arrested 253 suspected DUI drivers and experienced 77 DUI and DUID-related traffic collisions. The total number of traffic collisions for the year was 719 with 7 fatalities.
Schedule A
CCPD currently has 22 sworn officers assigned to patrol. Out of the 22 sworn officers, 18 have been to an SFST class. 9 have been to ARIDE class. Two officers are current/certified DREs. Patrol officers that have not been properly trained are inhibited from identifying, evaluating, and apprehending drug impaired drivers.
ARIDE and DRE courses provide officers with training on how to properly investigate drug-related DUI.
Drivers who choose to operate a vehicle under the influence of alcohol, drugs, and marijuana will continue to do so unless officers receive proper training, the community is educated on the dangers, and enforcement is conducted with solid investigative practice.
Solution:
Provide specialized law enforcement training in DUI investigation to patrol officers (with an emphasis on ARIDE), educate the public on the danger of DUI/DUID, and support continued DUI enforcement with equipment. Providing Cathedral City Police officers specialized training in DUI investigations will provide the officers that work on the streets daily the needed skills to identify, locate and apprehend DUI/DUID drivers thus reducing DUI/DUID related incidents. Having patrol officers specially trained in DUI investigation will facilitate better investigations, better report writing, and greater experience to build up an officer's confidence in handling DUI/DUID cases. Out of the 22 sworn officers assigned to patrol, only 9 have been to an ARIDE class. CCPD sent a traffic investigator to SFST Instructor School last year with the assistance of the OTS grant. By doing so, we were able to provide in house training to a majority of CCPD patrol officers and officers from outside agencies. Our continued goal is to send an officer to ARIDE Instructor course and then DRE Instructor course.
Patrol officers that have not been properly trained are inhibited from identifying, evaluating and apprehending impaired drivers. Over half of the patrol officers are not knowledgeable in conducting a DUI – drug investigations or arrests. The proposed solution also is to conduct 24 (8-hours) directed DUI saturation details over the fiscal grant year. Officers will work overtime enforcement/saturation patrols within city limits of Cathedral City. The scheduling of those patrols will be done by CCPD’s Traffic Sergeant.
The Cathedral City Police Department is a small law enforcement agency with limited patrol vehicles. A majority of the DUI saturation patrols will be handled by the Traffic Bureaus Motor Enforcement/Traffic Investigators. Officers will utilize a dedicated Traffic/DUI enforcement vehicle obtained through grant project funding to facilitate the DUI saturation details. The Motor Officers have assigned motorcycles. The dedicated Traffic/DUI vehicle is being requested for the following reasons:
• DUI saturation patrols are traditionally conducted at night, during darkness. The motorcycles are difficult to see at night and add an officer safety issue due to their size • Officers conducting DUI investigations would be unable to transport a prisoner on a motorcycle • Cathedral City is located in the Coachella Valley. From May to September/October, the temperatures are regularly over 100 degrees, reaching temperatures above 120 degrees Fahrenheit. The extreme heat along with the heat put off by the motorcycles limits the amount of time the officers can patrol before taking breaks to cool down and rehydrate.
The dedicated DUI traffic enforcement vehicle will be fully equipped with emergency lighting, a siren, a police radio, in-car radar, and MDC (mobile data computer).
The funding for the DUI saturation details will reduce the number of DUI/DUID and marijuana-related injury collisions and enhance community safety through education and enforcement.
To accomplish this project objective, the following budget items are needed:
Training:
• 10 police officers will be trained in ARIDE.
• 2 police officers will be trained in DRE.
• 1 police officer will attend ARIDE Instructor Course.
Enforcement Overtime Salary:
• 24 DUI Saturation Patrols - 8-hour details
Equipment:
• DUI Enforcement Vehicle
Schedule A
Performance Measures/Scope of Work
The Goal of the Cathedral City Police Department Impaired Driving Enforcement Grant is to Save Lives and maintain the positive effects of this grant for several years after. Through public awareness and enforcement, the Cathedral City Police Department will work to reduce D.U.I./D.U.I.D. occurrences by 15% and D.U.I./D.U.I.D. injury/fatal collisions by 20%.
By deploying two saturation patrols each month, we will work to try and lower occurrences to 10% withing the first 6 months (January 1, 2026) and lower the injury/fatal collisions by 10%.
Continuing through the second half of the grant cycle, our goal is to reduce the D.U.I./D.U.I.D. occurrences by 15% and the D.U.I./D.U.I.D. injury/fatal collisions by 20% by June 30, 2026.
These goals will be achieved through directed enforcement and public awareness (social media, press releases, etc.).
The following objective must be accomplished to complete the grant.
Objective: Directed Enforcement
1. The Cathedral City Police Department will conduct 24 D.U.I. enforcement details throughout the grant year (two per month). These D.U.I. enforcement details specifically target D.U.I. drivers to reduce the number of injuries and fatal collisions.
• Overtime salaries: 24 DUI/DUID enforcement details will consist of 2 officers in two vehicles conducting saturation patrols. Two officers are needed to conduct DUI/DUID investigations safely.
DUI enforcement details will be conducted primarily during nighttime hours for 8 hours. A minimum of 6 DUI enforcement details will be conducted in each quarterly period of the grant. • Equipment: (Dedicated D.U.I. Enforcement Vehicle) To facilitate the Cathedral City Police Departments enforcement efforts, officers assigned to the traffic bureau will utilize a dedicated marked Traffic / DUI enforcement vehicle to locate and apprehend impaired DUI/DUID drivers and enforce primary collision factors (speeding, unsafe turning movements, failure to yield, etc.) associated with D.U.I. incidents. A dedicated Traffic/D.U.I. Enforcement Vehicle is needed to achieve the goal of the grant. The Traffic/D.U.I. Enforcement Vehicle will provide officers with the means to carry out directed enforcement duties targeting D.U.I./D.U.I. drugs and associated collision factors and facilitate the successful reduction of D.U.I./D.U.I.D. related incidents and fatal collisions. D.U.I. enforcement detail will be conducted primarily during nighttime hours for 8 hours. The traffic bureau will utilize the Traffic/D.U.I. Enforcement Vehicle DUI saturation patrols. The saturation patrols are overtime and therefore appropriately trained officers (SFST/ARIDE/DRE) will also be allowed to participate. Those on patrol have marked police cars assigned to them. Traffic Bureau officers and qualifying officers from other divisions (Detectives, Gangs, SRO, etc.) will utilize the Traffic/D.U.I.
Enforcement vehicle.
Project Performance Evaluation
The Cathedral City Police Department will utilize data compiled during the grant term to complete a final evaluation in the fourth/final quarter of the project. The final evaluation will provide a summary of the grant's accomplishments, challenges, and significant activities. The Cathedral City Police Department will also include whether the goals and objectives were met, or exceeded, or an explanation of why objectives were not complete.
The Cathedral City Police Department utilizes Alliance CAD/RMS to track traffic collision data. This program has the capability of keeping detailed information on DUI-related incidents. Data from Alliance will be utilized to compare data obtained during the grant year and years prior. This data will provide information on the success of the grant. The Cathedral City Police Department will compile statistics on DUI, DUI traffic collisions, DUI injury traffic collisions, and DUI traffic fatalities for quarterly evaluations.
Schedule A
Program Sustainability
The Cathedral City Police Department’s chief of police is Chief George Crum. Before coming to Cathedral City in 2014, Chief Crum worked for the Fullerton Police Department. Chief Crum was a DRE and later became a DRE instructor. Chief Crum was instrumental in creating a POST-certified DRE course at Fullerton Police Department. Since coming to Cathedral City, Chief Crum still teaches blocks in SFST/ARIDE/DRE courses. Our department has hosted several DRE courses and, most recently, hosted an SFST course. Chief Crum is passionate about this training is supportive of the Traffic Bureau’s efforts to get more officers the education/training they need to investigate DUI/DUID cases.
Officers experienced in and instructors of DUI/DUID investigations will pass on their knowledge to newer officers in the department, continuing the enforcement effort. This experience will provide these officers with greater confidence in their ability to proactively seek out DUI/DUID drivers and handle these types of investigations. The expertise gained will continue to develop long after the end of the grant, further improving public safety in the community.
Obtaining specialized equipment through this grant project, such as a dedicated Traffic / DUI Enforcement Vehicle, is essential to the project's success. The vehicle will facilitate DUI enforcement and enhance the department's efforts to deter, identify, and prosecute DUI/DUID cases for many years after the grant has ended. The Cathedral City Police Department is dedicated to the safety of the community and is committed to reducing DUI/DUID-related incidents, injuries, and fatalities.
Administrative Support
The Cathedral City Police Department has successfully managed several different grants in the past. The Cathedral City Police Department participates yearly in the OTS – STEP Grant. Records are maintained, and statistics are regularly updated by the Traffic Bureau supervisor, a Police Sergeant who is the grant coordinator. Statistical records are gathered from the Alliance CAD/RMS program by the department's "Crime Analyst". The Alliance software system is used for report writing, computer aided dispatching, records management, property and evidence, and crime analysis. The Cathedral City Police Department has “Senior Analyst” who processes all the financial records for the police department, including the OTS grant billing. The Senior Analyst works closely with the City of Cathedral City’s finance department. The Cathedral City Police Department is adequately staffed, motivated, and ready to carry out the necessary steps to reduce DUI/DUID incidents and increase public safety in the community.
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23306 Cathedral City Police Department $124,561.63
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Patrol Vehicle - Outfitting $32,772.42
Category Sub-Total $32,772.42
Personnel
DUI Saturation Patrol $25,152.00
Category Sub-Total $25,152.00
Travel
ARIDE Training - Attend Travel $3,820.00
DRE Training - Attend Travel $3,820.00
Category Sub-Total $7,640.00
Equipment
DUI Patrol Vehicle $58,997.21
Category Sub-Total $58,997.21
Grant Total $124,561.63
Schedule B-1
Budget Narrative
Cathedral City Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.
Other Direct Costs
DUI Patrol Vehicle - Outfitting
$32,772.42
(1) equipment outfitting cost for Traffic / DUI Enforcement Vehicle - $26359.68 - Includes outfitting of all emergency equipment, radar, MDC, Decals, etc.
(2) Mobile Data Computer for Traffic / DUI Enforcement Vehicle - $2234.56 (3) Stalker DSR moving radar for Traffic / DUI Enforcement Vehicle - $4178.18
Personnel
DUI Saturation Patrol
$25,152.00
24 DUI Saturation Patrols = $25,152 2 Officers per patrol / Officer = OT with benefits $131 per hour 8 hours per patrol / 192 hours
Travel
DRE Training - Attend Travel
$3,820.00
DRE Training (student) - $3820 Los Angeles, CA - 2 officers - $191 lodging / 10 nights. The classes are offered at zero cost and the department will provide city vehicles, salary, and per diem.
ARIDE Training - Attend Travel
$3,820.00
ARIDE Training (student) - $3820 Los Angeles, CA - 10 officers - $191 lodging / 2 nights. The classes are offered at zero cost and the department will provide city vehicles, salary, and per diem.
Equipment
DUI Patrol Vehicle
$58,997.21
* (1) Traffic / DUI Enforcement Vehicle - 2025 Chevrolet Tahoe PPV
Staff Report
City Council
Item No. 4.G
Meeting Date: August 13, 2025
From: John A. Corella, Director of Public Works
Title: Notice of Completion for Fiscal Year 2024-2025 Rubberized Emulsion Aggregate Slurry (REAS) Projects
RECOMMENDATION:
To accept and approve the following Rubberized Emulsion Aggregate Slurry (REAS) projects: East Palm Canyon Drive (C08695), Assessment District (AD) 86-5 neighborhood streets (C08696), Vista Chino Drive (C08697) and Date Palm Drive (C08698), as final; and, authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office (County); and, authorize the release of retention funds to Petrochem Materials Innovation, LLC (PMI) upon expiration of the notice of completion (NOC).
BACKGROUND:
On March 26, 2025, the City Council approved a construction contract with PMI in the amount of $1,441,901.29, with a 15% contingency of $217,098.71 for unforeseen construction circumstances, thereby making the total construction budget $1,659,000 for the project.
The scope of the project consisted of the application of REAS on East Palm Canyon Drive, AD 86-5 neighborhood streets, Vista Chino Drive and Date Palm Drive, including traffic control, crack seal, and striping replacement.
DISCUSSION:
Construction started on May 27, 2025, and was completed on July 18, 2025.
City staff reviewed and inspected the improvements and found the project was built in accordance with all contract requirements and therefore recommend the City Council to accept the project as complete.
City Council acceptance is required to approve the project’s final contract amount and release retention funds. Retention funds are monies earned by the contractor that are withheld from progress payments pending satisfactory completion and final acceptance of the project.
Additionally, City Council acceptance of the project requires that an NOC be filed with the County. The NOC is a written notice issued by the owner of a project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is thirty-five (35) days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the 35-day period has expired, and provided no claims or liens are received, the city can release retention funds.
City staff recommend that the City Council accept and approve the following REAS projects:
East Palm Canyon Drive (C08695), Assessment District (AD) 86-5 neighborhood streets (C08696), Vista Chino Drive (C08697) and Date Palm Drive (C08698), as final; and, authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office; and, authorize the release of retention funds to PMI upon expiration of the NOC.
FISCAL IMPACT:
The fiscal impact of the construction contract with PMI is as follows:
Authorized Construction Funding
FISCAL
YEAR DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT
ONE TIME
or
ONGOING
2024-
2025
East Palm Canyon REAS
(MOE)
100-100-150-
156-8800-8802 C08695 $ 345,231.73 ONE TIME
2024-
2025
Assessment District 86-5
Neighborhood Streets
REAS (AD 86-5)
344-100-150-
156-8800-8802 C08696 $ 213,012.50 ONE TIME
2024-
2025
Vista Chino Drive REAS
(Measure A)
243-100-150-
156-8800-8802 C08697 $ 629,026.65 ONE TIME
2024-
2025
Date Palm Drive REAS
(MOE)
100-100-150-
156-8800-8802 C08698 $ 254,630.41 ONE TIME
2024-
2025 15% Contingency XXX-100-150-156-8800-8802
According to
Project Funding
Above
$ 217,098.71 ONE TIME
Total $1,659,000.00
Final Construction Costs
The final construction expenditures with Petrochem Materials Innovation were in the amount of $1,369,180.55 which includes change orders in the amount of $6,050.00.
The total final contract cost is summarized below:
Contract Work $1,363,130.55
Change Orders $6,050.00
Final Construction Cost $1,369,180.55
Remaining Authorized Construction Funds:
The project was completed within the authorized construction funding, resulting in a remaining balance of $289,819.45.
Authorized Construction Funding $1.659,000.00
Final Construction Costs $1,369,180.55
Balance Remaining $ 289,819.45
The remaining balance will be returned to the funding sources and made available for allocation to other programmed projects within the city’s Five-Year Capital Improvement Program (CIP), based on the unspent portion of each fund per project.
The final invoice (5% retention) in the amount of $68,459.03 will be released to Petrochem Materials Innovation, thirty-five (35) days from the date that the NOC is filed should there be no claims or discrepancies in the work completed.
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
1. Notice of Completion - PMI
RECORDING REQUESTED BY
City of Cathedral City
AND WHEN RECORDED MAIL TO:
Name Tracey Hermosillo, City Clerk
Street
Address 68700 Ave. Lalo Guerrero
City &
State Cathedral City
CA 92234
S R U PAGE SIZE DA MISC LONG RFD COPY
M A L 465 426 PCOR NCOR SMF NCHG EXAM
T: CTY UNI
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Cathedral City
3. The full address of the owner is 68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234
4. The nature of the interest or estate of the owner is in fee. (If other than fee, strike “in Fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on 07/18/2025 . The work done was:
supply and apply rubberized emulsion aggregate slurry on East Palm Canyon Drive (C08695), Assessment District 86-5 (C08696), Vista Chino Drive (C08697) and Date Palm Drive (C08698)
7. The name of the contractor, if any, for such work of improvement was Petrochem Materials Innovation LLC 3/26/2025
(If no contractor for work of improvement as a whole, insert “none”) (Date of Contract)
8. The property on which said work of improvement was completed is in the city of Cathedral City , County of Riverside , State of California, and is described as follows: East Palm Canyon Drive (C08695), Assessment District 86-5 neighborhood streets (C08696), Vista Chino Drive (C08697) and Date Palm Drive (C08698).
9. The street address of said property is none
(If no street address has been officially assigned, insert “none”) Dated: 08/13/2025
Signature of owner of corporate officer of owner
named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the City Manager for the City of Cathedral City the declarant of the foregoing (“President of,” “Manager of,” “A partner of,” “Owner of,” etc.) notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 25 , at Cathedral City , California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of the notice of completion are true)
http://www/riversideacr.com/acr/forms/Notice%20of%Completion 06/22/2011 Charles P. McClendon
City Manager, City of Cathedral City
EXEMPT RECORDING FEES PURSUANT TO
CODE SECTION 6130 AND 2733
Charles P. McClendon, City Manager, City of Cathedral City Staff Report
City Council
Item No. 4.H
Meeting Date: August 13, 2025
From: George Crum
Title: Purchase of one (1) 2025 Ford F-150 Police Responder from Utilitac Equipment & Upfitting for the Homeless Liaison Unit
RECOMMENDATION:
To authorize the purchase of one (1) 2025 Ford F-150 Police Responder for use by the Homeless Liaison Officer in the amount of $85,915.37, inclusive of vehicle cost, decals, taxes, and upfitting.
BACKGROUND:
The Police Department's Homeless Liaison Officer plays a critical role in community outreach, responding to service calls involving unsheltered individuals, and partnering with local agencies to connect people experiencing homelessness with vital services. The current assigned vehicle has begun to have maintenance issues with extensive repairs. The time needed for maintenance becomes operationally challenging especially when accessing offroad encampments, transporting outreach materials, and ensuring officer safety during field work.
To support the mission of the Homeless Liaison program, staff proposes the purchase of a 2025 Ford F-150 Police Responder, a purpose-built vehicle designed for public safety operations, including off-road and all-terrain applications.
DISCUSSION:
In order to support the ongoing role of the Homeless Liaison officers, staff contacted local vendors in the Coachella Valley to explore the availability of a Ford F150 Responder; however, no one had the vehicle in stock. This would require a factory order that would result in a significant delay in deploying the unit. As a result, we reached out to Utilitac, a trusted vendor staff have previously purchased from and they indicated they had on-hand inventory of a 2025 Ford F150 Responder and could complete the upfitting of emergency equipment.
This eliminates the extended wait time and allows almost immediate use upon delivery.
The Ford F-150 Police Responder is a pursuit-rated pickup truck available to law enforcement and is specifically engineered to meet the demands of police duty cycles. Its design provides a balance of off-road capability, safety, performance, and utility, making it ideal for the varied and unpredictable terrain encountered during homeless outreach. The F150 vehicles have proven to be reliable and are able to handle the demands of off-road driving. The vehicle's cargo space also allows officers to transport supplies such as water, food, blankets, and hygiene kits, and to assist with logistical support during cleanup efforts.
The vehicle will be purchased from Utilitac Equipment & Upfitting, which currently has the unit in stock, avoiding delays typically associated with factory orders. The vehicle will also be upfitted by Utilitac to meet the department’s operational specifications. This vehicle will replace the 2018 Ford F150 Responder currently in service.
FISCAL IMPACT:
This fiscal impact for this purchase is $85,915.37 to include cost of the vehicle, upfitting cost, sales tax, delivery and installation of vehicle decals. Funding for this vehicle will come from the Equipment Replacement Fund (611) and was included in the Fiscal Year (FY) 2025/2026 budget.
FIVE-YEAR STRATEGIC PLAN:
Goal B: Community Investment
Action B-19: Develop fleet management policies to establish vehicle replacements and utilization standards.
ATTACHMENTS:
1. Utilitac Quote
2. SoCal Branding Decals Quote
City of Cathedral City CA
68700 Avenida Lalo Guerrero
Cathedral City CA 92234
United States
Quotation Date
07/09/2025
Expiration
08/31/2025
Salesperson
Joe Manno
Estimate Type
Vehicle + Upfit
Account Manager
Joe (814) 594-3167
Inventory Manager
Daulton (412) 636-6056
Shop Manager
Jarrod (412) 707-7281
Line
No.
Image Description Quantity Unit Price Amount
VEHICLE
1 [25F150-BLACK] 2025 Ford F-150 Responder (Black)
Cooperative Contract: National
1.00 Units 51,999.00 $ 51,999.00
Subtotal $ 51,999.00
CONSOLE
2 [C-VSW-1700-F150-PM-4] Havis Consoles (2025+ F150, Printer Mount, Standard Steel)1.00 Units 842.16 $ 842.16 3 [C-HDM-224] Havis Dock Mounts (2025+ F-150,
Console Mount)
1.00 Units 127.38 $ 127.38
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 1 / 9 4 [C-MD-119] Havis Dock Mounts (2025+ F-150, Motion
Device)
1.00 Units 250.14 $ 250.14
5 [DS-DELL-435-3] Havis Docking Stations (Dock + Power
Supply + Pass-Thru Connectors, Dell Rugged Laptop)
1.00 Units 726.00 $ 726.00
6 [C-ARM-102] Havis Arm Rests (Side Mount) 2.00 Units 64.02 $ 128.04 7 [CUP2-1004] Havis Cup Holders (Standard Internal) 1.00 Units 44.22 $ 44.22 8 [C-MCB] Havis Mic Clip Bracket (Standard) 2.00 Units 13.20 $ 26.40 9 [MMSU-1] Magnetic Mic 2.00 Units 26.40 $ 52.80
10 PA Labor (Console) 4.00 Hours 124.00 $ 496.00
Subtotal $ 2,693.14
BUMPER
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 2 / 9 11 [36-54085] Westin Bumpers (Bumper Only - PIT Bars /
Headlight Guard Sold Separate, 2025+ F-150)
1.00 Units 518.90 $ 518.90
12 [36-6015SMP2] Westin Light Channels (2025+ F-150,
(2) SoundOff)
1.00 Units 34.60 $ 34.60
13 PA Labor (Bumper) 4.00 Hours 124.00 $ 496.00
Subtotal $ 1,049.50
PARTITION
14 [1K0574FDT15F150WOD] Setina Prisoner Transport
(2025+ F-150, Single Prisoner Partition)
1.00 Units 940.07 $ 940.07
15 [WK0514FDT15F150H] Setina Prisoner Transport
(2025+ F-150, Steel Window Bars)
1.00 Units 241.82 $ 241.82
16 [WK0055FDT15F150] Setina Prisoner Transport (2025+
F-150, Cargo Window Bars)
1.00 Units 190.37 $ 190.37
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 3 / 9 17 [QK2381FDT17F250] Setina Prisoner Transport (2025+
F-150, Single Prisoner Seat)
1.00 Units 954.77 $ 954.77
18 [2K0035FDT15F150RP] Setina Prisoner Transport
(2025+ F-150, Prisoner Divider)
1.00 Units 440.27 $ 440.27
19 [DK0100FDT21F150] Setina Prisoner Transport (2025+
F-150, Poly Door Panels)
1.00 Units 249.17 $ 249.17
20 [TK1261FDT15F150] Setina Cargo Storage (2025+ F150, Rear Seat Cargo Deck)1.00 Units 2,008.93 $ 2,008.93 21 [GK11222B] Setina Gun Locks (Dual Gun Partition
Mount, BlacRac)
1.00 Units 1,346.73 $ 1,346.73
22 PA Labor (Transport System) 16.00 Hours 124.00 $ 1,984.00 Subtotal $ 8,356.13
CONTROLLER
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 4 / 9 23 [ENGSA5200RSP] SoundOff Smart Siren/Controller
(200 Watt, Remote Mount, Button)
1.00 Units 688.80 $ 688.80
24 [ENGLMK013] SoundOff Vehicle Cable (2025+ F-150) 1.00 Units 285.20 $ 285.20 25 [ETSS100J] SoundOff Siren Speaker 2.00 Units 145.29 $ 290.58 26 [ETSSVBK14] SoundOff Speaker Brackets (2025+ F-150,
Drivers Side)
1.00 Units 38.87 $ 38.87
27 [ETSSVBK15] SoundOff Speaker Brackets (2025+ F-150,
Passenger Side)
1.00 Units 38.87 $ 38.87
28 [ETSKLF201] SoundOff Low Frequency Siren (200 Watt) 1.00 Units 495.08 $ 495.08 29 [ETSSLFVBK11] SoundOff Low Frequency Siren
Brackets (2025+ F-150, Universal)
1.00 Units 56.05 $ 56.05
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 5 / 9 30 PA Labor (Wiring + Electronics) 12.00 Hours 124.00 $ 1,488.00 Subtotal $ 3,381.45
LIGHTING
31 [ENNLB0192H-3K7] SoundOff Exterior Lightbar
(nForce, 2025+ F-150, Red/Blue)
1.00 Units 1,592.85 $ 1,592.85
32 [EMPSF0ZVD-8] SoundOff Surface Mount (4" mPower
HD, Red/Blue/White, Stud Mount, Data (3-Wire), Clear)
(2) Mounted in the bumper light channel
2.00 Units 119.95 $ 239.90
33 [EMPS8007Z-6] SoundOff Surface Mount (4" mPower,
Red/Blue/Amber, Stud Mount, Data (3-Wire), Clear)
(2) Mounted on the side of the bumper
2.00 Units 119.95 $ 239.90
34 [ENT2B3RBW] SoundOff Mirror Light (Under Mirror
(Puck), Red/Blue/White)
(2) Mounted under the mirrors
2.00 Units 168.15 $ 336.30
35 [EMPS8007Z-8] SoundOff Surface Mount (4" mPower,
Red/Blue/White, Stud Mount, Data (3-Wire), Clear)
(2) Mounted on the tailgate
2.00 Units 119.95 $ 239.90
Quotation # UTE06690 America's Commercial Vehicle Source UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 6 / 9 36 PA Labor (Lighting) 12.00 Hours 124.00 $ 1,488.00
Subtotal $ 4,136.85
OTHER
37 [MB820] Antenna Mounts (No Connector) 1.00 Units 20.64 $ 20.64 38 [R3WA-G5W-10-TTT] Antennas (Havis / Gamber
Johnson Docking Station)
1.00 Units 105.90 $ 105.90
39 PA Labor (Customer Supplied Equipment)
- Radio
- LTE Enabled Laptop
- Camera
4.00 Hours 124.00 $ 496.00
40 Standard delivery 1.00 Units 450.00 $ 450.00
41 PA Vehicle Transportation - Mileage 2,426.00 mi 2.00 $ 4,852.00 42 Discount (PA)
Repeat Customer
1.00 Units -600.00 $ -600.00
Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 7 / 9 Subtotal $ 5,324.54
UtiliHarness 2.0
UtiliHarness is our in-house custom built wiring system is made from braided loom, color coded wiring, dedicated constant and ignition fuse blocks, and labeled termination all grouped into your MyUtilitac portal allowing for a lifetime of easy additions, diagnostics, and repairs to your aftermarket equipment. 44 [5015B] Fuse Block 1.00 Units 100.00 $ 100.00
45 [7618B] Ignition Relay / Timer 1.00 Units 100.00 $ 100.00 46 [5015B] Fuse Block 1.00 Units 100.00 $ 100.00
47 [2012B] Ground Block 1.00 Units 100.00 $ 100.00
48 [4703-150B] Circuit Breaker (150 Amp) 1.00 Units 100.00 $ 100.00 49 [DS-HD10-BLK] Scanstrut Cable Seal (2 Pass Through) 1.00 Units 100.00 $ 100.00 Quotation # UTE06690
America's Commercial Vehicle Source
UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 8 / 9 Subtotal $ 600.00
Untaxed Amount $ 77,540.61
Taxes $ 7,172.50
Total $ 84,713.11
Terms & Conditions
To approve, please click accept or sign and return. By approving you are agreeing to all the terms below.
Payment: Unless otherwise specified, account terms require vehicles to be paid NET30 upon acceptance of the proposal and the remainder of the proposal is to be paid NET30 immediately following completion of scheduled work.
Limitations: This is a proposal valid for only 30 days. Truck chassis must come ready to accept the body and any addiLonal work or modificaLons will be barred by the customer. AddiLonal shipping charges not listed on the proposal may incur.
Contracts: If applicable to this project, NaLonal BuyBoard Contract # 698-23 or PA COSTARS contract #012-E22-242 / #025-E22-476 applies.
Fees: Custom orders can not be canceled or returned. CancellaLon fee of an approved quote is 5% of the total cost. If the manufacturer charges a restocking fee for any items, the customer is responsible for charges. No returns on any items after 30 days.
Payment terms: 30 Days
Quotation # UTE06690 America's Commercial Vehicle Source UTILITAC - National
1 Bark Street
Ridgway, PA 15853
Office - (844) 288-7348 | Website - https://www.utilitac.com/ | Monday - Friday 8:00-4:00 Page 9 / 9 No warranty on wrap materials.
1 yr warranty on installation only if proper care & maintenance have been followed. Other restrictions may apply.
Validation of warranty will be required and up to the discretion of So Cal Branding
SoCal Grafix
68435 Ramon Rd
Cathedral City, CA 92234 US
+17609802009
[email protected]
www.socalbranding.com
QUOTE
BILL TO
Cathedral City Police Department
INVOICE 1675
DATE 07/16/2025
TERMS Due on receipt
DUE DATE TBD
DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT
WRAP MATERIAL 3M printed and laminated wrap
material reading cathedral city police
with flag on both sides across door all
the way to tire
FORD F-150 2025
1 415.00 415.00T
Installation Installation of wrap on doors of F-150 1 275.00 275.00 decals Grey decal reading Pride In Service on
both sides and Police on back
Unit numbers on front and back
1 150.00 150.00T
Installation Installation of grey vinyl on truck 1 150.00 150.00 Ceramic Coating Ceramic Coating 1 160.00 160.00
All invoices are due upon receipt, unless terms have
been discussed.
Thank you for your business.
SUBTOTAL 1,150.00
TAX 52.26
TOTAL 1,202.26
BALANCE DUE $1,202.26
Staff Report
City Council
Item No. 4.I
Meeting Date: August 13, 2025
From: Eugenia Torres, Human Resources Manager
Title: Resolution Adopting an Updated City-Wide Salary Schedule RECOMMENDATION:
To adopt a resolution approving a city-wide publicly available pay schedule in compliance with California Code of Regulations, Title 2, Sections 570.5, 571, 571.1, and to acknowledge the charter-mandated salary adjustment for elected officials. This resolution will supersede all previous resolutions regarding job classifications and compensation levels to the extent they conflict with this new recommendation.
BACKGROUND:
The California Public Employees’ Retirement System (CalPERS) requires all public agencies to establish and maintain publicly available pay schedules for all positions. This requirement is outlined in the California Code of Regulations (CCR), Title 2, Sections 570.5, and 571.1.
The City’s commitment to transparent and compliant compensation practices requires regular review and updates of our publicly available pay schedules. This resolution addresses multiple regulatory requirements and operational needs while ensuring continued organizational effectiveness.
Historical Context
Previous Resolution No. 2025-16 (adopted June 25, 2025) approved a city-wide publicly available pay schedule. The present update consolidates all subsequent amendments and modifications into a comprehensive salary schedule packet.
When updating any portion of the salary schedule, the city adopts a complete, updated schedule that includes all bargaining units and employee groups. This ensures the most current and comprehensive salary information is publicly available, even for groups where no changes have occurred. Each exhibit in this resolution represents the most recent approved salary schedule for each respective bargaining unit, maintaining compliance with transparency requirements.
This resolution represents the culmination of these various analyses and considerations, providing a comprehensive update to ensure the City’s compensation structure remains competitive, compliant, and aligned with organizational objectives.
DISCUSSION:
The proposed resolution includes several strategic adjustments to the City’s pay schedules, reflecting our commitment to maintaining competitive compensation while ensuring operational excellence. These changes are based on market analysis, internal equity considerations, and operational requirements.
Summary of Changes by Exhibit:
EXHIBIT A – AFSCME (Effective August 13, 2025)
- Addition of Municipal Services Coordinator
- To enhance coordination and delivery of municipal services across departments and ensure efficient service delivery while improving citizen satisfaction and departmental collaboration EXHIBIT B – NON-REP (Effective July 6, 2025)
- Addition of Limited-term Fire Marshal
- Addition of Limited-term Police Service Assistant
- During a recent audit of the salary schedules, it was discovered that two limited term positions were inadvertently omitted from the limited term position list. This addition is necessary to ensure complete and accurate documentation of all authorized positions and maintain compliance with CalPERS regulations.
EXHIBIT C – CCPOA (Effective March 2, 2025)
- Update pay rate for bilingual stipend
- Removal of first tier stipends
- In accordance with negotiated agreements and accurate documentation of authorized stipends.
EXHIBIT D – CCPMA (Effective July 6, 2025)
- 3% COLA Increase
- In accordance with negotiated agreements and to maintain pace with current economic conditions
EXHIBIT E – CCPFA (Effective January 5, 2025)
- No Changes
- Schedule included to maintain the complete current salary schedule packet EXHIBIT F – CCFMA (Effective January 5, 2025)
- No Changes
- Schedule included to maintain the complete current salary schedule packet EXHIBIT G – ELECTED Officials (Effective July 6, 2025)
- No Changes
- Schedule included to maintain the complete current salary schedule packet FISCAL IMPACT:
The proposed updates to the salary schedules were included in the current biennial budget.
FIVE-YEAR STRATEGIC PLAN:
Goal A – Serve the Community with Pride and Dedication Objective: Through diversity, equity, and inclusion driven employee programs and experiences, Cathedral City is the employer of choice with a workforce that is engaged, motivated and respected public stewards.
This salary schedule update directly supports this strategic objective by ensuring competitive compensation packages that attract and retain qualified personnel across all City departments.
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL
CITY, CALIFORNIA, APPROVING A CITYWIDE PUBLICLY AVAILABLE
PAY SCHEDULE IN ACCORDANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5, 571 and 571.1 AND
RESCINDING RESOLUTION 2025-16
WHEREAS, the City of Cathedral City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits for its employees; and
WHEREAS, California Code of Regulations (CCR) Title 2, Section 570.5, requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and WHEREAS, pursuant to California Code of Regulations (CCR) Title 2, Section 571 for Classic Members and CCR Section 571.1 for new members under California Public Employees Pension Reform Act (PEPRA), Special Compensation items are defined under an exclusive list and shall be reported separately from the pay rate; and WHEREAS, the pay schedule must identify each position by title, the individual pay rate amount or ranges for that position, and the time base upon which the amounts are based; and
WHEREAS, CalPERS Issued Circular Letter 200-003-20 as guidance to public agencies in creating and maintaining a Publicly Available Pay Schedule that complies with Section 570.5, 571 and 571.1; and
WHEREAS, to ensure that the City remains compliant with its obligation under Section 570.5, 571, and 571.1, any time new Memorandum of Understanding Agreements are negotiated or when wage rate/range adjustments or classification title changes are approved, staff will amend the pay schedules for City Council’s consideration and adoption by Resolution; and
WHEREAS, the City Council finds and determines that it desires to approve a Citywide Publicly Available Pay Schedule in compliance with CCR Section 570.5, 571 and 571.1, that includes changes approved up through August 13, 2025.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHERAL CITY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution 2025- is hereby adopted to represent the City’s most recent Publicly Available Pay Schedule (Attachments A, B, C, D, E, F, G) pursuant to CCR Section 570.5.
SECTION 2. All previous resolutions related to job classifications and compensation levels are hereby repealed to the extent they are in conflict with this Resolution.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED AND ADOPTED this 13th day of August, 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Nancy Ross, Mayor
ATTEST:
Tracey R. Hermosillo, City Clerk
APPROVED AS TO FORM:
Eric S. Vail, City Attorney
EXHIBIT "A"
GROUP RANGE POSITION STEP HOURLY MONTHLY ANNUAL
AFSCME 790 Assistant Civil Engineer 1 38.4935 6672.20 80066.44 Assistant Planner 2 40.4181 7005.81 84069.76
Plans Examiner II 3 42.4390 7356.10 88273.25
4 44.5610 7723.91 92686.92
5 46.7890 8110.10 97321.25
6 47.9588 8312.86 99754.29
7 49.1578 8520.68 102248.15
8 50.3868 8733.70 104804.35
AFSCME 785 Sr. Code Compliance Officer 1 36.6241 6348.19 76178.30 Jr. Engineer 2 38.4554 6665.60 79987.21
3 40.3781 6998.88 83986.57
4 42.3971 7348.83 88185.91
5 44.5169 7716.27 92595.20
6 45.6299 7909.17 94910.08
7 46.7706 8106.90 97282.83
8 47.9399 8309.58 99714.90
AFSCME 780 Crime Analyst 1 34.0424 5900.69 70808.24
Building Inspector II 2 35.7445 6195.72 74348.65
Engineering Technician II 3 37.5318 6505.51 78066.08
Fleet & Equipment Maintenance Coordinator 4 39.4084 6830.78 81969.38 Plans Examiner I 5 41.3788 7172.32 86067.86
6 42.4133 7351.63 88219.56
7 43.4736 7535.42 90425.05
8 44.5604 7723.81 92685.67
AFSCME 760 Accountant I 1 32.4135 5618.33 67420.01
2 34.0341 5899.25 70791.02
3 35.7359 6194.21 74330.56
4 37.5226 6503.93 78047.10
5 39.3988 6829.12 81949.45
6 40.3838 6999.85 83998.19
7 41.3934 7174.85 86098.14
8 42.4281 7354.22 88250.58
AFSCME 750 Code Compliance Officer II 1 31.6649 5488.58 65862.91 IT Technician 2 33.2481 5763.00 69156.05
Property & Evidence Technician II 3 34.9105 6051.16 72613.86 Public Safety Dispatcher II 4 36.6560 6353.71 76244.56
Senior Facilities Maintenance Worker 5 38.4889 6671.40 80056.78 6 39.4510 6838.18 82058.20
7 40.4374 7009.14 84109.66
8 41.4483 7184.37 86212.40
AFSCME 740 1 30.8659 5350.08 64200.95
2 32.4091 5617.58 67411.00
3 34.0296 5898.46 70781.55
4 35.7311 6193.39 74320.63
CITY OF CATHEDRAL CITY
AFSCME SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 01.05.2025
EXHIBIT "A"
GROUP RANGE POSITION STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
AFSCME SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 01.05.2025
5 37.5176 6503.05 78036.65
6 38.4555 6665.63 79987.57
7 39.4170 6832.27 81987.27
8 40.4024 7003.08 84036.94
AFSCME 730 1 30.1374 5223.81 62685.72
2 31.6443 5485.00 65820.01
3 33.2265 5759.25 69111.00
4 34.8878 6047.21 72566.56
5 36.6321 6349.57 76194.88
6 37.5480 6508.31 78099.75
7 38.4866 6671.02 80052.24
8 39.4489 6837.80 82053.56
AFSCME 720 Administrative Assistant II 1 29.4090 5097.57 61170.82 Building Inspector I 2 30.8795 5352.45 64229.36
Engineering Technician I 3 32.4235 5620.07 67440.84
4 34.0446 5901.07 70812.87
5 35.7469 6196.13 74353.52
6 36.6405 6351.03 76212.36
7 37.5566 6509.81 78117.67
8 38.4955 6672.55 80070.61
AFSCME 710 Permit Technician II 1 28.7004 4974.74 59696.82 Police Records Specialist II 2 30.1354 5223.47 62681.65 Police Training Coordinator 3 31.6421 5484.65 65815.74
4 33.2243 5758.88 69106.53
5 34.8855 6046.82 72561.86
6 35.7576 6197.99 74375.90
7 36.6516 6352.94 76235.30
8 37.5679 6511.77 78141.18
AFSCME 700 Accounting Technician 1 28.0320 4858.88 58306.56 2 29.4336 5101.82 61221.89
3 30.9053 5356.92 64282.98
4 32.4505 5624.76 67497.13
5 34.0731 5906.00 70871.97
6 34.9249 6053.65 72643.79
7 35.7980 6204.99 74459.87
8 36.6930 6360.11 76321.37
AFSCME 690 Code Compliance Officer I 1 27.3546 4741.47 56897.68 Fire Life/Safety Inspector 2 28.7224 4978.55 59742.57
Public Safety Dispatcher I 3 30.1585 5227.47 62729.69
4 31.6664 5488.85 65866.17
5 33.2498 5763.29 69159.50
6 34.0810 5907.37 70888.47
7 34.9330 6055.06 72660.69
8 35.8064 6206.43 74477.20
EXHIBIT "A"
GROUP RANGE POSITION STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
AFSCME SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 01.05.2025
AFSCME 680 Administrative Assistant I 1 26.6875 4625.83 55509.93 Planning Assistant 2 28.0219 4857.12 58285.43
3 29.4229 5099.98 61199.70
4 30.8941 5354.97 64259.68
5 32.4388 5622.72 67472.68
6 33.2498 5763.29 69159.48
7 34.0810 5907.37 70888.48
8 34.9330 6055.06 72660.68
AFSCME 670 1 26.0400 4513.60 54163.20
2 27.3420 4739.28 56871.37
3 28.7091 4976.25 59714.94
4 30.1445 5225.06 62700.69
5 31.6518 5486.31 65835.71
6 32.4431 5623.47 67481.61
7 33.2541 5764.05 69168.65
8 34.0855 5908.16 70897.87
AFSCME 660 Facilities Maintenance Worker II 1 25.4230 4406.65 52879.80 Permit Technician I 2 26.6941 4626.98 55523.80
Street Maintenance Worker II 3 28.0289 4858.33 58299.99 4 29.4303 5101.25 61214.98
5 30.9018 5356.31 64275.73
6 31.6744 5490.22 65882.62
7 32.4663 5627.47 67529.69
8 33.2779 5768.16 69217.94
AFSCME 650 Community Service Officer 1 24.8178 4301.74 51620.91 Property and Evidence Technician I 2 26.0586 4516.83 54201.96 Municipal Services Coordinator 3 27.3615 4742.67 56912.05 4 28.7296 4979.80 59757.64
5 30.1661 5228.79 62745.53
6 30.9203 5359.51 64314.17
7 31.6933 5493.50 65922.02
8 32.4856 5630.84 67570.07
AFSCME 640 Office Assistant II 1 24.2093 4196.27 50355.21 2 25.4198 4406.08 52872.96
3 26.6906 4626.38 55516.61
4 28.0253 4857.70 58292.45
5 29.4265 5100.59 61207.07
6 30.1621 5228.10 62737.25
7 30.9163 5358.81 64305.68
8 31.6891 5492.78 65913.31
AFSCME 630 Facilities Maintenance Worker I 1 21.9565 3805.79 45669.48 Office Assistant I 2 23.0543 3996.08 47952.95
Police Records Specialist I 3 24.2070 4195.88 50350.6
EXHIBIT "A"
GROUP RANGE POSITION STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
AFSCME SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 01.05.2025
Police Service Assistant 4 25.4174 4405.68 52868.14
Street Maintenance Worker I 5 26.6883 4625.96 55511.54
6 27.3555 4741.61 56899.33
7 28.0394 4860.15 58321.81
8 28.7404 4981.66 59779.86
AFSCME 605 Ambulance Operator/Paramedic 1 18.0101 3121.75 37461.04 2 18.9106 3277.84 39334.1
3 19.8561 3441.73 41300.81
4 20.8490 3613.82 43365.84
5 21.3701 3704.17 44449.99
6 21.9045 3796.77 45561.24
7 22.4520 3891.69 46700.27
AFSCME 600 Ambulance Operator/EMT 1 17.1423 2971.33 35655.97 2 17.9994 3119.90 37438.76
3 18.8994 3275.89 39310.70
4 19.8444 3439.69 41276.23
5 20.3405 3525.68 42308.15
6 20.8490 3613.82 43365.84
7 21.3701 3704.17 44449.99
* Step 6.7.8 (step advancements every 2 years)
**Ranges 605 & 600 - Steps 6.7 have step advancements every 2 years TYPE Tier I Tier II (After 11/26/12)
15 Year Longevity 7.5% 2.5%
20 Year Longevity 5% 2.5%
25 Longevity 2.5% N/A
Bachelor's Degree $110/mo. $110/mo.
Bilingual $85/pp $85/pp
Public Safety Dispatcher II Training 5% 5%
Shift Differential (between 6 pm and 6 am) \ Except AO's 5% 5% Specialized License 5% 5%
Uniform Allowance - Code Compliance & Fire $100/mo. $100/mo.
Uniform Allowance - Police Department $75/mo. $75/mo.
STIPENDS
08.13.2025
EXHIBIT "B"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
Non-Rep 995 Fire Chief 1 100.7016 17,454.94 209,459.25
Police Chief 2 105.7365 18,327.66 219,931.93
3 111.0235 19,244.07 230,928.81
4 116.5746 20,206.27 242,475.26
5 122.4034 21,216.59 254,599.03
6 125.4635 21,747.00 260,964.00
7 128.6000 22,290.68 267,488.10
8 131.8150 22,847.94 274,175.31
Non-Rep 990 Assistant City Manager 1 95.9063 16,623.75 199,485.00 2 100.7014 17,454.92 209,458.98
3 105.7366 18,327.68 219,932.20
4 111.0235 19,244.07 230,928.82
5 116.5746 20,206.27 242,475.27
6 119.4890 20,711.43 248,537.14
7 122.4763 21,229.21 254,750.57
8 125.5381 21,759.95 261,119.34
Non-Rep 985 1 91.3393 15,832.14 189,985.64
2 95.9063 16,623.74 199,484.93
3 100.7015 17,454.93 209,459.17
4 105.7366 18,327.68 219,932.13
5 111.0236 19,244.09 230,929.03
6 113.7991 19725.19 236702.26
7 116.6441 20218.32 242619.82
8 119.5603 20723.78 248685.31
Non-Rep 980 1 86.9898 15,078.23 180,938.72
2 91.3393 15,832.14 189,985.64
3 95.9063 16,623.74 199,484.93
4 100.7015 17,454.93 209,459.17
5 105.7366 18,327.68 219,932.13
6 108.3800 18,785.87 225,430.44
7 111.0895 19,255.52 231,066.20
8 113.8668 19,736.91 236,842.86
Non-Rep 975 Deputy Fire Chief 1 82.8474 14,360.22 172,322.59 Deputy Police Chief 2 86.9898 15,078.23 180,938.72
Director of Public Works 3 91.3393 15,832.14 189,985.64 Director of Comm. and Economic Dev. 4 95.9063 16,623.74 199,484.93 Financial Services Director 5 100.7015 17,454.93 209,459.17 6 103.2191 17,891.31 214,695.66
7 105.7995 18,338.59 220,063.06
8 108.4445 18,797.05 225,564.63
Non-Rep 970 1 78.9023 13,676.39 164,116.72
2 82.8474 14,360.21 172,322.56
3 86.9898 15,078.22 180,938.69
4 91.3393 15,832.14 189,985.62
5 95.9063 16,623.74 199,484.91
6 98.3039 17,039.34 204,472.04
7 100.7615 17,465.32 209,583.83
8 103.2805 17,901.95 214,823.42
CITY OF CATHEDRAL CITY
NON-REPRESENTED SALARY SCHEDULE
ADOPTED BY COUNCIL:
SALARY INCREASE 07/06/2025
EFFECTIVE DATE: 07.06.2025
08.13.2025
EXHIBIT "B"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
NON-REPRESENTED SALARY SCHEDULE
ADOPTED BY COUNCIL:
SALARY INCREASE 07/06/2025
EFFECTIVE DATE: 07.06.2025
Non-Rep 965 City Engineer 1 75.1450 13,025.14 156,301.68 Deputy Finance Director 2 78.9023 13,676.40 164,116.74
3 82.8474 14,360.22 172,322.59
4 86.9898 15,078.23 180,938.72
5 91.3393 15,832.14 189,985.64
6 93.6228 16,227.94 194,735.29
7 95.9633 16,633.64 199,603.68
8 98.3624 17,049.48 204,593.77
Non-Rep 960 Deputy Dir. of Comm. and Economic Dev. 1 71.5668 12,404.89 148,858.72 Human Resources Director 2 75.1450 13,025.14 156,301.68 3 78.9023 13,676.40 164,116.74
4 82.8474 14,360.22 172,322.59
5 86.9898 15,078.23 180,938.72
6 89.1645 15,455.18 185,462.19
7 91.3936 15,841.56 190,098.74
8 93.6785 16,237.60 194,851.21
Non-Rep 955 Accounting Services Manager 1 68.1588 11,814.18 141,770.21 Chief Technology Officer 2 71.5668 12,404.89 148,858.72 City Clerk 3 75.1450 13,025.14 156,301.68
Human Resources Manager 4 78.9023 13,676.40 164,116.74
Planning Manager 5 82.8474 14,360.22 172,322.59
6 84.9186 14,719.22 176,630.65
7 87.0415 15,087.20 181,046.42
8 89.2176 15,464.38 185,572.59
Non-Rep 950 Economic Development Manager 1 64.9128 11,251.55 135,018.54 2 68.1586 11,814.17 141,770.03
3 71.5666 12,404.88 148,858.53
4 75.1451 13,025.15 156,301.74
5 78.9024 13,676.40 164,116.83
6 80.8749 14,018.31 168,219.75
7 82.8968 14,368.77 172,425.24
8 84.9691 14,727.99 176,735.88
Non-Rep 945 Chief Building Official 1 61.8220 10,715.81 128,589.77 Facilities Manager 2 64.9131 11,251.61 135,019.26
Public Works/Env. Conserv. Manager 3 68.1588 11,814.18 141,770.21 4 71.5668 12,404.89 148,858.72
5 75.1450 13,025.14 156,301.68
6 77.0236 13,350.77 160,209.21
7 78.9493 13,684.54 164,214.43
8 80.9230 14,026.65 168,319.80
Non-Rep 940 Fire Marshal 1 58.8781 10,205.54 122,466.44 Fiscal Officer 2 61.8220 10,715.81 128,589.77
3 64.9131 11,251.61 135,019.26
4 68.1588 11,814.18 141,770.21
5 71.5668 12,404.89 148,858.72
6 73.3559 12,715.02 152,580.20
7 75.1898 13,032.89 156,394.71
8 77.0695 13,358.71 160,304.57
08.13.2025
EXHIBIT "B"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
NON-REPRESENTED SALARY SCHEDULE
ADOPTED BY COUNCIL:
SALARY INCREASE 07/06/2025
EFFECTIVE DATE: 07.06.2025
Non-Rep 935 Code Compliance Manager 1 56.0744 9,719.56 116,634.71 Communications/Event Manager 2 58.8781 10,205.54 122,466.44 3 61.8220 10,715.81 128,589.77
4 64.9131 11,251.61 135,019.26
5 68.1588 11,814.18 141,770.21
6 69.8628 12,109.54 145,314.47
7 71.6093 12,412.28 148,947.33
8 73.3995 12,722.59 152,671.02
Non-Rep 930 Senior Engineer 1 53.4041 9,256.72 111,080.68 2 56.0744 9,719.56 116,634.71
3 58.8781 10,205.54 122,466.44
4 61.8220 10,715.81 128,589.77
5 64.9131 11,251.61 135,019.26
6 66.5359 11,532.89 138,394.73
7 68.1994 11,821.22 141,854.61
8 69.9043 12,116.75 145,400.97
Non-Rep 925 Land Development Engineer 1 50.8611 8,815.93 105,791.12 2 53.4041 9,256.72 111,080.68
3 56.0744 9,719.56 116,634.71
4 58.8781 10,205.54 122,466.44
5 61.8220 10,715.81 128,589.77
6 63.3675 10,983.71 131,804.51
7 64.9518 11,258.30 135,099.62
8 66.5755 11,539.76 138,477.12
Non-Rep 920 Associate Planner 1 48.4391 8,396.12 100,753.45 Associate Civil Engineer 2 50.8611 8,815.93 105,791.12
Licensing Officer 3 53.4041 9,256.72 111,080.68
Sr. Accountant 4 56.0744 9,719.56 116,634.71
Sr. Network Engineer (IT) 5 58.8781 10,205.54 122,466.44 6 60.3500 10,460.68 125,528.11
7 61.8588 10,722.19 128,666.31
8 63.4053 10,990.25 131,882.97
Non-Rep 915 Accountant II 1 46.1325 7,996.31 95,955.67
Engineering Field Project Manager 2 48.4391 8,396.12 100,753.45 Enterprise Applications Engineer 3 50.8611 8,815.93 105,791.12 Enterprise Systems Analyst 4 53.4041 9,256.72 111,080.68 GIS Engineer 5 56.0744 9,719.56 116,634.71
Management Analyst 6 57.4763 9,962.55 119,550.58
7 58.9131 10,211.61 122,539.35
8 60.3860 10,466.90 125,602.82
Non-Rep 910 1 43.9358 7,615.53 91,386.34
2 46.1325 7,996.31 95,955.67
3 48.4391 8,396.12 100,753.45
4 50.8611 8,815.93 105,791.12
5 53.4041 9,256.72 111,080.68
6 54.7393 9,488.14 113,857.69
7 56.1078 9,725.35 116,704.14
8 57.5105 9,968.48 119,621.75
08.13.2025
EXHIBIT "B"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
NON-REPRESENTED SALARY SCHEDULE
ADOPTED BY COUNCIL:
SALARY INCREASE 07/06/2025
EFFECTIVE DATE: 07.06.2025
Non-Rep 905 Public Works Supervisor 1 41.8435 7,252.88 87,034.61 2 43.9358 7,615.53 91,386.34
3 46.1325 7,996.31 95,955.67
4 48.4391 8,396.12 100,753.45
5 50.8611 8,815.93 105,791.12
6 52.1326 9,036.33 108,435.91
7 53.4360 9,262.23 111,146.80
8 54.7719 9,493.79 113,925.47
Non-Rep 900 Senior Analyst 1 39.8510 6,907.51 82,890.12 Senior Human Resources Specialist 2 41.8435 7,252.88 87,034.61 3 43.9358 7,615.53 91,386.34
4 46.1325 7,996.31 95,955.67
5 48.4391 8,396.12 100,753.45
6 49.6501 8,606.02 103,272.28
7 50.8914 8,821.17 105,854.09
8 52.1636 9,041.70 108,500.45
Non-Rep 895 Human Resources Specialist 1 37.9534 6,578.58 78,942.96 2 39.8510 6,907.51 82,890.12
3 41.8435 7,252.88 87,034.61
4 43.9358 7,615.53 91,386.34
5 46.1325 7,996.31 95,955.67
6 47.2859 8,196.21 98,354.56
7 48.4680 8,401.12 100,813.42
8 49.6798 8,611.15 103,333.75
Non-Rep 890 Administrative Assistant II 1 36.1460 6,265.31 75,183.77 Analyst II 2 37.9534 6,578.58 78,942.96
Deputy City Clerk 3 39.8510 6,907.51 82,890.12
Events & Recreation Coordinator 4 41.8435 7,252.88 87,034.61 Payroll Coordinator 5 43.9358 7,615.53 91,386.34
Webmaster-Graphic Designer 6 45.0341 7,805.92 93,671.01 7 46.1600 8,001.07 96,012.79
8 47.3140 8,201.09 98,413.10
Non-Rep 885 1 34.4248 5,966.97 71,603.59
2 36.1460 6,265.31 75,183.77
3 37.9534 6,578.58 78,942.96
4 39.8510 6,907.51 82,890.12
5 41.8435 7,252.88 87,034.61
6 42.8896 7,434.21 89,210.48
7 43.9619 7,620.06 91,440.74
8 45.0610 7,810.56 93,726.76
Non-Rep 880 Analyst I 1 32.7855 5,682.83 68,193.90
Payroll Specialist 2 34.4248 5,966.97 71,603.59
3 36.1460 6,265.31 75,183.77
4 37.9534 6,578.58 78,942.96
5 39.8510 6,907.51 82,890.12
6 40.8473 7,080.20 84,962.37
7 41.8685 7,257.20 87,086.42
8 42.9151 7,438.63 89,263.57
08.13.2025
EXHIBIT "B"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
CITY OF CATHEDRAL CITY
NON-REPRESENTED SALARY SCHEDULE
ADOPTED BY COUNCIL:
SALARY INCREASE 07/06/2025
EFFECTIVE DATE: 07.06.2025
Non-Rep 870 Administrative Assistant I 1 29.7375 5,154.49 61,853.88 Human Resources Assistant 2 31.2243 5,412.21 64,946.57
3 32.7855 5,682.83 68,193.90
4 34.4248 5,966.97 71,603.59
5 36.1460 6,265.31 75,183.77
6 37.0498 6,421.95 77,063.37
7 37.9760 6,582.50 78,989.96
8 38.9254 6,747.06 80,964.71
* Step 6.7.8 (step advancements every 2 years)
Part-Time | Temp | Limited Term
STATUS POSITION TITLE HOURLY
LT Fire Marshal 73.3599 $
LT Fire Recruit 27.0000 $
LT Police Officer Recruit 27.0000 $
LT Police Services Assistant 23.6166 $
PT/LT Ambulance Operator/EMT 17.5000 $
PT/LT Ambulance Operator/Paramedic 18.5000 $
PT/LT Background Investigator 38.8556 $
PT/LT IT Technician 30.8925 $
PT/LT Office Assistant 22.5000 $
PT/LT Police Cadet 16.5000 $
PT/LT Public Safety Dispatcher 35.0000 $
Tier I (Hired Before 7/1/22)
15 Year Longevity 7.5%
20 Year Longevity 5.0%
25 Longevity 2.5%
Bilingual 2.5%
Master's Degree 5.0%
Uniform Allowance (Safety Positions) $140/mo
POST Executive Certificate (Safety Positions) 5.0%
Car Allowance (By approval) $250/mo
Smartphone Stipend (By approval) $55/mo
Tier II (After 7/1/22)
15 Year Longevity | 1x lump sum payment 7.5%
20 Year Longevity | 1x lump sum payment 5%
25 Longevity | 1x lump sum payment 5%
Bilingual $85/pp
Master's Degree 2.5%
Uniform Allowance (Safety Positions) $140/mo
POST Executive Certificate (Safety Positions) 5%
Car Allowance (By approval) $250/mo
TYPE
TYPE
STIPENDS
EXHIBIT "C"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
POA 130 Police Officer 1 42.4586 7359.49 88313.88
2 44.5815 7727.47 92729.58
3 46.8106 8113.84 97366.05
Step not in use per article 10.1 4 48.6830 8438.39 101260.70 5 51.1171 8860.31 106323.74
6 53.6730 9303.33 111639.92
7 55.0149 9535.91 114430.92
8 56.3903 9774.31 117291.69
*Step 7.8 (step advancements every 2 years)
Tier 1 Tier II (After 01/01/13)
15 Year Longevity 7.5% 1x payment of 5.0%
20 Year Longevity 5% 1x payment of 2.5%
25 Year Longevity N/A 1x payment of 2.5%
Advanced (A) Post Certificate 5% 5%
Intermediate (I) Post Certificate 5% 5%
Bilingual $250/pp $250/pp
Canine Handler (Canine Officer/Animal Premium) $250/pp $250/pp Field Training Officer (Training Premium) $250/pp $250/pp Gang Officer (Gang Detail Assignment Premium) $250/pp $250/pp Homeless Liaison (Police Liaison Premium) $250/pp $250/pp Investigator (Police Investigator Premium) $250/pp $250/pp Motor Officer (Motorcycle Patrol Premium) $250/pp $250/pp PACT Team (Police Liaison Premium) $250/pp $250/pp
School Resource Officer (Police Liaison Premium) $250/pp $250/pp Uniform Allowance $170/mo $170/mo
STIPENDS
TYPE
CITY OF CATHEDRAL CITY
POA SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2027
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 03.02.2025
EXHIBIT "D"
GROUP RANGE POSITION TITLE STEP HOURLY MONTHLY ANNUAL
PMA 271 Police Commander 1 74.9774 12996.07 155952.84
2 78.7263 13645.87 163750.49
3 82.6625 14328.17 171938.00
4 86.7956 15044.58 180534.91
5 91.1354 15796.80 189561.65
6 93.4138 16191.72 194300.68
7 95.7491 16596.52 199158.21
8 98.1429 17011.43 204137.16
PMA 251 Police Sergeant 1 63.8966 11075.41 132904.87
2 67.0914 11629.18 139550.11
3 70.4460 12210.63 146527.61
4 73.9683 12821.17 153853.99
5 77.6666 13462.22 161546.69
6 79.6084 13798.78 165585.35
7 81.5985 14143.75 169725.00
8 83.6385 14497.34 173968.12
*Step 6.7.8 (step advancements every 2 years)
Tier 1 Tier II (After 01/01/13)
15 Year Longevity 7.5% N/A
20 Year Longevity 5% N/A
25 Year Longevity 2.5% N/A
BA/BS Degree - Police Sergeant $250 pp $250 pp
Bilingual - Sworn $215 pp $215 pp
Master's Degree - Police Commander $295 pp $295 pp
Management Incentive Pay - Police Commander 5 hrs pp 5 hrs pp POST Management Certificate - Commanders $295 pp $295 pp POST Supervisory Certificate - Sergeant $250 pp $250 pp Professional Standards/Police Administrative Officer $250 pp $250 pp Detective Sergeant $280 pp $280 pp
Homeless Liaison $250 pp $250 pp
Narcotics $250 pp $250 pp
PACT Team Sergeant $250 pp $250 pp
Special Operations $250 pp $250 pp
Uniform Allowance - Sworn $140 mo $140 mo
STIPENDS
TYPE
CITY OF CATHEDRAL CITY
PMA SALARY SCHEDULE
MOU TERM THROUGH JUNE 30, 2028
ADOPTED BY COUNCIL 08.13.2025
EFFECTIVE DATE: 07.06.2025
08.13.2025 (no changes)
EXHIBIT "E"
GROUP RANGE POSITION STEP HOURLY ANNUAL FLSA OT TOTAL ANNUAL MONTHLY CCPFA 365 Firefighter/EMT 1 26.5281 77456.93 2016.14 79473.07 6622.76 CCPFA 365 Firefighter/EMT 2 27.8545 81329.61 2116.94 83446.55 6953.88 CCPFA 365 Firefighter/EMT 3 29.2472 85396.07 2222.79 87618.86 7301.57 CCPFA 365 Firefighter/EMT 4 30.7097 89666.23 2333.94 92000.17 7666.68 CCPFA 365 Firefighter/EMT 5 32.2451 94149.19 2450.63 96599.82 8049.98 CCPFA 365 Firefighter/EMT 6 33.0511 96502.74 2511.88 99014.62 8251.22 CCPFA 365 Firefighter/EMT 7 33.8775 98915.40 2574.69 101490.09 8457.51 CCPFA 365 Firefighter/EMT 8 34.7244 101388.29 2639.05 104027.34 8668.95 CCPFA 365M Firefighter/EMT 1 38.2083 79473.06
CCPFA 365M Firefighter/EMT 2 40.1185 83446.55
CCPFA 365M Firefighter/EMT 3 42.1245 87618.87
CCPFA 365M Firefighter/EMT 4 44.2309 92000.17
CCPFA 365M Firefighter/EMT 5 46.4423 96599.82
CCPFA 365M Firefighter/EMT 6 47.6031 99014.62
CCPFA 365M Firefighter/EMT 7 48.7933 101490.08
CCPFA 365M Firefighter/EMT 8 50.0131 104027.33
CCPFA 380 Firefighter/Paramedic 1 30.7098 89666.52 2333.94 92000.46 7666.71 CCPFA 380 Firefighter/Paramedic 2 32.2451 94149.47 2450.63 96600.10 8050.01 CCPFA 380 Firefighter/Paramedic 3 33.8575 98857.15 2573.17 101430.32 8452.53 CCPFA 380 Firefighter/Paramedic 4 35.5503 103799.81 2701.82 106501.63 8875.14 CCPFA 380 Firefighter/Paramedic 5 37.3278 108989.63 2836.91 111826.54 9318.88 CCPFA 380 Firefighter/Paramedic 6 38.2611 111714.80 2907.84 114622.64 9551.89 CCPFA 380 Firefighter/Paramedic 7 39.2176 114507.58 2980.54 117488.12 9790.68 CCPFA 380 Firefighter/Paramedic 8 40.1980 117369.97 3055.05 120425.02 10035.42 CCPFA 380M Firefighter/Paramedic 1 44.2310 92000.45
CCPFA 380M Firefighter/Paramedic 2 46.4424 96600.11
CCPFA 380M Firefighter/Paramedic 3 48.7646 101430.31
CCPFA 380M Firefighter/Paramedic 4 51.2028 106501.62
CCPFA 380M Firefighter/Paramedic 5 53.7628 111826.53
CCPFA 380M Firefighter/Paramedic 6 55.1070 114622.63
CCPFA 380M Firefighter/Paramedic 7 56.4846 117488.12
CCPFA 380M Firefighter/Paramedic 8 57.8966 120425.03
CCPFA 391 Fire Engineer 1 32.4343 94701.50 2465.01 97166.51 8097.21 CCPFA 391 Fire Engineer 2 34.0559 99436.45 2588.25 102024.70 8502.06 CCPFA 391 Fire Engineer 3 35.7587 104408.08 2717.66 107125.74 8927.15 CCPFA 391 Fire Engineer 4 37.5465 109628.30 2853.53 112481.83 9373.49 CCPFA 391 Fire Engineer 5 39.4240 115110.17 2996.22 118106.39 9842.20 CCPFA 391 Fire Engineer 6 40.4096 117987.92 3071.13 121059.05 10088.25 CCPFA 391 Fire Engineer 7 41.4198 120937.54 3147.90 124085.44 10340.45 CCPFA 391 Fire Engineer 8 42.4553 123961.03 3226.60 127187.63 10598.97 CCPFA 391M Fire Engineer 1 46.7146 97166.48
CCPFA 391M Fire Engineer 2 49.0504 102024.70
CCPFA 391M Fire Engineer 3 51.5028 107125.74
CCPFA 391M Fire Engineer 4 54.0778 112481.83
CCPFA 391M Fire Engineer 5 56.7819 118106.40
CITY OF CATHEDRAL CITY
CCPFA SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL
EFFECTIVE DATE: 01.05.2025
08.13.2025 (no changes)
EXHIBIT "E"
GROUP RANGE POSITION STEP HOURLY ANNUAL FLSA OT TOTAL ANNUAL MONTHLY
CITY OF CATHEDRAL CITY
CCPFA SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL
EFFECTIVE DATE: 01.05.2025
CCPFA 391M Fire Engineer 6 58.2015 121059.05
CCPFA 391M Fire Engineer 7 59.6565 124085.44
CCPFA 391M Fire Engineer 8 61.1479 127187.63
* Step 6.7.8 (step advancements every 2 years)
M Represents 40-hour work week
Type Tier I Tier II (Hired after 01/07/15)
15 Year Longevity 7.5% N/A
20 Year Longevity 5% N/A
25 Longevity 2.5% N/A
Bilingual $110/pp $110/pp
DMV Instructor 5% 5%
Degree and 2 Company Officer Courses 5% 5%
Firefighter II Certificate 5% 5%
Fire/Company Officer Certificate 5% 5%
Paramedic (Fire Engineer) 5% 5%
Uniform Allowance (after 12-months) $150/mo. $150/mo.
STIPENDS
08.13.2025 (no changes)
EXHIBIT "F"
GROUP RANGE POSITION STEP HOURLY ANNUAL FLSA OT TOTAL ANNUAL MONTHLY CCFMA 449 Fire Captain 1 38.6353 112807.20 2936.28 115743.48 9645.29 CCFMA 449 Fire Captain 2 40.5670 118447.32 3083.09 121530.41 10127.53 CCFMA 449 Fire Captain 3 42.5953 124369.57 3237.24 127606.81 10633.90 CCFMA 449 Fire Captain 4 44.7251 130588.44 3399.11 133987.55 11165.63 CCFMA 449 Fire Captain 5 46.9613 137117.54 3569.06 140686.60 11723.88 CCFMA 449 Fire Captain 6 48.1354 140545.60 3658.29 144203.89 12016.99 CCFMA 449 Fire Captain 7 49.3387 144059.19 3749.74 147808.93 12317.41 CCFMA 449 Fire Captain 8 50.5721 147660.55 3843.48 151504.03 12625.34 CCFMA 449M Fire Captain 1 55.6459 115743.47
CCFMA 449M Fire Captain 2 58.4281 121530.41
CCFMA 449M Fire Captain 3 61.3494 127606.81
CCFMA 449M Fire Captain 4 64.4171 133987.54
CCFMA 449M Fire Captain 5 67.6378 140686.61
CCFMA 449M Fire Captain 6 69.3288 144203.89
CCFMA 449M Fire Captain 7 71.0620 147808.91
CCFMA 449M Fire Captain 8 72.8385 151504.03
CCFMA 471 Fire Battalion Chief 1 45.8422 133850.00 3484.01 137334.01 11444.50 CCFMA 471 Fire Battalion Chief 2 48.1342 140542.20 3658.20 144200.40 12016.70 CCFMA 471 Fire Battalion Chief 3 50.5411 147569.63 3620.63 151190.26 12599.19 CCFMA 471 Fire Battalion Chief 4 53.0681 154948.24 4033.18 158981.42 13248.45 CCFMA 471 Fire Battalion Chief 5 55.7214 162695.32 4234.83 166930.15 13910.85 CCFMA 471 Fire Battalion Chief 6 57.1144 166762.61 4340.69 171103.30 14258.61 CCFMA 471 Fire Battalion Chief 7 58.5423 170931.92 4449.21 175381.13 14615.09 CCFMA 471 Fire Battalion Chief 8 60.0058 175204.92 4560.44 179765.36 14980.45 CCFMA 471M Fire Battalion Chief 1 66.0260 137334.01
CCFMA 471M Fire Battalion Chief 2 69.3271 144200.39
CCFMA 471M Fire Battalion Chief 3 72.7936 151410.75
CCFMA 471M Fire Battalion Chief 4 76.4334 158981.41
CCFMA 471M Fire Battalion Chief 5 80.2549 166930.14
CCFMA 471M Fire Battalion Chief 6 82.2613 171103.31
CCFMA 471M Fire Battalion Chief 7 84.3179 175381.14
CCFMA 471M Fire Battalion Chief 8 86.4256 179765.35
* Step 6.7.8 (step advancements every 2 years)
M Represents 40-hour work week
Type Tier I Tier II (Hired after 01/07/15)
15 Year Longevity 7.5% 2.5%
20 Year Longevity 5.0% 5.0%
25 Longevity 2.5% 7.5%
Associate Degree + 2 Chief Officer Courses (Fire Captain) 5.0% 5.0% Bachelor Degree (Fire Captain) 5.0% 5.0%
Bilingual $100/pp $100/pp
Chief Officer Certificate (Fire Captain) 5.0% 5.0%
Fire Chief Designation (Division & Battalion Chief) 5.0% 5.0% Management Incentive (Fire Battalion Chiefs) 1.55 hr/pp 1.55 hr/pp Management Incentive (Division Chiefs) 3.85 hr/pp 3.85 hr/pp Master's Degree (Division & Battalion Chief) 5.0% 5.0%
Paramedic (Fire Captain - Assigned) 5.0% 5.0%
Paramedic (Fire Captain - Not Assigned) $100/mo $100/mo Uniform Allowance $140/mo $140/mo
STIPENDS
CITY OF CATHEDRAL CITY
CCFMA SALARY SCHEDULE
MOU TERM THROUGH DECEMBER 31, 2025
ADOPTED BY COUNCIL
EFFECTIVE DATE: 01.05.2025
RANGE POSITION TITLE ADJUSTED EFFECTIVE MONTHLY ANNUAL
502 Mayor, Mayor Pro Tem and Council Members 3% 07.06.2025 17,440.89 1,453.41 -
Adjust July 1 of each year based on December CPI per City Charter -
RANGE POSITION TITLE ADJUSTED EFFECTIVE MONTHLY ANNUAL
503 City Treasurer 5% 12.21.2024 22,071.21 1,839.27
-
Increase 5% on 12/21 of each year per Municipal Code 2.10.020 &2.15.020 -
RANGE POSITION TITLE EFFECTIVE MONTHLY ANNUAL HOURLY
501 City Manager 07.07.2024 $280,000.00 134.6154 23,333.33 - -
CITY OF CATHEDRAL CITY
MAYOR, MAYOR PRO TEM and COUNCIL MEMBERS
CITY TREASURER
CITY MANAGER
Staff Report
City Council
Item No. 4.J
Meeting Date: August 13, 2025
From: George Crum, Police Chief
Title: Approval of Supplemental Law Enforcement Services Account (SLESA) Expenditure Plan for Fiscal Years 2021–2022 and 2022–2023 for Axon Body-Worn Cameras and Software.
RECOMMENDATION:
Staff recommends the City Council approve the expenditure plan appropriating Supplemental Law Enforcement Services Account (SLESA) funds for Fiscal Years 2021– 2022 and 2022–2023 for the acquisition and implementation of Axon body-worn cameras and associated software.
BACKGROUND:
A Supplemental Law Enforcement Services Account (SLESA) has been established in each county of the state, for the purpose of overseeing and allocating funding being provided by the State of California's Citizens Options for Public Safety (Cal-COPS) program, for the purpose of funding "frontline law enforcement services." The total state funding from the program allots a certain percentage for "city funding." City funding allocations are distributed based on population estimates provided by Chapter 353 of the Budget Act for the particular year funding.
In accordance with Government Code Section 30061 and 30063, the City Council shall approve the appropriation of the anticipated funding by approving a written request in the form of an expenditure plan. The County of Riverside Sheriff’s Department is designated as the Supplemental Law Enforcement Oversight Committee and must certify receipts and approval of the city's expenditure plan prior to submitting it to the County Board of Supervisors for review and approval, who will subsequently authorize the County Auditor/Controller to release the funding.
DISCUSSION:
Our current balance of S.L.E.S.A. funds for FY 2021-2022 is $66,767.84 and $186,158.96 for FY 2022 - 2023. The expenditure plan requirement requests the identification of the category (or categories) for which the Police Department plans to expend current funding. It has been determined through management and staff decisions that the best and most beneficial use of the funding will be for the body-worn camera system, Axon Body 4.
The Cathedral City Police Department currently utilizes body-worn camera and evidence management services from Intrensic, which was initially implemented in 2016 and is now almost ten years old. After evaluating operational needs and technological capabilities, the Department has identified Axon’s Body 4 platform as a significant upgrade. This transition from Intrensic to Axon is expected to provide enhanced reliability, more robust cloud-based storage, and powerful features such as automated tagging and redaction, which are not fully supported under the current system.
The Axon Body 4 system represents a modern, integrated solution that aligns with best practices in law enforcement technology and data management.
The agreement includes the following:
• 60 Axon Body 4 cameras with two refreshes during the term (new cameras and docking stations) in 2028 and 2030
• 4 Multi-Bay Docking Stations
• Software licenses for redaction assistant and auto-tagging • Basic and Pro Evidence.com user licenses
• Unlimited Axon Cloud Storage
• Evidence.com integration for a centralized evidence management solution • Virtual starter training sessions
• Comprehensive 5-year support and warranty coverage
The Axon Body 4 system integrates seamlessly with Axon Fleet 3 in-car camera system, enabling synchronized review of body-worn and in-car video footage on a unified platform.
This feature enhances incident review capabilities, improves transparency, and supports comprehensive evidence gathering.
Additionally, the system connects to the Department’s CAD system, enabling real-time event number auto-tagging and streamlined evidence submission to the Riverside County District Attorney’s Office. These technological improvements are expected to significantly reduce administrative workload and improve the efficiency of case file preparation.
Although the Department will transition to Axon for all new recordings, the current Intrensic system will still be required to access and manage existing body-worn camera footage obtained under that system. However, reliance on Intrensic will diminish over time as older video files are purged according to retention policies and all active recordings are captured using the new Axon platform.
The City Council conducted an in-depth review of the proposed Axon system during study session on August 13, 2025.
FISCAL IMPACT:
The total cost of the agreement is $406,730.26, payable in five annual installments of $81,346.05, beginning in September 2025 and ending in FY 2029 - 2030.
Funding for FY 2025/2026 and FY 2026/2027 of $162,692.10 will be allocated through appropriated Supplemental Law Enforcement Services Account (SLESA) funds (Fund 247) FY 2021–2022 and 2022–2023 allocations; with remaining three-year costs to be budgeted in the Police Department’s budget during the next biennial budgeting process.
SLESA 2021-2022 Balance will be $0 and SLESA 2022-2023 balance will now be $90,234.70.
FIVE-YEAR STRATEGIC PLAN:
Goal E – Safety
Action E-3: Expand the use of cameras and other technology to promote public safety.
ATTACHMENTS:
1. Axon Five-Year Quote
2. Axon Master Services and Purchasing Agreement
Q-656362-45811DG
Issued: 06/03/2025
Quote Expiration: 09/01/2025
Estimated Contract Start Date: 09/01/2025
Account Number: 225411
Payment Terms:
Mode of Delivery: UPS-GND
Credit/Debit Amount: $0.00
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Cathedral City Police Dept. - CA
68700 Avenida Lalo Guerrero
Cathedral City,
CA
92234-1208
USA
Cathedral City Police Dept. - CA
68700 Avenida Lalo Guerrero
Cathedral City
CA
92234-1208
USA
Email:
David Gollobit
Phone: +1 6023212774
Email: [email protected]
Fax:
Mark Robles
Phone:
Email: [email protected]
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $16,904.13 TOTAL COST $395,126.40
ESTIMATED TOTAL W/ TAX $406,730.26 TOTAL SAVINGS $84,520.64 Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Payment Summary
Date Subtotal Tax Total
Sep 2025 $79,025.28 $2,320.77 $81,346.05
Sep 2026 $79,025.28 $2,320.77 $81,346.05
Sep 2027 $79,025.28 $2,320.77 $81,346.05
Sep 2028 $79,025.28 $2,320.77 $81,346.05
Sep 2029 $79,025.28 $2,320.78 $81,346.06
Total $395,126.40 $11,603.86 $406,730.26
Quote Unbundled Price: $479,659.60
Quote List Price: $435,468.40
Quote Subtotal: $395,126.40
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
BWCamTAP Body Worn Camera TAP Bundle 60 60 $43.61 $33.80 $33.80 $121,680.00 $8,855.00 $130,535.00 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 60 $73.05 $36.07 $36.07 $8,656.80 $645.61 $9,302.41 A la Carte Hardware
H00002 AB4 Multi Bay Dock Bundle 4 $1,638.90 $1,638.90 $6,555.60 $606.41 $7,162.01 H00001 AB4 Camera Bundle 60 $899.00 $269.70 $16,182.00 $1,496.84 $17,678.84 A la Carte Software
73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 60 $10.85 $10.85 $39,060.00 $0.00 $39,060.00 73478 AXON EVIDENCE - REDACTION ASSISTANT USER
LICENSE 60 60 $10.85 $10.85 $39,060.00 $0.00 $39,060.00 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON
DEVICE) 60 60 $27.12 $27.12 $97,632.00 $0.00 $97,632.00 BasicLicense Basic License Bundle 56 60 $16.27 $16.25 $54,600.00 $0.00 $54,600.00 ProLicense Pro License Bundle 4 60 $48.82 $48.75 $11,700.00 $0.00 $11,700.00 A la Carte Services
80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,500.00 $0.00 $0.00 $0.00 $0.00 Total $395,126.40 $11,603.86 $406,730.26
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 2 1 08/01/2025
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 60 1 08/01/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 66 1 08/01/2025 AB4 Camera Bundle 100775 AXON BODY 4 - MAGNETIC DISCONNECT CABLE 66 1 08/01/2025 AB4 Camera Bundle 74028 AXON BODY - MOUNT - WING CLIP RAPIDLOCK 66 1 08/01/2025 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 4 1 08/01/2025 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 4 1 08/01/2025 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 4 1 08/01/2025 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 4 1 02/01/2028 Body Worn Camera TAP Bundle 73309 AXON BODY - TAP REFRESH 1 - CAMERA 62 1 02/01/2028 Body Worn Camera Multi-Bay Dock TAP Bundle 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 4 1 08/01/2030 Body Worn Camera TAP Bundle 73310 AXON BODY - TAP REFRESH 2 - CAMERA 62 1 08/01/2030
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Basic License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 56 09/01/2025 08/31/2030 Basic License Bundle 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 56 09/01/2025 08/31/2030 Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 12 09/01/2025 08/31/2030 Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 4 09/01/2025 08/31/2030 A la Carte 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 09/01/2025 08/31/2030 A la Carte 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 09/01/2025 08/31/2030 A la Carte 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 09/01/2025 08/31/2030 Services
Bundle Item Description QTY
A la Carte 80146 AXON BODY - PSO - VIRTUAL STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Body Worn Camera Multi-Bay Dock TAP Bundle 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 4 08/01/2026 08/31/2030 Body Worn Camera TAP Bundle 80464 AXON BODY - TAP WARRANTY - CAMERA 60 08/01/2026 08/31/2030 Body Worn Camera TAP Bundle 80464 AXON BODY - TAP WARRANTY - CAMERA 2 08/01/2026 08/31/2030
Shipping Locations
Location Number Street City State Zip Country
1 68700 Avenida Lalo Guerrero Cathedral City CA 92234-1208 USA Payment Details
Sep 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 1 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 1 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 $19,526.41 $0.00 $19,526.41 Year 1 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 1 BasicLicense Basic License Bundle 56 $10,920.00 $0.00 $10,920.00 Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $1,731.35 $129.12 $1,860.47 Year 1 BWCamTAP Body Worn Camera TAP Bundle 60 $24,336.00 $1,771.00 $26,107.00 Year 1 H00001 AB4 Camera Bundle 60 $3,236.40 $299.37 $3,535.77 Year 1 H00002 AB4 Multi Bay Dock Bundle 4 $1,311.12 $121.28 $1,432.40 Year 1 ProLicense Pro License Bundle 4 $2,340.00 $0.00 $2,340.00 Invoice Upon Fulfillment BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $0.00 $0.00 $0.00 Total $79,025.28 $2,320.77 $81,346.05
Sep 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 2 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 2 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 $19,526.41 $0.00 $19,526.41 Year 2 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 2 BasicLicense Basic License Bundle 56 $10,920.00 $0.00 $10,920.00 Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $1,731.35 $129.12 $1,860.47 Year 2 BWCamTAP Body Worn Camera TAP Bundle 60 $24,336.00 $1,771.00 $26,107.00 Year 2 H00001 AB4 Camera Bundle 60 $3,236.40 $299.37 $3,535.77 Year 2 H00002 AB4 Multi Bay Dock Bundle 4 $1,311.12 $121.28 $1,432.40 Year 2 ProLicense Pro License Bundle 4 $2,340.00 $0.00 $2,340.00 Total $79,025.28 $2,320.77 $81,346.05
Sep 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 3 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 3 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 $19,526.41 $0.00 $19,526.41 Year 3 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 3 BasicLicense Basic License Bundle 56 $10,920.00 $0.00 $10,920.00 Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $1,731.35 $129.12 $1,860.47 Year 3 BWCamTAP Body Worn Camera TAP Bundle 60 $24,336.00 $1,771.00 $26,107.00 Year 3 H00001 AB4 Camera Bundle 60 $3,236.40 $299.37 $3,535.77 Year 3 H00002 AB4 Multi Bay Dock Bundle 4 $1,311.12 $121.28 $1,432.40 Year 3 ProLicense Pro License Bundle 4 $2,340.00 $0.00 $2,340.00
Sep 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Total $79,025.28 $2,320.77 $81,346.05
Sep 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 4 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 4 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 $19,526.41 $0.00 $19,526.41 Year 4 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 4 BasicLicense Basic License Bundle 56 $10,920.00 $0.00 $10,920.00 Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $1,731.35 $129.12 $1,860.47 Year 4 BWCamTAP Body Worn Camera TAP Bundle 60 $24,336.00 $1,771.00 $26,107.00 Year 4 H00001 AB4 Camera Bundle 60 $3,236.40 $299.37 $3,535.77 Year 4 H00002 AB4 Multi Bay Dock Bundle 4 $1,311.12 $121.28 $1,432.40 Year 4 ProLicense Pro License Bundle 4 $2,340.00 $0.00 $2,340.00 Total $79,025.28 $2,320.77 $81,346.05
Sep 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 73478 AXON EVIDENCE - REDACTION ASSISTANT USER LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 5 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 60 $7,812.00 $0.00 $7,812.00 Year 5 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 60 $19,526.42 $0.00 $19,526.42 Year 5 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 5 BasicLicense Basic License Bundle 56 $10,920.00 $0.00 $10,920.00 Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 4 $1,731.35 $129.13 $1,860.48 Year 5 BWCamTAP Body Worn Camera TAP Bundle 60 $24,335.99 $1,771.00 $26,106.99 Year 5 H00001 AB4 Camera Bundle 60 $3,236.40 $299.36 $3,535.76 Year 5 H00002 AB4 Multi Bay Dock Bundle 4 $1,311.12 $121.29 $1,432.41 Year 5 ProLicense Pro License Bundle 4 $2,340.00 $0.00 $2,340.00 Total $79,025.28 $2,320.78 $81,346.06
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
\s1\ \d1\
Signature Date Signed
6/3/2025
Master Services and Purchasing Agreement
Version: 22
Release Date: March 2025 Page 1 of 22
This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the Customer listed below or, if no Customer is listed below, the customer on the Quote (as defined below) ("Customer").
This Agreement is effective as of the later of the (a) last signature date on this Agreement or (b) date of acceptance of the Quote ("Effective Date"). Axon and Customer are each a "Party" and collectively "Parties". This Agreement governs Customer’s purchase and use of the Axon Devices and Services detailed in the Quote. It is the intent of the Parties that this Agreement will govern all subsequent purchases by Customer for the same Axon Devices and Services in the Quote, and all such subsequent quotes accepted by Customer shall be also incorporated into this Agreement by reference as a Quote. The Parties agree as follows:
1. Definitions.
1.1. "Axon Cloud Services" means Axon’s web services, including, but not limited to, Axon Evidence, Axon Records, Axon Dispatch, FUSUS services, and interactions between Axon Evidence and Axon Devices or Axon client software. Axon Cloud Service excludes third-party applications, hardware warranties, and my.evidence.com.
1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices are a subset of Axon Devices.
1.3. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices.
Any inconsistent or supplemental terms within Customer’s purchase order in response to a Quote will be void.
Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in any Quote by Axon, and Axon reserves the right to cancel any orders resulting from such errors.
1.4. "Services" means all services provided by Axon under this Agreement, including software, Axon Cloud Services, and professional services.
2. Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated ("Term").
2.1. All subscriptions including Axon Evidence, Axon Fleet, Officer Safety Plans, Technology Assurance Plans, and TASER 7 or TASER 10 plans begin on the date stated in the Quote. Each subscription term ends upon completion of the subscription stated in the Quote ("Subscription Term").
2.2. Upon completion of the Subscription Term, the Subscription Term will automatically renew for an additional 5-year term ("Renewal Term"). For purchase of TASER 7 or TASER 10 as a standalone, Axon may increase pricing to its then-current list pricing for any Renewal Term. For all other purchases, Axon may increase pricing on all line items in the Quote by up to 3% at the beginning of each year of the Renewal Term. New devices and services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or accepts a purchase order, whichever is first.
3. Payment. Axon invoices for Axon Devices upon shipment, or on the date specified within the invoicing plan in the Quote. Payment is due net 30 days from the invoice date. Axon invoices for Axon Cloud Services on an upfront annual basis prior to the beginning of the Subscription Term and upon the anniversary of the Subscription Term. Payment obligations are non-cancelable. Unless otherwise prohibited by law, Customer will pay interest on all past-due sums at the lower of one-and-a-half percent (1.5%) per month or the highest rate allowed by law. Customer will pay invoices without setoff, deduction, or withholding. If Axon sends a past due account to collections, Customer is responsible for collection and attorneys’ fees.
4. Taxes. Customer is responsible for sales and other taxes associated with the order unless Customer provides Axon a valid tax exemption certificate.
5. Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are EXW (Incoterms 2020) via common carrier. Title and risk of loss pass to Customer upon Axon’s delivery to the common carrier. Customer is responsible for any shipping charges in the Quote.
6. Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law.
7. Warranty.
7.1. Limited Warranty. Axon warrants that Axon-manufactured Devices, except for TASER devices covered under the TASER Appendix, are free from defects in workmanship and materials for one (1) year from the date of Customer’s receipt, except Signal Sidearm which Axon warrants for thirty (30) months from Customer’s receipt and Axon-manufactured accessories, which Axon warrants for ninety (90) days from Customer’s receipt, respectively, from the date of Customer’s receipt. Extended warranties run from the expiration of the one- (1-) year hardware warranty through the extended warranty term purchased.
Master Services and Purchasing Agreement
Version: 22
Release Date: March 2025 Page 2 of 22
7.2. Disclaimer. All software and Axon Cloud Services are provided "AS IS," without any warranty of any kind, either express or implied, including without limitation the implied warranties of merchantability, fitness for a particular purpose and non-infringement. Axon Devices and Services that are not manufactured, published or performed by Axon ("Third-Party Products") are not covered by Axon’s warranty and are only subject to the warranties of the third-party provider or manufacturer. If Customer purchases Axon Loki, Customer acknowledges the Loki device is designed for operation in enclosed, controlled environments and must be used in compliance with all applicable laws and safety guidelines. Operation in open or unapproved areas may result in signal interference, loss of control, or damage, and Axon assumes no liability for improper use, including any resulting harm or regulatory violations.
7.3. Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Axon-manufactured Device with the same or like Axonmanufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new.
Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement.
7.3.1. If Customer exchanges an Axon Device or part, the replacement item becomes Customer’s property, and the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device for service, Customer must upload Axon-manufactured Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon-manufactured Device sent to Axon for service.
7.4. Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Customer a predetermined number of spare Axon Devices as detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to replace broken or non-functioning units while Customer submits the broken or non-functioning units, through Axon’s warranty return process. Axon will repair or replace the unit with a replacement Axon Device. Title and risk of loss for all Spare Axon Devices shall pass to Customer in accordance with shipping terms of this Agreement. Axon assumes no liability or obligation in the event Customer does not utilize Spare Axon Devices for the intended purpose.
7.5. Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions; (b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or intentional damage to Axon Device; (d) force majeure; (e) Axon Devices repaired or modified by persons other than Axon without Axon’s written permission; or (f) Axon Devices with a defaced or removed serial number.
Axon’s warranty will be void if Customer resells Axon Devices.
7.5.1. To the extent permitted by law, the above warranties and remedies are exclusive. Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties are limited to the duration of the warranty described above and by the provisions in this Agreement. Customer confirms and agrees that, in deciding whether to sign this Agreement, Customer has not relied on any statement or representation by Axon or anyone acting on behalf of Axon related to the subject matter of this Agreement that is not in this Agreement.
7.5.2. Axon’s cumulative liability to any party for any loss or damage resulting from any claim, demand, or action arising out of or relating to this Agreement will not exceed the purchase price paid to Axon for the Axon Device, or if for Services, the amount paid for such Services over the twelve (12) months preceding the claim. Neither Party will be liable for special, indirect, incidental, punitive or consequential damages, however caused, whether for breach of warranty or contract, negligence, strict liability, tort or any other legal theory.
7.6. Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) is governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/salesterms-and-conditions.
7.7. Third-Party Software and Services. Use of software or services other than those provided by Axon is governed by the terms, if any, entered into between Customer and the respective third-party provider, including, without limitation, the terms applicable to such software or services located at www.axon.com/sales-termsand-conditions, if any.
Master Services and Purchasing Agreement
Version: 22
Release Date: March 2025 Page 3 of 22
7.8. Axon Aid. Upon mutual agreement between Axon and Customer, Axon may provide certain products and services to Customer, as a charitable donation under the Axon Aid program. In such event, Customer expressly waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors, employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but not limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the Axon Aid program whether arising out of the negligence of any Releasees or otherwise. Customer agrees not to make or bring any such claim against any Releasee, and forever release and discharge all Releasees from liability under such claims. Customer expressly allows Axon to publicly announce its participation in Axon Aid and use its name in marketing materials. Axon may terminate the Axon Aid program without cause immediately upon notice to the Customer.
8. Free Trial
8.1. Trial Period and License. At any time during the Term, Customer and Axon may elect to enter a free trial of Axon Devices and Services new to the Customer for a designated period (“Trial Period”) as described in a quote issued (“Trial Quote”). During the Trial Period, Axon grants Customer a nonexclusive, terminable, nontransferable, license to use new Axon Devices and Services provided for trial to the Customer (“Trial Products”).
Trial Products may include Axon beta software or firmware which additional terms may be required and included within the Trial Quote. Axon may limit the number of Trial Products Customer receives within the Trial Quote.
Axon may supply refurbished Trial Products. ALL FREE TRIAL PRODUCTS INCLUDING, WITHOUT LIMITATION, AXON CLOUD SERVICES, ARE PROVIDED “AS IS” AND TO THE EXTENT NOT PROHIBITED BY LAW, AXON DISCLAIMS ALL LIABILITY REGARDLESS OF THE CLAIM.
8.2. Trial Quote Termination. Upon at least 10 business days’ prior written notice to Axon at any time prior to the end of the Trial Period, Customer may as its sole option, terminate the free Trial Period and underlying Trial Quote associated with the Trial Products for convenience. Customer’s rights to the Trial Products will immediately terminate at the end of the Trial Period, and Customer will return any Trial Products hardware to Axon within 10 days after the effective date of such termination or at the end of the Trial Period, excluding used CEW cartridges. If any individual component of the Trial Products is not returned, Axon will invoice Customer the MSRP of the unreturned items. Customer agrees to pay the invoice along with any applicable taxes and shipping. Customer will return the Trial Products to Axon in good working condition, minus normal wear and tear. Axon may charge Customer if there is damage beyond normal wear and tear. Any Customer Content shall be stored and returned pursuant to the Axon Cloud Services Terms of Use Appendix
9. Statement of Work. Certain Axon Devices and Services, including, but not limited to, Axon Interview Room, Axon Channel Services, Axon Justice Implementation, FUSUS, and Axon Fleet, may require a Statement of Work that details Axon’s Service deliverables ("SOW"). In the event Axon provides an SOW to Customer, Axon is only responsible for the performance of Services described in the SOW. Additional services outside of the SOW, Quote, or this Agreement are out of scope. The Parties must document scope changes in a written and signed change order.
Changes may require an equitable adjustment in fees or schedule. Any applicable SOW is incorporated into this Agreement by reference.
10. Axon Device Warnings. See www.axon.com/legal for the most current Axon Device warnings.
11. Design Changes. Axon may make design changes to any Axon Device or Service without notifying Customer or making the same change to Axon Devices and Services previously purchased by Customer.
12. Combined Offerings. Some offerings in a Quote combine existing and pre-released Axon Devices or Services.
Some offerings may not be available at the time of Customer’s purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to delay of availability or Customer’s choice not to utilize any portion of a combined offering.
13. Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance. Upon request, Axon will supply certificates of insurance.
14. IP Rights. Axon owns and reserves all right, title, and interest in Axon-manufactured Devices and Services and suggestions to Axon, including all related intellectual property rights. Customer will not cause any Axon proprietary rights to be violated.
15. IP Indemnification. Axon will indemnify Customer against all claims, losses, and reasonable expenses from any third-party claim alleging that the use of Axon-manufactured Devices, Axon Cloud Services or Axon software (“Axon Products”) infringes or misappropriates the third-party’s intellectual property rights. Customer must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of Axon Products by Customer or a third-party not approved by Axon; (b) use of Axon Products in combination with hardware or services not approved by Axon; (c) use of Axon Products other Master Services and Purchasing Agreement
Version: 22
Release Date: March 2025 Page 4 of 22
than as permitted in this Agreement; or (d) use of Axon Products that is not the most current software release provided by Axon.
16. Customer Responsibilities. Customer is responsible for (a) Customer’s use of Axon Devices; (b) Customer or a Customer-authorized user’s breach of this Agreement or violation of applicable law; (c) disputes between Customer and a third-party over Customer’s use of Axon Devices; (d) secure and sustainable destruction and disposal of Axon Devices at Customer’s cost; and (e) any regulatory violations or fines, as a result of improper destruction or disposal of Axon Devices.
17. Termination.
17.1. For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of the breach to the other Party, and the breach remains uncured thirty (30) days after written notice. If Customer terminates this Agreement due to Axon’s uncured breach, Axon will refund prepaid amounts on a prorated basis based on the effective date of termination.
17.2. By Customer. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Customer may terminate this Agreement. Customer will deliver notice of termination under this section as soon as reasonably practicable.
17.3. Effect of Termination. Upon termination of this Agreement, Customer rights immediately terminate. Customer remains responsible for all fees incurred before the effective date of termination. If Customer purchases Axon Devices for less than the manufacturer’s suggested retail price ("MSRP") and this Agreement terminates before the end of the Term, Axon will invoice Customer the difference between the MSRP for Axon Devices procured, including any Spare Axon Devices, and amounts paid towards those Axon Devices.Only if terminating for nonappropriation, Customer may return Axon Devices to Axon within thirty (30) days of termination. MSRP is the standalone price of the individual Axon Device at the time of sale. For multiple Axon Devices that may be combined as a single offering on a Quote, MSRP is the standalone price of all individual components.
18. Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given the nature of the information or circumstances surrounding disclosure, should reasonably be understood to be confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use of the other Party’s Confidential Information. Unless required by law, neither Party will disclose the other Party’s Confidential Information during the Term and for five (5) years thereafter. To the extent permissible by law, Axon pricing is Confidential Information and competition sensitive. If Customer receives a public records request to disclose Axon Confidential Information, to the extent allowed by law, Customer will provide notice to Axon before disclosure. Axon may publicly announce information related to this Agreement.
19. General.
19.1. Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party’s reasonable control.
19.2. Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, Customer, fiduciary, or employment relationship between the Parties.
19.3. Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement.
19.4. Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law.
19.5. Compliance with Laws. Each Party will comply with all applicable federal, state, and local laws, including without limitation, import and export control laws and regulations as well as firearm regulations and the Gun Control Act of 1968. Customer acknowledges that Axon Devices and Services are subject to U.S. and international export control laws, including the U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR). Customer represents and warrants that neither it nor any End User is a "Restricted Person," meaning any individual or entity that (1) is subject to U.S. sanctions or trade restrictions, (2) appears on any U.S. government restricted party list, (3) engages in prohibited weapons proliferation activities, or (4) is owned or controlled by, or acting on behalf of, such persons or entities. Customer must promptly notify Axon of any change in status, and Axon may terminate this Agreement if Customer or any End User becomes a Restricted Person or violates export laws.
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19.6. Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent. Axon may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets.
This Agreement is binding upon the Parties respective successors and assigns.
19.7. Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver of that right.
19.8. Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect.
19.9. Survival. The following sections will survive termination: Payment, Warranty, Axon Device Warnings, Indemnification, IP Rights, Customer Responsibilities and any other Sections detailed in the survival sections of the Appendices.
19.10.Governing Law. The laws of the country, state, province, or municipality where Customer is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement.
19.11.Notices. All notices must be in English. Notices posted on Customer’s Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective immediately. Notices to Customer shall be provided to the address on file with Axon. Notices to Axon shall be provided to Axon Enterprise, Inc. Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona 85255 with a copy to [email protected].
18.12 Entire Agreement. This Agreement, the Appendices, including any applicable Appendices not attached herein for the products and services purchased, which are incorporated by reference and located in the Master Purchasing and Services Agreement located at https://www.axon.com/sales-terms-and-conditions,Quote and any SOW(s), represents the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties.
Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and delivered this Agreement as of the date of signature.
AXON: CUSTOMER:
Axon Enterprise, Inc.
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
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Axon Cloud Services Terms of Use Appendix
1. Definitions.
1.1. “Data Controller” means the natural or legal person, public authority, or any other body which alone or jointly with others determines the purposes and means of the processing of Personal Data.
1.2. “Data Processor” means a natural or legal person, public authority or any other body which processes Personal Data on behalf of the Data Controller.
1.3. "Customer Content" is data uploaded into, ingested by, or created in Axon Cloud Services within Customer’s tenant, including media or multimedia uploaded into Axon Cloud Services by Customer. Customer Content includes Evidence but excludes Non-Content Data.
1.4. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by Customer. Evidence is a subset of Customer Content.
1.5. “End User” means the natural person subject to Customer’s authorized license grant who ultimately uses the Cloud Services as provided under this Agreement. End Users must adhere to the terms of use and are subject to any usage restrictions or limitations specified in this Agreement.
1.6. "Non-Content Data" is data, configuration, and usage information about Customer’s Axon Cloud Services tenant, Axon Devices and client software, and users that is transmitted or generated when using Axon Devices.
Non-Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Customer Content.
1.7. "Personal Data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
1.8. "Provided Data" means de-identified, de-personalized, data derived from Customer's TASER energy weapon deployment reports, related TASER energy weapon logs, body-worn camera footage, and incident reports.
1.9. “Subprocessor” means any third party engaged by the Data Processor to assist in data processing activities that the Data Processor is carrying out on behalf of the Data Controller.
1.10."Transformed Data" means the Provided Data used for the purpose of quantitative evaluation of the performance and effectiveness of TASER energy weapons in the field across a variety of circumstances.
2. Access. Upon Axon granting Customer a subscription to Axon Cloud Services, Customer may access and use Axon Cloud Services to store and manage Customer Content. Customer may not exceed more End Users than the Quote specifies. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence access granted solely for TASER, Customer may access and use Axon Evidence only to store and manage TASER CEW and TASER CAM data ("TASER Data") and Customer may not upload non-TASER Data to Axon Evidence
3. Customer Owns Customer Content. Customer controls and owns all rights, title, and interest in Customer Content.
Except as outlined herein, Axon obtains no interest in Customer Content, and Customer Content is not Axon’s business records. Customer is solely responsible for uploading, sharing, managing, and deleting Customer Content.
Axon will only have access to Customer Content for the limited purposes set forth herein. Customer agrees to allow Axon access to Customer Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use of the Axon products.
4. Security. Axon will implement commercially reasonable and appropriate measures to secure Customer Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security program to protect Axon Cloud Services and Customer Content including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum for its digital evidence or records management systems.
5. Customer Responsibilities. Customer is responsible for (a) ensuring Customer owns Customer Content or has the necessary rights to use Customer Content (b) ensuring no Customer Content or Customer End User’s use of Customer Content or Axon Cloud Services violates this Agreement or applicable laws; (c) maintaining necessary Master Services and Purchasing Agreement
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computer equipment and Internet connections for use of Axon Cloud Services and (d) verify the accuracy of any auto generated or AI-generated reports. If Customer becomes aware of any violation of this Agreement by an End User, Customer will immediately terminate that End User’s access to Axon Cloud Services.
5.1 Customer will also maintain the security of End User usernames and passwords and security and access by end users to Customer Content. Customer is responsible for ensuring the configuration and utilization of Axon Cloud Services meet applicable Customer regulation and standards. Customer may not sell, transfer, or sublicense access to any other entity or person. If Customer provides access to unauthorized third-parties, Axon may assess additional fees along with suspending Customer’s access. Customer shall contact Axon immediately if an unauthorized party may be using Customer’s account or Customer Content, or if account information is lost or stolen.
5.2 To the extent Customer uses the Axon Cloud Services to interact with YouTube®, such use may be governed by the YouTube Terms of Service, available at https://www.youtube.com/static?template=terms.
6. Privacy. Customer’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy. Customer agrees to allow Axon access to Non-Content Data from Customer to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve, and support current and future Axon products and related services; and (c) enforce this Agreement or policies governing the use of Axon products.
7. Axon Body Wi-Fi Positioning. Axon Body cameras may offer a feature to enhance location services where GPS/GNSS signals may not be available, for instance, within buildings or underground. Customer administrators can manage their choice to use this service within the administrative features of Axon Cloud Services. If Customer chooses to use this service, Axon must also enable the usage of the feature for Customer’s Axon Cloud Services tenant. Customer will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for Customer’s Axon Cloud Services tenant.
8. Storage. For Axon Unlimited Device Storage subscriptions, Customer may store unlimited data in Customer's Axon Evidence account only if the Axon Device data is shared to Customer through Axon Evidence from a partner agency using Axon Evidence, or the data originates from Axon Capture or an Axon Device. Axon may charge Customer additional fees for exceeding purchased storage amounts. Axon may place Customer Content that Customer has not viewed or accessed for six (6) months into archival storage. Customer Content in archival storage will not have immediate availability and may take up to twenty-four (24) hours to access.
9. Third-Party Unlimited Storage. For Third-Party Unlimited Storage the following restrictions apply: (i) it may only be used in conjunction with a valid Axon Evidence user license; (ii) is limited to data of the law enforcement Customer that purchased the Third-Party Unlimited Storage and the Axon Evidence End User; (iii) Customer is prohibited from storing data for other customers or law enforcement agencies; and (iv) Customer may only upload and store data that is directly related to (1) the investigation of, or the prosecution or defense of a crime, (2) common law enforcement activities, or (3) any Customer Content created by Axon Devices or Axon Evidence.
10. Location of Storage. Axon may transfer Customer Content to third-party subcontractors for storage. Axon will determine the locations of data centers for storage of Customer Content. If Customer is located in the United States, Canada, or Australia, Axon will ensure all Customer Content stored in Axon Cloud Services remains in the country where Customer is located. Ownership of Customer Content remains with Customer.
11. Suspension. Axon may temporarily suspend Customer’s or any End User’s right to access or use any portion or all of Axon Cloud Services immediately upon notice, if Customer or End User’s use of or registration for Axon Cloud Services may (a) pose a security risk to Axon Cloud Services or any third-party; (b) adversely impact Axon Cloud Services, the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to liability; or (d) be fraudulent. Customer remains responsible for all fees incurred through suspension. Axon will not delete Customer Content because of suspension, except as specified in this Agreement.
12. Axon Cloud Services Warranty. Axon disclaims any warranties or responsibility for data corruption or errors before Customer uploads data to Axon Cloud Services.
13. Roles of the Parties. To the extent that Customer is the Data Controller of Personal Data, Axon is its Data Processor.
To the extent that Customer is a Data Processor of Personal Data, Axon is its Subprocessor. Notwithstanding the foregoing, to the extent any usage data (including query logs and metadata) and/or operations data (including billing and support data) in connection with Customer’s use of the Services (collectively “Usage and Operations Data”) is considered Personal Data, Axon is an independent Data Controller and shall Process such data in accordance with Master Services and Purchasing Agreement
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the Agreement and applicable data protection laws to develop, improve, support, and operate its products and services. For the avoidance of doubt, Axon will not disclose any Usage and Operations Data that includes confidential information with a third party except (a) in accordance with the relevant confidentiality provisions in the Agreement, or (b) to the extent the Usage and Operations Data is, in accordance with applicable data protection laws, anonymized, de-identified, and/or aggregated such that it can no longer directly or indirectly identify Customer or any particular individual.
14. TASER Data Science Program. Axon will provide a quantitative evaluation on the performance and effectiveness of TASER energy weapons in the field across a variety of circumstances.
14.1.If Customer purchases the TASER Data Science Program, Customer grants Axon, its affiliates, and assignees an irrevocable, perpetual, fully paid, royalty-free, and worldwide right and license to use Provided Data solely for the purposes of this Agreement and to create Transformed Data. Customer shall own all rights and title to Provided Data. Axon shall own all rights and title to Transformed Data and any derivatives of Transformed Data.
14.2.Axon grants to Customer an irrevocable, perpetual, fully paid, royalty-free, license to use to TASER Data Science report provided to Customer for its own internal purposes. The Data Science report is provided “as is” and without any warranty of any kind.
14.3.In the event Customer seeks Axon’s deletion of Provided Data, it may submit a request to [email protected].
Where reasonably capable of doing so, Axon will implement the request but at a minimum will not continue to collect Provided Data from Customer.
15. Axon Records. Axon Records is the software-as-a-service product that is generally available at the time Customer purchases an OSP 7 or OSP 10 plan. During Customer’s Axon Records Subscription Term, if any, Customer will be entitled to receive Axon’s Update and Upgrade releases on an if-and-when available basis.
15.1.Axon Record subscription begins on the later of the (1) start date of the Quote, or (2) the date Axon provisions Axon Records to Customer. The Axon Records Subscription Term will end upon the completion of the Axon Records Subscription as documented in the Quote, or if purchased as part of an OSP 7 or OSP 10 plan, upon completion of the OSP 7 or OSP 10 Term ("Axon Records Subscription Term").
15.2.An "Update" is a generally available release of Axon Records that Axon makes available from time to time. An "Upgrade" includes (i) new versions of Axon Records that enhance features and functionality, as solely determined by Axon; and/or (ii) new versions of Axon Records that provide additional features or perform additional functions. Upgrades exclude new products that Axon introduces and markets as distinct products or applications.
15.3.New or additional Axon products and applications, as well as any Axon professional services needed to configure Axon Records, are not included as part of the Axon Records Subscription.
15.4.End Users of Axon Records may upload files to entities (incidents, reports, cases, etc) in Axon Records with no limit to the number of files and amount of storage. Notwithstanding the foregoing, Axon may limit usage should the Customer exceed an average rate of one-hundred (100) GB per user per year of uploaded files. Axon will not bill for overages.
16. Axon Cloud Services Restrictions. Customer and Customer End Users (including employees, contractors, agents, officers, volunteers, and directors), may not, or may not attempt to:
16.1.copy, modify, tamper with, repair, or create derivative works of any part of Axon Cloud Services;
16.2.reverse engineer, disassemble, or decompile Axon Cloud Services or apply any process to derive any source code included in Axon Cloud Services, or allow others to do the same;
16.3.access or use Axon Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas;
16.4.access or use Axon Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas;
16.5.use trade secret information contained in Axon Cloud Services, except as expressly permitted in this Agreement;
16.6.access Axon Cloud Services to build a competitive device or service or copy any features, functions, or graphics of Axon Cloud Services;
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16.7.remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon’s or Axon’s licensors on or within Axon Cloud Services; or
16.8.use Axon Cloud Services to store or transmit infringing, libelous, or other unlawful or tortious material; material in violation of third-party privacy rights; or malicious code.
17. After Termination. Axon will not delete Customer Content for ninety (90) days following termination. Axon Cloud Services will not be functional during these ninety (90) days other than the ability to retrieve Customer Content.
Customer will not incur additional fees if Customer downloads Customer Content from Axon Cloud Services during this time. Axon has no obligation to maintain or provide Customer Content after these ninety (90) days and will thereafter, unless legally prohibited, delete all Customer Content. Upon request, Axon will provide written proof that Axon successfully deleted and fully removed all Customer Content from Axon Cloud Services.
18. Post-Termination Assistance. Axon will provide Customer with the same post-termination data retrieval assistance that Axon generally makes available to all customers. Requests for Axon to provide additional assistance in downloading or transferring Customer Content, including requests for Axon’s data egress service, will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system.
19. U.S. Government Rights. If Customer is a U.S. Federal department or using Axon Cloud Services on behalf of a U.S. Federal department, Axon Cloud Services is provided as a "commercial item," "commercial computer software," "commercial computer software documentation," and "technical data", as defined in the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement. If Customer is using Axon Cloud Services on behalf of the U.S. Government and these terms fail to meet the U.S. Government’s needs or are inconsistent in any respect with federal law, Customer will immediately discontinue use of Axon Cloud Services.
20. Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Customer Owns Customer Content, Privacy, Storage, Axon Cloud Services Warranty, Customer Responsibilities and Axon Cloud Services Restrictions.
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Axon Customer Experience Improvement Program Appendix
1. Axon Customer Experience Improvement Program (ACEIP). The ACEIP is designed to accelerate Axon’s development of technology, such as building and supporting automated features, to ultimately increase safety within communities and drive efficiency in public safety. To this end, subject to the limitations on Axon as described below, Axon, where allowed by law, may make limited use of Customer Content from all of its customers to provide, develop, improve, and support current and future Axon products (collectively, "ACEIP Purposes"). However, at all times, Axon will comply with its obligations pursuant to the Axon Cloud Services Terms of Use Appendix to maintain a comprehensive data security program (including compliance with the CJIS Security Policy for Criminal Justice Information), privacy program, and data governance policy, including high industry standards of de-identifying Personal Data, to enforce its security and privacy obligations for the ACEIP. ACEIP has 2 tiers of participation, Tier 1 and Tier 2. By default, Customer will be a participant in ACEIP Tier 1. If Customer does not want to participate in ACEIP Tier 1, Customer can revoke its consent at any time. If Customer wants to participate in Tier 2, as detailed below, Customer can check the ACEIP Tier 2 box below. If Customer does not want to participate in ACEIP Tier 2, Customer should leave box unchecked. At any time, Customer may revoke its consent to ACEIP Tier 1, Tier 2, or both Tiers.
2. ACEIP Tier 1.
2.1. When Axon uses Customer Content for the ACEIP Purposes, Axon will extract from Customer Content and may store separately copies of certain segments or elements of the Customer Content (collectively, "ACEIP Content"). When extracting ACEIP Content, Axon will use commercially reasonable efforts to aggregate, transform or de-identify Customer Content so that the extracted ACEIP Content is no longer reasonably capable of being associated with, or could reasonably be linked directly or indirectly to a particular individual ("Privacy Preserving Technique(s)"). For illustrative purposes, some examples are described in footnote 11.
For clarity, ACEIP Content will still be linked indirectly, with an attribution, to the Customer from which it was extracted. This attribution will be stored separately from the data itself, but is necessary for and will be solely used to enable Axon to identify and delete all ACEIP Content upon Customer request. Once de-identified, ACEIP Content may then be further modified, analyzed, and used to create derivative works. At any time, Customer may revoke the consent granted herein to Axon to access and use Customer Content for ACEIP Purposes. Within 30 days of receiving the Customer’s request, Axon will no longer access or use Customer Content for ACEIP Purposes and will delete any and all ACEIP Content. Axon will also delete any derivative works which may reasonably be capable of being associated with, or could reasonably be linked directly or indirectly to Customer. In addition, if Axon uses Customer Content for the ACEIP Purposes, upon request, Axon will make available to Customer a list of the specific type of Customer Content being used to generate ACEIP Content, the purpose of such use, and the retention, privacy preserving extraction technique, and relevant data protection practices applicable to the Customer Content or ACEIP Content ("Use Case"). From time to time, Axon may develop and deploy new Use Cases. At least 30 days prior to authorizing the deployment of any new Use Case, Axon will provide Customer notice (by updating the list of Use Case at https://www.axon.com/aceip and providing Customer with a mechanism to obtain notice of that update or another commercially reasonable method to Customer designated contact) ("New Use Case").
2.2. Expiration of ACEIP Tier 1. Customer consent granted herein will expire upon termination of the Agreement.
In accordance with section 1.1.1, within 30 days of receiving the Customer’s request, Axon will no longer access or use Customer Content for ACEIP Purposes and will delete ACEIP Content. Axon will also delete any derivative works which may reasonably be capable of being associated with, or could reasonably be linked directly or indirectly to, Customer.
3. ACEIP Tier 2. In addition to ACEIP Tier 1, if Customer wants to help further improve Axon’s services, Customer may choose to participate in Tier 2 of the ACEIP. ACEIP Tier 2 grants Axon certain additional rights to use Customer 1 For example; (a) when extracting specific text to improve automated transcription capabilities, text that could be used to directly identify a particular individual would not be extracted, and extracted text would be disassociated from identifying metadata of any speakers, and the extracted text would be split into individual words and aggregated with other data sources (including publicly available data) to remove any reasonable ability to link any specific text directly or indirectly back to a particular individual; (b) when extracting license plate data to improve Automated License Plate Recognition (ALPR) capabilities, individual license plate characters would be extracted and disassociated from each other so a complete plate could not be reconstituted, and all association to other elements of the source video, such as the vehicle, location, time, and the surrounding environment would also be removed; (c) when extracting audio of potential acoustic events (such as glass breaking or gun shots), very short segments (<1 second) of audio that only contains the likely acoustic events would be extracted and all human utterances would be removed.
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Content, in addition to those set forth in Tier 1 above, without the guaranteed deployment of a Privacy Preserving Technique to enable product development, improvement, and support that cannot be accomplished with aggregated, transformed, or de-identified data.
☐ Check this box if Customer wants to help further improve Axon’s services by participating in ACEIP Tier 2 in addition to Tier 1. Axon will not enroll Customer into ACEIP Tier 2 until Axon and Customer agree to terms in writing providing for such participation in ACEIP Tier 2.
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Professional Services Appendix
If any of the Professional Services specified below are included on the Quote, this Appendix applies.
1. Utilization of Services. Customer must use professional services as outlined in the Quote and this Appendix within six (6) months of the Effective Date.
2. Axon Full Service (Axon Full Service). Axon Full Service includes advance remote project planning and configuration support and up to four (4) consecutive days of on-site service and a professional services manager to work with Customer to assess Customer’s deployment and determine which on-site services are appropriate. If Customer requires more than four (4) consecutive on-site days, Customer must purchase additional days. Axon Full Service options include:
System set up and configuration
• Instructor-led setup of Axon View on smartphones (if applicable) • Configure categories and custom roles based on Customer need • Register cameras to Customer domain
• Troubleshoot IT issues with Axon Evidence and Axon Dock ("Dock") access • One on-site session included
Dock configuration
• Work with Customer to decide the ideal location of Docks and set configurations on Dock • Authenticate Dock with Axon Evidence using admin credentials from Customer • On-site assistance, not to include physical mounting of docks Best practice implementation planning session
• Provide considerations for the establishment of video policy and system operations best practices based on Axon’s observations with other customers
• Discuss the importance of entering metadata in the field for organization purposes and other best practices for digital data management
• Provide referrals of other customers using the Axon camera devices and Axon Evidence • Recommend rollout plan based on review of shift schedules System Admin and troubleshooting training sessions
Step-by-step explanation and assistance for Customer’s configuration of security, roles & permissions, categories & retention, and other specific settings for Axon Evidence Axon instructor training (Train the Trainer)
Training for Customer’s in-house instructors who can support Customer’s Axon camera and Axon Evidence training needs after Axon has fulfilled its contractual on-site obligations Evidence sharing training
Tailored workflow instruction for Investigative Units on sharing cases and evidence with local prosecuting agencies Users go-live training and support sessions
• Assistance with device set up and configuration
• Training on device use, Axon Evidence, and Evidence Sync Implementation document packet
Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide
Post go-live review
3. Body-Worn Camera Starter Service (Axon Starter). Axon Starter includes advance remote project planning and configuration support and one (1) day of on-site Services and a professional services manager to work closely with Customer to assess Customer’s deployment and determine which Services are appropriate. If Customer requires more than one (1) day of on-site Services, Customer must purchase additional on-site Services. The Axon Starter options include:
System set up and configuration (Remote Support)
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• Troubleshoot IT issues with Axon Evidence and Dock access Dock configuration
• Work with Customer to decide the ideal location of Dock setup and set configurations on Dock • Authenticate Dock with Axon Evidence using "Administrator" credentials from Customer • Does not include physical mounting of docks
Axon instructor training (Train the Trainer)
Training for Customer’s in-house instructors who can support Customer’s Axon camera and Axon Evidence training needs after Axon’s has fulfilled its contracted on-site obligations User go-live training and support sessions
• Assistance with device set up and configuration
• Training on device use, Axon Evidence, and Evidence Sync Implementation document packet
Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide
4. Body-Worn Camera Virtual 1-Day Service (Axon Virtual). Axon Virtual includes all items in the BWC Starter Service Package, except one (1) day of on-site services.
5. CEW Services Packages. CEW Services Packages are detailed below:
System set up and configuration
• Configure Axon Evidence categories & custom roles based on Customer need. • Troubleshoot IT issues with Axon Evidence.
• Register users and assign roles in Axon Evidence.
• For the CEW Full Service Package: On-site assistance included • For the CEW Starter Package: Virtual assistance included Dedicated Project Manager
Assignment of specific Axon representative for all aspects of planning the rollout (Project Manager). Ideally, Project Manager will be assigned to Customer 4–6 weeks before rollout Best practice implementation planning session to include:
• Provide considerations for the establishment of CEW policy and system operations best practices based on Axon’s observations with other customers
• Discuss the importance of entering metadata and best practices for digital data management • Provide referrals to other customers using TASER CEWs and Axon Evidence • For the CEW Full Service Package: On-site assistance included • For the CEW Starter Package: Virtual assistance included System Admin and troubleshooting training sessions
On-site sessions providing a step-by-step explanation and assistance for Customer’s configuration of security, roles & permissions, categories & retention, and other specific settings for Axon Evidence Axon Evidence Instructor training
• Provide training on the Axon Evidence to educate instructors who can support Customer’s subsequent Axon Evidence training needs.
• For the CEW Full Service Package: Training for up to 3 individuals at Customer • For the CEW Starter Package: Training for up to 1 individual at Customer TASER CEW inspection and device assignment
Axon’s on-site professional services team will perform functions check on all new TASER CEW Smart weapons and assign them to a user on Axon Evidence.
Post go-live review
For the CEW Full Service Package: On-site assistance included.
For the CEW Starter Package: Virtual assistance included.
6. Smart Weapon Transition Service. The Smart Weapon Transition Service includes:
Archival of CEW Firing Logs
Axon’s on-site professional services team will upload CEW firing logs to Axon Evidence from all TASER CEW Smart Weapons that Customer is replacing with newer Smart Weapon models.
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Return of Old Weapons
Axon’s on-site professional service team will ship all old weapons back to Axon’s headquarters.
Axon will provide Customer with a Certificate of Destruction *Note: CEW Full Service packages for TASER 7 or TASER 10 include Smart Weapon Transition Service instead of 1-Day Device Specific Instructor Course.
7. VR Services Package. VR Service includes advance remote project planning and configuration support and one (1) day of on-site service and a professional services manager to work with Customer to assess Customer's deployment and determine which Services are appropriate. The VR Service training options include:
System set up and configuration (Remote Support)
• Instructor-led setup of Axon VR headset content
• Configure Customer settings based on Customer need
• Troubleshoot IT issues with Axon VR headset
Axon instructor training (Train the Trainer)
Training for up to five (5) Customer's in-house instructors who can support Customer's Axon VR CET and SIM training needs after Axon’s has fulfilled its contracted on-site obligations Classroom and practical training sessions
Step-by-step explanation and assistance for Customer's configuration of Axon VR CET and SIM functionality, basic operation, and best practices
8. Axon Air, On-Site Training. Axon Air, On-Site training includes advance remote project planning and configuration support and one (1) day of on-site Services and a professional services manager to work closely with Customer to assess Customer's deployment and determine which Services are appropriate. If Customer requires more than one (1) day of on-site Services, Customer must purchase additional on-site Services. The Axon Air, On-Site training options include:
System set up and configuration (Remote Support)
• Instructor-led setup of Axon Air App (ASDS)
• Configure Customer settings based on Customer need
• Configure drone controller
• Troubleshoot IT issues with Axon Evidence
Axon instructor training (Train the Trainer)
Training for Customer's in-house instructors who can support Customer's Axon Air and Axon Evidence training needs after Axon’s has fulfilled its contracted on-site obligations Classroom and practical training sessions
Step-by-step explanation and assistance for Customer's configuration of Axon Respond+ livestreaming functionality, basic operation, and best practices
9. Axon Air, Virtual Training. Axon Air, Virtual training includes all items in the Axon Air, On-Site Training Package, except the practical training session, with the Axon Instructor training for up to four hours virtually.
10. Signal Sidearm Installation Service.
a. Purchases of 50 SSA units or more: Axon will provide one (1) day of on-site service and one professional services manager and will provide train the trainer instruction, with direct assistance on the first of each unique holster/mounting type. Customer is responsible for providing a suitable work/training area. b. Purchases of less than 50 SSA units: Axon will provide a 1-hour virtual instruction session on the basics of installation and device calibration.
11. Axon Justice Implementation. Axon Justice Implementation includes advanced remote project planning, configuration support, and training. Axon Justice Implementation includes:
System set up and configuration
• Axon performs discovery to understand and document the Agency’s needs. • Axon collaborates with the Client to configure workflows, permissions, and privileges within Axon Evidence based on the Client’s needs.
• Axon will facilitate a workflow discussion with the core admin team.
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Disclosures
• Axon enables the Client to share digital evidence to the defense through the following methods as determined by Client and Axon:
1. Public Defender Case Sharing
2. Disclosure Portal
3. Download Links
Training
• Agency Trainers. Axon works with the Agency to identify the Agency trainers receiving instruction on the product. Axon provides a training guide that outlines the covered topics, intended audience, facility needs, and duration of the training. Axon will schedule a cadence of remote training sessions as needed, which are not to exceed three (3) 2-hour training sessions for Agency staff. Each session can accommodate up to 20 users and will train them in full system functionality. Training sessions provided by Axon are conducted on consecutive weekdays (Tuesday-Thursday) during normal business hours (9am-6pm with an hour break in between sessions). After the initial training, is responsible for any future training. Axon provides all training materials for successful training.
• Partner Agencies: Axon will provide Train the Trainer training to the Agency so that it is equipped to train and support their partner agencies. Ensuring the partner agencies are trained to follow the ingestion method is the Agency’s responsibility.
Go-Live Plan
Axon works in partnership with the Agency to build, coordinate, and execute a Go-Live plan to ensure successful system acceptance. Axon coordinates the Go-Live event.
Implementation document packet
Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide
Post go-live review
12. Out of Scope Services. Axon is only responsible to perform the professional services described in the Quote, this Appendix, and any applicable SOW. Any additional professional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in the charges or schedule.
13. Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m., except holidays.
Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Customer travel time by Axon personnel to Customer premises as work hours.
14. Access Computer Systems to Perform Services. Customer authorizes Axon to access relevant Customer computers and networks, solely for performing the Services. Axon will work to identify as soon as reasonably practicable resources and information Axon expects to use and will provide an initial itemized list to Customer.
Customer is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Customer.
15. Site Preparation. Axon will provide a hardcopy or digital copy of current user documentation for the Axon Devices ("User Documentation"). User Documentation will include all required environmental specifications for the professional services and Axon Devices to operate per the Axon Device User Documentation. Before installation of Axon Devices (whether performed by Customer or Axon), Customer must prepare the location(s) where Axon Devices are to be installed ("Installation Site") per the environmental specifications in the Axon Device User Documentation.
Following installation, Customer must maintain the Installation Site per the environmental specifications. If Axon modifies Axon Device User Documentation for any Axon Devices under this Agreement, Axon will provide the update to Customer when Axon generally releases it
16. Acceptance. When Axon completes professional services, Axon will present an acceptance form ("Acceptance Form") to Customer. Customer will sign the Acceptance Form acknowledging completion. If Customer reasonably believes Axon did not complete the professional services in substantial conformance with this Agreement, Customer must notify Axon in writing of the specific reasons for rejection within seven (7) calendar days from delivery of the Acceptance Form. Axon will address the issues and re-present the Acceptance Form for signature. If Axon does not receive the signed Acceptance Form or written notification of reasons for rejection within seven (7) calendar days of delivery of the Acceptance Form, Axon will deem Customer to have accepted the professional services.
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17. Customer Network. For work performed by Axon transiting or making use of Customer’s network, Customer is solely responsible for maintenance and functionality of the network. In no event will Axon be liable for loss, damage, or corruption of Customer’s network from any cause.
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Technology Assurance Plan Appendix
If Technology Assurance Plan ("TAP") or a combined offering including TAP is on the Quote, this appendix applies.
1. TAP Warranty. The TAP specific warranty is an extended warranty that starts at the end of the one- (1-) year hardware limited warranty.
2. Officer Safety Plan. If Customer purchases an Officer Safety Plan ("OSP"), Customer will receive the deliverables detailed in the Quote. Customer must accept delivery of the TASER CEW and accessories as soon as available from Axon.
3. OSP 7 or OSP 10 Term. OSP 7 or OSP 10 begins on the date specified in the Quote ("OSP Term").
4. TAP BWC Refresh. If Customer has no outstanding payment obligations and purchased TAP, Axon will provide Customer a new Axon body-worn camera ("BWC Refresh") as scheduled in the Quote. If Customer purchased TAP, Axon will provide a BWC Refresh that is the same or like Axon Device, at Axon’s option. Axon makes no guarantee the BWC Refresh will utilize the same accessories or Axon Dock.
5. TAP Dock Refresh. If Customer has no outstanding payment obligations and purchased TAP, Axon will provide Customer a new Axon Dock as scheduled in the Quote ("Dock Refresh"). Accessories associated with any Dock Refreshes are subject to change at Axon discretion. Dock Refreshes will only include a new Axon Dock Bay configuration unless a new Axon Dock core is required for BWC compatibility. If Customer originally purchased a single-bay Axon Dock, the Dock Refresh will be a single-bay Axon Dock model that is the same or like Axon Device, at Axon’s option. If Customer originally purchased a multi-bay Axon Dock, the Dock Refresh will be a multi-bay Axon Dock that is the same or like Axon Device, at Axon’s option.
6. Refresh Delay. Axon may ship the BWC and Dock Refreshes as scheduled in the Quote without prior confirmation from Customer unless the Parties agree in writing otherwise at least ninety (90) days in advance. Axon may ship the final BWC and Dock Refreshes as scheduled in the Quote sixty (60) days before the end of the Subscription Term without prior confirmation from Customer.
7. Upgrade Change. If Customer wants to upgrade Axon Device models from the current Axon Device to an upgraded Axon Device, Customer must pay the price difference between the MSRP for the current Axon Device and the MSRP for the upgraded Axon Device. If the model Customer desires has an MSRP less than the MSRP of the offered BWC Refreshes or Dock Refresh, Axon will not provide a refund. The MSRP is the MSRP in effect at the time of the upgrade.
8. Return of Original Axon Device. Within thirty (30) days of receiving a BWC or Dock Refresh, Customer must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon including serial numbers for the destroyed Axon Devices. If Customer does not return or destroy the Axon Devices, Axon will deactivate the serial numbers for the Axon Devices received by Customer.
9. Termination. If Customer’s payment for TAP, OSP, or Axon Evidence is more than thirty (30) days past due, Axon may terminate TAP or OSP. Once TAP or OSP terminates for any reason:
9.1. TAP and OSP coverage terminate as of the date of termination and no refunds will be given.
9.2. Axon will not and has no obligation to provide the Upgrade Models.
9.3. Customer must make any missed payments due to the termination before Customer may purchase any future TAP or OSP.
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Axon Auto-Tagging Appendix
If Auto-Tagging is included on the Quote, this Appendix applies.
1. Scope. Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to interact with Customer’s Computer-Aided Dispatch ("CAD") or Records Management Systems ("RMS"). This allows End Users to auto-populate Axon video meta-data with a case ID, category, and location-based on data maintained in Customer’s CAD or RMS.
2. Support. For thirty (30) days after completing Auto-Tagging Services, Axon will provide up to five (5) hours of remote support at no additional charge. Axon will provide free support due to a change in Axon Evidence, if Customer maintains an Axon Evidence and Auto-Tagging subscription. Axon will not provide support if a change is required because Customer changes its CAD or RMS.
3. Changes. Axon is only responsible to perform the Services in this Appendix for Auto-Tagging and any applicable SOW. Any additional Services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule.
4. Customer Responsibilities. Axon’s performance of Auto-Tagging Services requires Customer to:
4.1. Make available relevant systems, including Customer’s current CAD or RMS, for assessment by Axon (including remote access if possible);
4.2. Make required modifications, upgrades or alterations to Customer’s hardware, facilities, systems and networks related to Axon’s performance of Auto-Tagging Services;
4.3. Provide access to the premises where Axon is performing Auto-Tagging Services, subject to Customer safety and security restrictions, and allow Axon to enter and exit the premises with laptops and materials needed to perform Auto-Tagging Services;
4.4. Provide all infrastructure and software information (TCP/IP addresses, node names, network configuration) necessary for Axon to provide Auto-Tagging Services;
4.5. Promptly install and implement any software updates provided by Axon;
4.6. Ensure that all appropriate data backups are performed;
4.7. Provide assistance, participation, and approvals in testing Auto-Tagging Services;
4.8. Provide Axon with remote access to Customer’s Axon Evidence account when required;
4.9. Notify Axon of any network or machine maintenance that may impact the performance of the module at Customer; and
4.10. Ensure reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and up-to-date documentation and information to Axon.
5. Access to Systems. Customer authorizes Axon to access Customer’s relevant computers, network systems, and CAD or RMS solely for performing Auto-Tagging Services. Axon will work diligently to identify the resources and information Axon expects to use and will provide an initial list to Customer. Customer is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Customer.
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Add-on Services Appendix
This Appendix applies if Axon Community Request, Axon Redaction Assistant, and/or Axon Performance are included on the Quote.
1. Subscription Term. If Customer purchases Axon Community Request, Axon Redaction Assistant, or Axon Performance as part of OSP 7 or OSP 10, the subscription begins on the later of the (1) start date of the OSP 7 or OSP 10 Term, or (2) date Axon provisions Axon Community Request, Axon Redaction Assistant, or Axon Performance to Customer.
1.1. If Customer purchases Axon Community Request, Axon Redaction Assistant, or Axon Performance as a standalone, the subscription begins the later of the (1) date Axon provisions Axon Community Request, Axon Redaction Assistant, or Axon Performance to Customer, or (2) first day of the month following the Effective Date.
1.2. The subscription term will end upon the completion of the Axon Evidence Subscription associated with the addon.
2. Axon Community Request Storage. For Axon Community Request, Customer may store an unlimited amount of data submitted through the public portal ("Portal Content"), within Customer’s Axon Evidence instance. The posttermination provisions outlined in the Axon Cloud Services Terms of Use Appendix also apply to Portal Content.
3. Performance Auto-Tagging Data. In order to provide some features of Axon Performance to Customer, Axon will need to store call for service data from Customer’s CAD or RMS.
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Axon Application Programming Interface Appendix
This Appendix applies if Axon’s API Services or a subscription to Axon Cloud Services are included on the Quote.
1. Definitions.
1.1. "API Client" means the software that acts as the interface between Customer’s computer and the server, which is already developed or to be developed by Customer.
1.2. "API Interface" means software implemented by Customer to configure Customer’s independent API Client Software to operate in conjunction with the API Service for Customer’s authorized Use.
1.3. "Axon Evidence Partner API, API or Axon API" (collectively "API Service") means Axon’s API which provides a programmatic means to access data in Customer’s Axon Evidence account or integrate Customer’s Axon Evidence account with other systems.
1.4. "Use" means any operation on Customer’s data enabled by the supported API functionality.
2. Purpose and License.
2.1. Customer may use API Service and data made available through API Service, in connection with an API Client developed by Customer. Axon may monitor Customer’s use of API Service to ensure quality, improve Axon devices and services, and verify compliance with this Agreement. Customer agrees to not interfere with such monitoring or obscure from Axon Customer’s use of API Service. Customer will not use API Service for commercial use.
2.2. Axon grants Customer a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right and license during the Term to use API Service, solely for Customer’s Use in connection with Customer’s API Client.
2.3. Axon reserves the right to set limitations on Customer’s use of the API Service, such as a quota on operations, to ensure stability and availability of Axon’s API. Axon will use reasonable efforts to accommodate use beyond the designated limits.
3. Configuration. Customer will work independently to configure Customer’s API Client with API Service for Customer’s applicable Use. Customer will be required to provide certain information (such as identification or contact details) as part of the registration. Registration information provided to Axon must be accurate. Customer will inform Axon promptly of any updates. Upon Customer’s registration, Axon will provide documentation outlining API Service information.
4. Customer Responsibilities. When using API Service, Customer and its End Users shall not:
4.1. use API Service in any way other than as expressly permitted under this Agreement;
4.2. use in any way that results in, or could result in, any security breach to Axon;
4.3. perform an action with the intent of introducing any virus, worm, defect, Trojan horse, malware, or any item of a destructive nature to Axon Devices and Services;
4.4. interfere with, modify, disrupt or disable features or functionality of API Service or the servers or networks providing API Service;
4.5. reverse engineer, decompile, disassemble, or translate or attempt to extract the source code from API Service or any related software;
4.6. create an API Interface that functions substantially the same as API Service and offer it for use by third parties;
4.7. provide use of API Service on a service bureau, rental or managed services basis or permit other individuals or entities to create links to API Service;
4.8. frame or mirror API Service on any other server, or wireless or Internet-based device;
4.9. make available to a third-party, any token, key, password or other login credentials to API Service;
4.10. take any action or inaction resulting in illegal, unauthorized or improper purposes; or
4.11. disclose Axon’s API manual.
5. API Content. All content related to API Service, other than Customer Content or Customer’s API Client content, is considered Axon’s API Content, including:
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5.1. the design, structure and naming of API Service fields in all responses and requests;
5.2. the resources available within API Service for which Customer takes actions on, such as evidence, cases, users, or reports;
5.3. the structure of and relationship of API Service resources; and
5.4. the design of API Service, in any part or as a whole.
6. Prohibitions on API Content. Neither Customer nor its End Users will use API content returned from the API Interface to:
6.1. scrape, build databases, or otherwise create permanent copies of such content, or keep cached copies longer than permitted by the cache header;
6.2. copy, translate, modify, create a derivative work of, sell, lease, lend, convey, distribute, publicly display, or sublicense to any third-party;
6.3. misrepresent the source or ownership; or
6.4. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices).
7. API Updates. Axon may update or modify the API Service from time to time ("API Update"). Customer is required to implement and use the most current version of API Service and to make any applicable changes to Customer’s API Client required as a result of such API Update. API Updates may adversely affect how Customer’s API Client access or communicate with API Service or the API Interface. Each API Client must contain means for Customer to update API Client to the most current version of API Service. Axon will provide support for one (1) year following the release of an API Update for all depreciated API Service versions.
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Axon Event Offer Appendix
If the Agreement includes the provision of, or Axon otherwise offers, ticket(s), travel and/or accommodation for select events hosted by Axon (“Axon Event”), the following shall apply:
1. General. Subject to the terms and conditions specified below and those in the Agreement, Axon may provide Customer with one or more offers to fund Axon Event ticket(s), travel and/or accommodation for Customer-selected employee(s) to attend one or more Axon Events. By entering into the Agreement, Customer warrants that it is appropriate and permissible for Customer to receive the referenced Axon Event offer(s) based on Customer’s understanding of the terms and conditions outlined in this Axon Event Offer Appendix.
2. Attendee/Employee Selection. Customer shall have sole and absolute discretion to select the Customer employee(s) eligible to receive the ticket(s), travel and/or accommodation that is the subject of any Axon Event offer(s).
3. Compliance. It is the intent of Axon that any and all Axon Event offers comply with all applicable laws, regulations and ethics rules regarding contributions, including gifts and donations. Axon’s provision of ticket(s), travel and/or accommodation for the applicable Axon Event to Customer is intended for the use and benefit of Customer in furtherance of its goals, and not the personal use or benefit of any official or employee of Customer. Axon makes this offer without seeking promises or favoritism for Axon in any bidding arrangements. Further, no exclusivity will be expected by either party in consideration for the offer. Axon makes the offer with the understanding that it will not, as a result of such offer, be prohibited from any procurement opportunities or be subject to any reporting requirements.
If Customer’s local jurisdiction requires Customer to report or disclose the fair market value of the benefits provided by Axon, Customer shall promptly contact Axon to obtain such information, and Axon shall provide the information necessary to facilitate Customer's compliance with such reporting requirements.
4. Assignability. Customer may not sell, transfer, or assign Axon Event ticket(s), travel and/or accommodation provided under the Agreement.
5. Availability. The provision of all offers of Axon Event ticket(s), travel and/or accommodation is subject to availability of funds and resources. Axon has no obligation to provide Axon Event ticket(s), travel and/or accommodation.
6. Revocation of Offer. Axon reserves the right at any time to rescind the offer of Axon Event ticket(s), travel and/or accommodation to Customer if Customer or its selected employees fail to meet the prescribed conditions or if changes in circumstances render the provision of such benefits impractical, inadvisable, or in violation of any applicable laws, regulations, and ethics rules regarding contributions, including gifts and donations.
Staff Report
City Council
Item No. 4.K
Meeting Date: August 13, 2025
From: Michael Contreras, Fire Chief
Title: Resolution Authorizing the Official Designees for the Listos California CERT Support Grant (LC) Program.
RECOMMENDATION:
To approve a resolution authorizing the City Manager and the Financial Services Director to act as the official designees for the Listos California CERT Support Grant (LC) Program and to execute and provide all forms, agreements, and other assurances as required.
BACKGROUND:
The Community Emergency Response Team (CERT) program educates volunteers about disaster preparedness for hazards that may occur in our city. CERT trains volunteers in basic disaster response skills.
As part of the department's Community Risk Reduction program, there has been extra emphasis on community emergency response. CERT is a key part of the city's emergency preparedness.
On August 14, 2024, Council accepted a grant from the California Office of Emergency Services (Cal OES) in the amount of $25,000 to update the City’s CERT trailer and equipment.
DISCUSSION:
During the application process for the Listos California CERT Support Grant (LC) Program, Resolution 2023-41 (designation of applicant’s agent resolution for non-state agencies) was used to show proof of authority to apply for and sign grant agreements with Cal OES. This resolution was approved December 13, 2023 and is valid until December 13, 2026. This resolution includes future grant programs with Cal OES.
On July 9, 2025, the grant team met with Cal OES for a performance assessment with participation required of all grantees. One of the findings was that the City’s proof of authority did not include the following: Cal OES program name, the grant subaward performance period, and/or the ability to sign for amendments.
The proposed resolution specifies these elements instead of using overarching language.
FISCAL IMPACT:
There is no direct fiscal impact associated with this action. The official designees will be provided the authority to submit forms, assurances, and execute agreements with Cal OES pertaining to the Listos California CERT Support Grant (LC) Program.
Purchases related to the program will still follow normal City procedures.
FIVE-YEAR STRATEGIC PLAN:
Goal D – INNOVATION
Objective: Cathedral City continually focuses on improving service delivery and customer experiences by successfully leveraging technology and creative initiatives to improve public services, public safety, and stimulate economic growth.
D-7 Implement innovative community-based Fire Prevention programs regarding Drowning, Smoke Alarm Installation, Paramedic Services, Fall Prevention, and CPR.
Goal E – SAFETY
Objective: Cathedral City is safe for all who live, work, visit, and play in our community.
E-4 Strengthen the City's ability to prepare for, respond to, and recover from disasters by reviewing and updating the City's Emergency Operations Plans through annual training sessions and tabletop exercises.
ATTACHMENTS:
1. Resolution 2023-41 – 12_13_2023
2. Resolution Listos California CERT Support Grant (LC) Program Resolution 2023- 41
STATE OF CALIFORNIA RECOVERY DIRECTORATE
CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION t _ DESIGNATION OF APPLICANTS AGENT RESOLUTION
NON- STATE AGENCIES Cal OES ID No:
065- 12048
OES- FPD- 130 ( Rev. 10- 2022)
DESIGNATION OF APPLICANT' S AGENT RESOLUTION FOR NON- STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Cathedral City Governing Body) Name of Applicant)
THAT Director of Financial Services OR
Title of Authorized Agent)
Director of Public Works OR
Title of Authorized Agent)
City Manager
Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Cathedral City Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor' s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
Federally declared Disaster ( DR), Fire Mitigation Assistance Grant ( FMAG), California State Only Disaster ( CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program ( HMGP), Building Resilient Infrastructure and Communities ( BRIC), Legislative Pre- Disaster Mitigation Program ( LPDM), under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/ or state financial assistance under the California Disaster Assistance Act.
Flood Mitigation Assistance Program ( FMA), under Section 1366 of the National Flood Insurance Act of 1968.
National Earthquake Hazards Reduction Program ( NEHRP) 42 U. S. Code 7704 ( b) 2) ( A) ( ix) and 42 U. S. Code 7704 ( b) ( 2) ( B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115- 141 California Early Earthquake Warning ( CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587. 8, 8587. 1 1, 8587. 12 That the City of Cathedral City a public entity established under the Name of Applicant)
laws of the State of California, hereby authorizes its agent( s) to provide to the Governor' s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
PPV to-9n99 Paae 1 of 4 OES- FPD- 130
STATE OF CALIFORNIA RECOVERY DIRECTORATE
OES CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
LDESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON- STATE AGENCIES
OES- FPD- 130 ( Rev. 10- 2022)
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/ grants declared up to three ( 3) years following the date of approval.
This is a disaster/ grant specific resolution and is effective for only disaster/ grant number( s):
Passed and approved this 13 day of December 20 23
Mark Carnevale, Mayor
Name and Title of Governing Body Representative)
Nancy Ross, Mayor Pro Tern
Name and Title of Governing Body Representative)
Raymond Gregory, Councilmember
Name and Title of Governing Body Representative)
CERTIFICATION
Tracey R. Hermosillo , duly appointed and City Clerk of Name) Title)
City of Cathedral City do hereby certify that the above is a true and Name of Applicant)
correct copy of a resolution passed and approved by the City Council Governing Body)
of the City of Cathedral City on the 13th day of December 20 23 Name of Applicant)
i
r' City Clerk
Signature) Title)
Rev. 10- 2022 Page 2 of 4 OES- FPD- 130
Emus STATE OF CALIFORNIA RECOVERY DIRECTORATE
CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT' S AGENT RESOLUTION
03 NON- STATE AGENCIES
OES- FPD- 130 ( Rev. 10- 2022)
Cal OES Form 130 Instructions
A Designation of Applicant' s Agent Resolution for Non- State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three ( 3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non- profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governirg Body to engage with the Federal Emergency Management Agency and the California Governor' s Office of Emergency Services regarding grants for which they have cpplied.
There are two ways of completing this section:
1 . Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If " Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency ( e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body' s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
Rev. 10- 2022 Page 3 of 4 OES- FPD- 130
STATE OF CALIFORNIA RECOVERY DIRECTORATE
OES CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
v NON- STATE AGENCIES
OES- FPD- 130 ( Rev. 10- 2022)
Checking Universal or Disaster- Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three ( 3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three ( 3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions ( such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board ( not City Manager) to eliminate " Self-Certification." Rev. 10- 2022 Page 4 of 4 OES- FPD- 130
STATE OF CALIFORNIA RECOVERY DIRECTORATE
OES CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT' S AGENT RESOLUTION
NON- STATE AGENCIES
OES- FPD- 130 ( Rev. 10- 2022)
Cal OES Form 130 Instructions
A Designation of Applicant' s Agent Resolution for Non- State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three ( 3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non- profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education.
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor' s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1 . Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agen- leaves the position and is replaced by another individual. If " Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency ( e. g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body' s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
Rev. 10- 2022 Page 3 of 4
OES- FPD- 130
O
STATE OF CALIFORNIA RECOVERY DIRECTORATE
CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT' S AGENT RESOLUTION
V' NON- STATE AGENCIES
OES- FPD- 130 ( Rev. 10- 2022)
Checking Universal or Disaster- Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three ( 3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three ( 3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation cnd approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions ( such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board ( not City Manager) to eliminate " Self- Certification." Rev. 10- 2022 Page 4 of 4 OE: S- FPD- 130
RESOLUTION NO. 2026 -
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF CATHEDRAL
CITY, CALIFORNIA, AUTHORIZING THE CITY MANAGER AND THE
FINANCIAL SERVICES DIRECTOR TO ACT AS THE OFFICIAL DESIGNEE FOR THE LISTOS CALIFORNIA CERT SUPPORT GRANT (LC) PROGRAM.
WHEREAS, Cathedral City Fire & EMS applied for the Listos California CERT Support Grant (LC) to support Cathedral City’s Community Emergency Response Team (CERT) program; and
WHEREAS, the City Council accepted a grant from the California Office of Emergency Services (Cal OES) in the amount of $25,000 to update the city’s CERT trailer and equipment.
WHEREAS, the City Council desires to assign staff as Official Designees to enter into a Grant Subaward with Cal OES for the Listos California CERT Support Grant (LC) Program and authorize all amendments.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cathedral City that the City Manager and the Financial Services Director are hereby authorized to act as the Official Designees to execute grant agreements and amendments for the Cal OES Fiscal Year 2023 Listos California CERT Support Grant (LC) Program between June 1, 2024 to December 31 2025.
PASSED, APPROVED, AND ADOPTED this 13th day of August 2025. ___________________________
Nancy Ross, Mayor
ATTEST:
____________________________
Tracey Hermosillo, City Clerk
APPROVED AS TO FORM:
____________________________
Eric S. Vail. City Attorney
I, TRACEY HERMOSILLO, CITY CLERK of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 13th day of August 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey Hermosillo, City Clerk
Staff Report
City Council
Item No. 4.L
Meeting
Date:
August 13, 2025
From: Andrew Firestine, Director of Community and Economic Development Title: Purchase of One (1) Ford Maverick for the Building and Safety Division to Accommodate Newly Hired Building Inspector
RECOMMENDATION:
To authorize the purchase of one (1) Ford Maverick for the Building and Safety Department, at a total cost of $32,926.71; and authorize the City Manager, or his designee, to execute all required documents for purchase.
BACKGROUND:
In the FY 2025/26 Budget, a vacant Permit Technician I/II position was converted into a Building Inspector I/II position. Concurrently, the professional services contract for on-call building plan check and inspection services was reduced by $180,000 annually. The newly created Building Inspector position has been recruited and a candidate is in the background process.
With the new Building Inspector position, there is a corresponding need for an additional work vehicle. The purchase of a new vehicle will ensure that the new inspector is properly equipped to perform field inspections and other duties efficiently, helping to maintain the department’s service levels. Funding for vehicle purchase was planned as part of the adopted FY 2025/26 Budget.
DISCUSSION:
Staff is requesting the purchase of one 2025 Ford Maverick XL for Building and Safety in the amount of $31,426.71. Fleet obtained quotes from the following vendors:
Name of Company Price Model
Palm Springs
Motors Cathedral
City
$31,426.71 2025 Ford Maverick XL #25MA42 (Vehicle
reserved)
Palm Springs Motors
Cathedral City
$34,581.63 2025 Ford Maverick XLT
Palm Springs
Motors
Cathedral City
$38,205.79 2025 Ford Maverick XLT
Chevrolet of
Escondido
$34,573.31 Chevrolet Colorado WT
All quotes submitted included tax and delivery charges (not mentioned in quotes).
Staff also reached out to Jessup Chevrolet; however, they did not have a comparable pickup available to provide a quote.
In addition to the purchase of the above cited pickup trucks, Staff is requesting funds for the installation of emergency lighting and decals in the amount of $1,500.
Staff is requesting City Council authorize the purchase of one 2025 Ford Maverick XL truck with emergency lighting and decals at a cost of $32,926.71 and authorize the City Manager to execute all required documents for the purchases.
FISCAL IMPACT:
DESCRIPTION GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE
AMOUNT ONE TIME or
ONGOING
2025 - 2026 Building &
Safety Truck
100-100-150-
155-9800-9801
N/A $32,926.71 One-Time
2025 - 2026 Building &
Safety Truck
611-900-910-
911-7300-7301
N/A ($32,926.71) One-Time
2025 - 2026 Building &
Safety Truck
611-000-000-
000-8800-8807
N/A $32,926.71 One-Time
FIVE-YEAR STRATEGIC PLAN:
Not applicable
ATTACHMENTS:
1. 2025 Ford Maverick XL Purchase Proposal #1
2. 2025 Ford Maverick XLT Purchase Proposal #2
3. 2025 Ford Maverick XLT Purchase Proposal #3
4. 2025 Chevrolet Colorado WT Purchase Proposal #4
Fuel Economy and Environment
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Annual fuel cost Fuel Economy & Greenhouse Gas Rating (tailpipe only) Smog Rating (tailpipe only) You
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2522 30
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MPG. The best vehicle rates 140 MPGe. $1,000
$2,100 2
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Actual results will vary for many reasons, including driving conditions and how you drive and maintain your vehicle. The average new vehicle gets 28 MPG and costs $9,500 to fuel over 5 years. Cost estimates are based on 15,000 miles per year at $3.50 per gallon. MPGe is miles per gasoline gallon equivalent. Vehicle emissions are a significant cause of climate change and smog.
Fuel Economy
combined city/hwy
MPG
city highway
gallons per 100 miles
spend more in fuel costs
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HRM-007469 CA 9-NORMAL,NB,107469,SG281 5265 UTC U W CA
CERTCERTCERT TRD RAMPBUMPCAMPBOOKEXFLROTABATT 3FTTW8BA5 SRB43786 NB GU13
VEHICLE DESCRIPTION
MAVERICK SR B43786
2025 XL AWD EXTERIOR
121" WHEELBASE SPACE WHITE METALLIC
2.0L ECOBOOST ENGINE INTERIOR
AUTOMATIC TRANSMISSION BLACK ONYX-MED DK SLATE TRI
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4253/7098
Palm Springs Ford TOTAL MSRP 69 200 Highway 111
Cathedral City CA 92234
71F 430
RD27
SOLD TO RAMP ONE
SHIP TO (IF OTHER THAN SOLD TO) RAMP TWO
SHIP THROUGH
$30,065.00
FINAL ASSEMBLY PLANT
HERMOSILLO
METHOD OF TRANSP.
RAIL
ITEM #:
71-0616 O/T 2
SG281 N RB 2X 560 007469 07 28 25
INCLUDED ON THIS VEHICLE
EQUIPMENT GROUP 102A 125.00
OPTIONAL EQUIPMENT/OTHER
2K TRAILER HITCH RECEIVER 100.00
PRICE INFORMATION
BASE PRICE $28,145.00
TOTAL OPTIONS/OTHER 225.00
____________
TOTAL VEHICLE & OPTIONS/OTHER 28,370.00
DESTINATION & DELIVERY 1,695.00
(MSRP)(MSRP)
STANDARD EQUIPMENT INCLUDED AT NO EXTRA CHARGE
EXTERIOR
CARGO BOX TIE DOWN HOOKS
DAYTIME RUNNING LAMPS
DOOR HANDLES - BLACK
EASY FUEL® CAPLESS FILLER
FLEXBED™ STORAGE SYSTEM
GRILLE - BLACK MESH
HEADLAMPS-LED AUTO HI-BEAM
HEADLAMPS-LED AUTO ON/OFF
LED REFLECTOR HEADLAMPS
MANUAL LOCKING TAILGATE
WIPERS- INTERMITTENT
INTERIOR
1-TOUCH DOWN DRIVER WINDOW
2ND ROW BENCH FLIP-UP W/
UNDER-SEAT STORAGE
8.0" PRODUCTIVITY SCREEN
CLOTH BENCH REAR SEAT
CRUISE CONTROL
DUAL USB
MANUAL A/C, SINGLE ZONE
POWER LOCKS AND WINDOWS
POWERPOINTS - 12V
ROTARY GEAR SHIFT DIAL
TILT/TELESCOPE STR COLUMN
VINYL SOFT CONSOLE LID
FUNCTIONAL
4-WHEEL ANTILOCK BRAKE SYS
BATTERY SAVER FEATURE
ELECTRIC PARKING BRAKE
ELECTRONIC PWR ASST STEER
FORDPASS™ CONNECT 5GWI-FI
HOTSPOT TELEMATICS MODEM
PRE-COLLISION ASSIST W/AEB
REAR VIEW CAMERA
REMOTE KEYLESS ENTRY
SELECTABLE DRIVE MODES
SYNC®4 W/EVR & 13.2" SCRN
SAFETY/SECURITY
AIRBAGS - SAFETY CANOPY®
BELT-MINDER CHIME
LATCH CHILD SAFETY SYSTEM
SECURILOCK® ANTI-THEFT SYS
TIRE PRESSURE MONIT SYS
WARRANTY
3YR/36,000 BUMPER / BUMPER
5YR/60,000 POWERTRAIN
5YR/60,000 ROADSIDE ASSIST
8YR/100,000 HYBRID UNIQUE
-COMPONENTS IF EQUIPPED
Staff Report
City Council
Item No. 6.A
Meeting Date: August 13, 2025
From: Tracey Hermosillo, City Clerk
Title: Consider Making an Appointment to the Finance Advisory Committee RECOMMENDATION:
To consider making an appointment to the Finance Advisory Committee to fill an unexpired seat with a term continuing through June 30, 2026, based on the interviews conducted during the Study Session portion of the meeting held June 25, 2025.
BACKGROUND:
The terms of appointments and term limits for commissions and committees have been established in the Cathedral City Municipal Code and by Resolution. There are no term limits established for committees in the municipal code. All members of the commissions and committees shall be appointed for a three-year term unless otherwise provided by law, ordinance, resolution or if not applicable. When an unexpected vacancy occurs on a commission/committee, an appointment may be made to fulfill the remainder of the term.
Most, if not all, term limits will expire on June 30th of their respective year.
The Finance Advisory Committee is made up of five members and currently has one vacant seat. The committee meets annually or on an as needed basis and shall be subject to the provisions of the Brown Act.
DISCUSSION:
With the recent passing of Chip Yarborough, the Finance Advisory Committee now has one vacant seat with a term expiring on June 30, 2026. The vacancy was posted pursuant to Government Code 54974.
As Council is aware, at the June 25, 2025, City Council Meeting, the Council interviewed three individuals, Antonio Baciu, Rocio Conde and David Leach. At the same meeting Council appointed Antonio Baciu to fill that vacant seat. The applications for the two applicants not appointed are on file for a year and can be considered for appointments for any vacancies that may arise during that year. In addition, it should be noted that no other applications have been submitted since the posting of the Notice of Vacancy. The applications are attached for Council’s review.
At this time the City Council can consider appointing Rocio Conde or David Leach to fill the unexpired seat expiring on June 30, 2026, both applicants are still interested in serving on this committee, or the City Council can direct staff to schedule interviews at a later date, when additional applications have been received.
FISCAL IMPACT:
There is no Fiscal Impact with this item.
FIVE-YEAR STRATEGIC PLAN:
Not applicable.
ATTACHMENTS:
1. Application Rocio Conde
2. Application David Leach
Dear Cathedral City “Finance Advisory Committee Selection Committee”.
I am writing to express my interest in serving on the Cathedral City Finance Advisory Committee. As a proud resident of Cathedral City for the past 20 years, I am deeply committed to contributing to the well-being and fiscal health of our community.
Throughout the years, I have served in leadership roles and on executive boards of diverse nonprofit organizations, including the Rotary Club, LULAC, National Charity League (NCL), and the Palm Springs Teachers Association. My civic engagement has also included active participation in school board committees such as the SCUSD Budget Committee, the District English Learners Advisory Committee, and the School Site Council. These experiences have allowed me to develop a strong understanding of public service, financial oversight, and community advocacy.
My dedication to these roles has strengthened my ability to collaborate, assess financial priorities, and ensure transparency—skills I believe are essential for a meaningful contribution to the Finance Advisory Committee. I am eager to bring my experience, perspective, and deep-rooted commitment to civic engagement to this role.
It would be an honor to support and represent our community through thoughtful and informed participation on the committee. Thank you for considering my application. I look forward to the opportunity to serve.
Warm regards,
Rocio Conde
CITY OF CATHEDRAL CITY
COMMISSION/BOARD/COMMITTEE APPLICATION
Commission/Board/Committee
on which you would like to serve:
Finance Advisory Committee
NAME: David Leach
HOME ADDRESS:
HOME PHONE: CELL PHONE:
E-mail ADDRESS:
LENGTH OF RESIDENCY IN CATHEDRAL CITY: 4 years
IF EMPLOYED, PLEASE LIST WHERE YOU WORK AND POSITION YOU HOLD:
Retired from BoA/Merrill
I am interested in the Finance Advisory Committee as I wish to assist my local community with
its long term strategic plans. I have spent over 40 years in the financial services industry and
also have excellent people skills.
I hope this is sufficient.
Sincerely,
David Leach
Staff Report
City Council
Item No. 6.B
Meeting Date: August 13, 2025
From: Charles P. McClendon, City Manager
Title: Administrative Attendance Policy for City Council Commissions and Committees
RECOMMENDATION:
To review and adopt the administrative attendance policy for City Council Commissions and Committees.
BACKGROUND:
Chapter 2.06 of the Cathedral City Municipal Code § 2.06.010 covers general rules regarding appointments, terms, vacancies for boards and commissions. Section B states the following with regard to attendance:
If a member is absent from three consecutive regular meetings or from twenty-five percent of the duly scheduled meetings of the board or commission within one fiscal year, the matter will be brought before the City Council for consideration of the possible removal of the member.
Under removal from office in the Commission/Committee Board Policy Manual it states the City Council may, at its sole and absolute discretion, remove a member from office at any time if the member has incurred 3 or more unexcused absences from regular meetings during any 12-month period.
It has been the practice of staff to periodically provide the attendance of Commission and Committee members to the City Council through the weekly reports of the City Manager.
The last report provided to the City Council raised some concern that were brought forward during the appointment process of Commission and Committee members during the June 25, 2025, City Council Meeting. At that time Council directed staff to draft a policy, within 90 days, for Liaisons to address attendance concerns for Commissioners and Committee members.
DISCUSSION:
Staff has drafted an administrative policy, per the City Council’s direction. The purpose of the policy is to ensure accountability and consistent participation by appointed commission/committee members in commission/committee meetings and to provide a clear process for reporting and addressing absences. This policy applies to all regularly scheduled commission/committee meetings as established in the Municipal Code and excludes special meetings, emergency sessions, workshops, and joint commission/committee meetings unless specifically designated as mandatory by the City Manager and is in line with the Cathedral City Municipal Code, as noted above. The policy covers the following areas and is attached for the City Council’s review and adoption:
• Notice of Absence
• Unplanned Absences
• Categories of Absences
• Documentation of Absences
• The Threshold for Excessive Absences
• City Manager Review and Notification
• Reporting on Agendas
• Commission/Committee Member Acknowledgement
This policy shall take effect immediately upon adoption and will be included in onboarding materials for all newly appointed commissioners/committee members.
FISCAL IMPACT:
There is no fiscal impact with this item.
FIVE-YEAR STRATEGIC PLAN:
Not applicable.
ATTACHMENTS:
1. Administrative Attendance Policy for City Council Commissions and Committees