Iteris, Inc.
12/29/2025
Bill Zhou
Jin Eo
97.00 $ 44.19
$ 4,286.43
$ 14,374.75
$ 14,374.75
0.00%
$ 0.00
$ 4,076.92
$ 0.00
$ 532.00
$ 49,908.07
✔
N/A
N/A
Project Manager
Senior Engineer
Associate Engineer
Associate Engineer
Deepak Kaushik
Sean Daly
22.00 52.00
78.00 $ 85.07
$ 77.69
$ 53.55
$ 1,871.54
$ 4,039.88
$ 4,176.90
$ 0.00
$ 532.00
0.00%
215.13%
$ 30,924.40
$ 30,924.40
9.00%
Mileage Costs
760
miles
$ 0.70
$ 532.00
Equipment Rental and Supplies
$ 0.00
Permit Fees
$ 0.00
Plan Sheets
$ 0.00
Test
$ 0.00
97 SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency SAMPLE COST PROPOSAL 1
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Total Hours per Avg 5Year
Subtotal per Cost Cost Proposal Hourly Contract
Proposal Rate Duration
=$250,000.00 500 $50.00 Year 1 Avg
Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation
Year 1 $50.00 + 2% = $51.00 Year 2 Avg Hourly Rate
Year 2 $51.00 + 2% = $52.02 Year 3 Avg Hourly Rate
Year 3 $52.02 + 2% = $53.06 Year 4 Avg Hourly Rate
Year 4 $53.06 + 2% = $54.12 Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate% each year by total hours) Estimated % Completed Total Hours per Cost Total Hours per Each Year Proposal Year
Year 1 20.0% 5000 = 1000 Estimated Hours Year 1
Year 2 400% 5000 = 2000 Estimated Hours Year 2
Year 3 15.0% 5000 = 750 Estimated Hours Year 3
Year 4 15.0% 5000 = 750 Estimated Hours Year 4
Years 100% 5000 = 500 Estimated Hours Year 5
Total 100% Total = 5000
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per
(calculated above) (calculated above) Year
Year 1 $50.00 1000 $50,000.00 Estimated Hours Year 1 =
Year 2 $51.00 2000 $102,000.00 Estimated Hours Year 2 = Year 3 $52.02 750 $39,015.00 Estimated Hours Year 3 =
Year 4 $53.06 750 $39,795.30 Estimated Hours Year 4 =
Years $54.12 500 = $27,060.80 Estimated Hours Year 5
Total Direct Labor Cost with Escalation $257,871.10=
Direct Labor Subtotal before Escalation = $250,000.00
Estimated total of Direct Labor Salary Transfer to Page 1 = Increase $7,871.10
NOTES:
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the# of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the# of years is not acceptable.
(i e. $250,000 x 2% x 5 yrs= $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
98 __ _
SAMPLE COST PROPOSAL
Sample Only - Required Cost Proposal Template To Be Determined By Agency SAMPLE COST PROPOSAL 1
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal{s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
1. Generally Accepted Accounting Principles {GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board {when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements.
Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate{s).
Prime Consultant or Subconsultant Certifying:
Name:_______________ Title*:
Signature:____ _____ __ Date of Certification {mm/dd/yyyy): _____ _______ Phone Number:Email: ______ _ _
Address:_________________________________
*An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providinq under the proposed contract:
Vice President
Viggen Davidian
12/29/2025
[email protected]
1700 Carnegie Avenue, Suite 100 Santa Ana, CA 92705
(213) 802-1707
Iteris is providing an update to the City's Local Roadway Safety Plan including collision analysis, countermeasure selection and prioritization.
99 Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) Consultant’s Full Legal Name:
Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.
Indirect Cost Rate (ICR):
Combined Rate: Or
Home Office Rate: and Field Office Rate (if applicable):
Facilities Capital Cost of Money (if applicable):
Fiscal Period:*
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.
I have reviewed the proposal to establish an ICR(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31).
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31.
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts.
• All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.
I am providing the required and applicable documents as instructed on the Financial Document Review Request form.
Financial Management System:
Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.
Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
1 Iteris, Inc.
215.13
N/A
N/A
N/A
Fiscal Year End 2024: April 1, 2023 to March 31, 2024
100
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirements.
Cost Reimbursements on Contracts:
I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount ___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is • Years of consultant’s experience with 48 CFR Part 31 is • Identify the type of audits listed below that the consultant has had performed (if applicable):
Cognizant ICR Audit Local Govt ICR Audit
Caltrans ICR Audit
CPA ICR Audit Federal Govt ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.
Name:** Title**:
Signature: Date:
Phone**: Email**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.
Note: Both prime and subconsultants as parties of a contract must complete their own forms. Caltrans will not process local agency’s invoices until a complete form is accepted and approved by the Independent Office of Audits and Investigations.
2 130,000,000.00
49 21
Viggen Davidian
✔
Vice President
[email protected]
(213) 802-1707
12/29/2025
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EXHIBIT "C"
INSURANCE
A. Insurance Coverages. Service Provider shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Service Provider, its agents, representatives or employees. Service Provider shall procure and maintain the following scope and limits of insurance:
Only the following “marked” requirements are applicable:
X Commercial General Liability (CGL): Insurance written on an occurrence basis to protect Service Provider and City against liability or claims of liability which may arise out of this Agreement in the amount of one million dollars ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000).
Coverage shall be at least as broad as Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. additional insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
X Vehicle Liability Insurance: Vehicle liability insurance in an amount not less than $1,000,000 for injuries, including accidental death, to any one person, and subject to the same minimum for each person, in an amount not less than one million dollars ($1,000,000) for each accident, and property damage insurance in an amount of not less than one million dollars ($1,000,000). A combined single limit policy with aggregate limits in an amount of not less than $2,000,000 shall be considered equivalent to the said required minimum limits. Coverage shall be at least as broad as Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the approval of the City.
X Workers’ Compensation Insurance: Workers’ Compensation insurance that includes a minimum of one million dollars ($1,000,000) of employers’ liability coverage.
Service Provider shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers’ Compensation Act is filed against City by a bona fide employee of Service Provider participating under this Agreement, Service Provider is to defend and indemnify the City from such claim.
X Professional Liability Insurance: Professional liability insurance appropriate to the Service Provider’s profession in an amount not less than one million dollars 102
D-2
$1,000,000 per occurrence. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Service Provider’s services or the termination of this Agreement. During this additional three (3) year period, Service Provider shall annually and upon request of the City submit written evidence of this continuous coverage.
B. Other Provisions . Insurance policies required by this Agreement shall contain the following provisions:
1. All Coverages.
a. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.
b. Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A:VII.
2. Commercial General Liability and Automobile Liability Coverages. a. City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Service Provider performs; products and completed operations of Service Provider; premises owned, occupied or used by Service Provider; or automobiles owned, leased, hired or borrowed by Service Provider.
The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees. b. Service Provider’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Service Provider’s insurance.
c. Service Provider’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
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d. Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
e. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents.
3. Workers' Compensation Coverage . Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Service Provider.
C. Other Requirements. Service Provider agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Service Provider furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Service Provider shall furnish certificates and endorsements from each sub-contractor identical to those Service Provider provides.
2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Service Provider shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Service Provider’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 104
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EXHIBIT "D"
FEDERAL HIGHWAY ADMINISTRATION
SS4A GRANT PROVISIONS
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Cathedral City (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Cathedral City Comprehensive Safety Action Plan.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: City of Cathedral City Comprehensive Safety Action Plan Application Date: August 29, 2024
2.2 Award Amount.
SS4A Grant Amount: $399,760.00
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The project will be completed in one phase as follows:
This is a planning project. The City of Cathedral City Comprehensive Safety Action Plan only has planning elements. No construction or changes to the environment will occur.
During the eighteen (18) month project, Cathedral City will collaborate with a planning specialist to help develop a Comprehensive Safety Action Plan. Our plan will also include evaluating roadway safety for all modes of travel, incorporating safe routes to school planning and surveying the existing pedestrian network for accessibility issues, in an effort to establish safe routes for all. Working with the consultant, we will conduct safety audits and studies throughout our city, ensuring our plan focuses on areas with high incident rates. Utilizing the data, the city will identify areas with high numbers of roadway fatalities and serious injuries. Cathedral City will establish a committee to perform community outreach to discover citizen’s concerns and help identify evidence-based low-cost, high-impact strategies to reduce risk for all road users, with special consideration for disadvantaged communities. The Comprehensive Safety Plan will establish a ranking system to identify the top priority corridors and intersections for implementation while adopting innovative technologies. The City will use this plan to set safety goals and policies to promote safety throughout the City.
The City of Cathedral City Comprehensive Safety Action Plan project will include five major tasks over the thirty-six-month performance period. Task One, Project Management, will take place over the course of the project. This task will cover administration tasks such as producing timely reports and project management. Task Two will encompass Preliminary Planning. Preliminary Planning will include reviewing existing conditions, documents, and data including collision data, planning documents, 107
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existing school circulation, and an ADA field survey. These subtasks, expected to start in month 1 and end in month 6, will allow City of Cathedral City to use this data to develop project goals and objectives and help establish stakeholders.
3.2 Project’s Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
10/31/2028
Planned SS4A Final Report Date: 11/30/2028
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $399,760.00
Other Federal Funds: $0.00
State Funds: $0.00
Local Funds: $99,940.00
In-Kind Match: $0.00
Other Funds: $0.00
Total Eligible Project Cost: $499,700.00
(b)[RESERVED]
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
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ARTICLE 4
CONTACT INFORMATION
4.1 Recipient Contact(s).
Amanda Geisendorfer
Senior Analyst
City of Cathedral City
68-700 Avenida Lalo Guerrero Cathedral City, CA 92234
(760) 202-2493
[email protected]
4.2 Recipient Key Personnel.
Name Title or Position
John A. Corella, P.E. Director of Public Works
Armando J. Garcia Baldizzone P.E. City Engineer
Kevin J. Biersack, CPA, CGFM
(Inactive)
Financial Services Director
Amanda Geisendorfer Senior Analyst
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
[email protected]
and
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Division Administrator -CA
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]
and
Mike Shami
California Division Office Lead Point of Contact
Competitive Grant Manager
650 Capitol Mall, Suite 4-100, Sacramento, CA 95814
(916) 498-5853
[email protected]
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
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(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “ AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, t he FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: The City of Cathedral City Comprehensive Safety Action Plan project will encompass all of Cathedral City, with special consideration taken towards disadvantaged communities. Special care will also be taken to make school routes and ADA routes safer.
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank.
Scope: N/A
Schedule: The original schedule in form SF 424 showed a start date of 11/0/2024 and end date of 05/01/2026 with duration of 18 months. The period of performance has been increased to 36 months due to the scale of the scope and the risk of delay associated with the procurement process.
Budget: N/A
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
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ATTACHMENT C
[RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E
LABOR AND WORKFORCE
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) X
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
This project will not directly support good-paying jobs with a free and fair choice to join a union. However, City of Cathedral City will utilize the finalized plan from this project to implement construction projects. These projects will directly support good-paying jobs with a free and fair choice to join a union. In fact, City of Cathedral City’s construction projects consistently utilize good-paying, unionized contractors. 117
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118
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ATTACHMENT F
CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
This project does not include the purchase of Information Technology and/or Operational Technology. 119
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ATTACHMENT G
[RESERVED]
120
Staff Report
City Council
Item No. 5.C
Meeting Date: January 14, 2026
From: Michael A. Contreras, Fire Chief
Title: Retired Annuitant Appointment - Interim Deputy Fire Chief (Stephen Tumir)
RECOMMENDATION:
Staff recommends City Council adopt a Resolution authorizing an exception to the CalPERS 180-day waiting period pursuant to Government Code sections 7522.56 and 21221(h), thereby allowing the City to appoint Stephen Tumir as a retired annuitant in the interim position of Deputy Fire Chief, effective January 18, 2026.
BACKGROUND:
Government Code section 7522.56 generally requires a 180-day separation period before a CalPERS retiree may be employed by a CalPERS-covered agency. However, the statute allows an exception when the governing body certifies, in a public meeting, that the appointment is necessary to fill a critically needed position prior to the expiration of the 180- day period, and that the retiree did not receive any retirement-related incentive. Government Code section 21221(h) further authorizes the appointment of a CalPERS retiree to an interim vacant position during an active recruitment for a permanent appointment.
Stephen Tumir retired from the City of Cathedral City effective January 9, 2026, most recently as Deputy Fire Chief. Without Council action, the Deputy Fire Chief position will remain vacant until filled without a transition. This appointment is necessary to fill a critically needed executive position and to prevent adverse impacts to Fire Department operations and public safety during an unprecedented command-level staffing crisis.
The Deputy Fire Chief position is a single, non-duplicated executive role responsible for the supervision and management of daily fire and EMS operations. Responsibilities include executive oversight of emergency response, command-level staffing, payroll coordination, administrative management, accreditation and ISO compliance, accreditation oversite, and ensuring overall operational readiness.
The Fire Department is currently experiencing significant and concurrent staffing challenges at the command and supervisory levels, including:
1 One (1) vacant Administrative Battalion Chief position Two (2) Suppression Battalion Chiefs on workers’ compensation leave Three (3) Fire Captains on workers’ compensation or personal leave The retirement of the Deputy Fire Chief
These six concurrent vacancies and absences at supervisory and command levels create an unprecedented operational vulnerability. The loss of the Deputy Fire Chief position without immediate interim coverage would further strain command staff, impair succession planning efforts, and jeopardize continuity of operations.
The current interim Deputy Fire Chief, Stephen Tumir, is serving under an existing limited- term employment contract that was originally scheduled to conclude on February 20, 2026.
Deputy Chief Tumir’s retirement effective January 9, 2026, prematurely ends the existing contract prior to the intended completion date. This early retirement creates an immediate and unanticipated gap in executive leadership during a critical period in which the city has already initiated recruitment for a permanent Deputy Fire Chief.
In addition to the advantages outlined above of utilizing an annuitant and retaining Chief Tumir, this approach will also provide a structured transition period, allowing the newly selected Deputy Chief to become fully oriented and operational while benefiting from Chief Tumir’s institutional knowledge, extensive experience with Cathedral City Fire & EMS, and his two years of service as an Interim/Limited-Term Deputy Fire Chief.
Without Council action, the department would lose executive-level continuity prior to the conclusion of the recruitment and hiring process, further compounding the department’s existing command-level staffing challenges.
DISCUSSION:
Approval of the proposed retired annuitant appointment will allow the City to maintain continuity of leadership during the active recruitment and anticipated onboarding of a new Deputy Fire Chief. This limited-duration appointment will bridge the gap created by Deputy Chief Tumir’s retirement on January 9, 2026, and the original contract end date of February 20, 2026, ensuring stability during the transition period.
The city has initiated and authorized recruitment for the permanent Deputy Fire Chief position, including posting of the job bulletin and development of the recruitment and testing timeline. During this recruitment period, Deputy Chief Tumir’s continued service as a retired annuitant will allow the department to:
Maintain executive oversight of daily fire and EMS operations Support command-level staffing and administrative coordination during an unprecedented staffing crisis
Complete critical departmental updates and initiatives Provide structured onboarding, mentorship, and knowledge transfer to the incoming Deputy Fire Chief
Preserve institutional knowledge essential to operational continuity, accreditation, ISO compliance, and succession planning
2 Deputy Chief Tumir will be limited to 960 hours, will not receive any benefits or incentives, and will serve strictly in an interim capacity during recruitment, consistent with Government Code section 21221(h) and CalPERS requirements.
Absent this appointment, the department would experience a premature loss of executive leadership during an active recruitment cycle, increasing operational risk and limiting the City’s ability to ensure a smooth and effective transition to permanent leadership.
FISCAL IMPACT:
Pursuant to CalPERS retired annuitant rules, compensation must fall within the publicly available salary range for the classification and may not include any benefits, incentives, or compensation in lieu of benefits.
The Deputy Fire Chief position has a maximum monthly base salary of $18,797.05, which equates to an hourly rate of $108.44 and will be compensated for no more than 960 hours.
The Deputy Fire Chief position is currently budgeted for the fiscal year; therefore, there is no additional fiscal impact to the City.
FIVE-YEAR STRATEGIC PLAN:
Goal A: Service the Community with Pride and Dedication Goal E: Safety
This action supports the City’s Five-Year Strategic Plan goals related to organizational excellence, continuity of operations, succession planning, and maintaining high-quality emergency services during periods of organizational transition and staffing challenges.
ATTACHMENTS:
Resolution Certifying Employment of Stephen Tumir – Interim Deputy Fire Chief Retired Annuitant Employment Agreement / Appointment Documents CalPERS Employment After Retirement Guidance (PUB 33)
3 RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL
CITY, CALIFORNIA, HEREBY CERTIFYING THE NATURE OF THE
EMPLOYMENT OF STEPHEN TUMIR AS PROVIDED IN THE
EMPLOYMENT AGREEMENT AND THAT THIS APPOINTMENT IS
NECESSARY TO FILL THE CRITICALLY NEEDED POSITION OF
DEPUTY FIRE CHIEF FOR THE CITY OF CATHEDRAL CITY BY
JANUARY 18, 2026, PURSUANT TO GOVERNMENT CODE SECTION
7522.56 AND 21221(h)
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City of Cathedral City must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and
WHEREAS, Stephen Tumir, CalPERS ID 1408501467 retired from the City of Cathedral City in the position of Deputy Fire Chief, effective January 9, 2026; and WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is July 8, 2026 without this certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180- day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the City Council, the City of Cathedral City and Stephen Tumir certify that Stephen Tumir has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the governing body has initiated the search for a permanent appointment on December 8, 2025; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore will end on June 30, 2026; and
4 WHEREAS, the entire employment agreement, contract or appointment document between Stephen Tumir and the City of Cathedral City has been reviewed by this body and is attached herein; and
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the maximum base salary for this position is $18,797.05 and the hourly equivalent is $108.44, and the minimum base salary for this position is $14,360.22 and the hourly equivalent is $82.84; and
WHEREAS, the hourly rate paid to Stephen Tumir will be $108.44; and WHEREAS, Stephen Tumir has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
THEREFORE, BE IT RESOLVED THAT the City Council hereby appoints Stephen Tumir as an interim Appointment, retired annuitant to the vacant position of Deputy Fire Chief for the City of Cathedral City under Gov. Code section 21221(h), effective January 18, 2026; and certifies the nature of the employment of Stephen Tumir as described herein and detailed in the attached employment agreement, contract, or appointment document and that this appointment is necessary to fill the critically needed position of Deputy Fire Chief for the City of Cathedral City by January 18, 2026 because the Fire department does not have a current promotional list and it will need to conduct a recruitment for the position of Deputy Fire Chief. Having a vacant/open position will cause a loss of executive leadership during an active recruitment cycle, increasing operational risk and limiting the City’s ability to ensure a smooth and effective transition to permanent leadership.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Cathedral City held on this 14th day of January 2026, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Raymond Gregory, Mayor
5 6
ATTEST:
Christina Burton, City Clerk
APPROVED AS TO FORM:
Eric S. Vail, City Attorney
7 8
7 Retired Annuitant Rules
There are two types of retired annuitant
employment: “extra help” and interim (or acting)
“vacant position” employment.
Extra Help Positions
The retired annuitant employment restrictions for
extra help positions are authorized by Government
Code sections 7522.56, 21224, 21227, and 21229. All
CalPERS-covered employers are able to use retirees
to fill in for extra help positions. However, your
employment must meet the following restrictions:
• Limited-Duration Work
You have skills needed to perform work of limited
duration or your employment is needed during an
emergency (such as floods, earthquakes, etc.) to
prevent stoppage of public business. While these
workloads may last more than one fiscal year, the
employment should terminate when the limited-
duration work you were hired to perform is
completed. Examples of limited duration work are
work to eliminate a backlog, work on a special
project, and work that is in excess of what regular
staff can do. You cannot be employed in any
regular staff position such as “seasonal,”
“permanent intermittent,” “exempt from civil
service,” “exempt from membership,” “TAU,” or
any other “temporary” position other than a retired
annuitant position.
• Compensation
The hourly pay rate you receive cannot be less
than the minimum or exceed the maximum paid
to other employees performing comparable duties
as listed in the employer’s publicly available pay
schedule. Also, you cannot receive any benefit,
incentive, compensation in lieu of benefits, or other
form of compensation in addition to the hourly pay
rate. For example, longevity compensation, sick
leave, or vacation benefits cannot be provided to a
retired annuitant. The only exception would be if
the employee is being reimbursed dollar for dollar
for job-related expenses. Items such as housing or
commuting are not job-related expenses.
• 960-Hour Limit
The hours you work cannot exceed 960 hours in a
fiscal year (July 1 through June 30) for employment
with all CalPERS employers combined. There are
no exceptions to this limit. Your hours will reset
each July 1, and you can work another 960 hours
for the new fiscal year. Your employer must enroll
and report your hours to CalPERS, per Government
Code section 21220. Your total employer-reported
retired annuitant hours from all employers can be
found in your myCalPERS account.
California State University (CSU) academic
staff retirees can work as retired annuitant
academic staff for CSU employers as
authorized by Government Code sections
7522.56 and 21227. However, the hours
worked for all CSU employers cannot exceed
960 hours in a fiscal year or 50% of the
hours employed during the last fiscal year
prior to retirement, whichever is less.
• Unemployment Insurance Payments
You cannot be appointed as a retired annuitant
if you received unemployment insurance
payments for prior retired annuitant work
for any CalPERS employer within 12 months
prior to your appointment date. Upon accepting
employment, you must certify in writing to the
employer that you comply with this requirement.
Review additional information in the section
“Unemployment Insurance Payments” on page 9.
9 8
Vacant Positions
A CalPERS-contracted public agency may appoint
you to an interim position by the governing body
of an employer, as authorized by Government Code
sections 7522.56 and 21221(h). The employment
must meet all the requirements listed on page 7 for
extra help positions and the following additional
requirements below. Examples of these positions
include city manager, police chief, fire chief,
individual department head, director, CEO, etc.
• Active Recruitment
Before you are hired, the employer must have
in place an active recruitment for a permanent
replacement for the vacant position.
• Limited-Duration Work
You can be hired only as an interim or acting
appointment during the period of recruitment;
you cannot work in a permanent capacity or for
an indefinite period of time.
• Single Appointment
You can be appointed only once to the vacant
position. If your contracted term ends and a
replacement has not been found, you must
vacate the position. If you continue after your
contracted term expires, this is considered a
second appointment and will result in unlawful
employment.
• Compensation
Your hourly pay rate cannot be less than the
minimum or exceed the maximum for the
vacant position as listed on the employer’s
publicly available pay schedule. You cannot
receive any benefit, incentive, compensation in
lieu of benefits, or other form of compensation
in addition to the hourly pay rate.
Eligibility Requirements for
Retired Annuitants
In addition to the requirements on the previous
pages, all retirees must meet both of the following
two requirements to be eligible to work for a
CalPERS employer:
1. Bona Fide Separation in Service Requirement
You cannot be employed as a retired annuitant if
you are younger than the “normal retirement age”
on your retirement date, unless both of the following
conditions are met:
• There can be no verbal or written agreement to
return to work as a retired annuitant between you
and any CalPERS employer before you retire.
• There is a termination of employment (separation
in service) for 60 days between your retirement
date and the date your limited-duration
employment as a retired annuitant will begin.
Normal retirement age is the oldest age
listed in your retirement benefit formula(s)
between all previous CalPERS employment.
To find this age, log in to your myCalPERS
account at my.calpers.ca.gov.
All retirees who are under normal retirement age
at retirement must meet the bona fide separation
in service requirement even if an exception to the
180-day wait period applies. These two requirements
may be served concurrently. The only exception to
the 60-day wait period restriction is for employment
due to the specific emergency conditions as defined
in Government Code section 8558. A predetermined
agreement can never exist if you are under your
normal retirement age. This bona fide separation
requirement is in California retirement law and
regulations to comply with Internal Revenue Code
tax regulations.
Retired Annuitant Rules (continued)
10 9
2. 180-Day Wait Period Requirement
You cannot be employed as a retired annuitant for a
period of 180 days after your retirement date unless
you qualify for one of the following exceptions. The
180-day wait period begins on your retirement date.
Exceptions
• Before you begin work, your employer must
certify the nature of the employment and that
the appointment is necessary to fill a critically
needed position sooner than 180 days. The
appointment must be approved by the employer’s
governing body, in a public meeting, and must
be approved as an action item, rather than on
a consent calendar.
• You will participate in the CSU Faculty Early
Retirement Program (FERP) pursuant to a
collective bargaining agreement with CSU that
existed prior to January 1, 2013, or has been
included in subsequent agreements.
• You are a retired firefighter or retired public
safety officer as defined in Government Code
section 3301 (peace officer) who will perform
firefighter or peace officer retired annuitant work.
• You are a CalSTRS retiree who is subject to
sections 24212, 24214.5, or 26812 of the
Education Code. Call CalSTRS at (800) 228-5453
for more information.
If you receive a golden handshake or any other
retirement or separation incentive, you must wait
180 days before returning to work and you are not
eligible for any of the 180-day wait period exceptions.
State Employer Civil Service
Eligibility Requirement
Retired annuitant employment with a state
agency is limited to retirees who have civil
service eligibility from previous state agency
employment or who qualify for appointment under
an applicable civil service employment list. Visit
the California Department of Human Resources
(CalHR) website at www.calhr.ca.gov for more
information. Retired State of California employees
can apply for retired annuitant positions via the
Boomerang website at boomerang.ca.gov.
Unemployment Insurance Payments
California law prohibits appointment of a retired
annuitant by a CalPERS employer if, during the
12-month period before an appointment, you
received unemployment insurance compensation
for prior retired annuitant employment with any
CalPERS employer. Upon accepting employment,
you must certify in writing to the employer
that you comply with this requirement.
If you are working as a retired annuitant and it is
discovered that during the previous 12 months you
were paid unemployment insurance compensation
based on prior retired annuitant employment with
any CalPERS employer, your employment must
be terminated on the last day of the current pay
period. You will not be eligible for appointment as
a retired annuitant with any CalPERS employer for
12 months following the termination date of the
current employment. Violation of this unemployment
insurance compensation restriction does not result
in mandatory reinstatement from retirement.
Retired Annuitant Rules (continued)
11 10
Exceptions to Retired Annuitant
Requirements
Elected or Appointed Offices
As authorized by Government Code section 21231
(previously Government Code sections 21221(d)
and 21222), a CalPERS retiree may serve in an
elected or appointed office while retired. However,
if all or part of your retirement allowance is based
on service credit in that office, the portion of the
retirement allowance based on that service credit
is suspended during your time in office. The PERL
requires your employer to immediately inform
CalPERS of the appointment of any CalPERS
retiree into an elective or appointed office. To
notify CalPERS the employer must complete the
Elective Officer Retiree Certification Form and send
to [email protected]
immediately upon you taking office. When you leave
office, your allowance is unsuspended prospectively.
If you wish to elect membership to earn additional
CalPERS service credit for your time in the elected or
appointed office and that office is subject to CalPERS
membership, you must reinstate from retirement.
An elected or appointed officer, who has elected
membership for their current term, may not retire
mid-term and continue to serve in the elected or
appointed position. You must separate from this
service prior to retiring. An elected or appointed
officer may separate prior to being re-elected
and then begin their next term after retirement.
However, you need a Bona Fide Separation from
service. For more information on Bona Fide
Separations, review the section titled “Bona Fide
Separation in Service Requirement” on page 8.
Special State Appointments
Part-Time Member of State Board or Commission –
CalPERS Retirees and Non-CalPERS Retirees
You can serve without reinstatement from retirement
as a salaried part-time member of a state board
or commission, where part time is defined as
an appointment with a salary of no more than
$60,000 annually, which will be increased in
any fiscal year in which a general salary increase
is provided for state employees. The amount
of the increase cannot exceed the percentage
of the general salary increases provided for state
employees during that fiscal year. You acquire
no benefits, service credit, or retirement rights
from this employment.
Full-Time Member of State Board or Commission –
CalPERS Retirees
You can serve without reinstatement from
retirement as a non-salaried full-time member
of a state board or commission. You may receive
only per diem authorized to all members of
the board or commission. You do not earn any
service credit or benefits in CalPERS or make
any CalPERS contributions. If you accept the
salary, you must reinstate from retirement.
Full-Time Member of State Board or Commission –
Non-CalPERS Retirees
If you receive retirement from a public retirement
system other than CalPERS, you can serve as a
non-salaried full-time member of a state board
or commission and continue to receive your
retirement allowance in addition to any per
diem authorized to all members of the board or
commission. If you accept the salary, you must
suspend your retirement benefit from the other
system and enroll as a new member of CalPERS.
Upon retirement (1) the pensionable compensation
earned from the service on this board or commission
will not be eligible for reciprocity with any other
retirement system or plan, and (2) you will be
entitled to future reinstatement of any suspended
benefits, including employer-provided retiree health
benefits, for which you were entitled at the time
of appointment to the board or commission.
Retired Annuitant Rules (continued)
12 11
Full-Time Commissioner of the State Board
of Parole Hearings or Full-Time Commissioner
of the State Board of Juvenile Hearings –
CalPERS Retirees and Non-CalPERS Retirees
If you are appointed as a full-time commissioner
of the California Board of Parole Hearings or the
California Board of Juvenile Hearings, you may
serve without reinstatement from retirement,
and without loss or interruption of benefits
provided by the retirement system. These
appointments are made by the Governor and
require confirmation by the California Senate.
Retired Annuitant Rules (continued)
13 Staff Report
City Council
Item No. 5.D
Meeting
Date:
January 14, 2026
From: Anne V. Ambrose, Interim City Manager
Title: Update on the Public Arts Commission Activities
RECOMMENDATION:
To hear a report on the current activities of the Public Arts Commission.
BACKGROUND:
The Public Arts Commission has been very busy over the last two fiscal years to support the creation of public art and to provide support for other artistic endeavors in the City. The Commission makes recommendations for the use of three pools of funding to support their activities:
Art in Public Places Fund – in-lieu developer fees paid to procure permanent public art in the community. As of June 30, 2025, the fund balance is $422,944 of which $173,000 is allocated to the Esperanza Park sculpture project. $10,000 general fund annual budget for commission planned/sponsored events, and $20,000 Community Grants Program budget – a general fund grant program providing small grants annually to community organizations focusing mainly on the performing arts.
Tonight’s report is to provide an update to the City Council and community on some of the key activities the commissioners have accomplished in FY 2024/25 and FY 2025/26.
DISCUSSION:
Ocotillo Bench Project
The Public Arts Commission conducted a call for artists to paint 24 benches at Ocotillo Park.
The Commission approved the artists selected on June 25, 2024, and the City Council approved the recommendations on August 14, 2024, with the painting of the benches 1 occurring the week of October 11-13, 2024. A tour of the completed benches, along with the 2 city’s full public art collection is available on the City’s mapping website at:
https://gisportal.cathedralcity.gov/portal/apps/storymaps/stories/9d1430e6c8eb48229fc048 694a315a60
Entryway Monument Signs
Current Chair Craig Liebelt and former Chair Tom Rudolph worked with Councilmember Nancy Ross to come up with a recommendation for a new, consistent entryway monument sign for the City. The subcommittee recommended a scaled down version of the Mountain Cathedrals sculpture by Michael Paul Thiry currently on Date Palm Drive. Public Works has been in the process of getting quotes for the construction scheduled to be before the City Council at the January 28, 2026, meeting for consideration and approval.
Quarterly Art Exhibits
Vice Chair Rick Travis initiated the idea of hosting quarterly art exhibits at the Cathedral City Library to allow local and regional artists the opportunity to display and sell their works. The events are scheduled over a weekend each quarter. There have been seven exhibits so far, starting in May of 2024 to the most recent in November of 2025. A new call for artists will be generated soon to kick off the series for 2026. There has been no cost for the event other than staff time and the procurement of display racks for the exhibits. Based on door counts kept by the commissioners, approximately 1,000 visitors have come to the exhibits since its inception.
Community Arts Grants Program
The Public Arts Commission is in its second year of providing up to a total of $20,000 in small grants to community organizations to further arts programming in the city. The program launched in FY 2024/25 and during the first cycle, funds were awarded to four organizations:
Cathedral City Senior Center - $4,000
Yve Evans Jazz & Blues Series
International Jazz Day
Love Letters – Royalties
Senior Center Book Festival
Senior Art Show
Cinco de Mayo Celebration
Approximately 1,350 participants were engaged across all six programs. The grant provided free access for residents who may otherwise face barriers to cultural participation.
Cathedral City Peace Initiative - $2,500
Created a peace pole for every Cathedral City elementary school. Funds were spent on materials to make the poles and the art supplies. The student population at elementary schools in Cathedral City is approximately 3,810.
Coachella Valley Classical Voices - $9,950
3 Produced a mini version of Hansel and Gretel at the Cathedral City Library and the Cathedral City Senior Center. Three hundred people were affected by the production. The grant amount was used on artist fees and production building costs, including set pieces and costumes.
Coachella Valley Repertory - $3,550
The full grant amount was dedicated to supporting Youth Outreach programs, specifically focusing on the Bully Plays and Theatre for Young Audiences initiatives. These programs engaged local youth through theatrical productions promoting social awareness, cultural appreciation, and community dialogue. Funds were allocated toward essential production costs including but not limited to education materials, performance royalties, instructor fees, and production supplies. This financial support was instrumental in ensuring free access to students from over 18 local high schools to attend and participate in the performances.
For FY 2025/26, the City Council approved the following organizations to receive funds to be programmed in this fiscal year:
Desert Ensemble - $2,500
Green Room Theatre - $2,500
Larry Harris/Strong Words - $2,000
S.C.R.A.P. Gallery - $5,000
Cathedral City Senior Center - $5,000
Cult and Classic Films, LLC - $3,000
Total = $20,000
Karen and Tony Barone Art Exhibit – CATalysts of the Future The Public Arts Commission, in partnership with the Chuck Jones Gallery, hosted an exhibition of the playful, larger-than-life sculptures of Karen and Tony Barone. The exhibition presented fourteen of the Barone’s signature works including colorful animal sculptures and more abstract pieces, around Town Square Park and in front of City Hall and the Police Department. A dedication and reception took place on March 15, 2025, and the exhibit took place until April 20, 2025. The exhibition cost $2,300, namely for the installation and pick up of the art pieces and signs and was funded by the Public Art Commission’s general fund budget.
Craig French Sculpture Donation
Chair Liebelt facilitated the donation of a sculpture through Lisa Dempton of the A Gallery Fine Art in Palm Desert. The Sculpture “Ozone” by artist Craig French, has been installed in the rotunda of the library.
Esperanza Park Roundabout Public Art Project
On September 8, 2025, a call for artists was initiated soliciting artists to submit their qualifications to be considered to create the entryway sculpture for Esperanza Park. Prior to initiating the call, staff and commissioners from both the Public Arts Commission and Parks and Community Events commission conducted an evening of engagement with residents from the Dream Homes community, seeking their thoughts on what they’d like to see in the entryway sculpture – both in its meaning and potential materials. Staff also sent out coloring 4 sheets to the Agua Caliente school and received over 90 drawings back. Staff used the online Call for Entry system, which is well used in the artist communities to apply for calls.
The city received 148 applications nationwide for this project and the Public Arts Commissioners reviewed and ranked the entries. On December 18, 2025, the Public Arts Commission met to review their rankings and selected three artists (and two alternates in case either of the top two cannot move forward), to receive a $1,000 stipend to fully develop a concept for the roundabout. The artists will make a presentation to the Public Arts Commission on February 10 after which, community input will be sought on the three proposals. The Public Arts Commission is scheduled to make the final selection on March 10, 2026, with final approval going to the City Council fthereafter. The selected artist will receive $100,000 to cover all costs related to the design, engineering, fabrication, transportation and installation of the piece, along with the artists’ fees. Installation, uplighting and permit fees will be covered by the city. The total project budget is not to exceed $173,000 and is funded by the Art in Public Places fund.
Art in Parks Grant
Arts in California Parks is a new program from California State Parks. This initiative brings together talented artists, wise culture bearers, California Native American tribes, and diverse communities. Part of this program is a grant to bring art into local parks. Cathedral City applied for the first round in June 2024 but did not receive an award. The City applied during the second round and was awarded an implementation grant in the amount of $98,167.00 that must be completed by October 2026.
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Cathedral City’s project, Hope Rising, will activate Esperanza Park, welcoming neighbors and visitors to this new public space, promoting fun and culturally relevant activities to ensure the park remains a safe place for all to enjoy. The activation events at the park will help bring the community together and create a sense of ownership for the residents.
The project will also help celebrate Cathedral City’s diverse cultures through four themed events: Echoes of the Past, Voices of the Present, Visions of the Future, and Together We Heal. Each event will center around these themes and will culminate in the community working together with an artist to paint a mural located on the 9.5 ft x 30 ft wall facing the entry to CV Link. The mural will showcase the themes identified in the events and will be a welcoming entryway into the park. The planned events will utilize art activities, music, cultural performances, storytelling, poetry, and food to bring the community together and celebrate our shared heritage. Desert Recreation District (DRD) has pledged support for this project and will help plan and implement the grant activities.
The Public Arts Commission and Parks and Community Events Commission have delegates who will be working on this project in conjunction with the DRD.
Cathedral City Festival of the Arts
On September 24, 2025, the City Council approved the Public Art Commission’s recommendation to fund an art festival in the Amphitheater on Saturday, March 28, 2026.
The City Council approved the allocation of up to $5,000 out of the commission’s general fund budget for this new event. The event will focus on supporting local artists through a low entry fee and by allowing the artists to keep their full commissions. Commissioner Stouder is heading up the planning with the assistance of Vice Chair Travis. They have been coordinating with Communications and Special Events and the DRD for months to strategize and plan the event.
5 FISCAL IMPACT:
There is no fiscal impact for this report.
FIVE-YEAR STRATEGIC PLAN:
Goal B – Community Investment
Goal F – Embracing, Inclusive Community
Objective F-3 Promote additional community events and celebrations 6