COST PROPOSAL
Local Assistance Procedures Manual Exhibit 10-H
Cost Proposal
EXHIBIT 10-H COST PROPOSAL PAGE 1 OF 1
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Consultan NVS, Inc. Project No. C08754 _ Contract No. Date 9/18/2025
DIRECT LABOR
Classification/Title Name hours Total
Principal in Charge Tim Jonasson → Actual Houstone
$1,081.71
Construction Manager Luanne Bean $1,672.88
Assistant Construction Manager India Allen 143 $9,070.49 PW Construction Inspector Mike Helma 312 $21,216.00
Sr Geologist Carl Henderson 5 $593.20
TABOR COSTS
a) Subtotal Direct Labor Costs $33,634.28
b) Anticipated Salary Increases (n/a) $0.00
c) TOTAL DIRECT LABOR COSTS |(a) + (b)]. $33.634.28
FRINGE BENEFITS
d) Fringe Benefits (F 16.04% e) Total Fringe Benefits
[c)x (d)] $5,394.94
INDIRECT COSTS
D Overhead (Home) (Rate: 61.69% g) Overhead [(c) x (f)], $5,595.59 t) Overhead (Field **) (Rate: 52.64% g) Overhead [(c) x (D)] S1,450.02 h) General and Administrative (Rate: 70.59% i) Gen & Admin [(c) x (h)1 $23,742.44 j) Total Indirect Costs [(e) + (g) + (i)] $36,182.98
FEE (Profit)
9) (Rate: 10.00% k) TOTAL FIXED PROFIT [(c) + (i)] x (q)] $6,981.73
OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
1) Travel/Mileage Costs (supported by consultant
actual costs) 714.29 $0.70 $500.00
m) Materials Testing * 1 $2,170.00 $2,170.00
*1 Set Concrete Testing, Sieve Analysis, Proctor Curve, Max Unit Weight, Extraction Gradation n) Permit Fees (itemize), Plan sheets (each), Test
Holes (each), etc. $0.00 $0.00
0) Subconsultant Costs (attach detailed cost proposal
in same format as prime consultant estimate for
each subconsultant) $5,454.22 $5,454.22
p) Total Other Direct Costs [(l) + (m) + (n) + (o)] $8,124.22 TOTAL COST [(c) + (i) + (k) + (p)] $84,923.22
NOTES:
1. Key personnel must be marked with an asterisk (*) and employes that are subject to prevailing wage requirements must be marked rith two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposal:
. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with thi onsultant's annual accounting period and established by a cognizant agency or accepted by Caltran Anticipated salary increases calculation (page 2) must accompan L.PP 15-01 January 14, 2015
City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades NV5 | 1
COST PROPOSAL
Local Assistance Procedures Manual Exhibit 10-H
EXHIBIT 10-H COST PROPOSAL (EXAMPLE #1) PAGE 2 OF 2
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS Consultan NV5, Inc. _ Contract No. Date 9/3/2025
1. Calculate Average Hourly Rate for Ist year of the contract (Direct Labor Subtotal divided by total hour Direct Labor Subtotal Total Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposal Rate Duration
$33,634.28 5 = $6,726.86 Year I Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation Avg Hourly Rate Proposed Escalation
Year 1 $6,726.86 + 3% $6,928.66 Year 2 Avg Hourly Rate
Year 2 $6,928.66 + 0% $6,928.66 Year 3 Avg Hourly Rate
Year 3 $6,928.66 0% S6,928.66 Year 4 Avg Hourly Rate
Year 4 $6,928.66 + 0% = $6,928.66 Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated% Total Hours Total Hours
Completed Each Year per Cost Proposal per Year
Year 1 100.00% * 5.0 5.0 Estimated Hours Year 1
Year 2 0.00% * 0.0 0.0 Estimated Hours Year 2
Year 3 0.00% 0.0 0.0 Estimated Hours Year 3
Year 4 0.00% ** * 0.0 0.0 Estimated Hours Year 4
Year 5 0.00% 0.0 0.0 Estimated Hours Year 5
Total 100% Total = 5.0
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours
(calculated above) (calculated above) Cost per Year
Year 1 $6,726.86 * $33,634.28 Estimated Hours Year 1
Year 2 $6,928.66 0 $0.00 Estimated Hours Year 2
Year 3 $6,928.66 $0.00 Estimated Hours Year 3
Year 4 $6,928.66 $0.00 Estimated Hours Year 4
Year 5 $6,928.66 = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation $33,634.28
Direct Labor Subtotal before Escalation $33,634.28
Estimated total of Direct Labor Salary Increase S0.00 Transfer to Page 1 NOTES:
• This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. •An estimation that is based on direct labor multiplied by salary increase% multiplied by the # of years is not acceptable. (i.e. S250,000 x 2% × 5 yrs = $25,000 is not an acceptable methodology) •This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
LPP 15-01 January 14, 2015
City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades NV5 | 2
COST PROPOSAL
FEE PROPOSAL - ESTIMATE
CITY OF CATHEDRAL CITY
NV5 HSIP 11A: 18 UNSIGNALIZED INTERSECTION UPGRADES
STATE PROJECT NO. HSIPL-5430(039) CITY PROJECTNO. COB754 (100 WORKING DAYS)
PRINCIPAL IN CONSTRUCTION ASSISTANT INSPECTOR GEOTECHNICAL TASK CHARGE (PROJECT CONSTRUCTION (reduced from ENGINEER WORK DESCRIPTION MANAGER MANAGER $192) ODC'S& TOTAL
NO
SUBS * FEE
5274 $239 3155
33146) THRE 3271
I CONSTRUCTION MANAGEMENT
1| Constructabilty Review $274 2 $477 $B69 $0.00
$1,621
Review Project Permit Requirements $D $290 $0.00 $290
Field Walk so
$0.00 $579
Kickoff Meeting $274 $0.00
Pre-Construction Meeting
Pre-Construction Agenda
Reports & Coordination
Record Drawings & Documentation
Weekly Status Reports
10 Review Laboratory, Shop, Mill Tests Reports
Weekly Statement of Working Days
Monitor for State & Federal Labor Laws (see Item
2 Below
13 Prepare daily/Weekly Resident Engineer Reports
See Item 3) $0.00
14 Administer Construction Contract
15] Process RFis (Up to 8) 2
Weekly Progress Meetings
0.00 17 Review & Approve Subcontracting Request Forms S0. .00 18 Coordinate & Monitor Construction Activities -N
19 Meet W/General Public (assume 1 Meetings)
$100.00
20 Receive & Process Shop Drawings (Assume 16) 16 ,317 $0.00 Coordinate Submittal Review W/Design Engineer $0 S0.00 $1,014 22 Coordinate W/City Engineer & Departments SO
3 $0.00
23 Document Claims, Provide Limited Claims Support 5 $1,194 $0.00
24 Administer TC Plan
25 Coordinate City's Construction Surveyor $0.00
26 Coordinate Material Testing (See Item 4) $0.00
27 Review Contractor's Schedules $0 $0.00
Recommendation of Changes, Review COs
28 1 $274 $0.00
(Assume 1 COsi
29 Maintain As-Built Schedule $0 $0.00
30 Review Pay Requests $0 $0.00
31 Coordinate Transition to City Maintenance 88gg
1 $274 $0.00
32 Coordinate Traming $0.00
33 Conduct Mts W/Property Owners (See item 19
34 Construction Closeout $274 $0.00
35 Provide CM Documents to City N N 5564
$0 $0.00
$290
2 Labor Compliance
Monitor Contractor $O $0 so $0.00 $4,954.22 $4,954
2 Report 50 50 $0.00 $500.00 $500
3 INSPECTION
1-14 Half Time Inspection (70 WD) $0 280| S43.475 $0.00 $400.00 $43,875
3 Project Completion and Closeout
3.1| Punch Lists $0 2 $477 2 $1,242
5380 8 $0.00 $2,009
3.2l As-Builts $0 so 2 $290
$1.242 $0.00 51,532
3.3 Providing final Set of Documents $274 $239 5 $724 Sol $0.00 $1,237
MATERIAL TESTING
1-8. 11-12 Materials Testing Plan and Log so $0 So 2 $541.79 $542
9.0 Asphalt & Concrete Testing
Asphalt (2-4hr days) & Concrete Testinp/Density
Testing (1 Set $0 SO so 12 $1,8631 $270.90 $1.200.00
53,334
Concrete Sample Pickup (1 Set) $0 SO sol $0.00 $270.00
$270
Concrete Compression Test (1 Set) $D $0 $0.00 $200.00 $200 Max theoretical Unit Weight (RICE) SO 50 $D sol $0.00 $220.00 $220 Extraction - Ignition Oven including gradation SOl $0 $01 $0.00 $280.00 $280 10,0 CIDH So| SO
4 $621 $0.00 5621
13-15 Project Certification $0 SO SO 2 $541.79
S542
Total 9$2,470 16 53,820 143 520,711 312 S48,444 5 S1,354 $8,124.22 S84,923.22 $84,923.22
*Rates shown are prevailing wage rates for up to 8 hours, 8 to 12 hours is 1.5XRate, over 12H weekends & Holidays is 2xRate. Rates exciude WA/PLA feos: If CLAPLA fees apply. these will be additional pass throuch feesl
* Includes a 15% Markup on Subconsullant Fees
City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades NV5 | 3
COST PROPOSAL
ATTACHMENT 2
Consultant Certification of Indirect Costs
City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades NV5 | 4
COST PROPOSAL
STATE a CALIFORNIA
INSPECTOR Inspector General
GENERAL
California Department of Transportation
Certification of Indirect Costs and Financial Management System (Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required) NV5, Inc.
Consultant's Full Legal Name:
Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.
Indirect Cost Rate (ICR):
Combined Rate: 147.13 Or
148.32
Home Office Rate:. and Field Office Rate (if applicable): 139.27 Facilities Capital Cost of Money (if applicable): 0.18
Fiscal Period:* 12/31/2023 - 12/28/2024
* Fiscal period is annual one year applicable accounting period that the ICR was developed (not the contract period). The ICR is based on the consultant's one-year applicable accounting period for which financial statements are regularly prepared by the consultant.
I have reviewed the proposal to establish an ICR(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the ICR(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31).
• The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31.
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federally-funded A&E Consultant Contracts.
All known material transactions or events that have occurred subsequent to year-end affecting the consultant' wnership, organization, and indirect cost rates have been disclosed as of the date of this certificatior I am providing the required and applicable documents as instructed on the Financial Document Review Request form.
Financial Management System:
United States Code (U.S.C.) Section 112(b)(2), 48 CFR Part 31.201-2(d): 23 CFR. Chapter 1. Part 172.11 a (2) and all applicable state and federal rules and regulations.
Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost accounts;
Certification of Indirect Costs and Financial Management System - Independent Office of Audits and investigations - Revised 9/2022 1 City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades N5 | 5
COST PROPOSAL
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirements.
Cost Reimbursements on Contracts:
I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount 172,348,000.00 . on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is 28 • Years of consultant's experience with 48 CFR Part 31 is 27 • Identify the type of audits listed below that the consultant has had performed (if applicable):
Cognizant ICR Audit • Local Govt ICR Audit
Caltrans ICR Audit •
CPA ICR Audit • Federal Govt ICR Audit •
1, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the ICR Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31. 23 CFR Part 172. and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.
Name:** Jeffrey M. Cooper, PE EVP/COO
Title**:
Signature: 41 m 08/28/2025
Date:
Phone**: (858) 531-6666 Emaii**: [email protected]
establish the indirect cost rate.
rote local genny suniles unts a complete form is accepted co aproved by the independent il of Audits and Investigations
Certification of Indirect Costs and Financial Managerent System - Independent Office of Audits and Investigations - Revised 9/2022 2 City of Cathedral City| HSIP 11A: 18 Unsignalized Intersection Upgrades NV5 | 6