State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 1 of 7
Instructions
This form is to request changes outside of the Final Budget Approval (FBA) process. Please submit this form as soon as it becomes clear that you need to request a change to your funding agreement. Review the instructions before completing the form and contact your Project Manager with any questions.
General Information: This section is required for all requests.
1. Enter the date you prepared this form.
2. Enter the agreement number as listed on the cover page of your agreement.
3. Enter the Recipient’s legal name.
4. Enter the project title as listed on the cover page of your agreement.
5. Enter the current agreement eligible work start date, work completion date, and final reimbursement request date as listed on the cover page of your agreement.
6. Confirm the request is being submitted 90 days prior to the current Work Completion Date / Construction Completion Date. Please note that requests submitted after this date may not be considered for amendment.
7. Confirm whether the Authorized Representative (AR) has changed. If so, provide new contact information and submit documentation appointing the new AR to their current position.
8. Provide a brief description of the purpose of the project.
9. Provide a summary of all work completed to date on the project.
Scope/Schedule Change Information: This section is only required if you are requesting a change to the existing scope of work or schedule of work. If this request includes a scope or schedule change, check this checkbox and complete boxes 10-13.
10. If applicable, describe the proposed deviation from the original scope of work and explain why the modifications are necessary. If a deviation from the original scope of work is not necessary, please write N/A.
11. If applicable, explain the proposed changes to the schedule of work and why they are necessary. If there are no proposed changes to the schedule of work, please write N/A.
12. Explain how the proposed changes will achieve the original intent of the project.
13. Confirm whether the change in scope will result in an addendum to the environmental clearance or modification to the project footprint. If so, explain the changes.
Time Extension Information: This section is only required if you are requesting a work completion/construction completion date time extension. If this request includes a time extension, check this checkbox and complete boxes 14-18.
14. Enter the new requested work completion/construction completion date (e.g. if your current work completion date is 12/31/2026 and you are requesting a 2-year extension, enter 12/31/2028).
15. Enter the new requested final reimbursement request date consistent with the new requested work completion/construction completion date (e.g. if you requested a 2-year extension to your work completion date and your current final reimbursement request date is 2/28/2027, enter 2/28/2029).
16. Enter the amount of funds expected to be spent by the current work completion/construction completion date (e.g. if your current work completion date listed in your agreement is 12/31/2026, enter the total amount of DFA funds you expect to spend by 12/31/2026).
17. Explain any circumstances that resulted in the need to request a time extension. If this is a bottled or hauled water project, explain the circumstances that resulted in delays to your long-term solution project.
18. Explain how you plan to complete the project within the newly requested time frame. If this is a bottled or hauled water project, explain how you plan to complete your long-term solution project within the newly requested time frame.
State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 2 of 7
Budgetary Information: This section is only required if you are requesting additional funds or a shift between existing budget categories. If this request includes a budget change or budget shift, check this checkbox and complete boxes 19-21.
19. Select the way in which the budget will change. If a change in total budget is requested, make note of the current budget amount as well as the proposed budget amount.
20. Explain how the proposed changes to the budget will ensure the completion of the project’s goals. Justification and an updated detailed budget file are required for any budget changes.
21. Drinking Water State Revolving Fund (DWSRF) and Clean Water State Revolving Fund (CWSRF) funded projects receiving 100% non-repayable financing and requesting a cost increase must complete supplemental financial certification.
If any of these apply to your project, check the N/A box:
· The project is not DWSRF- or CWSRF-funded.
· The project is not receiving 100% non-repayable financing. · The project is not requesting additional funding.
Other Changes Information: This section is only required if you are requesting a change that does not fall into one of the categories outlined above. If this request includes other changes, check this checkbox and complete box 22.
22. Explain the requested change. Examples of possible requests include changes to special conditions, changes to financial terms, etc.
Recipient Signatures: This section is required for all requests.
23. The AR signs and dates the form, then emails the form to the State Water Board Project Manager.
24. The AR must attach the following items to the email as applicable:
· Revised draft of agreement using the ”track changes” feature showing all proposed changes (party contacts, scope of work, schedule of work, budget, etc.). · Revised draft of detailed budget file showing proposed changes in a different color text or highlight (required for any budget changes).
· For DWSRF and CWSRF projects, the AR must also attach an updated Potential Red Flags Worksheet / Self-Certification Form.
Disclaimer/Notice to Requestors:
DFA cannot accommodate all requested amendments due to limitations including, but not limited to: programmatic funding limits, liquidation deadlines, ineligibility of proposed changes, and current funding priorities.
Your Project Manager may request additional documentation specific to your funding program or circumstances (supplemental legal opinions, self-certification forms, updated environmental documents, supplemental financial documents, etc.)
State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 4 of 7
Scope/Schedule Information: If you are requesting a change to the scope of work or schedule of work, complete boxes 10-13.
10. Describe the proposed deviation from the original scope of work and explain why the modifications are necessary.
11. Does the schedule of work need revision? If so, explain the changes and why they are necessary.
12. How will the proposed changes achieve the original intent of the project?
13. Will the change in scope:
a. result in an addendum to the environmental clearance? Yes No b. require additional CEQA review? Yes No
c. result in a change to the project footprint designated in the environmental documents? Yes No
If you answered “yes” to any of the above, explain below. ✔
1. The Royal Palms Mobile Home Park (MHP) area is within Tribal Trust land. The existing municipal sewer system is located under an easement granted for highway purposes only. Updated federal regulations prohibit “piggybacking” on the existing easement, therefore, two (2) permanent utility easements will be required to connect the MHP to the sewer system, and one (1) temporary construction easement will be required to construct the sewer system within the mobile home park. The City requests a scope amendment to include Bureau of Indian Affairs (BIA) coordination, administrative processing, and necessary appraisals to obtain BIA approval of the mentioned easements. Acquisition costs for these easements will be included in the Construction Project following CWSRF policies. A map of the required easements is shown in Exhibit A.
2. The City requests approval to submit two (2) separate CVWD construction funding applications rather than one (1). Royal Palms MHP will be separated due to extended easement acquisition schedules and Caliente Sands MHP should remain grouped with Royal Palms MHP, as both are mobile home park septic-to-sewer conversions located in close proximity, allowing for efficient coordination of construction. Whispering Palms Neighborhood, South City Neighborhood, and Papaya and Pomegranate Lane will be grouped on the other CVWD Construction Application. To offset the cost of this increased scope of work, the City is proposing to remove the Draft CWSRF Construction Financial Package for both CVWD and DWA phases.
A revised schedule has been prepared for the items included in Ardurra’s contracted scope of work (Exhibit B). The revised schedule reflects several necessary adjustments. First, the project experienced a delayed start in Fall 2025. The City issued three (3) rounds of Requests for Proposals (RFPs) before receiving qualified proposals, resulting in an approximately five (5) month delay in commencing the project. Second, the original schedule in the Grant Agreement showed draft environmental documents being completed concurrently with the Preliminary Engineering Reports (PERs). However, the Environmental Review phase cannot begin until written authorization is provided by the SWRCB following approval of the PERs. Because Environmental Review is contingent upon SWRCB authorization, this phase has been shifted accordingly. In addition, the PER review process among various different agencies has extended beyond the timeframe originally anticipated. The City recognizes the importance of allowing sufficient time for agency review and response to comments and is accounting for the additional duration in the project schedule for upcoming phases. Additional time has also been incorporated to develop the 60% PS&E. Due to the expanded right-of-way scope of work now required, including coordination and negotiation efforts associated with easement acquisition, the design schedule has been extended to ensure these activities are properly integrated and sequenced. Additionally, the schedule for submittal of the Construction Grant Applications has been adjusted. The City is preparing to submit the applications; however, submittal for the CVWD portion will be deferred pending direction on this Amendment request, including confirmation of whether two (2) applications will be accepted instead of one (1). This ensures the applications are structured correctly and avoids potential duplication or rework.
Finally, the City anticipates obtaining BIA approval for the required easements before the end of 2027. Because coordination with the BIA for easement approvals involves federal review processes with timeframes that can vary, additional time has been incorporated into the schedule to provide a reasonable buffer. This conservative approach is intended to ensure the project remains achievable without requiring further extensions.
Including BIA coordination, easement processing, and required appraisals for Royal Palms MHP area ensures the project can be legally constructed and connected to the CVWD system. Without securing the necessary permanent utility and temporary construction easements, the Royal Palms MHP area connection could not proceed. These additions therefore allow the project to advance to implementation as originally intended. Separating the construction funding into two applications further supports the project’s intent by preventing delays to the other CVWD service areas. Because Royal Palms MHP requires additional time for easement acquisition, submitting separate applications allows the remaining areas to move forward on schedule while Royal Palms MHP completes the required federal right-of-way process. Grouping Caliente Sands MHP with Royal Palms MHP maintains construction efficiencies due to their proximity and similar mobile home park configurations. Overall, the proposed changes provide the administrative and regulatory pathway necessary to complete all planned septic-to-sewer conversions while minimizing schedule impacts and preserving the project’s original objectives. ✔
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State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 5 of 7
Time Extension Information: If you are requesting a time extension, complete boxes 14-18.
14. Requested New Work/Construction Completion Date:
15. New Final Reimbursement Request Date:
16. DFA Funds Expected to be Spent by Current
Work/Construction Completion Date:
17. Explain the circumstances that resulted in the inability to complete the project on schedule and/or any impediments to completion.
18. Explain measures that will be taken to ensure project completion. ✔
3/31/28
9/30/28
$2,538,986.56
The requested extension of the project completion date from June 30, 2027, to March 31, 2028, is primarily the result of the delayed project start and, more significantly, the additional scope of work related to obtaining required easement approvals. The project experienced an approximately four (4) month delay at initiation due to the City issuing three rounds of Requests for Proposals (RFPs) before securing qualified proposals. This delayed the formal start of consultant services. More substantially, the expanded scope now includes coordination with the BIA and processing of required easements, which must be fully approved prior to the commencement of construction. The timeline for BIA coordination and approval can vary depending on federal review processes and documentation requirements. To account for this uncertainty and ensure a realistic schedule, the City is conservatively estimating that full BIA easement approval will be obtained by Fall 2027 and all submittals for the Planning Project can be submitted and approved by March 31, 2028.
The City has taken several proactive measures to ensure successful completion of the project under the revised schedule. The City and Ardurra (Project Designer) will closely monitor progress against this schedule and coordinate regularly to address issues promptly. The City is actively preparing Construction Grant Application materials so that submittal can occur upon receiving direction regarding this Amendment request. In addition, the City will continue early and ongoing coordination with the BIA to facilitate timely processing and approval of the required easements, with the expectation of securing approval by Fall 2027.Through these measures, the City remains committed to maintaining forward progress and ensuring project completion within the revised time frame.
State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 6 of 7
Budgetary Information: If you are requesting a change in funding, complete boxes 19-21.
19. Select the following budgetary changes that are requested as part of this amendment.
Change in total budget
Current Budget
Amount:
Proposed Budget
Amount:
Shift among existing budget categories
20. Please describe the requested changes and how they will accomplish the goals of the project. Attach a copy of the detailed budget file showing all requested changes.
21. For DWSRF and CWSRF projects receiving 100% non-repayable financing and requesting a cost increase, please complete the below certification.
N/A, for any of the following reasons:
· The project is unrelated to the State Revolving Fund (SRF) programs. · The project is not receiving 100% non-repayable financing. · The project is not requesting additional funding.
By checking the following boxes, I, the Authorized Representative, certify that:
No substantive changes to the project scope have occurred; There have been no increases to anticipated operation and maintenance (O&M) costs since the original application materials were submitted;
The Recipient has maintained compliance with all material agreement conditions in all outstanding State Water Board obligations to date;
The Recipient has reviewed the notice requirements in the Financing Agreement, and certifies that there have been no notice events relevant to the Recipient’s financial condition; and The Recipient has made the Division of Financial Assistance aware of any new information that may materially and adversely affect the financial condition of the Recipient, the project, or the System. ✔
$2,474,070
$2,568,968.56
The City requests funding increases for the following items:
1. Easement Preparation and Coordination: $50,000 is requested to support easement preparation and coordination with the Bureau of Indian Affairs (BIA) for the Royal Palms MHP, including required appraisals. Fomotor Engineering’s proposal totals $45,000 (Exhibit C); an additional $5,000 contingency is included to cover potential additional coordination, Title Status Report fees, or higher-than-estimated appraisal costs.
2. PS&E Development for Sewer Projects: $298,360 to address increased work for Royal Palms MHP, Caliente Sands MHP, and Lakeview Villas Condos. This accounts for 120 additional septic tanks, 45% more pipeline, and added complexity in lateral design. Detailed scope is provided in Ardurra’s proposal (Exhibit D).
3. CVWD Construction Applications: The City proposes to prepare two (2) CWSRF Construction Grant applications instead of one (1) (Royal Palms MHP/Caliente Sands MHP and the three (3) single-family residential areas). To offset this, the “Draft CWSRF Construction Financial Package” is removed from Sections 2.3 (CVWD) and 3.3 (DWA), requiring no additional funding.
To offset the increases:
4. Available grant funding: $253,461.44 is available on the CWSRF Planning Grant and will be applied to reduce the net requested increase to $94,898.56 (Exhibit E.
5. Budget Reallocation: $183,479.00 from the Project Management Phase is proposed to be reallocated to the CVWD and DWA Sewer Project phases (Exhibit F). The City will perform the remaining administrative project management services included under Section 4 at its own expense and will not charge these costs to the grant.
These changes allow the City to address increased scope, complexity, and adjusted application preparation for CVWD to successfully complete the design and documentation necessary to connect all targeted areas to the municipal sewer systems. ✔
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State Water Resources Control Board
Division of Financial Assistance (DFA)
Amendment Request Form
For Non-FBA Amendments
Revised December 2025 Page 7 of 7
Other Changes Information: If you are requesting any other changes to the agreement, complete box 22.
22. Please describe the requested change(s), reasoning for the request, and how they will impact the project. ✔
As of February 2026, the Authorized Representative for Cathedral City has changed. A letter appointing Andrew Firestine, the City's new City Manager is attached (Exhibit G).
EXHIBIT A
Royal Palms Mobile Home Park Necessary Easements
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ROYAL PALMS MHP PROJECT AREA AND
PREFERRED SEWER PIPE LAYOUT
Construction Limits for Temporary Construction Easement Proposed Utility Easements In Public ROW
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EXHIBIT B
Ardurra, Inc. Revised Project Schedule
ID Task Name
1 CWSRF SEPTIC TO SEWER PLANNING AGREEMENT NO.
D2401000
2 Notice to Proceed (NTP) for Design
3 Project Management
4 Quarterly Report Q1 2025 (Jan-Mar)
5 Quarterly Report Q2 2025 (Apr-Jun)
6 Quarterly Report Q3 2025 (Jul-Sep)
7 Quarterly Report Q4 2025 (Oct-Dec)
8 Quarterly Report Q1 2026 (Jan-Mar)
9 Quarterly Report Q2 2026 (Apr-Jun)
10 Quarterly Report Q3 2026 (Jul-Sep)
11 Quarterly Report Q4 2026 (Oct-Dec)
12 Preliminary Design for CVWD and DWA
13 Data Collection
14 Survey
15 Hydraulic Modeling
16 Geotechnical Investigation
17 COACHELLA VALLEY WATER DISTRICT (CVWD) SEWER
CONSOLIDATION PROJECT
18 2.1 CVWD Sewer Consolidation Project Preliminary
Engineering Report
19 DELIVERABLE A. CVWD Sewer Consolidation Project Draft Preliminary Engineering Report
20 Prepare Draft PER
21 QA/QC Review
22 Incorporate Comments
23 Draft PER Submittal to City
24 City Review
25 Incorporate Comments
26 Draft PER Submittal to CVWD
27 CVWD Review and Workshop
28 Incorporate Comments
29 Draft PER Submittal to State
30 SWRCB Review
31 DELIVERABLE B. CVWD Sewer Consolidation Project Final Preliminary Engineering Report
32 Prepare Final PER
33 QA/QC Review
NTP 3/3/2025
Proj Management
Q1 Report 4/7/2025
Q2 Report 7/7/2025
Q3 Report 10/7/2025
Q4 Report 1/7/2026
Q1 Report 4/7/2026
Q2 Report 7/7/2026
Q3 Report 10/7/2026
Q4 Report 1/7/2027
Prelim Design
Data Collection
Survey
Hydraulic Modeling
Geotechnical Investigation
CVWD Design
CVWD PER
DELIVERABLE A: Draft PER
Draft PER Submittal to City 7/11/2025
Draft PER Submittal to CVWD 7/25/2025
DELIVERABLE B: Final PER
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
34 Incorporate Comments
35 Final PER Submittal to City and CVWD
36 Final PER Submittal to State
37 SWRCB Review
38 SWRCB Notice to Proceed
39 2.2 CVWD Sewer Consolidation Project Environmental
Documents
40 DELIVERABLE C. CVWD Sewer Consolidation Project Draft Environmental Documents
41 Prepare Project Description and Area of Potential Effect (APE)
42 Submit Project Description and APE to State for review 43 Begin Environmental Documents
44 Prepare AB 52 Letters for City to send out to Tribal Entities 45 Period for AB 52 Consultations
46 Cultural Resources Survey & Technical Report
47 Bio Survey
48 Air Quality/GHG
49 Paleo Report
50 Prepare Admin Draft IS/MND
51 Public Review Draft and City Review
52 Send to State Clearinghouse to obtain a SCH Number
53 30 Day Public Review Period (30 Calendar Days)
54 DELIVERABLE D. CVWD Sewer Consolidation Project Final Environmental Documents
55 Prepare Final IS/MND and NOD
56 Response to Comments (RTC)
57 Sent out Notification to all RTCs for Board Adoption (At least 10 days prior to Board Action)
58 Board Action to Adopt the IS/MND and MMRP
59 Send Notice of Determination (NOD) to County Clerk for Filing
60 CEQA Plus Documentation (SRF Cross-cutter checklist) 61 State Water Resources Board/Federal Review Period
62 2.3 CVWD Sewer Consolidation Project CWSRF Financial Package and Construction Application:
SWRCB Notice to Proceed 3/23/2026
CVWD Environmental Phase
DELIVERABLE C: Draft Env Docs
Begin Environmental Documents 4/13/2026
Admin Draft IS/MND
Public Review Draft IS/MND
CVWD Draft IS/MND Submittal 9/28/2026
DELIVERABLE D: Final Env Docs
Final IS/MND
RTC Notification of Board Adoption 11/30/2026
Board Adoption 12/14/2026
NOD 12/16/2026
CEQA Plus
State/Fed Review
CVWD CWSRF Construction App
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
63 DELIVERABLE E. CVWD Sewer Consolidation Project Draft CWSRF Financial Package
64 CWSRF Potential Flags Worksheet
65 Three years of audited financial statements or tax
returns
66 Budget projections for at least the next two fiscal years 67 Rate adoption resolution or a copy of rates
68 Schedule of related debt, debt document copies (if
necessary), and/or a letter from the Authorized
Representative stating the Recipient has no debt.
69 City and District Review
70 Incorporate Comments
71 Draft Financial Package Submittal to State
72 Amendment Approval
73 Construction Package
74 CWSRF Review Period
75 DELIVERABLE F. CVWD Sewer Consolidation Project CWSRF Construction Application and Review
76 2.4 CVWD Consolidation Project Plans and Specifications 77 DELIVERABLE G. CVWD Sewer Consolidation Project 30% Plans and Specifications
78 30% Plans and Specifications
79 QA/QC Review
80 Incorporate Comments
81 Potholing
82 City & CVWD Review
83 30% Submittal to State
84 DELIVERABLE H. CVWD Sewer Consolidation Project 60% Plans and Specifications
85 60% Plans and Specifications
86 R/W Negotiations
87 QA/QC Review
88 Incorporate Comments
89 City & CVWD Review
90 60% Submittal to State
91 DELIVERABLE I. CVWD Sewer Consolidation Project 90% Plans and Specifications
92 90% Plans and Specifications
93 QA/QC Review
DELIVERABLE E: Draft CWSRF Financial Package
Draft Financial Package Submittal to State 9/14/2026
CWSRF Review Period
DELIVERABLE F: CWSRF Construction Application and Review CVWD Plans & Specs
30%
30% Submittal to State 7/13/2026
60%
60% Submittal to State 10/5/2026
90%
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
94 Incorporate Comments
95 City & CVWD Review
96 90% Submittal to State
97 DELIVERABLE J. CVWD Sewer Consolidation Project 100% Plans and Specifications
98 100% Plans and Specifications
99 QA/QC Review
100 Incorporate Comments
101 City & CVWD Review
102 Bid Ready Contract Documents
103 DESERT WATER AGENCY (DWA) SEWER CONSOLIDATION
PROJECT
104 2.1 DWA Sewer Consolidation Project Preliminary
Engineering Report
105 DELIVERABLE A. DWA Sewer Consolidation Project Draft Preliminary Engineering Report
106 Prepare Draft PER
107 QA/QC Review
108 Incorporate Comments
109 Draft PER Submittal to City
110 City Review
111 Incorporate Comments
112 Draft PER Submittal to DWA
113 DWA Review and Workshop
114 Incorporate Comments
115 Draft PER Submittal to State
116 SWRCB Review
117 DELIVERABLE B. DWA Sewer Consolidation Project Final Preliminary Engineering Report
118 Prepare Final PER
119 QA/QC Review
120 Incorporate Comments
121 Final PER Submittal to City and DWA
122 Final PER Submittal to State
123 SWRCB Review
124 SWRCB Notice to Proceed
125 2.2 DWA Sewer Consolidation Project Environmental
Documents
90% Submittal to State 6/14/2027
100%
Bid Ready Contract Docs 9/20/2027
DWA Design
DWA PER
DELIVERABLE A: Draft PER
Draft PER Submittal to City 7/11/2025
Draft PER Submittal to DWA 7/25/2025
DELIVERABLE B: Final PER
SWRCB Notice to Proceed 3/20/2026
DWA Environmental Phase
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
126 DELIVERABLE C. DWA Sewer Consolidation Project Draft Environmental Documents
127 Prepare Project Description and Area of Potential Effect (APE)
128 Submit Project Description and APE to State for review 129 Begin Environmental Documents
130 Prepare AB 52 Letters for City to send out to Tribal Entities 131 Period for AB 52 Consultations
132 Cultural Resources Survey & Technical Report
133 Bio Survey
134 Air Quality/GHG
135 Paleo Report
136 Prepare Admin Draft IS/MND
137 Public Review Draft and City Review
138 Send to State Clearinghouse to obtain a SCH Number
139 30 Day Public Review Period (30 Calendar Days)
140 DELIVERABLE D. DWA Sewer Consolidation Project Final Environmental Documents
141 Prepare Final IS/MND and NOD
142 Response to Comments (RTC)
143 Sent out Notification to all RTCs for Board Adoption (At least 10 days prior to Board Action)
144 Board Action to Adopt the IS/MND and MMRP
145 Send Notice of Determination (NOD) to County Clerk for Filing
146 CEQA Plus Documentation (SRF Cross-cutter checklist) 147 State Water Resources Board/Federal Review Period
148 2.3 DWA Sewer Consolidation Project CWSRF Financial Package and Construction Application:
149 DELIVERABLE E. DWA Sewer Consolidation Project Draft CWSRF Financial Package
150 CWSRF Potential Flags Worksheet
151 Three years of audited financial statements or tax
returns
152 Budget projections for at least the next two fiscal years 153 Rate adoption resolution or a copy of rates
DELIVERABLE C: Draft Env Docs
Begin Environmental Documents 4/10/2026
Admin Draft IS/MND
Public Review Draft IS/MND
DWA Draft IS/MND Submittal 9/25/2026
DELIVERABLE D: Final Env Docs
Final IS/MND
RTC Notification of Board Adoption 11/27/2026
Board Adoption 12/11/2026
NOD 12/15/2026
CEQA Plus
State/Fed Review
DWA CWSRF Construction App
DELIVERABLE E: Draft CWSRF Financial Package
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
154 Schedule of related debt, debt document copies (if
necessary), and/or a letter from the Authorized
Representative stating the Recipient has no debt.
155 City and District Review
156 Incorporate Comments
157 Draft Financial Package Submittal to State
158 Amendment Approval
159 Construction Package
160 CWSRF Review Period
161 DELIVERABLE F. DWA Sewer Consolidation Project CWSRF Construction Application and Review
162 2.4 DWA Consolidation Project Plans and Specifications 163 DELIVERABLE G. DWA Sewer Consolidation Project 30% Plans and Specifications
164 30% Plans and Specifications
165 QA/QC Review
166 Incorporate Comments
167 Potholing
168 City & DWA Review
169 30% Submittal to State
170 DELIVERABLE H. DWA Sewer Consolidation Project 60% Plans and Specifications
171 60% Plans and Specifications
172 QA/QC Review
173 Incorporate Comments
174 City & DWA Review
175 60% Submittal to State
176 DELIVERABLE I. DWA Sewer Consolidation Project 90% Plans and Specifications
177 90% Plans and Specifications
178 QA/QC Review
179 Incorporate Comments
180 City & DWA Review
181 90% Submittal to State
182 DELIVERABLE J. DWA Sewer Consolidation Project 100% Plans and Specifications
183 100% Plans and Specifications
184 QA/QC Review
185 Incorporate Comments
Draft Financial Package Submittal to State 5/4/2026
CWSRF Review Period
DELIVERABLE F: CWSRF Construction Application and Review DWA Plans & Specs
30%
30% Submittal to State 7/13/2026
60%
60% Submittal to State 11/27/2026
90%
90% Submittal to State 6/14/2027
100%
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
ID Task Name
186 City & DWA Review
187 Bid Ready Contract Documents Bid Ready Contract Docs 8/30/2027 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2025 2026 2027
Cathedral City
Professional Design Services for
CWSRF Septic to Sewer Planning Project
Agreement No. D2401000
EXHIBIT C
Fomotor Engineering Right of Way Proposal
FY 2025-26 Task Order 03: Plan Checking Services, Fomotor Eng, page 1 of 1 FY 2025-26 TASK ORDER 03 Survey and Mapping Services
Fomotor Engineering
February 23, 2026
SCOPE OF SERVICES
Fomotor Engineering is prepared to assist the City of Cathedral City as necessary to deliver this project. The services are outlined below.
TASKS:
Provide surveying and mapping services outlined below for the CWSRF Septic to Sewer Planning Project over APN 687-050-023 and 687-060-012 (The Royal Palms Mobile Home Park) and the Date Palm Right of Way:
• Review provided preliminary title reports and request/review Title Status Reports (TSRs) for Royal Palms Mobile Home Park
• Boundary research and record review necessary to support easement preparation • Field surveying (aerial and ground survey for mapping purposes), as required, to establish horizontal control and proposed easement limits.
• Preparation of base mapping base on record information and survey exhibits suitable for BIA review.
• Preparation of easement plats and legal descriptions for:
o Two (2) permanent utility easements along Date Palm Drive along the proposed sewer lines.
• One (1) temporary construction easement within Royal Palms Mobile Home Park. We propose easement strips along the approximate centerline of the existing roads of which sewer improvements are proposed.
• BIA coordination and support, including meetings, application submittals, and follow -up correspondence to facilitate easement approval
• Coordination with CVWD to confirm easement exhibit and legal description requirements. • Obtain 1-2 appraisals of land value of project easement and the incidental effects on existing land use. Assumptions include: 1) these acquisitions can indeed occur on tribal land, (2) that the mobile homes themselves could continue to be occupied during the term of construction, and (3) the TCE’s would not impact any homes or site improvements with the area of the TCE being restored to its original condition at the completion of construction.
FEE SCHEDULE
Above services shall be performed hourly for the hourly billing rates in the “Fomotor Engineering Cost Proposal’ in the July 1, 2025 On-call Engineering Support Services for Various City Engineering Department Projects’ agreement.
We project an approximate cost of $45,000.00 (excluding TSR fees, if any).
Accepted By:
_________________________________ ________________
Armando J.G. Baldizzone, P.E.- City Engineer Date
EXHIBIT D
Ardurra, Inc. PS&E Amendment Request
Increase in Pipeline and Septic Tank Installation
City of Cathedral City
Planning Study for CWSRF
2/5/2026
Pipeline Lengths NEW - Preferred Alternative
Woodard &
Curran, Report
Length (ft)
PER
Length
(ft)
Length
Increase
(ft) % Increase
8-inch pipeline Caliente Sands MHP - 1A 3500
Royal Palms MHP - 1B 9300
Whispering Palms - 1A 7000
South City - 1A 8600
Papaya & Pomegranate -1A 2600
TOTAL SUM 20,292 31,000 10,708 53%
10-inch pipeline Plumley Road Upsizing-1B (from 8-inch to 10-inch pipeline) 611 611 12- inch pipeline Plumley Road Upsizing-1B (from 10-inch to 12-inch pipeline) 0 710 TOTAL SUM 611 1,321 710 116%
27-inch pipeline upgrade NA 175 0
TOTAL SUM 175 0 -175 -100%
8-inch pipeline Lakeview Villa - 1D (8-inch pipeline) 3121 2600 12-inch pipeline Lakeview Villa - 1D (12-inch pipeline) 0 200 TOTAL SUM 3,121 2,800 -321 -10%
Total Length Increase 145%
Project Locations Proposal basis
Updated
Count
Count
Increase % Increase
Royal Palms MHP 1 74 73 7300%
Caliente Sands MHP 1 31 30 3000%
DWA Lakeview Villas 1 18 17 1700%
CVWD
Pipeline
Septic Tanks
DWA
CVWD
Pipe Length increase- JL 260205
EXHIBIT E
Proposed Budget Amendment and Revised Budget
PROPOSED AMENDMENT AND REVISED PROJECT BUDGET
DESCRIPTION AMOUNT
Amendment Costs CVWD Amendment Total DWA Amendment Total
1. Additional PS&E for greater amount of
connections/ design complexity in MHPs and Condo
HOA 298,360.00$ 268,524.00$ 29,836.00$
2. Easement Approval and BIA Coordination 45,000.00$ 45,000.00$ -$
3. Contigency for Easement Approval, TSR Fees 5,000.00$ 5,000.00$ -$ Total Amendment Cost 348,360.00$ 318,524.00$ 29,836.00$ Grant Funding Available (253,461.44)$
94,898.56$
2,474,070.00$
Amendment Request
Current Project Budget
Amendment Request 94,898.56$
Revised Project Budget 2,568,968.56$
EXHIBIT F
Proposed Budget Reallocation
PROPOSED REALLOCATION
Project Phase Current Allocation Proposed Allocation Net Change Notes Planning Grant Appliction 42,080.00$ 42,080.00$ -$ No change CVWD Sewer Project 1,652,000.00$ 1,906,535.35$ 254,535.35$ Current allocation + 91.44% of available amount to reallocate DWA Sewer Project 596,000.00$ 619,842.21$ 23,842.21$ Current allocation + 8.56% of available amount to reallocate Project Management 183,990.00$ 511.00$ (183,479.00)$ Reduced and reallocated to other phases TOTAL 2,474,070.00$ 2,568,968.56$ 94,898.56$
NOTES:
Total Revised Budget $2,568,968.56
Planning Grant Proposed Allocation (42,080.00)$
Project Management Proposed Allocation (511.00)$
CVWD Project Current Allocation (1,652,000.00)$
DWA Project Current Allocation (596,000.00)$
Available amount to reallocate 278,377.56 $
CVWD Project Phase share of amendment 91.44%
DWA Project Phase share of amendment 8.56%
CVWD Project Share (current allocation + 91.44%
amendment allocation) 1,906,535.35$
DWA Project Share (current allocation + 8.56% of
amendment allocation 619,842.21$
EXHIBIT G
Change in Authorized Representative
Cathedral City
February 19, 2026
State Water' Resources Control Board
Attn: Tricia Carter
1001 "I" Street, 16th Floor
Sacramento, CA 95814
Subject:
Dear Ms. Carter,
Septic to Sewer Planning Project, Project Number C-06-8696-110 Agreement Number 02401000
Designation of a Different Authorized Representative
Effective February 12, 2026, Andrew Firestine was appointed as the new City Manager for the City of Cathedral City. As the Interim Authorized Representative, I respectfully submit this notice to officially designate Mr. Firestine as the Authorized Representative for the Cathedral City Septic to Sewer Planning Project (Project Number C-06-8696-110).
Mr. Firestine will serve in this capacity for the remainder of the Project.
Respectf ully,
Anne V. Ambrose
Assistant City Manager, Interim Authorized Representative CC:
Andrew Firestine, City Manager
John A. Corella P.E, Public Works Director
Armando J. Garcia Baldizzone P.E., City Engineer
Elizabeth Medina, Engineering Analyst