Staff Report
City Council
Item No. 3.H
Meeting Date: October 14, 2026
From: Armando J. Garcia Baldizzone, City Engineer
Title: Notice of Completion for HSIP Cycle 9A: Traffic Signal Improvements at 12 Intersections (C08752)
RECOMMENDATION:
To accept and approve the Highway Safety Improvements Program (HSIP) Cycle 9A, Traffic Signal Improvements at 12 Intersections (C08752), as complete; authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office; and authorize the release of retention funds to Elecnor Belco Electric Inc., upon expiration of the notice of completion (NOC).
BACKGROUND:
On March 27, 2024, the City Council approved the agreement with Z&K Consultants (Z&K) to perform construction engineering services for the HSIP Cycle 9A, Traffic Signal Improvements at 12 Intersections Project.
On April 23, 2025, the City Council approved a construction contract with Elecnor Belco Electric, Inc. (Belco), in the amount of $850,888 with a twenty-three percent (23%) contingency in the amount of $200,512 for unforeseen construction costs, thereby making the total encumbrance $1,051,400.
The project consisted of the installation of advanced dilemma zone detection equipment, left turn phases, and pedestrian countdown heads at the following intersections.
1. Ramon Road and Whispering Palms Trail
2. Ramon Road and Cathedral Canyon Drive
3. Vista Chino and Avenue Quintana
4. Gerald Ford Drive and Plumley Road
5. East Palm Canyon Drive and El Dorado
6. Ramon Road and Desert Vista Road
7. Ramon Road and Da Vall Drive
8. Date Palm Drive and Via Olivera
9. Dinah Shore Drive and Plumley Road
10. Landau Drive and 30th Avenue
11. Date Palm Drive and Gerald Ford Drive
12. Dinah Shore Drive and Cathedral Canyon Drive
DISCUSSION:
Construction started on December 8, 2025, and was completed on May 21, 2026.
Z&K and city staff reviewed and inspected the improvements and found the project was built in accordance with all contract requirements and therefore recommend the City Council accept the project as complete.
City Council acceptance is required to approve the project’s final contract amount and release retention funds. Retention funds are monies earned by the contractor withheld from progress payments pending satisfactory completion and final acceptance of the project.
Additionally, City Council acceptance of the project requires an NOC be filed with the Riverside County Recorder’s Office. The NOC is a written notice issued by the owner of the project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets a period of thirty-five (35) days from the date the NOC is filed, within which concerned parties may exercise their lien rights against one another. Once the thirty-five-day period has expired, and provided no claims or liens are received, the city can release retention funds to the contractor.
City staff recommends the City Council to accept and approve the Highway Safety Improvements Program (HSIP) Cycle 9A, Traffic Signal Improvements at 12 Intersections (C08752), as complete; authorize the City Manager to execute and file a notice of completion with the Riverside County Recorder’s Office; and authorize the release of retention funds to Elecnor Belco Electric Inc., upon expiration of the NOC.
FISCAL IMPACT:
The fiscal impact of the construction contract with Elecnor Belco Electric Inc. follows:
Authorized Construction Funding
FISCAL YEAR DESCRIPTION
GENERAL
LEDGER
ACCOUNT
CODES
PROJECT
CODE AMOUNT
ONE TIME
or
ONGOING
2024-2025 HSIP 9A Fund 331-100-150-
156-8800-8802 C08752 $ 850,888 ONE TIME
2024-2025 Contingency
(23%)
331-100-150-
156-8800-8802 C08752 $ 200,512 ONE TIME
Total $1,051,400
Final Construction Cost
The final construction expenditures with Elecnor Belco Electric, Inc. totaled $844,272.19, including change orders resulting in a net decrease of $6,615.81 from the original contract amount. The net decrease reflects the difference between the estimated bid quantities and the actual quantities constructed in the field, which reduced the final construction cost.
The total final contract cost is summarized below:
Base Contract Amount $850,888.00
Change Orders ($6,615.81)
Final Construction Cost $844,272.19
The final invoice (5% retention) in the amount of $42,213.61 will be released to Elecnor Belco Electric, Inc., thirty-five (35) days from the date that the NOC is filed should there be no claims or discrepancies in the work completed.
Remaining Project Expenditures and Closeout
The city has an agreement with Z&K Consultants Inc. in the amount of $254,196.00 for Construction Engineering Services. To date Z&K has expended $245,282.60, leaving a remaining encumbered balance of $8,913.40.
Additionally, NAI Consulting, Inc. was awarded a task order in the amount of $12,504.50. To date, NAI has expended 7,218.50, leaving a remaining encumbered balance of $5,286.00.
Although construction is complete, the remaining project funds will remain available to complete the required closeout activities, reconcile final project expenditures, and process the final Caltrans reimbursement.
FIVE-YEAR STRATEGIC PLAN:
GOAL B: COMMUNITY INVESTMENT
Objective: Cathedral City roads, gateways, public spaces, and other city infrastructure are well planned, designed, constructed, and maintained.
ATTACHMENTS:
Notice of Completion – Elecnor Belco Electric Inc.