Consent Item 9
Consent Item 9
TO: East Bay Community Energy Board of Directors
FROM: Chris Eshleman, Senior Manager, Power Resources
SUBJECT: Dedicated Server Services with cQuant.IO, Inc.
DATE: March 16th, 2022
________________________________________________________________________ Recommendation
Adopt a Resolution authorizing the Chief Executive Officer to negotiate and execute a First Amendment to the EBCE Consulting Services Agreement with cQuant.IO, Inc. (“cQuant”), dated September 24, 2020, for dedicated server services to use with their portfolio, risk, and valuation management software for a 2 to 4 month subscription term with monthly payments not to exceed $5,000. The amendment increases the not to exceed amount by $20,000, for a total not to exceed amount of $581,000.
Background and Discussion
East Bay Community Energy (“EBCE”) staff have utilized cQuant’s software platform for portfolio, risk, and valuation management services effective September 24th, 2020. Staff will be evaluating projects submitted to EBCE’s 2022 Long-Term Resource Request for Offers (“RFOs”) using the cQuant software platform.
1. Assessment, Review, and Selection Process
EBCE staff initiated an assessment with the assistance of the cQuant staff on how best to complete the valuation activities required as part of the EBCE 2022 Long-Term Resource RFO.
It was determined that to complete the evaluation of all RFO submissions effectively and efficiently, EBCE needs to retain a cQuant add-on service for a dedicated server.
Staff conducted discussions with the cQuant staff and cited the following benefits:
• A dedicated server infrastructure solely used by EBCE, freeing computing resources usually shared amongst the entire cQuant user base, which limits large amounts of model runs from any individual company.
• Increase the simultaneous model run quantity from two (2) to six (6). • Based on prior use of cQuant’s platform for EBCE’s 2020 Long-Term Resource RFOs, subscribing to this add-on service will speed up the time it takes to value RFO submissions.
Consent Item 9
2. Proposed Subscription Services
EBCE staff reviewed and finalized the quote from cQuant. Below is the additional scope of services to be added via amendment to the CSA dated September 24, 2020:
• EBCE dedicated server – A server to which computing resources are dedicated and only usable by EBCE staff during the 2022 Long-Term Resource RFOs.
Fiscal Impact
The subscription term for the add-on services is 2 to 4 months, with a monthly fee not to exceed $5,000. The Amendment would increase the total compensation amount of the Conulting Serivces Agreement by to $20,000.
Attachments
A. Resolution of the Board of Directors of the East Bay Community Energy Authority Authorizing the Chief Executive Officer to Negotiate and Execute an Amendment to the Consulting Services Agreement with cQuant.io, INC. dated March 16, 2022 to Provide Dedicated Server Services for the use with their Portfolio, Risk and Valuation Management Software Platform.
Attachment Consent Item 9A
RESOLUTION NO. R-2022-XX
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST BAY COMMUNITY ENERGY AUTHORITY AUTHORIZING THE CHIEF EXECUTIVE
OFFICER TO NEGOTIATE AND EXECUTE A FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH CQUANT.IO, INC. DATED SEPTEMBER 24th 2020 TO PROVIDE DEDICATED
SERVER SERVICES FOR USE WITH THEIR PORTFOLIO, RISK AND VALUATION MANAGEMENT
SOFTWARE PLATFORM
WHEREAS The East Bay Community Energy Authority (“EBCE”) was formed as a community choice aggregation agency (“CCA”) on December 1, 2016, under the Joint Exercise of Power Act, California Government Code sections 6500 et seq., among the County of Alameda, and the Cities of Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Piedmont, Oakland, San Leandro, and Union City to study, promote, develop, conduct, operate, and manage energy-related climate change programs in all of the member jurisdictions. The cities of Newark and Pleasanton, located in Alameda County, along with the City of Tracy, located in San Joaquin County, were added as members of EBCE and parties to the JPA in March of 2020.
WHEREAS there is a need for EBCE to subscribe to and operate a dedicated server to speed up valuation activities during EBCE’s 2022 Long-Term Resource Request for Offers; WHEREAS EBCE staff has negotiated and executed a Consulting Services Agreement with cQuant.IO, Inc. dated September 24th, 2020 with a term of 3 years; WHEREAS the services offered by cQuant.IO, Inc. was determined to be the best fit to meet the current and future needs of EBCE;
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE EAST BAY COMMUNITY ENERGY AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The CEO is hereby authorized to negotiate and execute a First Amendment to the EBCE Consulting Services Agreement with cQuant.IO, Inc. dated September 24th, 2020, to expand the scope of services to establish a dedicated server for a two (2) to four (4) month subscription term with a monthly payment of $5,000, increasing the compensation by $20,000, for a total amount not to exceed $581,000, Amendment will be approved as to form by General Counsel.
ADOPTED AND APPROVED this 16th day of March 2022.
_____________________________________________
Dianne Martinez, Chair
Attachment Consent Item 9A
ATTEST:
________________________________
Adrian Bankhead, Clerk of the Board