Board of Directors Meeting
with Community Advisory Committee Annotations
Wednesday, December 20, 2023
6:00 pm
In Person
The Lake Merritt Room
Cal State East Bay - the Oakland Center
In the Transpacific Centre
1000 Broadway, Suite 109
Oakland, CA 94607
Or from the following remote locations:
Wells Fargo Building - 2140 Shattuck Avenue, Floor 6, Berkeley, CA 94704 Dublin City Hall - 100 Civic Plaza, Dublin, CA 94568
Conference Room, Irvington Community Center, 41885 Blacow Rd., Fremont, CA 94538
Hayward City Hall, 4th Floor 777 B St, Hayward, CA 94541 421 El Camino Real, San Bruno, CA, 94066
Four Points by Sheraton Ventura Harbor (Lobby) 1050 Schooner Drive Ventura, CA 93001
Rose City Coffee - 3370 SE Milwaukie Ave, Portland, OR 97202 Via Zoom:
https://ebce-org.zoom.us/j/87023071843
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free) Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906-0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
1. Welcome & Roll Call
2. Pledge of Allegiance
Ava Community Energy
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3. Public Comment
This item is reserved for persons wishing to address the Board on any Ava Community Energy-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
CONSENT AGENDA
4. Approval of Minutes from November 15, 2023
5. Contracts Entered into (Informational Item)
6. CAC Member Reappointments and Guide updates
Consider approval of reappointments of interested, eligible members; transitioning Stockton’s interim seat to San Joaquin Region seat; At-Large appointments (to be made by BOD instead of AC Mayors; or seats removed); vacancies filled annually (instead of 90 days) staggering CAC terms; administrative updates
The CAC requests this item be pulled for discussion
Originally, the restructuring of the CAC was going to come before us to make recommendations from our experience to help recruit and retain CAC members, as well as certain changes that could streamline the functioning of this body. We offered to form a subcommittee and have discussion around several hot button issues, including constituent demographics and representation and several other items staff stated were very complicated and hard for them to take the time to get into. The Board gave the direction that this CAC would be seated, and that the CAC would have the opportunity to have these discussions, as we are willing and excited to do the work.
Motion to approve staff recommendations, but pull specific portions for further discussion by the CAC to bring the board a recommendation. Specifically, we ask you do not approve the two term limits for at large or changing the timeline for filling vacancies before we have had a chance to discuss it, as neither item are time sensitive. We ask that you approve the 6 month extension for people who have moved out of the county with the intent of moving back, but will bring a recommendation regarding addressing housing instability, homelessness, and displacement .
note: The CAC did not receive a redline version of the proposal for our meeting.
Additionally, the pages were not numbered. Both of these caused some confusion.
7. FY 2023-2024 Q1 Financial Statements
Present the financial statements for the first quarter of the current fiscal year
8. Sixth Amendment to the CSA between Ava and Stantec
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Request the Board delegate authority to Ava CEO to negotiate and execute a Sixth Amendment to the CSA
9. Amendment to Administrative Procurement Policy
Request the Board to approve an amendment to Ava’s existing Administrative Procurement Policy
10. Amendment to Aiqueous Contract
Request the Board to approve a contract amendment to increase spend with AIQ for 2023-2024
11. New CSA between Ava and First Principles Advisory
Request the Board delegate authority to Ava CEO to negotiate and execute a CSA for IRP consulting services
12. 2024 Sponsorship of Oakland Roots and Soul
Request the Board delegate authority to Ava CEO to negotiate and execute a sponsorship agreement with the Oakland Roots and Oakland Soul professional soccer teams for the 2024 season
Members of the public request this item be pulled for discussion This is a significant amount of money, enough for 4 Community Investment Grants for Community Based Organizations or a staff member to manage the investments in the community staff keeps saying we don’t have the staff to administer.
We were informed the proposal is for the men's team to get 3 times as much money as the women's team, as they are not considered as good a marketing investment.
REGULAR AGENDA
13. CEO Report
14. CAC Chair Report
15. Board Member and Staff Announcements including requests to place items on future Board agendas
● Labor hours and jobs created a more detailed accounting of the jobs created and hours worked, unionized labor or not, which unions, which locals ● CAC requests
● NEM Policies and proposed cuts
16. Closed Session
• Public Employee Performance Evaluation pursuant to Government Code § 54957:
Chief Executive Officer
17. General Report Out of Closed Session
18. Adjourn
Ava Community Energy
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The next Board of Directors meeting will be held on Wednesday, January 17, 2024 at 6:00 pm.
The Lake Merritt Room
Cal State East Bay - the Oakland Center
In the Transpacific Centre
1000 Broadway, Suite 109
Oakland, CA 94607