Consent Item 8
Consent Item 8
TO: Ava Community Energy Board of Directors
FROM: Nick Chaset, Chief Executive Officer
SUBJECT: Contracts Entered Into
DATE: February 21, 2024
________________________________________________________________________
RECOMMENDATION
Accept the CEO’s report on contracts that Ava Community Energy has entered into, as required by the Administrative Procurement Policy, from January 11, 2024 to February 14, 2024; C-2023-151 Pacific Gas and Electric Trading Partner Agreement, replaces a previous version of this Agreement to reflect new legal name Ava Community Energy.
C-2023-152 Pacific Gas and Electric CCA Service Agreement, replaces a previous version of this Agreement to reflect new legal name Ava Community Energy.
C-2023-153 Lattice Order Form, provides Ava with their HR product core licenses for performance management, OKRs & Goals, Engagement, Grow, and Compensation, with a contract value of $27,000.
C-2023-154 Sacramento Municipal Utilities District (SMUD) Amendment 22 to Exhibit A, Task Order 2, amends Scope of Work to include Phase 1: Brand Changes by Channel and Phase II:
Brand Changes to Special Program Discounts for Bill Presentment, and amends Section 6.5 Optional Services Fee to include fees associated with scope changes.
C-2023-155 Paycor Order for Services, provides Ava with their HR Solutions Suite, including services for Human Capital Management, Talent Acquisition, Workforce Management, Benefits Advisory, Payroll Processing, Learning Library, and Learning Management, with an annualized total fee of $31,740.75, along with $6,500 in implementation fees, for a total first year investment of $38,240.75.
C-2023-156 Oakland Venue Management Consulting Services Agreement, provides audio services to Ava through June 30, 2024, with a maximum compensation of $35,000 ($2,008.80 per project assignment).
Consent Item 8
C-2023-157 AIQUEOUS Amendment 4 to Consulting Online Services Agreement, adds additional compensation, increasing the not-to-exceed amount by $70,000 for a total amount not to exceed of $430,000, and provides notification of Ava name change.
C-2023-158 Townsend Public Affairs First Amendment to Consulting Services Agreement, adds additional compensation, increasing the not-to-exceed amount by $60,000 for a total amount not-to-exceed of $120,000, and extends the term through November 30, 2024.
C-2024-001 Great Place To Work Institute Inc. Order Form, purchase order of the Great Place To Work products and services, Analyze, for an initial term length of 12 months, at a total price of $3,495.00.
C-2024-002 Ergobility, LLC Consulting Services Agreement, (San Ramon, CA) provides ergonomic training and assessment services with a maximum compensation of $2,000 effective January 2, 2024 through as directed by Ava.
C-2024-003 Habitat for Humanity East Bay/Silicon Valley (EBSV) Sponsorship Agreement, provides $100,000 sponsorship per year for two years for the purposes of accelerating clean energy and electrification investments within Ava's service territory, effective December 1, 2023 through June 30, 2025.
C-2024-004 City of Hayward Charging Station Master Site License Agreement, provides Ava, its contractors and vendors license to use and occupy a portion of property (Sites), including the designated parking spaces for charging electric vehicles (Charging Stations).
C-2024-005 Stantec Consulting Services Sixth Amendment to Consulting Services Agreement, adds additional compensation, increasing the not-to-exceed amount by $150,000 for a total amount of $550,000, updates and expands the scope to including Electric Vehicle (EV) Design Engineering services for additional cities in Ava's services territory, extends the termination date to June 30, 2025, and updates the hourly rates of compensation.
C-2024-006 City of Pleasanton Amendment No. 1 to Charging Station Master Site License Agreement, corrects an error in the preamble, reflects Ava's name change, updates Ava's address, adds language regarding public disclosure under California Records Act, and updates specific requirements related to operation and maintenance.
C-2024-007 Oakland Roots Sports Club and Oakland Soul Sports Club Local Sponsorship Agreement, provides the Oakland Roots Sports Club with $150,000 and the Oakland Soul Sports Club with $46,000 in sponsorships, as their exclusive clean energy sponsor, for the term of January 1, 2024 through December 31, 2024.
C-2024-008 Ergobility, LLC First Amendment to Consulting Services Agreement, increases the not-to-exceed amount by $3,000 for a total amount not to exceed of $5,000.