Board of Directors Meeting
Wednesday, July 17, 2024
6:00 pm
In Person
The Lake Merritt Room
Cal State East Bay - the Oakland Center
In the Transpacific Centre
1000 Broadway, Suite 109
Oakland, CA 94607
Or from the following remote locations:
• Clipper Club - 5 Captain Dr. Emeryville, CA 94608
• Dublin City Hall - 100 Civic Plaza, Dublin, CA 94568
• Conference Room - Irvington Community Center 41885 Blacow Rd. Fremont, CA 94538
• The Diplomat Beach Resort, Curio Collection by Hilton – 3555 South Ocean Drive, Hollywood, FL 33019
• 1755 Harvest Landing Lane, Tracy, CA 95376
• 33349 9th Street (back office) Union City, CA 94587
Via Zoom:
https://ebce-org.zoom.us/j/87023071843
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free) Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906- 0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
1. Welcome & Roll Call
2. Pledge of Allegiance
Ava Community Energy
Board of Directors Page | 2
3. Public Comment
This item is reserved for persons wishing to address the Board on any Ava Community Energy-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
CONSENT AGENDA
4. Approval of Minutes from June 12, 2024
5. Contracts Entered into (Informational Item)
6. Administrative Procurement Policy Update
Update Ava’s Administrative Procurement Policy to more correctly reflect Ava’s management structure and to increase the threshold of spend that Vice Presidents and Senior Directors may approve.
7. Corsac Station Amendment
Amendment to Ava’s contract with FEC Nevada 1 for Corsac Station geothermal project
8. Thrive Mind Collaborative Contract
Contract amendment to continue services in FY 24-25.
9. Extension to Existing Consulting Service Agreement with Gridscape Solutions Extend Consulting Service Agreement with Gridscape Solutions for engineering services
10. Consulting Service Agreement with Chen Design Associates New Consulting Service Agreement with Chen Design Associates for creative services
11. Treasurer’s Report
A report on Ava’s bank account balances and other treasury items
12. “Exempt Surplus” 251 8th Street
Approve a resolution declaring 251 8th Street to be “exempt surplus” property pursuant to Government Code Section 54221(f)(1)(B) and directing staff to take next steps, including exploring options for disposition of the property
REGULAR AGENDA
13. CEO Report
14. CAC Chair Report.
15. Renewable 100 Cost Allocation Methodology (Informational Item) Review and discuss Renewable 100 and Bright Choice Cost Allocation Methodology Ava Community Energy
Board of Directors Page | 3
16. Fremont R100 Default Request (Action Item)
Request from the City of Fremont to opt up some or all customers to R100
17. New Community Inclusion – San Joaquin County (Action Item) JPA membership request from San Joaquin County, and analysis
18. E-Bike Program Implementation Contract (Action Item) Approve and execute a contract with APTIM
19. Board Member and Staff Announcements including requests to place items on future Board agendas
20. Adjourn
The next Board of Directors meeting will be held on Wednesday, September 18, 2024 at 6:00 pm.
The Lake Merritt Room
Cal State East Bay - the Oakland Center
In the Transpacific Centre
1000 Broadway, Suite 109
Oakland, CA 94607