Board of Directors Meeting
Wednesday, May 21, 2025
6:00 pm
In Person:
Conference Room 5
Ava Community Energy
1999 Harrison St
Suite 2300
Oakland CA 94612
Or from the following locations:
• Albany Community Center - 1249 Marin Ave, Albany, CA 94706 • Clipper Club - 5 Captain Dr. Emeryville, CA 94608
• 36510 Dawson St, Fremont, CA 94536
• 1100 Webster St Oakland CA 94607
• 1755 Harvest Landing Ln., Tracy, CA 95376
Via Zoom:
https://ebce-org.zoom.us/j/87023071843
Or join by phone:
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free)
Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906- 0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
1. Welcome & Roll Call
Ava Community Energy
Board of Directors Page | 2
2. Pledge of Allegiance
3. Public Comment
This item is reserved for persons wishing to address the Board on any Ava-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
4. Closed Session Public Comment
5. Closed Session
PUBLIC EMPLOYEE PERFORMANCE EVALUATION under California Government Code Section 54957: Performance Evaluation of Chief Executive Officer Howard Chang
6. Report Out of Closed Session
CONSENT AGENDA
7. Approval of Minutes from April 19, 2025
8. Contracts Entered Into (Informational Item)
9. FY 2025 Q3 Treasurer’s Report
Update on Ava’s for FY 2025 Q3 cash position
10.Piper Maddox (LHi Group) Agreement Amendment
Agreement amendment to account for recruiting budget to fill open roles and to prepare for filling roles next fiscal year. Includes temporary placement fees for temporary staff as well as recruitment service charges.
11.Legal Services Contract for Financial Services
Authorizing the CEO to negotiate and execute an agreement with Chapman and Cutler.
REGULAR AGENDA
12.CEO Report
13.CAC Report
14.FY 2025-2026 Draft Budget Review (Informational Item) Present and discussion the draft budget for the upcoming fiscal year
15.Critical Municipal Facilities Update (Action Item)
Ava Community Energy
Board of Directors Page | 3
Authorize CEO to negotiate and execute agreement with McMillan Electric and City PPAs
16.2025 State Legislative Bills (Action Item)
Request approval for bill positions
17.Board Member and Staff Announcements including requests to place items on future Board of Directors Meeting Agendas
18.Adjourn
The next Ava Board of Directors meeting will be held on Wednesday, June 14, 2025 at 6pm. Please note the new location:
Conference Room 5
Ava Community Energy
1999 Harrison Street, Suite 2300
Oakland, CA 94612