Consent Item 10
Consent Item 10
To: Ava Community Energy Authority
From: Trevor Cherr, VP of HR & Office Operations
Subject: Approving a Resolution of the Board of Directors of Ava Community Energy Authority authorizing the CEO to negotiate and execute Amendments to the two Staffing Services Agreements with LHi GROUP, INC.
Date: May 21, 2025
__________________________________________________________________ Summary/Recommendation
Adopt a Resolution that authorizes Amendments to be made to the two Staffing Services Agreements with LHi GROUP, Inc. that would allow for a maximum amount of compensation of $180,000 through June 30, 2025.
Financial Impact
Authorizes compensation not to exceed $180,000 for FY 24/25 across two agreements - $50,000 specifically for Contract/ Temporary Assignment Services and $130,000 specifically for Permanent Placement Services.
Analysis and Context
At the beginning of Ava’s Fiscal Year 2024-2025, the Human Resources team solicited quotes from recruiting service providers in our industry that were likely to have cost structures that fit Ava’s budget. Of the three written quotes received, LHi GROUP, INC. had the greatest level of experience and approach that most closely aligned with Ava’s culture and recruitment needs, and Ava entered into two Agreements one for Contract/ Temporary Assignment Services and $130,000 specifically for Permanent Placement Services.
LHi GROUP, INC. currently provides talent sourcing, recruiting, and temporary employment and payroll services to Ava. These services are instrumental in the recruitment for Ava’s open Consent Item 10
positions and ability to provide temporary staffing support. the Human Resources team would like to continue utilizing the services provided by LHi GROUP, INC. with compensation for Fiscal Year 2024-2025 not to exceed $180,000 for both Contract/ Temporary Assignment Services and Permanent Placement Services.
Attachments
A. Resolution
B. Draft Amendment to the Staffing Services Agreement by and Between Ava Community Energy Authority and LHi GROUP, INC. for Contract/ Temporary Assignment Services C. Draft Amendment to the Staffing Services Agreement by and Between Ava Community Energy Authority and LHi GROUP, INC. for Permanent Placement Services Attachment Consent Item 10A
RESOLUTION NO. R-202x-XX
A RESOLUTION OF THE BOARD OF DIRECTORS
OF AVA COMMUNITY ENERGY AUTHORITY AUTHORIZING AMENDMENTS TO THE TWO STAFFING SERVICES AGREEMENTS WITH LHi GROUP, INC.
WHEREAS Ava Community Energy Authority (“Ava”) was formed as a community choice aggregation agency (“CCA”) on December 1, 2016, under the Joint Exercise of Powers Act, California Government Code sections 6500 et seq., among the County of Alameda, and the Cities of Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Piedmont, Oakland, San Leandro, and Union City to study, promote, develop, conduct, operate, and manage energy-related climate change programs in all of the member jurisdictions. The cities of Newark and Pleasanton, located in Alameda County, along with the City of Tracy, located in San Joaquin County, were added as members of Ava and parties to the Joint Powers Agreement (“JPA”) in March of 2020. The city of Stockton was added as a member to Ava in September of 2022. The city of Lathrop was added as a member to Ava in October of 2023. San Joaquin County was added as a member to Ava in July 2024. On October 24, 2023, Ava legally adopted the name Ava Community Energy Authority, where it had previously used the name East Bay Community Energy Authority since its inception.
WHEREAS LHi GROUP, INC. currently provides talent sourcing, recruiting, and temporary employment and payroll services to Ava; and
WHEREAS in Fiscal Year 2024-2025, the Human Resources team solicited quotes from recruiting service providers in our industry that were likely to have cost structures that fit Ava’s budget. Of the three written quotes received, LHi GROUP, INC. had the greatest level of experience and aligned approach with Ava’s culture and recruitment needs; and
WHEREAS Ava has utilized the services provided by LHi GROUP, INC. for six months so far in Fiscal Year 2024-2025. These services have been successful and instrumental in supporting Ava’s staffing needs, and we look forward to continued collaboration; and
WHEREAS the Human Resources team would like to continue utilizing the services provided by LHi GROUP, INC. with compensation for Fiscal Year 2024-2025 not exceeding $180,000 for both Contract/ Temporary Assignment Services and Permanent Placement Services.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF AVA COMMUNITY ENERGY AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Authorizes the CEO to negotiate and execute Amendments to the existing Staffing Services Agreements with LHi GROUP, INC, authorizing compensation Attachment Consent Item 10A
not to exceed $50,000 specifically for Contract/ Temporary Assignment Services and compensation not to exceed $130,000 specifically for Permanent Placement Services.
ADOPTED AND APPROVED this 21st day of May, 2025.
Jack Balch, Chair
ATTEST:
Adrian Bankhead, Clerk of the Board
Attachment Consent Item 10B
1 May 2025 Amendment to Staffing Services Agreement by and Between Ava Community Energy Authority and LHi Group, Inc.
This Amendment to the Agreement with LHi Group, Inc., for Staffing Services (“May 2025 Amendment”) is made this 21st day of May, 2025, by and between the Ava Community Energy Authority, a Joint Powers Agency formed under the laws of the State of California (“Ava”) and LHi Group, Inc., (“LHi Group”) for the purposes of confirming a maximum amount of compensation under this Agreement.
Recitals
A. Ava and LHi Group entered into that certain Staffing Services Agreement dated November 7, (“Agreement”), wherein LHi Group agreed to provide Contract/ Temporary Assignment Staffing Services to Ava.
B. Ava and LHi Group now desire to amend the Agreement the purposes of confirming a maximum amount of compensation under this Agreement is not to exceed $50,000 through June 30, 2025.
Now therefore, for good and valuable consideration, the amount and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Section 3 of the Agreement (“Services and Fees”) is amended in part to include the following; “3.9 Total compensation and fees under this Agreement are not to exceed $50,000 through June 30, 2025.”
2. All other terms and conditions in the Agreement not otherwise modified by this First Amendment will remain in full force and effect.
{Signatures follow on the next page.}
Attachment Consent Item 10B
2 In witness whereof, the Parties have entered this Amendment on the date written above.
Ava Community Energy Authority,
A Joint Powers Authority
Howard Chang
Chief Executive Officer
Date:
Approved as to form:
Ava General Counsel
LHi Group,
A Delaware Company
Name:
Title:
Date:
E-1
Attachment Consent Item 10C
1 May 2025 Amendment to Staffing Services Agreement by and Between Ava Community Energy Authority and LHi Group, Inc.
This Amendment to the Agreement with LHi Group, Inc., for Consulting Services (“May 2025 Amendment”) is made this 21st day of May, 2025, by and between the Ava Community Energy Authority, a Joint Powers Agency formed under the laws of the State of California (“Ava”) and LHi Group, Inc., (“LHi Group”) for the purposes of confirming a maximum amount of compensation under this Agreement.
Recitals
A. Ava and LHi Group entered into that certain Staffing Services Agreement dated August 12, 2024 (“Agreement”), wherein LHi Group agreed to provide Permanent Staffing Placement Services to Ava
B. Ava and LHi Group now desire to amend the Agreement the purposes of confirming a maximum amount of compensation under this Agreement is not to exceed $130,000 through June 30, 2025.
Now therefore, for good and valuable consideration, the amount and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Section 3 of the Agreement (“Services and Fees”) is amended in part to include the following; “3.6 Total compensation and fees under this Agreement are not to exceed $130,000.”
2. All other terms and conditions in the Agreement not otherwise modified by this First Amendment will remain in full force and effect.
{Signatures follow on the next page.}
Attachment Consent Item 10C
2 In witness whereof, the Parties have entered this Amendment on the date written above.
Ava Community Energy Authority,
A Joint Powers Authority
Howard Chang
Chief Executive Officer
Date:
Approved as to form:
Ava General Counsel
LHi Group,
A Delaware Company
Name:
Title:
Date:
E-1
E-1