Board of Directors Meeting
Wednesday, June 18, 2025
6:00 pm
In Person:
Conference Room 5
Ava Community Energy
1999 Harrison St
Suite 2300
Oakland CA 94612
Or from the following locations:
• Milk and Honey Cafe, 34265 Fremont Blvd, Fremont, CA 94555 • 35653 Scarborough Dr. Newark CA 94560
• 1100 Webster St Oakland CA 94607
• Larch Clover Community Center - 11157 West Larch Road, Tracy, CA 95376 • Tampa Marriott Water Street, 505 Water Street, Tampa, FL 33602 • JW Marriott - 510 Water St, Tampa, FL 33602
• 1755 Harvest Landing Ln., Tracy, CA 95376
Via Zoom:
https://avaenergy-org.zoom.us/j/87023071843
Or join by phone:
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free)
Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906- 0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
Ava Community Energy
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1. Welcome & Roll Call
2. Pledge of Allegiance
3. Public Comment
This item is reserved for persons wishing to address the Board on any Ava-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
REGULAR AGENDA
4. CEO Report
5. CAC Report
6. FY2025-2026 Budget (Action Item)
Approve the budget for Fiscal Year 2025-2026
CONSENT AGENDA
7. Approval of Minutes from May 18, 2025
8. Contracts Entered Into (Informational Item)
9. PC Pro Consulting Services Agreement & Amendment
New CSA for IT services for FY25-25 and Amendment to increase the NTE of current CSA for FY24-25
10.Thrive Mind Collaborative Consulting Services Agreement Extend CSA for leadership coaching and consulting services
11.Piper Maddox (LHi Group)
Amend two Staffing Services Agreements with LHi GROUP, INC.
12.Dakota Press
Extend CSA for printing services through FY25-26 and increase the NTE
13.Chen Design Associates
Extend CSA for design services through FY25-26 and increase the NTE
14.Legal Services Agreements Approval FY 25-26
Approval for spend on legal vendors for FY 25-26
Ava Community Energy
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15.Aramis Contract Amendment
Authorize CEO to execute a contract amendment to the Aramis Agreement
16.Inside Source Contract Approval
Approve furniture purchase related to tenant improvements
REGULAR AGENDA
17.Prepay Financing Approval (Action Item)
Authorize staff to enter two prepay transactions, Prepay #4 and Prepay #5
18.Board Member and Staff Announcements including requests to place items on future Board of Directors Meeting Agendas
19.Adjourn
The next Ava Board of Directors meeting will be held on Wednesday, July 16, 2025 at 6pm.
Please note the temporary location:
Rotunda Building
Large Conference Room
300 Frank Ogawa Plaza
Oakland, CA 94612