Consent Item 10
Consent Item 10
To: Ava Community Energy Authority
From: Trevor Cherr, VP of HR & Office Operations
Subject: Approving a Resolution of the Board of Directors of Ava Community Energy Authority authorizing the CEO to negotiate and execute an Amendment to the Agreement with Thrive Mind Collaborative.
Date: June 18, 2025
__________________________________________________________________ Summary/Recommendation
Adopt a Resolution authorizing the CEO to negotiate and execute an Amendment to the existing Master Services Agreement with Thrive Mind Collaborative, to provide experience-based business coaching and consulting services to employees, in partnership with the Human Resources Team, that would allow for a maximum amount of compensation of $190,000 for July 1, 2025, through June 30, 2026.
Financial Impact
This is an agreement that may incur costs of up to $190,000.00 in the 2025-2026 Fiscal Year.
Analysis and Context
In Fiscal Year 2022-2023, the Human Resources Team conducted “pilot” groups to gauge the impact of and satisfaction with various learning and development and coaching programs. Part of this included working with Thrive Mind Collaborative, who provided coaching and consulting services for 6 months. With great success and desirable outcomes, including high satisfaction and a desire to continue from participants, Ava moved forward with Thrive Mind Collaborative as our consulting and coaching partner. With twelve years of experience in leadership, operations, and learning and development, the lead coach working with Ava provides consulting services, including leadership coaching programs, staff workshops and training, and other related support or consulting services. These services have continued through Fiscal Year 2024-2025 and have Consent Item 10
been instrumental in the development and support of Ava staff, and we look forward to continued collaboration.
Attachments
A. Resolution Authorizing an Amendment to the Master Services Agreement by and Between Ava Community Energy Authority and Thrive Mind Collaborative B. Draft Amendment to the Master Services Agreement by and Between Ava Community Energy Authority and Thrive Mind Collaborative
Attachment Consent Item 10A
RESOLUTION NO. R-202x-XX
A RESOLUTION OF THE BOARD OF DIRECTORS
OF AVA COMMUNITY ENERGY AUTHORITY AUTHORIZING AN
AMENDMENT TO THE MASTER SERVICES AGREEMENT WITH THRIVE
MIND COLLABORATIVE
WHEREAS Ava Community Energy Authority (“Ava”) was formed as a community choice aggregation agency (“CCA”) on December 1, 2016, under the Joint Exercise of Powers Act, California Government Code sections 6500 et seq., among the County of Alameda, and the Cities of Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Piedmont, Oakland, San Leandro, and Union City to study, promote, develop, conduct, operate, and manage energy-related climate change programs in all of the member jurisdictions. The Cities of Newark and Pleasanton, located in Alameda County, along with the City of Tracy, located in San Joaquin County, were added as members of Ava and parties to the Joint Powers Agreement (“JPA”) in March of 2020. The City of Stockton was added as a member to Ava in September of 2022. The City of Lathrop was added as a member to Ava in October of 2023. San Joaquin County was added as a member to Ava in July 2024. On October 24, 2023, Ava legally adopted the name Ava Community Energy Authority, where it had previously used the name East Bay Community Energy Authority since its inception.
WHEREAS Thrive Mind Collaborative has provided experience-based business coaching and consulting services to Ava employees in partnership with the Human Resources Team. With 12 years of experience in leadership, operations, and learning and development, the lead coach working with Ava will provide consulting services, including an executive coaching program, emerging leaders coaching program, staff workshops and training, and other related support or consulting services; WHEREAS In Fiscal Year 2022-2023, the Human Resources Team conducted “pilot” groups to gauge the impact of and satisfaction with various learning and development and coaching programs. During this pilot, Thrive Mind Collaborative provided coaching and consulting services for 6 months. With great success and desirable outcomes, including high satisfaction and a desire to continue from participants, Ava moved forward with Thrive Mind Collaborative as our consulting and coaching partner;
WHEREAS Ava staff has participated in this coaching and development program for six months in the Fiscal Year 2022-2023 and the entirety of Fiscal Years 2023-2024 & 2024-2025, with high success and satisfaction rates. These services have been instrumental in the development and support of Ava staff, and we look forward to continued collaboration; and
Attachment Consent Item 10A
WHEREAS the Human Resources team would like to continue utilizing the services provided by Thrive Mind Collaborative with compensation for Fiscal Year 2025- 2026 not exceeding $190,000 for coaching and consulting services.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF AVA COMMUNITY ENERGY AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Authorizes the CEO to negotiate and execute an Amendment to the Master Services Agreement with Thrive Mind Collaborative for the Fiscal Year 2025- 2026, with compensation not to exceed $190,000 for coaching and consulting services, with total compensation not to exceed $532,000.
ADOPTED AND APPROVED this 18th day of June, 2025.
Jack Balch, Chair
ATTEST:
Adrian Bankhead, Clerk of the Board
Attachment Consent Item 10B
1 June 2025 Amendment to Master Service Agreement by and Between Ava Community Energy Authority and Thrive Mind Collaborative
This Amendment to the Agreement with Thrive Mind Collaborative, LLC for Consulting Services (“June 2025 Amendment”) is made this 18th day of June, 2025, by and between the Ava Community Energy Authority, a Joint Powers Agency formed under the laws of the State of California (“Ava”) and Thrive Mind Collaborative, LLC, a California Limited Liability Company (“The Provider”), for the purposes of adding additional compensation, adjusting the scope of work, and extending the termination date.
Recitals
A. Ava and The Provider entered into that certain Master Service Agreement dated December 21, 2022 (“Agreement”), wherein The Provider agreed to provide Leadership Coaching & Development to Ava, with compensation not to exceed $30,000.
B. Ava and The Provider entered into that certain First Amendment to the Master Service Agreement on July 1, 2023, to add additional compensation, increasing the not-to-exceed amount by $130,000 for Fiscal Year 2023 through 2024 to cover additional services for a total amount not to exceed $160,000, and to add additional services to the Statement of Work.
C. Ava and The Provider entered into that certain Second Amendment to the Master Service Agreement on July 17, 2024, to add additional compensation, increasing the not-to-exceed amount by $182,000 for Fiscal Year 2024 through 2025 to cover additional services for a total amount not to exceed $342,000, and to update the Statement of Work.
D. Ava and The Provider now desire to amend the Agreement to add additional compensation, increasing the not-to-exceed amount by $190,000 for Fiscal Year 2025- 2026 (July 1, 2025, through June 30, 2026) for a total amount not to exceed five hundred thirty-two thousand dollars ($532,000.00) and to extend the termination date to June 30, 2026.
Now therefore, for good and valuable consideration, the amount and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Section 1 of the Agreement (“Term”) is amended to extend the term of the Agreement through June 30, 2026.
2. Section 10.3 of the Agreement (“Notice”) is amended in part to include [email protected] as a required additional recipient for Ava.
Attachment Consent Item 10B
2 3. Exhibit A (“Scope of Work”) of the Agreement is replaced in its entirety by Exhibit A, attached hereto.
4. All other terms and conditions in the Agreement not otherwise modified by this June 2025 Amendment will remain in full force and effect.
In witness whereof, the Parties have entered this Amendment on the date written above.
Ava Community Energy Authority,
A Joint Powers Authority
Howard Chang
Chief Executive Officer
Date: ____________________________
Approved as to form:
Ava General Counsel
Thrive Mind Collaborative, LLC,
A California Limited Liability Company
Kristen Wilkinson
Founder & CEO
Date: ______________________________
Attachment Consent Item 10B
A-1
Exhibit A
Scope of Work
This Scope of Work is issued under the subject to all of the terms and conditions of the MSA effective as of the Effective Date between Ava Community Energy Authority, a Joint Powers Agency formed under the laws of the State of California (“Ava”) and Thrive Mind Collaborative, LLC, a California Limited Liability Company (“The Provider”).
Compensation for July 1, 2025, to June 30, 2026, is not to exceed $190,000.
Provider will provide coaching and training services to Ava staff as agreed upon and directed by Ava HR, including the following:
Ava 25-26 Scope of Work
Service Type Service Description
Coaching Services
1:1 Coaching
Monthly 1 hour 1:1 Coaching for senior leaders inclusive of:
- Personalized attention to individual development needs. - Tailored guidance for professional growth.
- Confidential space for self-reflection and skill enhancement.
Thriving Leadership Group
Coaching
Monthly 1 hour Group Coaching Sessions for Ava staff.
Includes topic development & content creation with the goals of cultivating:
- Teamwork and collaboration among emerging leaders.
- Peer learning and support.
- Exposure to diverse perspectives and ideas.
Forums Monthly 1 hour group coaching sessions
Open Door Coaching Sessions
1 hour Open Door Coaching Sessions to allow for:
- Accessible coaching for all levels of the organization. - Opportunity for quick problem-solving and guidance.
- Support for addressing immediate challenges.
Attachment Consent Item 10B
A-1
L&D Services
All Staff Workshops
Develop & Deliver all staff workshops that focus on:
- Building shared language and understanding around key topics. - Skill development for handling common workplace challenges. - Creating a culture of continuous learning and development.
New Managers Training
Content Development &
Delivery
Development & delivery of training materials to support new manager skill-building and alignment in areas such as communication, delegation, and performance management.
Programmatic &
Advising Services Ongoing Strategic Advising
1 hour Monthly Strategy and Business Consulting Sessions with the VP of HR to support in optimizing benefits and organizational development strategies.