Draft Minutes
Board of Directors Meeting
Wednesday, July 16, 2025
6:00 pm
In Person:
Large Conference Room
Rotunda Building
300 Frank H. Ogawa Plaza
Oakland CA 94612
Or from the following locations:
• Clipper Club - 5 Captain Dr. Emeryville, CA 94608
• Best Western Plus LA Mid Town Hotel - 603 S New Hampshire Ave, Los Angeles, CA, 90005
• 35653 Scarborough Dr. Newark CA 94560
• 1100 Webster St Oakland CA 94607
• Larch Clover Community Center - 11157 West Larch Road, Tracy, CA 95376 Via Zoom:
https://avaenergy-org.zoom.us/j/87023071843
Or join by phone:
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free)
Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906- 0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
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1. Welcome & Roll Call
Present: Members: Marquez (Alameda County), Lopez (Albany), Tregub (Berkeley), Morada (Dublin), Kaur (Emeryville), Keng (Fremont), Roche (Hayward), Barrientos (Livermore), Del Catancio (Newark), Brown (Oakland), Gonzalez (San Leandro), Nygard (Tracy), Sakakihara (Union City), CAC Vice-Chair Souza (Community Advisory Committee), and Chair Balch (Pleasanton)
Not Present: Members: Diallo (Lathrop), Rickman (San Joaquin County), Fugazi (Stockton) and Vice-Chair Andersen (Piedmont)
2. (3:30) Pledge of Allegiance
Led by Member Gonzalez.
3. (4:15) Public Comment
This item is reserved for persons wishing to address the Board on any Ava-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
Chair Balch opened the public comment period and there were comments made by members of the public Jim Lutz (4:29), Ayla Paz (6:45) and Alita Dupree (9:00).
CONSENT AGENDA
4. Approval of Minutes from June 18, 2025
5. Contracts Entered Into (Informational Item)
6. Sunrun Load Modification Agreement R-2025-33
Amendment to the Sunrun Resilient Home Load Modification Agreement
7. Roots/Soul Sponsorship Agreement R-2025-34
Sponsorship contract for 2026/2027 seasons of Oakland Roots and Soul
8. Updated Energy Risk Management Policy R-2025-35
Updated Energy Risk Management Policy to ensure consistency and accuracy with the ERM Regulations
9. FY 2025 Q4 Treasurer’s Report
Update on Ava’s FY 2025 Q4 cash position
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10.FY 2024-2025 Q3 Financial Statements
Ava’s third quarter financial statements for the fiscal year 2024-2025 Motion: Member Marquez moved, Member Gonzalez seconded, to approve Consent Item 6.
Action: Motion carried 12/0/0/1/5 (yes/no/abstain/recuse/not present).
Motion: Member Marquez moved, Member Tregub seconded, to approve Consent Items 4, 5, 7, 8, 9.
Action: Motion carried 13/0/0/0/5 (yes/no/abstain/recuse/not present).
REGULAR AGENDA
11.(15:04) CEO Report
CEO Chang introduced this item and addressed questions from Board members.
Chair Balch opened the public comment period and there was one comment from member of the public Alita Dupree (42:23)
12.(44:39) CAC Report
CAC Vice-Chair Souza introduced this item and addressed questions from Board members.
Chair Balch opened the public comment period and there was one comment from member of the public Cynthia Landry (48:59).
13.(51:31) Compliance Period Procurement Methodology (Action Item) R-2025-36 Review of proposed compliance periods for Ava procurement Izzy Carson, Power Resources Manager, introduced this item and addressed questions from Board members.
Chair Balch opened the public comment period and there was one comment from member of the public Jim Lutz (1:15:56).
Motion: Member Gonzalez moved, Member Tregub seconded, to approve staff recommendation.
Action: Motion carried 13/0/0/0/5 (yes/no/abstain/recuse/not present).
14.(1:19:33) Rate Stabilization Policy and Allocation (Informational Item) Overview of Rate Stabilization Funds (RSF), Ava’s current RSF balances, and preliminary considerations for surplus allocation and policy updates.
Russell Mills, SVP and CFO, introduced this item and addressed questions from Board members.
Ava Community Energy
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Chair Balch opened the public comment period and there was one comment from member of the public Cynthia Landry (1:36:21).
15.(1:42:14) Sonrisa Power Purchase Agreement and Scarlet III Energy Storage Agreement (Action Item) R-2025-37 and R-2025-38
Approval to authorize the CEO to negotiate and execute PPA and ESAs for solar and storage with EDPR-affiliated entities
Joanie Brooke, Power Resources Manager, Contracts, introduced this item and addressed questions from Board members.
Chair Balch opened the public comment period and there was one comment from member of the public Alita Dupree (1:57:37).
Motion: Member Gonzalez moved, Member Tregub seconded, to approve staff recommendation.
Action: Motion carried 13/0/0/0/5 (yes/no/abstain/recuse/not present).
Outgoing Chair Balch passed the gavel to Vice-Chair Gonzalez.
16.(1:59:56) Chair/Vice-Chair Appointments
Motion: Member Sakakihara moved, Member Tregub seconded, to appoint Vice-Chair Andersen as Chair and Member Gonzalez as Vice-Chair.
Action: Motion carried 13/0/0/0/5 (yes/no/abstain/recuse/not present).
17.(2:02:28) Board Member and Staff Announcements including requests to place items on future Board of Directors Meeting Agendas
Announcements were made by outgoing Chair Balch, CEO Chang and Member Marquez.
18.Adjournment
Vice-Chair Gonzalez adjourned the meeting at 8:10pm.
The next Ava Board of Directors meeting will be held on Wednesday, September 17, 2025 at 6pm.