Draft Minutes
Board of Directors Meeting
Wednesday, September 17, 2025
6:00 pm
In Person:
Large Conference Room
Rotunda Building
300 Frank H. Ogawa Plaza
Oakland CA 94612
Or from the following locations:
• Fairfield Inn Broomfield @ 455 Zang Street Broomfield, Colorado, USA • Clipper Club - 5 Captain Dr. Emeryville, CA 94608
• Milk and Honey Café – 34265 Fremont Blvd, Fremont CA 94555 • 35653 Scarborough Dr Newark, CA 94560
• 1100 Webster St Oakland CA 94607
Via Zoom:
https://avaenergy-org.zoom.us/j/87023071843
Or join by phone:
Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free)
Webinar ID: 870 2307 1843
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least 2 working days before the meeting at (510) 906- 0491 or [email protected].
If you have anything that you wish to be distributed to the Board of Directors, please email it to the clerk by 5:00 pm the day prior to the meeting.
1. Welcome & Roll Call
Ava Community Energy
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Present: Members: Tregub (Berkeley), Morada (Dublin), Kaur (Emeryville), Keng (Fremont), Roche (Hayward), Barrientos (Livermore), Del Catancio (Newark), Nibert (Pleasanton), Nygard (Tracy), Sakakihara (Union City), CAC Vice-Chair Hernandez (Community Advisory Committee), Vice-Chair Gonzalez (San Leandro), Chair Andersen (Piedmont)
Not Present: Members: Marquez (Alameda County), Lopez (Albany), Diallo (Lathrop), Brown (Oakland), Rickman (San Joaquin County), and Fugazi (Stockton) Member Kaur and Member Barrientos joined the meeting at 6:30pm.
Agenda Item 12, Credit Facility Agreement with PNC (Action Item), was moved after Agenda Item 9, CAC Report.
2. (7:14) Pledge of Allegiance
Chair Andersen led the body in reciting the Pledge of Allegiance..
3. (7:42) Public Comment
This item is reserved for persons wishing to address the Board on any Ava-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker and must complete an electronic speaker slip. The Board Chair may increase or decrease the time allotted to each speaker.
Chair Andersen opened the public comment period and there was one comment from Dohee Kim (8:39).
CONSENT AGENDA
4. (10:16) Approval of Minutes from July 16, 2025
5. Contracts Entered Into (Informational Item)
6. Credit Card Policy 2nd Amendment
Amend the credit card policy to increase account capacity
7. Amendment to MSA with Ascend Analytics LLC
Add Sun Pond Solar and BESS to optimization services
Chair Andersen opened the public comment period and there was one comment from Jim Lutz (11:03).
Ava Community Energy
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Member Tregub motioned to approve the Consent Agenda. Member Roche seconded the motion, which was approved 10/0/0/0/8 (yes/no/abstain/recuse/not present):
Yes: Members: Tregub, Morada, Keng, Roche, Del Catancio, Nibert, Nygard, Sakakihara, Vice-Chair Gonzalez and Chair Andersen
No: none
Abstain: none
Recuse: none
Not Present: Members: Marquez, Lopez, Kaur, Diallo, Barrientos, Brown, Rickman and Fugazi
REGULAR AGENDA
8. (15:25) CEO Report
CEO Chang presented the CEO Report. The written report is available in the September 17, 2025 agenda packet.
Chair Andersen opened the public comment period and there was one comment from Jessica Tovar (29:36).
9. (31:40) CAC Report
CAC Chair Hernandez provided a verbal report.
Chair Andersen opened the public comment period and heard comments from Jessica Tovar (50:09), Dohee Kim (52:21) and Lorraine Souza (54:34).
10.(1:40:13) Rate Stabilization Fund Policy (Action Item) Adopt a formal Rate Stabilization Fund Policy
CEO Russell Mills introduced this item and addressed questions from Board members.
Chair Andersen opened the public comment period and there were no comments.
Member Roche motioned to approve the staff recommendation. Member Nibert seconded the motion, which was approved 12/0/0/0/6 (yes/no/abstain/recuse/not present):
Yes: Members: Tregub, Morada, Kaur, Keng, Roche, Barrientos, Del Catancio, Nibert, Nygard, Sakakihara, Vice-Chair Gonzalez and Chair Andersen No: none
Abstain: none
Recuse: none
Not Present: Members: Marquez, Lopez, Diallo, Brown, Rickman and Fugazi Ava Community Energy
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11.(1:40:16) Allocation of Budget Surplus (Action Item) Approve an allocation of the 2024-25 budget surplus to the Rate Stabilization Fund CEO Russell Mills introduced this item and addressed questions from Board members.
Chair Andersen opened the public comment period and comments were heard from Daniela Suarez (2:10:21), Dohee Kim (2:11:31), Jessica Tovar (2:13:40), Audrey Ichinose (2:15:47) and Susan Silbur (2:17:56).
Member Roche motioned to approve the staff recommendation, with 90% of the surplus budget allocated to the RSF and 10% to on-bill credits. Vice-Chair Gonzalez seconded the motion.
Vice-Chair Gonzalez offered a friendly amendment that the 10% allocation to on-bill credits only go to CARE/FERA residential customers.
Member Roche accepted Vice-Chair Gonzalez’s friendly amendment, and the amended motion was approved 11/0/1/0/6 (yes/no/abstain/recuse/not present):
Yes: Members: Tregub, Morada, Kaur, Keng, Roche, Del Catancio, Nibert, Nygard, Sakakihara, Vice-Chair Gonzalez and Chair Andersen
No: none
Abstain: Member Barrientos
Recuse: none
Not Present: Members: Marquez, Lopez, Diallo, Brown, Rickman and Fugazi
12.(59:26) Credit Facility Agreement with PNC (Action Item) Adopt a credit agreement with PNC bank to replace our current agreement with US Bank CEO Russell Mills introduced this item and addressed questions from Board members.
Chair Andersen opened the public comment period and there were no comments.
Member Sakakihara motioned to approve the staff recommendation. Member Roche seconded the motion, which was approved 12/0/0/0/6 (yes/no/abstain/recuse/not present):
Yes: Members: Tregub, Morada, Kaur, Keng, Roche, Barrientos, Del Catancio, Nibert, Nygard, Sakakihara, Vice-Chair Gonzalez and Chair Andersen No: none
Abstain: none
Recuse: none
Not Present: Members: Marquez, Lopez, Diallo, Brown, Rickman and Fugazi
13.(3:06:07) Board Member and Staff Announcements including requests to place items on future Board of Directors Meeting Agendas
Announcements were made by Member Tregub, Vice-Chair Gonzalez and Chair Andersen.
Ava Community Energy
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14.Adjourn
The meeting was adjourned at 9:11pm.
The next Ava Board of Directors meeting will be held on Wednesday, October 22, 2025 at 6pm.