Consent Item 9
Consent Item 9
To: Ava Community Energy Authority
From: Cait Cady, Public Engagement Specialist
Subject:
Community Advisory Committee (CAC) Guide Updates and Term Extensions Date: December 17, 2025
__________________________________________________________________ Summary/Recommendation
Adopt a Resolution taking the following actions:
• Approve amendments to the Community Advisory Committee (CAC) Guide as outlined below and in Attachment A. The purpose of these updates is to include unincorporated San Joaquin County in the CAC seat allocation methodology and further maximize operational efficiency ahead of the CAC’s next appointment cycle. • Extend all current CAC terms to April 30, 2026. The purpose of this extension is to ensure alignment of all current and future CAC terms, which will improve the efficiency and predictability of Member appointment cycles and allow for the staggering of Member terms.
Financial Impact
This proposal includes adding another seat to the CAC, which would result in a modest financial impact due to an additional stipend and possible parking reimbursements. Current stipends are $128.00 per meeting, which amounts to approximately $1,408 per year per member if members attend all scheduled eleven meetings (i.e., one meeting per month, less the August recess).
CAC Members are also reimbursed for their parking to attend meetings, which amounts to $30 per meeting, per Member.
Consent Item 9
Analysis and Context
Section 4.9 of the Joint Powers Agreement called for the Board of Directors to establish a Community Advisory Committee. On November 20, 2019, the Board of Directors approved the first Community Advisory Committee Guide and appointment process, which outlined membership qualifications and the process to appoint new Members.
On October 21, 2020, the Board of Directors approved updates to the CAC Guide and appointment process to accommodate Ava’s growing service area. These updates were made to provide proper representation and engagement of the CAC, particularly given the inclusion of Ava’s new communities in the cities of Newark, Pleasanton, and Tracy. The updates included the following structural changes as well: the addition of three seats (increasing the CAC to twelve active seats, corresponding with the concept of “voting shares” in Sec. 4.12.2 of Ava’s JPA Agreement); configuring the apportionment of CAC seats to Ava Service Area Regions; appointing one Alternate for each Ava Service Area Region, for a total of five; and engaging the Alameda County Mayors’ Conference to appoint two At-large Members.
On December 20, 2023, the Board of Directors approved additional updates to the Guide to incorporate the cities of Stockton and Lathrop and make several administrative updates. These updates included: setting a limit of two terms for At-large members, assigning the Board of Directors the authority to appoint at-large members, mandating that vacancies are to be filled on a semi-annual basis, establishing staggered terms, and instituting a six-month residency ‘grace period’ when Members move outside of the service area.
Unincorporated San Joaquin County joined Ava’s JPA in July 2024 and is not currently represented in the CAC’s seat allocations. On October 1, 2025, the Ava Executive Committee received a presentation of recommended updates to the CAC Guide aimed at incorporating the new jurisdiction and improving the CAC’s operations. Executive Committee Members were generally supportive of the proposal to add an additional seat to the Committee and many of the edits outlined in Attachment A. There was renewed interest in creating a structure of staggered Member terms, as well as an emphasis on the importance of predictability and equity in appointment cycles.
Under the CAC’s current structure, 10 of the 12 seats are distributed regionally across Ava’s service area in Alameda and San Joaquin counties. There are five regions (North, East, South, and central Alameda County, as well as San Joaquin County). There are five Alternates with an Alternate representing each of the five regions. Additionally, the Committee includes two At-large Members, bringing the CAC to a total of 12 seats and five Alternates. Each region is allocated its number of seats according to its approximate, cumulative electricity load. As previously noted, this corresponds to the JPA’s allocation of Voting Shares votes among the Board of Directors (per JPA Sec. 4.12.2 and Exhibit C).
Consent Item 9
Table 1: Current CAC Membership consists of the following:
Member Region
Current Term
Start Current Term End
Current
Term #
Cynthia Landry North Jan 1, 2024 Dec 31, 2025 4
Indira Balkissoon North Mar 20, 2024 Mar 20, 2026 1
Peter Weiner* North Oct 15, 2024 Dec 31, 2025 1
Shiva Swaminathan South Jan 1, 2024 Dec 31, 2025 2
Vijay Lakshman South Jan 1, 2024 Dec 31, 2025 2
Ernesto Pacheco Central Jan 1, 2024 Dec 31, 2025 3
Mickey Souza Central Jan 1, 2024 Dec 31, 2025 2
Rachel DiFranco (Alt) Central Mar 20, 2024 Mar 20, 2026 1 Pete Stephenson East Mar 20, 2024 Mar 20, 2026 1
Jill Gile (Alt) East Mar 20, 2024 Mar 20, 2026 1
Davis Harper Zapata SJC Mar 13, 2024 Mar 13, 2026 1
Ed Hernandez At-large Jan 1, 2024 Dec 31, 2025 2
Jim Lutz At-large Jan 1, 2024 Dec 31, 2025 2
*Member Weiner was appointed as an Alternate March 20, 2024, and then appointed to a regular Member following a mid-term resignation (in compliance with the CAC Guide).
Recommendation 1: Update CAC Regional Seat Allocations
With the addition of unincorporated San Joaquin County, the San Joaquin County region’s combined JPA Vote Share increases to 29.5%, the largest of any region. To avoid removing seats from other regions and ensure an equitable distribution of seats across Ava’s service area, staff’s recommendation is to add a seat to the Committee and allocate it to the San Joaquin County region. This would bring the total number of CAC seats up to 13.
Approval of the proposal would be followed by a CAC Member application and appointment cycle, in which Ava staff work with Board Members to 1) solicit potential applicants; 2) facilitate nominations by regional Board Members (or by Executive Committee Members, in the case of At-large CAC member nominations); and 3) seek Board approval to appoint a CAC member to this proposed new seat for San Joaquin County, as well as appointments and/or reappointments to fill any other CAC vacancies.
Consent Item 9
Table 2: Proposed CAC seat allocations with the addition of Unincorporated San Joaquin County
Region JPA Vote Share*
CAC Seat
Allocation
Alternate Seat
Allocation
North
Albany, Berkeley, Oakland,
Emeryville, and Piedmont
25.6% 3 1
East
Dublin, Livermore, and
Pleasanton
11.1% 1 1
South
Fremont, Union City and
Newark
17.6% 2 1
Central
Hayward, San Leandro, and
Alameda County
Unincorporated
16.3% 2 1
San Joaquin County
Tracy, Stockton, Lathrop,
and San Joaquin County
Unincorporated
29.5% 3 1
At-large 2
* JPA Vote Shares reflect Ava’s most recently amended JPA (Sec. 4.12.2 and Exhibit C), effective July 17, 2024. Cumulative annual load is based on 2023 usage.
Recommendation 2: Administrative updates to CAC Guide
To further optimize efficiency and better reflect current operating procedures on the Committee, staff recommend the edits in the redlined CAC Guide attached (Attachment A).
Substantive updates include:
• Defining CAC terms: The current Guide sets term length and limits for CAC Members, but does not define, nor standardize, when terms start and end. To help align CAC Member terms, implement the staggering of these terms, and maximize the efficiency of CAC appointment cycles, staff recommend including specific language that defines terms as beginning in the Spring of the calendar year. The proposed update calls for all terms to start May 1 of their appointment year and end two years later on April 30. This will create cohesion, standardization, and predictability for CAC terms. The staggering of terms would be implemented following the next CAC application and appointment cycle (tentatively planned for Q1/Q2 2026).
• Add flexibility to recruitment windows: The current Guide requires filling vacancies on a semi-annual basis. This requirement has become both unnecessary and overly Consent Item 9
prescriptive. Facilitating CAC application and appointment processes require a great deal of staff and Board Member capacity. Updating this to occur on an annual basis, with the option to facilitate additional recruitment and appointments as needed, gives staff and the Board flexibility to schedule recruitments to avoid redundancy and streamline the process.
Recommendation 3: Extend all current Member terms to April 30, 2026 In accordance with the recommendation to standardize CAC terms in Recommendation 2, staff recommend extending all current CAC terms to April 30, 2026. This will establish uniform, standardized CAC terms going forward and ahead of the next appointment cycle in early 2026.
The additional time will not count towards any Member’s term limits. As seen in Table 1, current Members have terms that end December 31, 2025, or March 2026, so this will be an extension of one-to-four months.
Attachments
A. Resolution
B. Redline CAC Guide with proposed updates
C. Clean CAC Guide including proposed updates
D. Presentation
Attachment Consent Item 9A
RESOLUTION NO. R-202x-XX
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE AVA COMMUNITY ENERGY AUTHORITY TO UPDATE THE
COMMUNITY ADVISORY COMMITTEE (CAC) GUIDE AND REALLOCATE
REGIONAL SEATS
WHEREAS Ava Community Energy Authority (“Ava”) was formed as a community choice aggregation agency (“CCA”) on December 1, 2016, under the Joint Exercise of Powers Act, California Government Code sections 6500 et seq., among the County of Alameda, and the Cities of Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Piedmont, Oakland, San Leandro, and Union City to study, promote, develop, conduct, operate, and manage energy-related climate change programs in all of the member jurisdictions. The cities of Newark and Pleasanton, located in Alameda County, along with the City of Tracy, located in San Joaquin County, were added as members of Ava and parties to the Joint Powers Agreement (“JPA”) in March of 2020. The city of Stockton was added as a member to Ava in September of 2022. The city of Lathrop was added as a member to Ava in October of 2023. San Joaquin County was added as a member to Ava in July 2024. On October 24, 2023, Ava legally adopted the name Ava Community Energy Authority, where it had previously used the name East Bay Community Energy Authority since its inception.
WHEREAS the Board of Directors approved the Community Advisory Committee (“CAC”) Guide and Appointment Process (“Guide”) on November 20, 2019, which outlines the committee seats, qualifications, and appointment process; WHEREAS the Guide has been amended by the Board each time Ava expanded its service territory, in 2020 as well as 2023, to include the new Ava service area. The Board has also revised the Guide over the years to modify committee seat qualifications appointment methodology, and member term lengths, and to provide additional operational efficiencies;
WHEREAS In 2024, unincorporated San Joaquin County joined Ava’s Joint Powers Authority and staff subsequently sought direction from Ava’s Executive Committee on proposed updates to the CAC’s seat allocations and other administrative updates.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF AVA COMMUNITY ENERGY AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The terms of current CAC Members are hereby extended through April 30, 2026, if desired. This additional time will not count toward term limits; Section 2. The Amendments to the Guide attached to this agenda item are hereby approved, and authorize the Chief Executive Officer, with approval by the General Counsel, to make any nonsubstantive clarifying or clerical revisions necessary.
Attachment Consent Item 9A
ADOPTED AND APPROVED this 17th day of December, 2025.
Betsy Andersen, Chair
ATTEST:
Adrian Bankhead, Clerk of the Board
1 Community Advisory Committee Guide
Purpose
Advise the Board of Directors on all subjects related to the operations of the CCA program as set forth in the work plan adopted on October 18, 2019by the Board of Directors.
Authority
Established by the Board of Directors. See JPA section 4.9 Agency
Ava Community Energy (Ava)
Qualifications
Ava service area resident; or shallthose who have owned or and actively operated a business in Ava service area for a period of at least 5 five years prior to appointment and shall do so for the entire period of appointment. Applicants will be considered with an interest in maintaining diversity of representation by geography, population, work experience and community.
If a sitting Member moves out of the service area, they will have 6six months to reestablish residency before no longer meeting eligibility requirements.
Staff Person
Adrian Bankhead ([email protected]) and Cait Cady ([email protected])The Clerk of the Board and Ava's Public Engagement team (contact: [email protected]).
Composition
The Advisory Committee consists of 110 planning areregionala seats and two (2) at-large seats for a total of 132 seats. Regional seats are allocated by the Board based on JPA Votinge Shares in Sec. 4.12.2 and Exhibit C of the JPA. The 101 regional seats each represent the following areas:
Region JPA Vote Share CAC Seat
Allocation*
Alternate Seat
Allocation
North
Albany, Berkeley, Oakland,
Emeryville, and Piedmont
27.7% 3 1
East
Dublin, Livermore, and 12.8% 1 1
Attachment Consent Item 9B
2 Pleasanton
South
Fremont, Union City and
Newark
20.1% 2 1
Central
Hayward, San Leandro, and
Alameda County
Unincorporated
18.5% 2 1
San Joaquin County
Tracy, Stockton, and
Lathrop, and San Joaquin
County Unincorporated
20.9% 32 1
At-Llarge 21
At-Large 1
*CAC seat allocations are based on the corresponding Voting Shares Vote described in JPA Sec. 4.12.2 Application Process
The application process will occur at least once a year and should be held early in the calendar year. If subsequent, unanticipated vacancies emerge on the Committee that prevent a quorum, additional application and appointment cycles may be held later in the calendar yearat any time at the discretion of staff or the Board. Any person residing or owning and actively operating a business in the Ava service area interested in serving on the Advisory Committee should complete the Advisory Committee application during the specified application period. Ava will announce the start of the application window via meeting announcements, Ava email distribution list, and the Community Advisory Committee site:
https://avaenergy.org/governance/. The application period will belast for at least 30 days from the time it is first announcedment of the vacancy.
Sitting CAC Members who are eligible to serve another term can submit a request for reappointment that will affirm their eligibility and interest in seeking reappointment. Staff will share the reappointment form with eligible Members ahead of the upcoming appointment cycle and distribute responses to Board Members for consideration.
Applicants will receive an automated email response to their application submission with the appointment target date. Ava staff will review applications for completeness and qualifications.
Once the applications have been reviewed, applicants will be notified via email if they will or will not advance.
The Executive Committee and/or an ad hoc committee of the Board will review applications and recommend the appointment of members to the full Board for approval. Executive or ad hoc committee members have the option to interview applicants and/or call references as part of their review.Once selected applicants have completed the interview process, interviewees will be notified of their appointment status.
Once the Executive Committee or ad hoc committee has finalized their recommended appointment(s), staff will notify the applicants and confirm their continued interest in the Attachment Consent Item 9B
3 appointment. If a selected applicant declines the appointment invitation, another candidate may be selected from the same pool of intervieweesapplicants. Applications will be retained for 30 days after appointments are made. In the event a vacancy is created during these 30 days, Ava may use the same pool of applicants.
No applications will be retained for future application periods. Applicants not selected may resubmit an application when the next application period opens.
Appointment
The Committee isCommittee Members are appointed by the Board of Directors based on the qualifications outlined above.
Term
Appointments shall be for staggered two (2) year terms, with each term beginning on May 1 and ending on April 30 of their respective appointment years. With the exception of the initial committee which had three (3) members serving a shorter term to stager the term end dates. beginMembers in regionally allocated seats may serve up to four (4) full terms or any combination thereof for a total of eight (8) years, or at the pleasure of the Board, from the date of appointment. No appointee to a regional seat shall serve more than a total of eight (8) years four terms.
In the event of a CAC Member resignation, an Alternate or off-cycle appointee who completes one year (i.e., half the term) of the previous appointee’s term will remain eligible for another seven years of CAC service., Those who complete less than one year of the previous appointee’s term will remain eligible for another eight years of CAC service. with the exception of those assigned an extra year to establish staggered terms.
At-large Members may serve up to two (2) consecutive terms and athe same CAC region cannot be represented in an aAt-large seat for more than two (2) consecutive terms. In the event of an At-large Member resignation, an off-cycle appointee who completes one year (i.e., half the term) of the previous appointee’s term will remain eligible for another three years of CAC service. Those who complete less than one year of the previous appointee’s term will remain eligible for another eight years of CAC service.
Chair and Vice-Chair
The Committee shall elect a new Chair and Vice-Chair annually at the June meeting. Members may serve as Chair or Vice-Chair for one (1) year and for no more than two (2) consecutive years.
Ex Officio Board Member
The Committee Chair will serve as a non-voting member of the Board of Directors as described in section 4.2.2 of the Joint Powers Authority Agreement. The Ex Officio Board member may not serve on the Executive Committee or participate in Closed Session Meetings of the Board.
Stipends
Committee members are eligible to receive a $123.55 stipend per meeting with a maximum of four meetings per month. Stipends are set and adjusted by the Board of Directors, with regular Attachment Consent Item 9B
4 adjustments for inflation.
For Committee members to be eligible for stipends, the Committee must have a quorum and members must arrive no later than 30 minutes after the meeting start time. Please see Board of Directors’ Resolution R-2018-17 for additional information.
Attendance
Members are expected to attend every regular CAC meeting, which occur on a monthly basis.up to two (2) meetings per mon Members must inform the Clerk of the Board of a planned absence.
Absences may not be communicated solely through the Chair, although the member should include the Chair in any attendance communications with the Clerk. Members are also expected to coordinate directly with the Alternate for their region when they cannot attend a meeting.
Members with excessive absences may potentially be dismissed from the committee. The decision to dismiss a member will be made by the Board of Directors.
Vacancies
Vacant Regional and At-large seats on the Committee will be filled on an annual basis early each calendar year, or more frequently when Vacancies will be filled on a semi-annual basis, from the time the vacancy occurs, unless required necessary to achieve quorum. When there is a vacancy on the committee during During an semi-annual recruitment window application and appointment cycle, Ava will announce the vacancy and the start of the application windowperiod via meeting announcements, Ava email distribution list(s), and the Community Advisory Committee site: avaenergy.org/governance/. If the seat vacated is a regular Regional seat, an aAlternate may be appointed immediately following the vacancy announcement to fill the seat and complete the remaining term.
Removal from Committee
A member of the Community Advisory Committee may be removed by the Board of Directors for any reason by majority vote. See JPA section 4.9. A Member’s attendance record may also be taken into account if/when they seek reappointment for additional terms.
Attachment Consent Item 9B
1 Community Advisory Committee Guide
Purpose
Advise the Board of Directors on subjects related to the operations of the CCA program as set forth in the work plan adopted by the Board of Directors.
Authority
Established by the Board of Directors. See JPA section 4.9 Agency
Ava Community Energy (Ava)
Qualifications
Ava service area resident; or those who have owned and actively operated a business in Ava service area for a period of at least five years prior to appointment and shall do so for the entire period of appointment. Applicants will be considered with an interest in maintaining diversity of representation by geography, population, work experience, and community.
If a sitting Member moves out of the service area, they will have six months to reestablish residency before no longer meeting eligibility requirements.
Staff Person
The Clerk of the Board and Ava's Public Engagement team (contact: [email protected]).
Composition
The Advisory Committee consists of 11 regional seats and two At-large seats for a total of 13 seats. Regional seats are allocated by the Board based on JPA Voting Shares in Sec. 4.12.2 and Exhibit C of the JPA. The 11 regional seats each represent the following areas:
Region CAC Seat
Allocation*
Alternate Seat
Allocation
North
Albany, Berkeley, Oakland, Emeryville, and
Piedmont
3 1
East
Dublin, Livermore, and Pleasanton 1 1
South
Fremont, Union City and Newark 2 1
Central 2 1
Attachment Consent Item 9C
2 Hayward, San Leandro, and Alameda County
Unincorporated
San Joaquin County
Tracy, Stockton, Lathrop, and San Joaquin
County Unincorporated
3 1
At-large 2
*CAC seat allocations are based on the corresponding Voting Shares Vote described in JPA Sec. 4.12.2 Application Process
The application process will occur at least once a year and should be held early in the calendar year. If subsequent, unanticipated vacancies emerge on the Committee that prevent a quorum, additional application and appointment cycles may be held at any time at the discretion of staff or the Board. Any person residing or owning and actively operating a business in the Ava service area interested in serving on the Advisory Committee should complete the Advisory Committee application during the specified application period. Ava will announce the start of the application window via meeting announcements, Ava email distribution list, and the Community Advisory Committee site: avaenergy.org/governance/.The application period will last for at least 30 days from the time it is first announced.
Sitting CAC Members who are eligible to serve another term can submit a request for reappointment that will affirm their eligibility and interest in seeking reappointment. Staff will share the reappointment form with eligible Members ahead of the upcoming appointment cycle and distribute responses to Board Members for consideration.
Applicants will receive an automated email response to their application submission with the appointment target date. Ava staff will review applications for completeness and qualifications.
Once the applications have been reviewed, applicants will be notified via email if they will or will not advance.
The Executive Committee and/or an ad hoc committee of the Board will review applications and recommend the appointment of members to the full Board for approval. Executive or ad hoc committee members have the option to interview applicants and/or call references as part of their review.
Once the Executive Committee or ad hoc committee has finalized their recommended appointment(s), staff will notify the applicants and confirm their continued interest in the appointment. If a selected applicant declines the appointment invitation, another candidate may be selected from the same pool of applicants. Applications will be retained for 30 days after appointments are made. In the event a vacancy is created during these 30 days, Ava may use the same pool of applicants.
No applications will be retained for future application periods. Applicants not selected may resubmit an application when the next application period opens.
Appointment
Committee Members are appointed by the Board of Directors based on the qualifications Attachment Consent Item 9C
3 outlined above.
Term
Appointments shall be for staggered, two year terms with each term beginning on May 1 and ending on April 30 of their respective appointment years. Members in regionally allocated seats may serve up to four full terms, or any combination thereof, for a total of eight years, or at the pleasure of the Board, from the date of appointment. No appointee to a regional seat shall serve more than a total of four terms.
In the event of a CAC Member resignation, an Alternate or off-cycle appointee who completes one year (i.e., half the term) of the previous appointee’s term will remain eligible for another seven years of CAC service. Those who complete less than one year of the previous appointee’s term will remain eligible for another eight years of CAC service.
At-large Members may serve up to two consecutive terms and the same CAC region cannot be represented in an At-large seat for more than two consecutive terms. In the event of an At-large Member resignation, an off-cycle appointee who completes one year (i.e., half the term) of the previous appointee’s term will remain eligible for another three years of CAC service. Those who complete less than one year of the previous appointee’s term will remain eligible for another eight years of CAC service.
Chair and Vice-Chair
The Committee shall elect a new Chair and Vice-Chair annually. Members may serve as Chair or Vice-Chair for one year and for no more than two consecutive years.
Ex Officio Board Member
The Committee Chair will serve as a non-voting member of the Board of Directors as described in section 4.2.2 of the Joint Powers Authority Agreement. The Ex Officio Board member may not serve on the Executive Committee or participate in Closed Session Meetings of the Board.
Stipends
Committee members are eligible to receive a stipend per meeting with a maximum of four meetings per month. Stipends are set and adjusted by the Board of Directors, with regular adjustments for inflation.
For Committee members to be eligible for stipends, the Committee must have a quorum and members must arrive no later than 30 minutes after the meeting start time. Please see Board of Directors’ Resolution R-2018-17 for additional information.
Attendance
Members are expected to attend every regular CAC meeting, which occur on a monthly basis.
Members must inform the Clerk of the Board of a planned absence.
Absences may not be communicated solely through the Chair, although the member should include the Chair in any attendance communications with the Clerk. Members are also expected to coordinate directly with the Alternate for their region when they cannot attend a meeting.
Members with excessive absences may potentially be dismissed from the Committee. The decision to dismiss a member will be made by the Board of Directors.
Attachment Consent Item 9C
4 Vacancies
Vacant Regional and At-large seats on the Committee will be filled on an annual basis early each calendar year, or more frequently when necessary to achieve quorum. During an application and appointment cycle, Ava will announce the vacancy and the start of the application period via meeting announcements, Ava email distribution list(s), and the Community Advisory Committee site: avaenergy.org/governance/. If the seat vacated is a Regional seat, an Alternate may be appointed immediately following the vacancy announcement to fill the seat and complete the remaining term.
Removal from Committee
A member of the Community Advisory Committee may be removed by the Board of Directors for any reason by majority vote. See JPA section 4.9. A Member’s attendance record may also be taken into account if/when they seek reappointment for additional terms.
Attachment Consent Item 9C
Community Advisory Committee
Guide Updates & Term Extensions
December 17, 2025
Attachment Consent Item 9D
Recommendation
Adopt a Resolution approving the following:
2 Add an additional seat to the Committee assigned to the San Joaquin County region to reflect the inclusion of unincorporated San Joaquin County.
Approve administrative updates to the CAC Guide to improve operational efficiency (such as standardizing terms and appointment cycles).
Extend all current CAC terms to April 30, 2026, to establish standardized terms.
1. 2.
3. Attachment Consent Item 9D
Community Advisory Committee (CAC): Background
• Established in Section 4.9 of Ava’s Joint Powers Agreement • Function: To advise the Board of Directors on subjects related to Ava operations and act as a liaison between the Board and community stakeholders
• Structure: 10 regionally allocated seats, 2 at-large seats, and 5 Alternates (one Alternate for each region)
• Current vacancies: 1 Regional Member (San Joaquin County) and 3 Alternates
• The CAC meets every month on the Monday before Board meetings 3 Attachment Consent Item 9D
CAC
Guide
Overview
4 Board of Directors approves first CAC Guide, which outlined membership qualifications and process for appointing Members
The Board of Directors approved first round of updates in order to include the new communities of Newark, Pleasanton, and Tracy. Structural changes included: adding three new seats, configuring the allocation of seats to service area regions, appointing Alternates for each region, and requiring engagement with the Alameda County Mayors’ Conference to appoint At-Large Members
The Board of Directors approved additional updates to the Guide to include the new communities of Stockton and Lathrop. The following administrative changes were also included: setting a limit of two terms for At-Large members; assigning the Board of Directors the authority to appoint At-Large members; providing that vacancies are to be filled on a semi-annual basis; establishing staggered terms; and establishing a residency ‘grace period’.
2019
2020
2023
2024 Unincorporated San Joaquin County joined JPA
Attachment Consent Item 9D
Current CAC Membership
5 Member Region Appointment Date Current Term Start
Date
Current Term End
Date
Current
Term #
Eligible for
another term?
Cynthia Landry North Jun 7, 2017 Jan 1, 2024 Dec 31, 2025 4 No Indira Balkissoon North Mar 20, 2024 Mar 20, 2024 Mar 20, 2026 1 Yes Peter Weiner North Oct 15, 2024 Oct 15, 2024 Dec 31, 2025 1 Yes Shiva Swaminathan South May 19, 2021 Jan 1, 2024 Dec 31, 2025 2 Yes Vijay Lakshman South May 19, 2021 Jan 1, 2024 Dec 31, 2025 2 Yes Ernesto Pacheco Central Jun 3, 2019 Jan 1, 2024 Dec 31, 2025 3 Yes Mickey Souza Central May 19, 2021 Jan 1, 2024 Dec 31, 2025 2 Yes Rachel DiFranco (Alt) Central Mar 20, 2024 Mar 20, 2024 Mar 20, 2026 1 Yes Pete Stephenson East Mar 20, 2024 Mar 20, 2024 Mar 20, 2026 1 Yes Jill Gile (Alt) East March 20, 2024 Mar 20, 2024 Mar 20, 2026 1 Yes Davis Harper Zapata SJC Mar 13, 2024 Mar 13, 2024 Mar 13, 2026 1 Yes Ed Hernandez At-large Nov 17, 2021 Jan 1, 2024 Dec 31, 2025 2 Yes Jim Lutz At-large Nov 17, 2021 Jan 1, 2024 Dec 31, 2025 2 Yes Attachment Consent Item 9D
Proposed CAC
Seat Allocations
6 Regions *Current*
CAC JPA Vote
Share
*Current*
CAC Seat
Allocation
New JPA
Vote Share
Proposed
New CAC
Seat
Allocation
Alternate
Seat
Allocation
North
Albany, Berkeley,
Oakland, Emeryville,
Piedmont
27.7% 3 25.6% 3 1
East
Dublin, Livermore,
Pleasanton
12.8% 1 11.1% 1 1
South
Fremont, Union City,
Newark
20.1% 2 17.6% 2 1
Central
Hayward, San Leandro,
Unincorporated Alameda
County
18.5% 2 16.3% 2 1
San Joaquin County
Tracy, Stockton, Lathrop,
Unincorporated San
Joaquin County
20.9% 2 29.5% 3 1
All 2 2
100% 12 100% 13 5
Attachment Consent Item 9D
Summary of
Recommendations
Recommendation 1
Update CAC Regional seat allocations to include
unincorporated San Joaquin County, which results in allocating an additional Committee seat to the San Joaquin County
region.
Recommendation 2
Administrative updates to the CAC guide, as stated in the redlined CAC Guide, including:
▪ Standardize terms (all terms will begin May 1 of
appointment year)
▪ Add flexibility to application periods (minimum of
one application/appointment process per year)
Recommendation 3
Extend all current CAC terms to April 30, 2026.
7 Attachment Consent Item 9D
Next Steps 2026 CAC Application and Appointment Cycle
• January 2026: Open CAC application
o Public engagement & outreach to announce Application Period • February 2026: Close application
• April 2026: Board considers/approves new CAC appointments & reappointments
• Orientation for new CAC Members
• Implement staggered terms, in accordance with CAC Guide 8 Attachment Consent Item 9D
Online
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Email
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833-699-3223
[email protected]
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Phone
Email
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Thank you!
9 Attachment Consent Item 9D