Staff Report Item 5
Staff Report Item 5
To: Ava Community Energy Authority
From: John Perkins, Legal Director & Deputy General Counsel Subject: Providing an overview of the Contracts Entered Into item of the Board agenda.
Date: January 28, 2026
__________________________________________________________________ Summary/Recommendation
At each Board meeting, Staff presents to the Board a list of contracts entered into for products and services related to the Administrative Procurement Policy and this Staff Report provides an informational discussion of the current structure of that presentation. This is informational and no action is required.
Financial Impact
The report of contracts entered into does not have a financial impact, however it does present the Contract Value of recent contracts, which reflects the committed spend for the next year (or a diligent estimate thereof for contracts with variable fees).
Analysis and Context
The Contracts Entered Into item of each Board agenda is intended to alert the Board to Ava’s spending on goods and services outside of Power Resources commodities. It does not replace a request for Board approval for those agreements that require it, but keeps the Board current on all of Ava’s transactions for goods and services. It provides the following information:
Counterparty Name Identifies the vendor of goods and/or services.
Record Name Provides the name of the Agreement.
Contract Purpose Provides a brief summary of the Agreement for quick reference.
Contract Value Provides the committed spend for the next year (or a diligent estimate thereof for contracts with variable fees).
Staff Report Item 5
Not to Exceed Provides the maximum financial obligation of Ava over the life of the Agreement.
Expiration Date Identifies the last day of the Term of the Agreement.
City Identifies the headquarters or relevant domicile of operations of the Agreement, providing insight into where Ava engages vendors.
State Identifies the US State of the above.
Ironclad ID Provides the dynamically-allocated unique identifier for the Agreement for easy access in Ava’s Contract Management System.
Attachments (if applicable)
Example (Attached)
Staff Report Item 5
EXAMPLE
Consent Item 5
To: Ava Community Energy Authority
From: Howard Chang, Chief Executive Officer
Subject: Contracts Entered Into
Date: December 17, 2025
_____________________________________________________________________
RECOMMENDATION
Accept the CEO’s report on contracts that Ava Community Energy has entered into, as required by the Administrative Procurement Policy, from November 12th, 2025 through December 12th.
Staff Report Item 5
Counterparty
Name
Record Name Contract
Purpose
Contract
Value
Not To
Exceed
Expiration
Date
City State Ironclad
Id
ICF Resources September 2025
Amendment to
the Consulting
Services
Agreement
Extend Term
and increase
NTE.
$166,000 $312,000 2027-05-
31 Reston Virginia IC-2055
Alameda County
Transportation
Commission
Amendment No.
1 to Project
Funding
Agreement
between
Alameda County
Transportation
Commission and
the Ava
Community
Energy
Authority for
the Ride Electric
Program
Extend
expiration date
and update
appendices
accordingly.
N/A N/A 2027-12-
31 Oakland California IC-2056
Sacramento
Municipal Utility
District (SMUD)
AMENDMENT
10 TO EXHIBIT
A: SCOPE OF
SERVICES Task
Order 3 - Data
Management
and Call Center
Services
Add additional
services and
enhancements.
$12,070 N/A N/A Sacramento California IC-2105
Staff Report Item 5
Sacramento
Municipal Utility
District (SMUD)
AMENDMENT 9
TO EXHIBIT A:
SCOPE OF
SERVICES Task
Order 3 - Data
Management
and Call Center
Services
Add additional
services and
enhancements.
$11,240 N/A N/A Sacramento California IC-2106
Merrimack
Energy Group,
Inc.
November 2025
Consulting
Services
Agreement
Ava is
contracting with
Consultant to
provide a one-time initial
review and
assessment of
the
reasonableness
of Ava's
Confidential
Benchmark
Value Reference
Price (CBVRP)
and associated
workpapers
prior to
launching future
DAC-GT
solicitations.
$15,000 $15,000 2027-05-
05 Charlestown Massachusetts IC-2110
Paul Tuller November 2025
Consulting
Provides graphic
design services
$99,999 $99,999 2026-06-
30 Oakland California IC-2116
Staff Report Item 5
Services
Agreement
to the Ava
Marketing team.
Jewell Stewart
Pratt Beckerson
& Carr PC
November 2025
Amendment to
the Consulting
Services
Agreement
Extend the
Term.
N/A N/A 2027-07-
01 San
Francisco
California IC-2118
EcoMotion November 2025
Amendment to
the Consulting
Services
Agreement
Extend the Term
and increase the
NTE.
$20,000 $491,755 2026-05-
19 Glendale California IC-2128
The
Collaborative
First
Amendment to
the Consulting
Services
Agreement for
Services By And
Between Ava
Community
Energy
Authority and
The
Collaborative,
LLC
Extend the
Term.
N/A N/A 2026-03-
31 Portland Oregon IC-2241