Regular Board Meeting
March 31, 2022
Item 2: CEO Report
3/31/22 2
Item 2: CEO Report
• CEA Expansion
• Oceanside, Vista, San Clemente Assessment Underway – 2024 service
• Timeline:
• April 2022 – Results to CEA Board and cities
• Meeting with cities scheduled
• Results to CEA Board April Board Meeting
• May/June 2022 – Cities consider resolution to join CEA and Ordinance establishing CCA
• July 2022 – CEA approve cities joining; direct preparation of Implementation Plan Amendment
• October 2022 – Draft Implementation Plan Amendment to CEA Board for approval
• December 2022 – File Implementation Plan Amendment with CPUC 3/31/22 3
Item 2: CEO Report
3/31/22 4
-
500
1,000
1,500
2,000
2,500
3,000
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Initial Phase 1 Exp Phase 2 Exp
(potential)
Load (Gwh)
# of Accounts
CEA Potential Growth through 2024
Accounts Load (Gwh)
Initial – 2021 - Carlsbad, Del Mar, Solana Beach
Phase 1 Exp – 2023 - Escondido, San Marcos
Phase 2 Exp – 2024 - Oceanside, San Clemente, Vista
Phase 1
142% increase # Accts
137% Increase Load
Phase 2
92% increase # Accts
76% increase Load
Item 3: CEO Report
• Outreach Activities
• April 13 – Cleantech San Diego Procurement Webinar
• CEA/SDCP/SDG&E
• For Cleantech San Diego Membership
• Local renewable developers
• Doing business with the local load serving entities
• April 20 – Carlsbad Chamber Green Business Expo
• Carlsbad Flower Fields
3/31/22 5
Item 3: CEO Report
• CEO/Chair meeting with SDG&E Executive Team
• CEA Planned Expansions
• Opportunities to improve working relationship
• Recurring Quarterly
3/31/22 6
Questions/Discussion
3/31/22 7
Item 3: Budget Planning –
Contracts Review
3/31/22 8
Item 3: Budget Planning – Contracts
Review
• Recommendation:
• Review current professional services contracts and provide direction regarding extensions for fiscal year 2022/2023 • Direct staff to engage a Human Resources consultant to develop a staffing plan including related policies/job descriptions/salary surveys for fiscal year 2022/2023 implementation and incorporation into draft budget.
3/31/22 9
Item 3: Budget Planning
• Services provided by Member Agencies
3/31/22 10
SERVICE CITY FY 2021/22 Services FY 22/23
Interim Board
Secretary
Carlsbad Interim Board Secretary; CEA contracts
for Board Clerk services for meetings
and records management
Carlsbad has indicated a desire
for CEA to find another option for
Board Secretary – position
recommended for consideration
FY 2022/23
Accounting Services Solana Beach Solana Beach staff provides accounting assistance with processing payments
CEA has engaged Maher
Accountancy. Solana Beach
services no longer needed.
Hosting of Board
Meetings
Carlsbad
Del Mar
Solana Beach
No in-person meetings were held Posting of agendas was required.
FY 22/23 will depend on whether
meetings continue virtual or
Board selects an in-person site.
Item 3: Budget Planning
• Contracts – Administrative Services & Marketing
3/31/22 11
CONSULTANT SERVICE FY 21/22 NOT TO
EXCEED $
TERM FY 2022/23 Board
Direction
Administrative Support Services
Bayshore Consulting
Group, Inc.
Chief Executive Officer $150,000 Through June 30, 2022; may be extended
through mutual
agreement
Bayshore Consulting
Group
Interim Board Clerk $35,700 Through June 30, 2022;
may be extended
through mutual
agreement
Marie Marron Berkuti Interim Chief Financial
Officer/Treasurer
$50,000 Through June 30, 2022;
may be extended
through mutual
agreement
Total Administrative Support Services $235,700
Marketing & Communications
Tripepi Smith Marketing &
Communications
$94,699 Through June 30, 2022;
may be extended through
mutual agreement
Item 3: Budget Planning
• Contracts – Legal Services
3/31/22 12
CONSULTANT SERVICE FY 21/22 NOT
TO EXCEED $
TERM FY 2022/23 Board
Direction
Legal Services
Richards, Watson &
Gershon
General Counsel $120,000 Through June 30,
2022; may be
extended through
mutual agreement
Tosdal, APC Special Counsel –
Regulatory Affairs
$100,000 Through June 30,
2022; may be
extended through
mutual agreement
Hall Energy Law Special Counsel –
Transactions
$120,000 Through June 30,
2022; may be
extended through
mutual agreement
Keyes & Fox Special Counsel – CPUC
Proceedings
$120,000 Through June 30,
2022; may be
extended through
mutual agreement
Total Legal Services $460,000
Item 3: Budget Planning
• Proposed Positions – FY 2022/23
• Board Secretary
• Position pursuant to Section 5.3 of JPA
• Current Interim Sheila Cobian, City of Carlsbad
• May not be a Board Member
• Responsible for keeping minutes of Board meetings and all other records of CEA including Form 700 filings.
• Day to day duties currently being performed by Interim Board Clerk • Key Accounts & Program Manager
• Manage outreach and marketing related to expansions
• Account Manager for large businesses
• Develop Programs & seek grant funds
3/31/22 13
Item 3: Budget Planning
• Proposed Positions – FY 2022/23
• Regulatory & Legislative Affairs Manager
• Monitor regulatory & legislative activity in coordination with Regulatory Counsel
• Develop positions on key issues
• Relationships with local officials
• Manager regulatory compliance activities to ensure compliance • Procurement & Contracts Administrator
• Manage energy procurements in coordination with Technical consultant • Establish and maintain contracts tracking & compliance • Implement Supplier Diversity Program pursuant to CPUC directive 3/31/22 14
Item 3: Budget Planning
• Human Resources Consultant
• Develop Staffing Plan
• Personnel Policies
• Job Descriptions
• Salary Surveys
• Recruitment Process
3/31/22 15
Item 3: Budget Planning
• Anticipate continuing virtual office
• Analyze need for office space during FY 2022/23
• Fiscal Impact
• Funds available in FY 21/22 Budget for HR Consultant
• Positions anticipated in Pro Forma used in Rate Setting • Sufficient revenue generated to cover costs of added positions 3/31/22 16
Questions/Discussion
3/31/22 17
Item 5: In-Person Meeting
Location & Reschedule of April
28, 2022 Regular Board Meeting
3/31/22 18
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Recommendation:
• Consider options and provide direction related to in-person meeting location for CEA Board and Community Advisory
Committee Meetings (should in-person be required or preferred by Board)
• Consider rescheduling of April 28, 2022 Regular CEA Board Meeting; Direct staff to post notice of Cancellation of April 28, 2022 meeting and Notice of Special meeting pursuant to Brown Act 3/31/22 19
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Background:
• Board provided direction for staff to evaluate option of in-person meetings hosted at Carlsbad and San Marcos
• Staff met with both cities and determined actions needed to ensure minimized impact to host city and meeting CEA needs
3/31/22 20
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• CEA Priorities:
• Geographic location
• Broadcast capabilities to CEA’s YouTube channel
• Appropriate meeting space
• Cost to CEA and impact to host city staff
3/31/22 21
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Summary – City of Carlsbad
3/31/22 22
COST
EST. COST PER
MEETING NOTES
Carlsbad AVI Support provided
through Carlsbad’s consultant
$125/hour $500 CEA to reimburse
Carlsbad at their costs
TS Support – LiveStreaming and
Camera Operationa
$825
Equipment to enable LiveStreaming to
YouTube
No Charge Tripepi Smith to provide
Equipment
TOTAL EST. COST PER MEETING $1,325
EST ANNUAL COST – BOARD & CAC
MEETINGS
$23,850
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Summary – City of San Marcos
3/31/22 23
PROCEDURE COST EST. COST PER
MEETING
NOTES
San Marcos support would be provided
through San Marcos’ consultant $40/hour $160 CEA to reimburse San Marcos at their costs Camera Operation Included above To be provided by San
Marcos consultant
Equipment to enable LiveStreaming to
YouTube N/A Already in place at San Marcos
TOTAL EST COST $40/hour/meeting $160
EST ANNUAL COST – BOARD & CAC
MEETINGS $2,880
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Both cities willing to host
• Both Options Viable
• Carlsbad Requires Minimal Set Up
• San Marcos most cost effective – Turn Key
• San Marcos currently broadcasting meetings via YouTube • No date set for return to in-person
• Planning to be ready for possible return to in-person 3/31/22 24
Item 5: In-Person Location and
Reschedule of April 28, 2022 Meeting
• Scheduling Conflict – Request to Reschedule April 28, 2022 Board Meeting
• Options for consideration:
• Thursday April 21, 2022; 2pm
• Tuesday April 26, 2022; 2pm
• Wednesday April 27, 2022; 20m
• Other date as determined by CEA Board
3/31/22 25
Questions/Discussion
3/31/22 26