Executive Committee of the
Clean Power Alliance of Southern California
Regular Meeting
Thursday, February 20, 2025
1:30 p.m.
Visit CPA’s YouTube Channel to view a Live Stream of the Meeting www.youtube.com/@CPApublicmeetings
*There may be a streaming delay of up to 90 seconds. This is a view-only live stream.
Clean Power Alliance
Executive Conference Room
801 S. Grand Ave., Suite 400
Los Angeles, CA 90017
Members of the public may also participate in this meeting remotely at the following locations:
Agoura Hills City Hall
Planning Conference Room
30001 Ladyface Court
Agoura Hills, CA 91301
Alhambra City Hall
Conference Room
111 S. First St.
Alhambra, CA 91801
Beverly Hills City Hall
Council Office, 4th Floor
455 N. Rexford Drive
Beverly Hills, 90210
Camarillo City Hall
Council Office
601 Carmen Drive
Camarillo, CA 93010
Carson City Hall
City Manager’s Conference Room
701 East Carson Street
Carson, CA 90745
Hawthorne City Hall
Administrative Office
4455 W. 126th Street
Hawthorne, CA 90250
Los Angeles County Hall of Administration
Sybil Brand Conference Room, Room 372
500 West Temple Street
Los Angeles, CA 90012
Santa Paula City Hall
Councilmember Office
970 E. Ventura Street
Santa Paula, CA 93060
Sierra Madre City Hall
Council Chambers
232 W. Sierra Madre Blvd.
Sierra Madre, CA 91024
Ventura County Government Center
CEO Point Mugu Room
Hall of Administration
800 South Victoria Avenue
Ventura, CA 93009
PUBLIC COMMENT: Members of the public may submit their comments by one of the following options:
• Email Public Comment: Members of the public are encouraged to submit written comments on any agenda item to [email protected] up to four hours before the meeting. Written public comments will be announced at the meeting and become part of the meeting record. Public comments received in writing will not be read aloud at the meeting. • Provide Public Comment During the Meeting: The General Public Comment item is reserved for persons wishing to address the Committee on any Clean Power Alliance-related matters not on Agenda Page 1 of 21
today’s agenda. Public comments on matters on today’s Consent Agenda and Regular Agenda shall be heard at the time the matter is called. Comments on items on the Consent Agenda are consolidated into one public comment period. Members of the public who wish to address the Committee at CPA’s Office are requested to complete a comment card and provide it to staff. If you are attending from a remote location, please identify yourself to a CPA representative when your item is called. Each speaker is limited to two (2) minutes (in whole-minute increments) per agenda item with a cumulative total of five 5 minutes to be allocated between the General Public Comment, the entire Consent Agenda, or individual items in the Regular Agenda. Please refer to Policy No. 8 – Public Comment for additional information.
NAVIGATING OUR AGENDA PACKETS
The meeting agenda packets are bookmarked PDFs, which display a list of agenda items to the left of the page and allow you to click to view specific items within the packet. If viewing in your browser, click the "document outline" button in the upper left corner of the screen. If the PDF is downloaded, the bookmark panel (ribbon icon) appears on the left side of the screen.
ACCESSIBILITY: Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the Clerk of the Board at least two (2) working days before the meeting at [email protected] or (213) 713- 5995. Notification in advance of the meeting, while not required, will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.
CALL TO ORDER AND ROLL CALL
GENERAL PUBLIC COMMENT
CONSENT AGENDA
1. Approve Minutes from January 16, 2025, Executive Committee Meeting
REGULAR AGENDA
2. Oral Update from the CEO on CPA Operations
3. Review Draft Agenda for the March 6, 2025, Board of Directors Meeting
4. Receive Presentation on Board of Directors Stipends and Provide Feedback
COMMITTEE MEMBER COMMENTS
ADJOURN – NEXT REGULAR MEETING ON MARCH 20, 2025
Public Records: Public records that relate to any item on the open session agenda for a Committee Meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all, or a majority of, the members of the Committee. Public records are available for inspection at CPA’s Office at 801 S. Grand Ave., Suite 400, Los Angeles, CA 90017, or online at www.cleanpoweralliance.org/agendas.
Agenda Page 2 of 21
Staff Report – Agenda Item 1
To: Executive Committee
Subject: Approve Minutes from the January 16, 2025, Executive Committee Meeting
Date: February 20, 2025
RECOMMENDATION
Approve.
ATTACHMENT
1. Minutes
Agenda Page 3 of 21
MINUTES
Executive Committee of the
Clean Power Alliance of Southern California
Regular Meeting
Thursday, January 16, 2025
1:30 p.m.
Meeting videos are available on CPA's YouTube Channel.
http://www.youtube.com/@CPApublicmeetings
Committee Members participated in this meeting from the following locations:
Agoura Hills City Hall
Planning Conference Room
30001 Ladyface Court
Agoura Hills, CA 91301
Clean Power Alliance Office
Executive Conference Room
801 S. Grand Ave., Suite 400
Los Angeles, CA 90017
Santa Paula City Hall
Councilmember Office
970 E. Ventura Street
Santa Paula, CA 93060
Camarillo City Hall
Office of the Mayor
601 Carmen Drive
Camarillo, CA 93010
Hawthorne City Hall
Administrative Office
4455 W. 126th Street
Hawthorne, CA 90250
Carson City Hall
Executive Conference Room
701 East Carson Street
Carson, CA 90745
Los Angeles County Hall of Administration
Sybil Brand Conference Room, Room 372
500 West Temple Street
Los Angeles, CA 90012
Ventura County Government Center
CEO Point Mugu Room, 4th Floor
Hall of Administration
800 South Victoria Avenue
Ventura, CA 93009
Beverly Hills City Hall
Council Office, 4th Floor
455 N. Rexford Drive
Beverly Hills, CA 90210
Alhambra City Hall
Conference Room
111 S. First St.
Alhambra, CA 91801
CALL TO ORDER & ROLL CALL
Chair Klein Lopez called the meeting to order at 1:30 p.m. and Gabby Monzon, Clerk of the Board, conducted roll call.
Roll Call
Agoura Hills Deborah Klein Lopez Chair Remote
Alhambra Jeff Maloney Committee Member Remote
Beverly Hills Julian Gold Immediate Past Chair Remote
Camarillo Susan Santangelo Committee Member Remote
Carson Cedric Hicks Committee Member Remote
Executive Committee Item 1
Agenda Page 4 of 21
Hawthorne Alex Monteiro Committee Member Remote
Los Angeles County Rita Kampalath Alternate Remote
Santa Paula Jenny Crosswhite Committee Member Remote
Sierra Madre Robert Parkhurst Committee Member Remote
Ventura County Vianey Lopez Vice Chair Remote
All votes are unanimous unless otherwise stated.
GENERAL PUBLIC COMMENT
There was no public comment.
CONSENT AGENDA
1. Approve Minutes from December 12, 2024, Executive Committee Meeting Motion: Committee Member Hicks, Carson
Second: Committee Member Santangelo, Camarillo
Vote: The consent agenda was approved by a roll call vote, with a minor correction.
REGULAR AGENDA
1. Oral Update from the CEO on CPA Operations
Ted Bardacke, Chief Executive Officer, reported on the impact of the Los Angeles County fires on CPA’s service area, noting that an estimated 100,000 CPA customers were without power at any one time. Mr. Bardacke expressed support for staff, board members, and Community Advisory Committee members affected by the fires. Residents have expressed dissatisfaction with SCE’s lack of communication. Mr. Bardacke added that CalCCA is reviewing what would happen to CCAs if SCE went bankrupt, and there is an agreement that creditors could not access money owed by SCE to CCAs. In response to ongoing PSPS events, the Ventura County Board of Supervisors agreed to study creating their municipal utility. Vice Chair Lopez is keeping communication open between the County and CPA.
Committee Member Parkhurst asked about the PSPS program and whether CPA has access to advanced weather forecasting technologies because many of his constituents are concerned about mudslide vulnerability after heavy rains. Mr.
Bardacke responded that CPA subscribes to private weather monitoring stations and utilizes publicly available weather models. In response to Committee Member Gold’s questions about the loss of the approximately 5,000 customer accounts, staff stated that they are still trying to get the exact street addresses of the homes and small businesses affected; there is no impact on Resource Adequacy (RA) needs or CPA’s pre-paid bonds at this time. In response to Committee Member Monteiro’s question about customers without power, staff explained that they know the regions and circuits affected but have not yet identified specific customer accounts. Staff clarified for Chair Klein Lopez that SCE could access the Wildfire Insurance Fund if their equipment were found to have started a fire.
Executive Committee Item 1
Agenda Page 5 of 21
3. Review Draft Agenda for the February 6, 2025, Board of Directors Meeting Mr. Bardacke presented the consent and regular agenda items.
Committee Member Parkhurst asked why the staffing budget was under budget, and staff noted that CPA had not used any contingency funds, hiring had been slower than anticipated, and the Cost-of-Living Adjustment was budgeted for a 5% increase but came in at 3.2%.
4. Receive Presentation on Interim Rate Adjustment Options and Provide Recommended Action to the Board of Directors
Mr. Bardacke discussed the changes approved to SCE’s rates and their impact on CPA’s rates. In December, the CPUC allowed SCE to decrease their generation rates and increase delivery rates, resulting in a 7% total bill increase for most CPA residential customers. An interim rate adjustment would provide customers with near-term rate relief while staying on track to meet financial and competitiveness goals over the next two years. Staff prepared three interim rate adjustment options for the Executive Committee’s consideration.
Mr. Bardacke shared that staff budgeted conservatively for the summer months and came out $40 million ahead. Two large long-term PPAs came online early, reducing the costs of renewable energy purchases. Also, pre-paid bonds led to cost savings beyond budget, and staff had already planned a significant rate reduction in the upcoming regular rate cycle. Mr. Bardacke summarized the options, comparing rates to SCE and noting projected contributions to net position, revenue reduction, and projected reserve percentages. Option 1 has total bill rate comparisons similar to those as of October 2024 and contributes approximately $26 million to CPA’s net position; Option 2 targets the total bill comparison of the Lean product is targeted to be at parity with SCE with -$2million contribution to CPA’s net position; Option 3 returns total bill comparison targets to the levels in July 2024 with a -$12 million contribution to CPA’s net position. Mr. Bardacke stated that Option 2 would help CPA stay ahead and provide greater flexibility in the next fiscal year
Chair Klein Lopez thanked CPA staff for working on the deadline over the holidays and expressed her disappointment in the CPUC process and decision. Committee Member Monteiro asked if litigation is an option and if CPUC staff rather than commissioners drove the decision. Staff responded that litigation had not been considered because the courts would probably pay deference to an independent constitutional body. Staff indicated that legislators in Sacramento evaluate commissioners based on the rates paid by bundled ratepayers. The Committee agreed to recommend Option 2 to the Board of Directors.
5. Receive Presentation on 2025 Board Outlook
Mr. Bardacke presented an overview of major items coming before the Board in 2025, including the annual Board retreat scheduled for mid-June. Mr. Bardacke noted that new directors will be coming on board in the first quarter of the year; the Board will address CPA’s conflict-of-interest code, 2025 and 2026 energy product content, and the next phase of pre-pay bonds. Toward the end of the year, the Board may consider asset ownership related to energy production, which may necessitate organizational changes.
Executive Committee Item 1
Agenda Page 6 of 21
COMMITTEE MEMBER COMMENTS
Chair Klein Lopez remarked that the region relies on affordable and consistent power, especially during fire disasters, and encouraged Board members to tap into CPA as a resource for their communities.
ADJOURN
Chair Klein Lopez adjourned the meeting at 2:58 p.m.
Executive Committee Item 1
Agenda Page 7 of 21
Staff Report – Agenda Item 2
To: Executive Committee
From: Ted Bardacke, Chief Executive Officer
Subject: Review Draft Agenda for the March 6, 2025, Board of Directors Meeting
Date: February 20, 2025
Staff will provide an overview of the proposed agenda items for the March 6, 2025, Board of Directors meeting for review and feedback from the Executive Committee. The draft Board agenda is attached to this staff report. Information on the main items for Board consideration is provided below.
CONSENT AGENDA
The following items are recommended for inclusion on the Consent Agenda of the March Board meeting.
Government Claims Policy
The California Government Claims Act (the “Act”) specifies the process and timing for bringing claims against public entities as a prerequisite to filing a lawsuit. Many public agencies, such as Los Angeles County, Ventura County and the City of Beverly Hills, have ordinances or regulations that specify a process for submission of government claims that are not otherwise governed by the Act. Examples of claims that are not otherwise governed by the Act are claims by the State or other public agencies, employee claims for wages, benefits, or other expenses or allowances.
CPA’s proposed Government Claims Policy (“Policy”) specifies that the process and timing for submitting claims mirror those set forth in the Act. For example, the Policy will comport with Government Code Section 911.2 and require that claims for death, personal Agenda Page 8 of 21
Executive Committee Item 2
injury, damage to personal property or crops must be presented not less than six months after accrual. All other causes of action must be brought not later than 1 year after accrual.
The Policy is being presented so that CPA can have the same opportunity to timely investigate, to settle meritorious claims, or to make appropriate fiscal planning decisions for those claims not governed by the Act as it would for those claims that are governed by the Act. A copy of the Policy is attached. The Policy would be enacted via Resolution.
Approve Print and Mailing Services Contract
Throughout the year, CPA sends several types of notices to customers such as Move-In Mailers, Joint Rate Comparisons, Power Content Labels, and other forms of marketing and outreach that require the use of a printing and mailing service provider. CPA’s current print and mailing services contract expires in April 2025.
In November 2024, CPA released an RFP for Printing and Mailing Services and received a total of seven proposals in response to the RFP. Staff are in the process of negotiating a professional services agreement with a prospective vendor. If those negotiations are successful, the agreement will be presented to the Board for consideration.
Approve Energized Communities Innovation Fund Recipients and Delegate Authority to the CEO to Execute Participation Agreements In October 2024, CPA launched the first round of the Innovation Fund to provide up to $1 million in funding to encourage sustainability and decarbonization projects across CPA’s service territories. Member agencies were invited to submit project proposals for up to $250,000 in funding that align with CPA’s mission and its program pillars (Resilience and Grid Management, Transportation and Building Electrification, and Local Clean Energy Procurement). Eight applications were received for projects that focused on a variety of initiatives including building electrification and efficiency measures, electric vehicle charging, and electrification of equipment.
To review the proposals and make a recommendation for funding, CPA convened a review committee comprised of two Community Advisory Committee members, one from Agenda Page 9 of 21
Executive Committee Item 2
Los Angeles County and one from Ventura County, along with four CPA staff members representing different parts of the organization (Review Team). The Review Team scored the proposals based on three criteria: mission alignment (30%), feasibility (20%) and project benefits (50%). Based on the Review Team recommendations, up to five Innovation Fund applications will be submitted to the Board for approval. Upon Board approval, staff will work with each agency to finalize and execute Participation Agreements and support the launch of the projects.
CPA is expecting to launch Round 2 of the Innovation Fund in August 2025. Member agencies that have not been awarded the maximum of $250,000 in funding in Round 1 (both those who applied in Round 1 and those that did not) will be eligible to submit a project proposal for the next round.
REGULAR AGENDA
The following items are recommended for inclusion on the Regular Agenda of the March Board meeting.
Board Stipends
This item is the subject of a separate presentation to the Executive Committee.
Communications and Marketing Update/Look Ahead
Communications and Marketing will provide an overview of planning for 2025 in program marketing, media relations, community outreach and stakeholder engagement to grow CPA’s brand identity, raise our profile and increase customer understanding and participation. The team will also include quarterly updates for website performance, social media highlights, and marketing progress.
ATTACHMENT
1. Draft March 6, 2026, Board of Directors Agenda
2. Alternative Claims Procedure Policy No. 2025-19
Agenda Page 10 of 21
Executive Committee Item 2
Board of Directors of the
Clean Power Alliance of Southern California
Regular Meeting
Thursday, March 6, 2025
2:00 p.m.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
ROLL CALL
GENERAL PUBLIC COMMENT
CONSENT AGENDA
1. Approve Minutes from the February 6, 2025, Board of Directors Meeting
2. Adopt Resolution No. 25-03-xxx Approving Government Claims Policy No. x
3. Approve Print and Mailing Services Contract Agreement
4. Approve the Energized Communities Innovation Fund Recipients and Delegate Authority to CEO to Execute Participation Agreements
5. Receive and File Quarterly Financial Report
6. Receive and File Quarterly Risk Management Team Report
7. Receive and File Quarterly Program Report
8. Receive and File Bill Positions Monthly Report
9. Receive and File Monthly Community Advisory Committee Report
REGULAR AGENDA
Action Items
10.Receive Presentation on Board of Directors Stipends and Provide Direction Information Item
11. Receive Quarterly Communications Report and 2025 Look Ahead Presentation
COMMITTEE CHAIR UPDATES
MANAGEMENT REPORT
BOARD MEMBER COMMENTS
REPORT FROM THE CHAIR
ADJOURN – NEXT MEETING ON MARCH 6, 2025
Agenda Page 11 of 21
388444.1 Page 1
Policy Title Alternative Claims Procedure Policy
Policy Number CPA 2025-19 Effective: 03/06/2025
I. Purpose
This Alternative Claims Procedure Policy (“Policy”) of the Clean Power Alliance of Southern California (“CPA”) establishes the requirement of the presentment of claims not otherwise prescribed by statute or regulation and the requirement that such presentment be a prerequisite to commencement of actions for money or damages against CPA.
II. Policy
1. Claim Required: All claims against CPA, for money or damages, which are not otherwise governed by the Government Claims Act (California Government Code section 900 et seq.) or any other state statute or regulation, shall be governed by the procedure prescribed in this Policy, in accordance with Government Code section 935.
2. Claim prerequisite to suit: All claims shall be presented as provided in this Policy and acted upon by CPA prior to the filing of any legal action on such claims. No such action may be maintained by a person who has not complied with the procedures set forth in this Policy.
3. Procedures
a. Time of presentation: The claim must be presented to CPA’s Board Clerk (“Clerk”) within the time requirements set forth in Government Code section 911.2. For purposes of determining whether a claim is timely presented, a claim is presented to the Clerk when it is received at the mailing address for the Board.
The mailing address is: 801 S. Grand Ave., Suite 400, Los Angeles, CA 90017. b. Form: All claims shall be made in writing and signed and verified by the claimant or by his or her guardian, conservator, executor, or administrator. No claims may be filed on behalf of a class of persons unless verified by every member of that class as required by this section. In addition, all claims shall contain the information required by Government Code section 910.
c. Late Filing: In accordance with Section 935 of the Government Code, the late filing of claims pursuant to this chapter is regulated by Sections 911.4 to 912.2, inclusive, of the Government Code.
4. Consideration and Action on Claim: All claims shall be reviewed and audited by the Clerk for compliance with this Policy and submitted to the Board. The Board may Agenda Page 12 of 21
388444.1 Page 2
then act on the claim, or it may refer the matter to the Executive Committee for such action. The Board or the Executive Committee shall act on a claim in the manner provided in Government Code section 912.4.
III. Severability
If any section, subsection, sentence, or clause of this Policy is determined to be illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of this Policy as a whole or of any section, subsection, sentence, or clause herein that is not so determined.
Agenda Page 13 of 21
Staff Report – Agenda Item 3
To: Executive Committee
From: Ted Bardacke, Chief Executive Officer
Subject: Oral Update from the CEO on CPA Operations
Date: February 20, 2025
The CEO will provide an oral update on CPA operations.
Agenda Page 14 of 21
Staff Report – Agenda Item 4
To: Executive Committee
From: Ted Bardacke, Chief Executive Officer
Subject: Presentation on Board Stipends
Date: February 20, 2025
RECOMMENDATION
Receive a presentation on Board stipends and provide feedback to the Board of Directors.
ATTACHMENT
1. Board Stipends Presentation
Agenda Page 15 of 21
Board Stipends
February 20, 2024
Agenda Page 16 of 21
Some regional public entities and JPAs, including CCAs, offer Board members stipends for attending meetings
CPA has not offered stipends
Money was tight
Public perception in start-up phase
Wanted Board members focused on the mission
Some Board members have asked that CPA begin to pay stipends – or that at least the Board have the discussion
Things to consider:
Fiscal impact
Public perception
Attendance/Quorums
Board Commitment/Turnover
2 Background
Agenda Page 17 of 21
Regional Entities
Entity Board Committees Amount per
meeting
Notes
SCAG Y Y $120 All Elected Officials, Daily
Max
South Coast AQMD Y Y $100 All Elected Officials,
Budget for technical
consultant
VC Air Pollution
Control District
Y/N Y/N $200 Currently only public
members; elected officials
will begin receiving
stipends in 2025
LA County
Sanitation Districts
Y Y $175 Elected officials
Ventura Regional
Sanitation Districts
N N/A N/A
LA Metro Y Y $150 Elected Officials, Public
Members, Public Advisory
Committees, Monthly Max
Metropolitan Water
District
N N/A N/A Mix of elected officials,
public members, agency
staff, 2-day meetings,
“inspection tours”
Agenda Page 18 of 21
CCAs
Entity Board Committees Amount/meeting Notes
3CE (Central Coast) N N N/A
AVA (Greater East Bay) Y Y $128 Indexed to Inflation, includes CAC MCE (Marin, Contra Costa,
Napa, Solano Counties)
N N N/A
OCPA (Orange County) Y Y $300 Daily and Monthly Max, Automatic 5% increase/year
PCE (San Mateo County) N N N/A
Pioneer (Sierra Foothills) N N N/A Looking at stipends in conjunction with major expansion of service territory
RCEA (Humbolt) N N N/A
SDCP (San Diego County) Y Y $300 Increased from $150 to $300 in Nov 2024; Monthly Max; childcare for Special Meetings
Sonoma Clean Power N Y $100 Community Advisory Committee Only SVCE (Santa Clara County) N N N/A
VCE (Yolo County, Davis) Y Y $125 VCE began service in 2018 with no stipends; stipend began in 2023
Agenda Page 19 of 21
Threshold: Yes or No
Eligibility: Elected Officials, Agency Staff, Public (Board), Public (CAC) For What: Board Meetings, Committee Meetings, Events
Amount: $125 - $250, Maximum per day and per month, Annual adjustment Fiscal Impact:
Low: (Just elected officials, just board meetings, $125/meeting): $50k/year Medium: (Just elected officials, board/committees, $175/meeting): $125k/year High: (All attendees, Board/Committee/CAC/Events, $250 meeting): $225k/year 5 Questions and Fiscal Impact
Agenda Page 20 of 21
ExCom Discussion (today)
Board Discussion and Direction (March 6) – include ExCom Feedback If move forward on the threshold question, then policy particulars come before the ExCom and Board in April/May
Policy vehicle would be an Amendment to the Board Reimbursement Policy Policy details would inform FY25/26 budget
Implementation July 2025 (consistent with new budget)
6 Next Steps
Agenda Page 21 of 21